HomeMy WebLinkAbout20231664.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR MEDICAID INTAKE
SPECIALIST AND AUTHORIZE CHAIR AND DEPARTMENT OF HUMAN SERVICES
TO SIGN - WELD COUNTY SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for a
Medicaid Intake Specialist between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
and Weld County School District 6, commencing August 1, 2023, and ending May 31, 2024, with
further terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for a Medicaid Intake Specialist
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Weld
County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and Jamie Ulrich, Director of
the Department of Human Services, be, and hereby are, authorized to sign said memorandum of
understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of June, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: jele.A1
Weld County Clerk to the Board
Bk4cticdo• k)1) .o J k
Deputy Clerk to the Board
APPO FORM:
oun y t orney
Date of signature: ite51W7,
Perr L. Bu k, Pro-Tem
c tt K. James
2023-1664
HR0095
Cc: HSO
07/06/23
eonAvac\- I Uri 04 (o
PRIVILEGED AND CONFIDENTIAL
MEMORIANDUM
DATE: June 5, 2023
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Memorandum of Understanding (MOU) with Weld
County School District 6
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Memorandum of Understanding (MOU)
with Weld County School District 6. Each year, the Department and Weld County School
District 6 enter into a MOU to provide eligibility determination functions for public assistance
programs at the Weld County School District 6 Family Center, located at 1113 10' Street, in
Greeley, Colorado. Under this MOU, a Weld County Department employee will be assigned to
work at the Center up to three (3) days per week, for the months of August 2023 through May
2024, as a Medicaid Intake Specialist to support all Weld County School District 6 students. The
associated salary and benefits will be the responsibility of the Department. Weld County School
District 6 will reimburse the Department at a rate of $31.42 per hour, with a total reimbursement
not to exceed $24,000.00. The term of this MOU is August 1, 2023 through May 31, 2024.
I do not recommend a Work Session. I recommend approval of this MOU and authorize the
Director and Chair to sign.
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
Pass -Around Memorandum; June 5, 2023 - CMS ID 7046 Page 1
2023-1664
u/lA
DocuSign Envelope ID: 137CC571-582D-43D3-99BE-B6D7612CEECA
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10.
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of August 2023 through May 2024.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall bean employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
August 1, 2023 through May 31, 2024, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer have been provided by the
CASBHC (Colorado Association of School Based Health Care), grantor. Periodical outreach and
enrollment will be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will
send out notifications to the families of the surrounding schools for the date of outreach enrollment.
D6 will make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
M0U 23-676-0077
Page 1 of 2
020 o23- il�+
DocuSign Envelope ID: 137CC571-582D-43D3-99BE-B6D7612CEECA
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
By'Mt,t �jnWJ ?wt11<ble crt1i4 f4 1*,
Tom E. Gribble, Director of Spedial Education
Date:May 26, 2023
By: Or. Cfatut, 0a►}kri3 i ttWaoJ SupdiAluatal of fftu+t,ItiFatrti £60.2 $ I,Gay 30, 2023
Dr. Stacie Datteri, Assistant Superintendent of Elementary and LeadershipK-8V
By: At.oatn, sto.S(t,r, aut,f rtk,Ad0L4at �tct.ie Datef"tay 26, 2023
Meggan Sponsler, Chief Financial Officer
WELD C_VIUNTY p, 1WITMENT OF HUMAN SERVICES
„lame utncn
By: Jamie Ulrich (Jun 14, 2023 13:01 MDT)
Jamie Ulrich, Director
By:
Mike Freeman, Commission Chair
Jun 14, 2023
Date:
Date: JUN 14 2023
MOU 23-676-0077
Page 2 of 2
Otpa2e--/L'(
Contract Form
New Contract Requet
ration
Entity Entity ID•
WELD COUNTY SCHOOL DISTRICT #6 000002589
act
WELD COUNTY SCHOOL DISTRICT #6 (MOU - MEDICAID
INTAKE SPECIALIST)
Contract Status
CTB REVIEW
New Entity?
Contract ID
7046
Contract Lead*
COBBXXLK
Contract Lead Email
cobbxxIk@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
NEW MOU FOR MEDICAID INTAKE SPECIALIST. TERM: AUGUST 1, 2023 THROUGH MAY 31, 2024.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB: 6 8, 23.
Contract Type.
AGREEMENT
Amount.
$24,000.00
Renewable.
NO
Automatic Renewal
Department
HUMAN SERVICES
Department Email
CM-
HurnanServices@weldgov.co
111
Department Head Entail
CM-HumanServces-
DeptHead@veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EY# WELDG
OV.COM
Requested I3+0CC Agenda
Date *
06 14,E 2023
Due Date
06/10/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract 1D
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On8ase
Effective Date
Review Date •
03(29,/'2024
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date*
05/31/2024
Contact Type
Contact Email
Contact Phone 1
Contact Phone 2
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
OH Approved Date
05/31/2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06;14/2023
Originator
COBBXKLK
Finance Approver
CHERYL PATTELLI
Purchasing Approved Date
Finance Approved Date
05/31 /2023
Tyler Ref #
AG 061423
Legal Counsel
BYRON HOWELL
Legal Counsel Approved Date
05/31/2023
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