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Home My WebLink About20232096.tiffConi,ctel' ivy 1z -W PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 5, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Welfare SFY 2023-24 Memorandum of Understanding (MOU) Template and Provider List for School Stability for Students in Foster Care Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Welfare SFY 2023-24 Memorandum of Understanding (MOU) Template and Provider List for School Stability for Students in Foster Care. Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law students in out -of -home placements should remain in their school of origin unless doing so is not in his or her best interest. In these cases, the Department and County School Districts must collaborate to provide necessary transportation when students remain in their school of origin. To support this effort, the Every Student Succeeds Act (ESSA) allows child welfare agencies the use of ESSA transportation funds to transport eligible children and youth, within reason, to their school of origin. When this occurs, the Department and School Districts may bill the Colorado Department of Human Services and one another for transportation provided. The Department wishes to enter into Memorandums of Understanding (MOUs) with 12 Weld County School Districts, listed below, to outline how school placement decisions will be made through a Best Interest Determination (BID) process and how transportation cost sharing between the County and School District will be reimbursed. l CMS ID School District RE -1 (Gilcrest) 2 RE -2 (Eaton) 3 RE -3 (Keenesburg) 4 RE -4 (Windsor) 5 RE -5 (Johnstown Milliken) 6 RE -6 (Evans -Greeley) 7 RE -7 (Platte Valley) 8 RE -8 (Fort Lupton) Pass -Around Memorandum; July 5, 2023 - CM ID Vario 4 7/ 2-4/23 7 j��f�3 2023-2096 PRIVILEGED AND CONFIDENTIAL 9 RE -9 (Ault -Highland) 10 RE -10 (Briggsdale) 11 RE -11 (Prairie) 12 RE -12 (Pawnee) I do not recommend a Work Session. I recommend approval of the MOU template and list of providers and authorize the Chair to Sign approved MOUs. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; July 5, 2023 - CMS ID Various Page 2 MEMORANDUM OF UNDERSTANDING SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY SCHOOL DISTRICT RE -2, EATON This Memorandum of Understanding made and entered into the 2,61.1111y of J 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld Coun Department of Human Services, hereinafter referred to as the "County Department" and Weld County School District RE -2, Eaton, hereinafter referred to as the "School District". 1. BACKGROUND Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts. Under state and federal law, when a student in an out -of -home placement (Student) changes foster care placement, the Student should remain in his or her school of origin unless doing so is not in his or her best interest, in which case the Student must be immediately enrolled in a new school. Local child welfare agencies (County Department) and local education agencies (School District) must collaborate to provide necessary transportation when Students remain in their schools of origin. 2. BEST INTEREST DETERMINATIONS When an out -of -home placement results in a potential school change for the Student, the County Department will conduct a Best Interest Determination (BID). The County Department will give the School District at least 3 school days' notice when possible. BIDs will be conducted by the County Department in accordance with applicable statute and regulation. The School District will provide the input of individuals who know the Student and can speak to his/her school experience and needs prior to or by participating in BID. The School District will have the opportunity to offer input regarding best interest, although the ultimate determination will be decided by the County Department. When the Student remains in his or her school of origin, which is the presumption, the School District and County Department will collaborate to ensure that necessary transportation is provided. When the County Department determines that it is not in the best interest of a Student to remain in his or her school of origin, the School District will transfer the education records of the Student to the new school without delay. 3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN Short-term transportation to allow a Student to remain in the school of origin will be arranged by the County Department. The County Department and School District will collaborate to provide ongoing transportation to allow the Student to remain in the school of origin. Regardless of 1 oZ De7 -aO 94- which party arranges, provides or funds the transportation (or any disputes pertaining thereto), the parties shall ensure that transportation is provided when necessary for the Student to remain in the school of origin. 4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF ORIGIN The provision of transportation to allow a Student to remain in his or her school of origin may result in costs that exceed what the School District would otherwise pay to transport the student to school if the student were not in foster care (Additional Costs). The State Department of Human Services (State Department) will reimburse 80% of the Additional Costs for Students to remain in their schools of origin. The County Department and the School District will equally share the remaining 20% of Additional Costs (10% to each party). If the School District incurs the Additional Costs by providing transportation directly, the School District will invoice the County Department to reflect the following: a) 100% of the total Additional Costs. b) 10% credit of the total Additional Cost for the School District's portion. c) 90% Net Due to the School District from the County Department. Invoices for the County Department should be sent to Doug Hainley at Hainlejd@weld.gov. If the County Department incurs the Additional Costs by providing transportation directly, paying mileage to a caregiver, or by providing another form of private transportation, the County Department upon receiving an invoice from the transportation vendor will: a) Invoice the School District for the 10% share of the Additional Costs. Invoices for the School District should be sent to Luke Gonzales, lonzales@eaton.kl2.co.us. POINTS OF CONTACT The primary point of contact for accomplishing the objectives of this MOU, including day-to-day communications, are: County Department School District Doug Hainley Mental Health and Support Services Supervisor 970-400-6210 Hainlejd@weld.gov 5. INFORMATION SHARING Marcy Sanger Director of Student Services 970-454-3402 X613 msanger@eaton.kl2.co.us In addition to collaborating to make Best Interest Determinations and facilitate the immediate enrollment of students in out -of -home placements through the transfer of education records, the County Department and School District shall immediately disclose information that is relevant to 2 the health and safety of the Student or anyone else to the fullest extent allowed by applicable law, specifically including but not limited to C.R.S. § 19-1-303(2) (allowing "school personnel" to obtain "any information required to perform their legal duties and responsibilities" from any agency that performs duties under Title 19 of Colorado Revised Statutes) and 20 U.S.C § 1232g(b)(1)(I) (allowing schools to disclose confidential information to "appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons'). At a minimum, the County Department will notify School District within 3 school days when children enrolled in the district enter or change out -of -home placements, so that the School District can fulfill its other obligations toward students in out -of -home placements (which are outside the scope of this agreement). 6. TERM The term of this MOU shall commence on July 1, 2023 and shall be perpetual. 7. SIGNATURES COUNTY: ATTEST V,4;041w0G ;vi Weld Cou y Clerk to the Bo rd By: Deputy rk to the B 3 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, NCOLORADO .� Mike Freeman, Chair JUL 2 4 2023 ONTRACTOR: Weld County School District RE -2, Eaton 211 1St Street Eaton, Colorado 80615 By: Marc] Sanger Marcy Sanger (Jul 2,2,23 17:25 MDT) Marcy Sanger Director of Student Services "1 2, 2023 Date: 020,2,3 - ia091 SIGNATURE REQUESTED: Weld/SD2 Eaton 23-24 Transportation MOU 070123 to 063024 Final Audit Report 2023-07-02 Created: 2023-06-29 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAWL0ksrAopthTYNwRZI4c8JGUYwdgACgM "SIGNATURE REQUESTED: Weld/SD2 Eaton 23-24 Transporta tion MOU 070123 to 063024" History t Document created by Windy Luna (wluna@co.weld.co.us) 2023-06-29 - 8:41:15 PM GMT C'► Document emailed to Marcy Sanger (msanger@eaton.k12.co.us) for signature 2023-06-29 - 8:42:24 PM GMT ,t Email viewed by Marcy Sanger (msanger@eaton.k12.co.us) 2023-06-29 - 10:53:46 PM GMT t Email viewed by Marcy Sanger (msanger@eaton.k12.co.us) 2023-07-01 - 1:50:07 PM GMT 5 Email viewed by Marcy Sanger (msanger@eaton.k12.co.us) 2023-07-02 - 11:25:00 PM GMT I2f Document e -signed by Marcy Sanger (msanger@eaton.k12.co.us) Signature Date: 2023-07-02 - 11:25:54 PM GMT - Time Source: server Agreement completed. 2023-07-02 - 11:25:54 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Info Entity Name" EATON SCHOOL DISTRICT RE -2 Entity ID" O00000807 Contract Name" EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING Contract Status CTB REVIEW ❑ New Entity? Contract ID 7244 Contract Lead" WLUNA Contract Lead Email wlunaOweldgov.com:cobbx xlkWweldgov.com Parent Contract ID Requires Board Approval YES Department Project Contract Description" (CONSENT) EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING FOR SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE. DISTRICT AND COUNTY COST SHARING. TERM JULY 1, 2023 AND SHALL RE PERPETUAL. Contract Description 2 SCHOOL DISTRICT WAS ON APPROVED PA ROUTED TO CTB ON 07082023. Contract Type" AGREEMENT Amount" 30.00 Renewable" YES Automatic Renewal Grant Department HUMAN SERVICES Department Email CM - H uman Serviceslttweldgov. co Department Head Email CM-HumanServices- DeptHeadS weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - CO U NTYATTO RN EY WW ELDG OV.COM Requested B©CC Agenda Date" 07.,26:2023 Due Date 07,22 2023 Will a work session with BOCC be required?" NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID if this is part of a NSA enter NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 05 31/2024 Renewal Date * 07/01/2024 Termination Notice Period Contact Infnrtnati Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 07,1 19,1202 3 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07, 2412023 Originator WLUNA Contact Type Committed Delivery Date Expiration Date Contact Email Contact Phone 1 Finance Approver CONSENT Purchasing roved Date 07,119/2023 Legal Counsel CONSENT Contact Phone 2 Finance Approved Date Legal Counsel Approved Date 07/19 2023 07`` 19'2023 Tyler Ref # AG 072423 Cheryl Hoffman From: Sent: To: Subject: Follow Up Flag: Flag Status: noreply@weldgov.com Tuesday, June 11, 2024 10:11 AM CM -ClerktoBoa rd New CTB Queue Item Contract ID (8335) Follow up Flagged Contract # 8335 has entered the CM -CE - CTB Queue. You will be notified in the future based on the Contract information below: Entity Name: EATON SCHOOL DISTRICT RE -2 Contract Name: EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING (ESSA) Contract Amount: $0.00 Contract ID: 8335 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 5/1/2025 Renewable Contract: YES Renew Date: 7/1/2025 Expiration Date: Tyler Ref #: FASTTRACK Thank -you /P-/Af55. _ �a3 - ao96. {�R ooq� Cheryl Hoffman From: Sent: To: Cc: Subject: Windy Luna Thursday, June 20, 2024 11:58 AM Cheryl Hoffman; HS -Contract Management CTB RE: New CTB Queue Item Contract ID (8335) Hi Cheryl, This is a Fast Track item. • Windy Luna Contract Administrative Coordinator Weld County Dept. of Human Services Contract Management Team 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 (970) 400-6544 wluna@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Original Message From: Cheryl Hoffman <choffman@weld.gov> Sent: Thursday, June 20, 2024 10:54 AM To: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Cc: CTB <CTB@co.weld.co.us> Subject: FW: New CTB Queue Item Contract ID (8335) Good morning, all, Did you intend on sending this to our queue Fast Track, or do you want me to send it upstream so you can route it Consent? Just let me know. Thanks. Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov Original Message From: noreply@weldgov.com <noreply@weldgov.com> Sent: Tuesday, June 11, 2024 10:11 AM To: CM-ClerktoBoard <CM-ClerktoBoard@co.weld.co.us> Subject: New CTB Queue Item Contract ID (8335) Contract # 8335 has entered the CM -CE - CTB Queue. You will be notified in the future based on the Contract information below: Entity Name: EATON SCHOOL DISTRICT RE -2 Contract Name: EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING (ESSA) Contract Amount: $0.00 Contract ID: 8335 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 5/1/2025 Renewable Contract: YES Renew Date: 7/1/2025 Expiration Date: Tyler Ref #: FASTTRACK Thank -you 2 Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Good morning Chloe, Windy Luna Tuesday, June 11, 2024 7:44 AM Chloe White; CTB HS -Contract Management RE: FAST TRACK 8335 - CW School District Transportation MOU RE -2 _SD2 Eaton 23-24 Transportation MOU 070123 (e).pdf Currently this item is in the Legal que. I had mistakenly pushed this item to the Legal que instead of Fast Tracking. With luck this will reach the CTB que today. • Regards, Windy Luna Contract Administrative Coordinator Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 (970) 400-6544 wluna@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe White <cwhite@weld.gov> Sent: Tuesday, June 11, 2024 7:41 AM To: Windy Luna <wluna@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: FAST TRACK 8335 - CW School District Transportation MOU RE -2 Good morning, We have not received the OnBase fast -tracked item to pair up with this email yet. Thank you, Chloe A. White Deputy Clerk to the Board Supervisor Weld County Clerk to the Board's Office 1150 O Street 0200a -� ©9f- Greeley, CO 80631 Tel: (970) 400-4213 Email: cwhite(c�weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Windy Luna <wluna@weld.gov> Sent: Monday, June 10, 2024 2:07 PM To: CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: FAST TRACK 8335 - CW School District Transportation MOU RE -2 Good morning CTB, FAST TRACK ITEM: Attached please find the Memorandum of Understanding between Weld County and Weld County School District RE -2, Eaton, Tyler ID# 2023-2096, originally CMS #7224. The term of this agreement is July 10, 2023 and is Perpetuity. There are no changes to the MOU at this time and it is being Fast Track in CMS for tracking purposes only (CMS# 8335). Thank you, Windy Luna Contract Administrative Coordinator Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 (970) 400-6544 wluna@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, 2 Entity Information Entity Name* Entity ID* Q New Entity? EATON SCHOOL DISTRICT RE -2 @00000807 Contract Name * Contract ID EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF 8335 UNDERSTANDING (ESSA) Contract Status CTB REVIEW Contract Lead WLUNA Parent Contract ID 20232096 Requires Board Approval YES Contract Lead Email Department Project # wluna@weldgov.com;cob bxxlk@weldgov.com Contract Description * EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING FOR SCHOOL STABILITY FOR CHILDREN AND YOUTH IN FOSTER CARE. DISTRICT AND COUNTY COST SHARING. TERM: JULY 1, 2023 AND SHALL BE PERPETUAL. Contract Description 2 THIS MOU IS BEING FAST TRACKED FOR TRACKING PUROPSES. Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 06/1 5/2024 06/19/2024 Amount* Department Email $0.00 CM- Will a work session with BOCC be required?* HumanServices@weldgov. NO Renewable * com YES Does Contract require Purchasing Dept. to be Department Head Email included? Automatic Renewal CM-HumanServices- DeptHead@weldgov.com Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WEL DGOV.COM ozern- If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 05/01/2025 Renewal Date" 07/01/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel ESTHER GESICK ESTHER GESICK ESTHER GESICK DH Approved Date Finance Approved Date Legal Counsel Approved Date 06/11/2024 06/11/2024 06/11/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date Tyler Ref # FASTTRACK Originator WLUNA Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Wednesday, July 16, 2025 1:31 PM CM-ClerktoBoard; Windy Luna; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9771) Contract # 9771 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: EATON SCHOOL DISTRICT RE -2 Contract Name: EATON SCHOOL DISTRICT RE -2 MEMORANDUM OF UNDERSTANDING (ESSA) Contract Amount: $0.00 Contract ID: 9771 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 5/1/2026 Renewable Contract: YES Renew Date: 7/1/2026 Expiration Date: Tyler Ref #: 20232096 Thank -you 122-evIeweci 2(23--209(0 Houstan Aragon From: Sent: To: Cc: Subject: Good afternoon CTB, FAST TRACK ITEMS: Windy Luna Wednesday, July 16, 2025 1:27 PM CTB HS -Contract Management FAST TRACK ITEMS: Memorandums of Understanding with various School Districts Attached please find thirteen (13) Memorandums of Understanding between Weld County and various School Districts, along with the email confirmation stating that no changes are needed for the current year. To assist with your review, I've included a table below outlining the information for each agreement. CMS ID Tyler ID 9770 2023-2478 Provider2 WELD COUNTY SCHOOL DISTRICT RE -I `(Gilcrest) Term AUGUST 1,, 2023 and Cis in ±' PERPETUITY 9771 2023-2096 EATON SCHOOL DISTRICT RE -2 JULY 1, 2023 and is in PERPETUITY 971 2023-2899 WELD COUNTY SCHOOL DISTRICT RE -3J (Keenesturg/Johnstown) AUGUST 1,, 2023 and i PERPETUITY in 9773 2023-2897 WELD COUNTY SCHOOL DISTRICT RE -4 (WINDSOR) AUGUST 1, 2023 and is in PERPETUITY 971 20232901 WELD COUNTY SCHOOL DISTRICT RE -5J (JOHNSTOVVN/MILLIKEN) AUGUST 1, 2023 and is in PERPETUITY 9775 2023-2391 WELD COUNTY SCHOOL DISTRICT #6 (GREELEY) WELD COUNT x OL DISTRICT RE -7 (PLATTE VALLEY/KERSEY) AUGUST 1, 2023 and is in PERPETUITY 9`i 2023-2 JULY° , 2023 and is PERPETUITY 9777 2023-2479 WELD COUNTY SCHOOL DISTRICT RE -8, (FORT LUPTON) AUGUST 1, 2023 and is in PERPETUITY f23-2 WELD COUNTY SC RE -9,` (AULT/HIGHI >1_ DIST ) AUGUST 1, 2023 and,% PERPETUITY 9780 2023-2515 WELD COUNTY SCHOOL DISTRICT RE10J, (BRIGGSDALE) AUGUST 1, 2023 and is in PERPETUITY WELD COUNTY SCHOOL DISTRICT RE -11 (PRAIRIE) AUGUST 1, 2023 and is in PERPETUITY 9782 2023-2900 PAWNEE SCHOOL DISTRICT RE -12 AUGUST 1, 2023 and is in PERPETUITY 15-I }774 WELD COUNTY RE 1J (ST. VRAI1 L DISTRI AUGUST 1, 2023 and is in PERPETUITY Please let me know if you need anything further. Best regards, Windy Luna COUNTY, CO Windy Luna Administrative Contract Coordinator Weld County Department of Human Services Desk: 970-400-6544 315 N. 11th Ave., Greeley, CO 80631 013000 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Hello