HomeMy WebLinkAbout20231869.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
Multi-fuctional device for Investigation Division
DEPARTMENT: Sheriffs Office DATE: 06-08-2023
PERSON REQUESTING: Edna Mata on Behalf of the Sheriffs Office
Brief description of the problem/issue:
The current MFD's is no longer supported by Canon and needs to be replaced. Sheriffs has this
budgeted in 2023.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
The cost of the machine is $4,230.00 and the maintenance will be charged .007 for black prints
and .05 for color prints.
This was the low bid from Capital Business, other bids for the same machine were $ 7,916.33 from
UBEO Business Services and Canon Business Solutions was $ 8,343.82. Replace or not replace
older machine.
Recommendation:
Replace old Machine.
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
cznyn-\-- erridf,,
Approve Schedule
Recomn Work Session
Via
(YA,-_,(4)
Wa5 so o0u4
PU ooz4
Other/Comments:
2023-1869
Karla Ford
From:
Sent:
To:
Subject:
Approve
Kevin Ross
Kevin Ross
Monday, June 12, 2023 10:00 AM
Karla Ford
Re: Please Reply - Sheriff Office MFD for investigations
From: Karla Ford <kford@weld.gov>
Sent: Monday, June 12, 2023 8:42:00 AM
To: Kevin Ross <kross@weld.gov>
Subject: Please Reply - Sheriff Office MED for investigations
Please advise if you approve recommendation. Thank you!
Karla Ford.
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford(a�weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Edna Mata <emata@weld.gov>
Sent: Thursday, June 8, 2023 4:19 PM
To: Karla Ford <kford@weld.gov>
Subject: FW: Sheriff Office MFD for investigations
I have another pass around.
Thank You
Edna Mata
Print Shop
1500 2nd ST
PO Box 758
Greeley CO 80632-0758
1
CAPITAL
BUSINESS SYSTEMS, INC.
Installation & Integration Agreement
Customer Information:
Customer Name: Weld County Sheriff
Street Address: 1950 O St
Contact Name: Edna Mata
City, State, & Zip: Greeley, CO 80631
Phone: (970) 400-2050
Email: emata@weldgov.com
Product
# imageRUNNER
ADVANCE
DX C5840i
Serial
#
FUNCTION
NUMBER
OF USERS
PRICE
TO
CLIENT
x
Print
x
Email
Folder
Included
Separate scope of work document prepared.
This includes all labor on above -listed product/software installation and integration only.
Additional Instructions:
VII. CONDITIONS
1 Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital
will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services.
1. LIMITATIONS
1. Hardware & software support other than those items listed on this or another support agreement;
2. Backup or restores
3. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business
Systems, Inc.
1. DISCLAIMER OF LIABILITY AND WARRANTY
1. Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness
for a particular purpose.
1. In no event shall Capital Business Systems, Inc. be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental
or consequential damages, even if advised of the possibility of such damages. Customer's right to recover damages caused by Capital's fault or negligence shall be limited
to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including
negligence. Any action brought against Capital Business Systems, Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages.
1. GENERAL
1. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement.
2. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so. By signing this agreement, Capital Business Systems, Inc.
and Customer acknowledge they have read, understand, and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement
of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement.
•
*al
m oM■ v.+•
Customer:
-;ir‘Capital
Business Systems, Inc.:
Title:
Perry
B
k
BOCC Chair
Pro-Tem
Title:
Saks
2 e
F
323
Date: 4-- G .. z 3
Date:
°ItD a,3 _/ S/P9
CAPITAL
BUSINESS SYSTEMS, INC.
FC0526
e -Automate Account #
Sales Order Agreement
50744
Order ID #
Customer
Bill
To:
Full
Legal
Name:
Weld
County
Address:
PO Box 758, Greeley,
CO 80632
Contact
Customer
Full
Legal
Name:
Name:
Ship
Edna
To:
Weld
Mata
County
Sheriff
Tel.
#: (970) 400-2050
Email:
emata@weld•ov.com
Address:
1950
O St, Greeley,
CO 80631
Contact
QTY
1
Name:
Edna
Mata
Description
- Make,
imageRUNNER
Model
Tel.
#: (970) 400-2050
ADVANCE DX C5840i
CA-3827C002AA
Email:
Item
emata@weld•ov.com
#
Unit
Price
$2.930.00
Total
Amount
$2.930.00
1
Inner Finisher L1
CA-4000C002BA
$650.00
$650.00
1
Cassette Feeding Unit-AQ 1
CA-4030C002BA
$650.00
$650 00
Special
Instructions/Terms
Subtotal
$4,230.00
Sales
Tax
N/A
Total
$4,230.00
Cash
Paid
Balanced
Owed
I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal
jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect
damages.
III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date, at 1.5% per month.
VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations
or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy
of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement;
and bears the original of our manually applied signature. Any change to the Agreement must be in writing signed by each party.
Customer's
Authorized
Signature
ONCE YOU SIGN
THIS OWNER accepts THIS
ORD
BE
NON
-GANG
A
Perry L .
Buck,
Pro-Tem
JUL
0 5 232
(As Stated Above)
��`'
Customer
Signature
Print Name & Title
Date
_
Owner
("We", "Us","0ur")
Capital
Business Systems, Inc.
PPr
X dr,
r"S41an SuItevicLra
-• &aln
1
a • e 3
Owner
Signature
Print Name & Title
Date
_
3001 East Pershing Blvd., Ste 100, Cheyenne,
WY, 82001
aWozo inc?
CAPITAL
BUSINESS SYSTEMS, INC.
Customer Bill To:
Customer Name: Weld County
AFTERMARKET SUPPORT AGREEMENT
Address: PO Box 758, Greeley, CO 80632
Telephone: (970) 400-2050
Attention: Edna Mata
Email: emata@weld•ov.com
Customer Ship To:
Customer Name: Weld County Sheriff
Address: 1950 O St, Greeley, CO 80631
Telephone: (970) 400-2050
Attention: Edna Mata
Email: emata@weld•ov.com
Make, Model, Included Accessories
1
2
3
4
imageRUNNER ADVANCE DX C5840i
Inner Finisher L1
Cassette Feeding Unit-AQ1
Serial #
ID#
Base Payment
Monthly
Quarterly
Annually
x
•
Beginning Meter
Reading
t
B & W Color
Image Allowance
Monthly
Quarterly
Annually
x
B &W
Color
0
0
Excess Per Image
Charge
(Plus Tax)
B&w
S0.007
a
$0.05
End
User Details
Location / Address
(if different to supply
shipments)
Name
Email
1
2
3
4
5
Supplies
Included
x
•
Items Excluded: paper
See attached equipment or group billing schedule. Meter Frequency: Quarterly
* The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule), if any applies to (check one):
Equipment installed under this schedule only Equipment installed under this schedule together with equipment listed on any other applicable
or
schedule (I.E.an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement.
TERM (check one term option)
Terre: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO.
I erm: In Months: 60 (Applies to this schedule only) Start Date:
PAYMENT (check one term option)
Monthly Base Payment Amount: $ 0 (Plus
Tax)
x
(Includes amounts due under this schedule only)
Quarterly Base Payment Amount: $ (Plus Tax)
Annual Base Payment Amount: $ (Plus 1 a
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES. You are entitled to make the total number of images shown under Image Allowance Per Machine (or Total Consolidated Image Allowance, if applicable) each period
during the term of this Agreement. If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge. Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount. You agree to provide us with the actual meter readings on any
business day as designated by us, we may estimate the number of images used if such meter reading are not received within five days after being requested. We will adjust the estimated charge for excess images
upon receipt of actual meter readings. You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded.
After the end of the first year of this Schedule and not more than once each successive (twelve-month period thereafter, the Base Payment Amount and the Fxcess Per Image Charges (and at our election, the Base
Payment -Amount -and -Excess Per-knage-Charges-under any -other schedules -#or -imaging equipment -between -you -and -us -that -incorporate the terms of the Master Agreement) -nay -be -increased -by -a -maximum of 15%
of -the -then -existing -payment -or -charge At Expiration of original or any renewal terms, this agreement shall be automatically renewed for a minimum of one year. No refunds will be made if contract is cancelled prior
to original or renewal terms.
Customer
Signature: Weld County
CUSTOMER
SIGNATUR�
Perry L. Buck, Pro Tern JUL 0 5 23 3
NAME & TITLE
DATE
Capital Business Systems Signature:
CA"'Ss! /can
Sifts cite
X
C,o-z5
REPRESENTATIVE SIGNATURE
Revised Date: 2/22/17
,/e/c9
INSTALLATION AND INTEGRATION AGREEMENT, SALES ORDER AGREEMENT, AND
AFTERMARKET SUPPORT AGREEMENT, FOR MULTI -FUNCTIONAL DEVICE - CAPITAL
BUSINESS SYSTEMS, INC.
APPROVED AS TO SUBSTANCE:
Elected Official, D partment Head, or Deputy Department Head
APPROVED AS TO FUNDING:
Chief Financial Officer, or Controller
APPROVED AS TO FORM:
indf4Ars Golaet
County Attorney
020,20
Hello