HomeMy WebLinkAbout20232891.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR 2023-2024 PREVENTATIVE BLOCK GRANT
(PBG) FOR PUBLIC HEALTH SERVICES PURCHASE ORDER FUNDS AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for the 2023-2024
Preventative Block Grant (PBG) for Public Health Services Purchase Order Funds between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment, Office of Public Health Practices, Planning, and
Local Partnerships, commencing October 1, 2023, and ending September 30, 2024, with further
terms and conditions being as stated in said statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for the 2023-2024 Preventative Block Grant
(PBG) for Public Health Services Purchase Order Funds between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, Office of Public Health Practices, Planning, and Local Partnerships, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
Cc: CT(CP/CD)
toll 23
2023-2891
HL0056
APED
STATEMENT OF WORK FOR 2023-2024 PREVENTATIVE BLOCK GRANT (PBG) FOR PUBLIC
HEALTH SERVICES PURCHASE ORDER FUNDS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2023, nunc pro tunc October 1, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d,,,,ticA) `ex ;,4
Weld County Clerk to the Board
(AYE)
Mikan, Chair
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(AYE)
nt •WC�r erry L.
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BY: J /
Deputy Clerk to the Board �•/ (AYE)
(AYE)
ott K. Ja
D. Ross
,,County orney t '•� '�) (NAY)
ro-Tem
Date of signature: 1° /6q
Saine
2023-2891
HL0056
Cur-hvactlpa-N30
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CDPHE Preventive Block Grant FY23-24
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Jason Chessher, Executive Director
DATE: September21, 2023
Brief description of the problem/issue:
For the Board's review and approval is a contract between Colorado Department of Public Health
(CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld
County Department of Public Health and Environment (WCDPHE).
What options exist for the Board?
The Board has the option to approve the contract which will permit WCDPHE to receive funding to defray
the costs of facilitating efforts to form a health assessment collaborative to further the work of the Weld
County Community Health Survey or decline approving this contract.
Consequences:
If the Board declines this contract, the result will be that WCDPHE will entirely cover the cost of facilitating efforts to form a health
assessment collaborative.
Impacts:
The contract will allow WCDPHE to fund planning efforts fora collaborative with health -serving organizations M Weld and Larimer Counties
to reduce duplication of effort and increase effectiveness of health assessment activities in preparation for the 2025 Community Health
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
The contract provides funding - The contract period is from October 1, 2023 to September 30, 2024. The budget amount is $35,000.
Contract funds may be used to hire temporary employees or for consulting services. No additional FTE is being requested.
Recommendation:
I recommend approval of this contract with CDPHE.
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
2023-2891
14 LbO5co
STATEMENT OF WORK
L Entity Name: Weld County Department of Public Health and Environment
IL Project Description: This project serves to support Local Public Health Agency (LPHA) assessment, planning,
capacity assessment, and public health improvement (CHAPS) efforts for partnerships, districts, and single
LPHAs during the current Preventive Health and Health Services Block Grant cycle that ends on September 30,
2024. By using the updated Colorado Core Public Health Capabilities and Services framework that modernizes
government public health, LPHAs will be able to better meet a growing population and address complex public
health needs in their assessments, planning, capacity assessments, and public health improvement (CHAPS)
efforts. This health project will implement a work plan to progress assessment, planning, capacity assessment, and
public health improvement (CHAPS) efforts for Weld County Department of Public Health and Environment.
The Preventive Block Grant (PBG) is a federal grant that is distributed and managed by the Office of Public
Health Practice, Planning, and Local Partnerships (OPHP) at the Colorado Department of Public Health and
Environment (CDPHE) and is therefore, subject to federal funding guidelines, rules, and regulations. The PBG
operates on a federal funding cycle that runs from October 1 to September 30.
III. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. CHAPS: Colorado Health Assessment and Planning System
3. LPHA: local public health agency
4. OPHP: Office of Public Health Practice, Planning, and Local Partnerships
5. PBG: Preventive Health Block Grant
6. PHIP: Public Health Improvement Plan
IV. Work Plan:
Goal #1: To deliver core public health services to the citizens of Colorado.
Objective #1: No later than the expiration date of this contract, contribute to Colorado's public health system by
increasing the LPHA partnerships, districts, or single agency's knowledge through assessing, planning, or implementing
public health improvement (CHAPS) efforts.
Primary Activity #1
The Contractor shall create a work plan.
Sub -Activities #1
1. The Contractor shall incorporate input from partnership or district members in the
work plan.
Primary Activity #2
The Contractor shall implement the work plan.
Sub -Activities #2
1. If the Contractor is a part of a partnership or district, the Contractor shall coordinate
activities with the partnership or district members to implement the work plan.
2. The Contractor shall monitor the work plan once implemented.
3. The Contractor shall create work plan updates.
Primary Activity #3
The Contractor shall monitor the PBG award spending.
Sub -Activities #3
1. The Contractor shall monitor the spend down of the PBG award.
2. The Contractor shall update PBG award budgets to show the spend down progress.
Primary Activity #4
The Contractor shall create reports.
Sub -Activities #4
1. The Contractor shall create a mid -year progress report.
2. The Contractor shall create a final report.
Primary Activity #5
The Contractor shall attend meetings.
Sub -Activities #5
Standards and
Requirements
1. The Contractor shall attend the post -award meeting with OPHP.
2. The Contractor shall attend one (1) of the progress meetings with OPHP that are in
addition to the post -award meeting.
1. The content of electronic documents located on CDPHE and non-CDPHE websites
and information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term. The contractor shall monitor documents and
website content for updates and comply with all updates.
2. The work plan shall be aligned with the Colorado Core Public Health Services model.
This model is incorporated and made a part of this contract by reference and is
available at the following website:
https://drive.google.com/file/d/ 1 pk4id8GIKChw3 HoyOwgMDy6Yb5 VvAtri/view?usp
=shring.
3. The Colorado Core Public Health Services rule 6 CCR 1014-7, Core Public Health
Services, effective January 1, 2020 is incorporated and made a part of this contract by
reference and is available at the following website:
https://www. sos. state. co.us/CCR/eDocketDetails.do?trackingNum=2019-00101.
4. The Contractor shall meet the minimum requirements set forth in the Colorado Public
Health Act and the voluntary Public Health Accreditation Board standards. The
Colorado Public Health Act is incorporated and made a part of this contract by
reference and is available at the following website found at Section 25-1-505 CRS et
seq. Title 25 - Public Health and Environment - Article I: Administration - Part 5
Public Health Act - Subpart 2 Public Health Plans: Act)
https://advance.lexis.com/container/?pdmfid=1000516&crid=ce3c 1 f07-423b-4cb6-b85
d-e044d3 df3 322&func=LN. Advance. C ontentView.getFul l Toc&nodeid=AAZAABAA
BAAF&tvpeofentrv=Breadcrumb&config=0345494EJAA5ZjE0MDIvYv1 kNzZkLTR
kNzktYTkxM S04YmJhNjB IN W UwY7Y KA FBvZENhdGFsh2 e4CaPI4cak61aXLC Wy
LBO9&action=publictoc&pddocfullpath=%2fshared%2fdocument%2fstatutes-legislat
ion%2furn%3acontentltem%3a5TYF-BMJ0-004D-1233-00008-00&pdtocfullpath=%2
fshared%2ftableofcontents%2furn%3acontentltem%3x8001-T0H0-Y905-54R2-00008-
00&ecomp=bggfkkk&prid=bfdefa9a-646d-4963-ae3f-57da52203d6e
5. The Contractor shall use the Colorado Health Assessment and Planning System
(CHAPS) guidance as a technical assistance resource for assessment and planning
related activities. This document is incorporated and made a part of this contract by
reference and is available at the following website:
httns://www.colorado. eov/pacific/cdphe-lpha/chaos
2
6. OPHP will provide the work plan template no later than fifteen (15) days after contract
execution.
7. The Contractor shall submit a work plan that shall include the following:
a. Project goals
b. Project objectives
c. Project activities
d. Colorado Core Public Health Capability or Service related to the goal
e. Performance measures
f Outcomes
8. The Contractor shall attend the post -award meeting by phone or video call between the
Contractor and OPHP that will take place no later than thirty (30) days after contract
execution.
9. OPHP will schedule the post -award meeting with the Contractor with a minimum of 7
calendar days of notice prior to the meeting.
10. The Contractor shall submit the formal project work plan to OPHP using the provided
template no later than thirty (30) days after contract execution.
11. The Contractor shall submit the formal project budget to OPHP using the provided
template no later than thirty (30) days after contract execution.
12. The Contractor shall submit updated work plans by the following dates: April 26 with
the mid -point report, July 12, and August 30 with the final report.
13. The Contractor shall submit updated budgets by the following dates: April26 with the
mid -point report, July 12, and August 30 with the final report.
14. The Contractor shall attend one (1) of the progress meetings by phone or video call
with OPHP in addition to the post -award meeting. Meeting dates: January, April, and
July.
15. OPHP will provide the mid -year progress report template no later than sixty (60) days
after contract execution.
16. OPHP will provide the final report template no later than sixty (60) days before the
end of the contract.
17. The mid -year progress and final reports shall include input from all partnership
member agencies or district members, as applicable.
18. The Contractor shall maintain current documentation of how funding is spent.
19. OPHP may audit the Contractor at any time.
20. The Contractor shall provide documentation within five (5) business days of OPHP's
audit request.
21. The Contractor shall notify OPHP at least forty-five (45) days prior to the event
occurrence if:
a. The project will go over budget, or
3
b. The awarded funds will not be spent before the end of the grant cycle on
September 30
22. The Contractor shall request funding reallocations that exceed 10% of the total award
prior to reallocating funds. OPHP will approve or deny the request within 10 business
days.
23. OPHP will provide technical assistance to the Contractor within five (5) business days
of receipt of a question.
Expected Results of
Activity(s)
1. Increased knowledge related to the coordination and
health agency assessment, planning, and public health
2. Increased knowledge related to alignment between
partnerships, districts, or single agency projects with
Health Capabilities and Services framework.
3. More efficient and effective delivery of core public
without the work of the Weld County Department
implementation of local public
improvement (CHAPS) efforts.
local public health agency
the Colorado Foundational Public
health services that may not occur
of Public Health and Environment.
Measurement of
Expected Results
1. 90% completion of work plan activities.
2. 90% of performance measures were met in the work
3. 90% of work plan activities that align with a Colorado
or Service.
plan.
Core Public Health Capability
Completion Date
Deliverables
1. The Contractor shall submit the following via
email to the OPHP Contract Administrator:
a. final work plan
b. final budget
No later than thirty (30) days after
the contract execution
2. The Contractor shall submit the mid -year
progress update via email to the OPHP Contract
Administrator.
a. updated work plan
b. updated budget
c. pertinent project deliverables related to
the assessment and planning process
such as planning and assessment meeting
minutes, planning and assessment
meeting attendee sign -in sheets, and
assessment data
No later than April 26
3. The Contractor shall submit the following via
email to the OPHP Senior Public Health Systems
& Liaison Professional:
a. updated budget
No later than July 12
4. The Contractor shall submit the final report via
email to the OPHP Contract Administrator.
a. updated work plan
b. updated budget
c. pertinent project deliverables related to
the assessment and planning process
such as planning and assessment meeting
No later than August 30
4
minutes, planning and assessment
meeting attendee sign -in sheets, and
assessment data
Additional Provisions:
The following terms and conditions are in addition to the standard purchase order terms and conditions
and are to be read and interpreted in conjunction with the provisions of the purchase order. Wherever used
in the following provisions, "Contractor" and "Vendor" shall have the same meaning. Contractor and/or Vendor —
any party to which a Purchase Order is issued.
A. Payment of half (Yz) of the total amount will be distributed in the first and second halves of the Purchase
Order Term.
VI. Monitoring:
CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted
throughout the purchase order period by the Senior Public Health Systems & Liaison Professional of the Office of
Public Health Practice, Planning, and Local Partnerships. Methods used will include a review of documentation
determined by CDPHE to be reflective of performance to include progress reports and other fiscal and
programmatic documentation as applicable
VII. Resolution of Non -Compliance:
The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance issue.
Within (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be
completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties.
If extenuating circumstances arise that require an extension to the timeline, the Contractor must email a request to
the Senior Public Health Systems & Liaison Professional of the Office of Public Health Practice, Planning, and
Local Partnerships and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may
exercise its rights under the Terms and Conditions of this Purchase Order.
VIII. Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to
include Statement of Work and Budget.
Mike Freeman, Chair, Board of Weld County Commissioners
Contractor Name (Print) and Title
Contractor Signature
OCT 0 2 2023
Date
5
peoo-
Contract Form
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
O New Entity?
Contract Name * Contract ID
CDPHE OPHP FY23-24 PERVENTIVE BLOCK GRANT 7430
Contract Status
CTB REVIEW
Contract Description *
CDPHE OPHP FY23-24 PREVENTIVE BLOCK GRANT
Contract Description 2
Contract Type* Department
STATEMENT OF WORK HEALTH
Amount* Department Email
$ 35,000.00 CM-Health@weldgov.com
Renewable" Department Head Email
NO CM-Health-
DeptHead@weldgov.com
Automatic Renewal
Grant
IGA
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Contract Lead *
JBEEBE
Contract Lead Email
jbeebe@co.weld.co.us;tg
eiser@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 09/23/2023
09/27/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date"
08/30/2024
Committed Delivery Date
Renewal Date
Expiration Date"
09/30/2024
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
ESTHER GESICK CHERYL PATTELLI KARIN MCDOUGAL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
09/25/2023 09/25/2023 09/26/2023
Final Approval
BOCC Approved Tyler Ref #
AG 100223
BOCC Signed Date Originator
JBEEBE
BOCC Agenda Date
10/02/2023
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