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Home My WebLink About20232044.tiffRESOLUTION RE: APPROVE COOPERATIVE AGREEMENT FOR CHILD WELFARE LAW ENFORCEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Cooperative Agreement for Child Welfare Law Enforcement Services among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, the Colorado Department of Human Services, Office of Children, Youth and Families, Division of Child Welfare, and the Colorado State Patrol, commencing July19, 2023, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Cooperative Agreement for Child Welfare Law Enforcement Services among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, the Colorado Department of Human Services, Office of Children, Youth and Families, Division of Child Welfare, and the Colorado State Patrol, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of July, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: diejfidN) Weld County Clerk to the Board Bdt5trthak .�Ci, L- Deputy Clerk to the Board AP''+aVED ii oun orney Date of signature: _ 7m.‘124 g,__ Mi - --man, Chair Pro-Tem cc HSD ©g/15/23 2023-2044 HR0095 Con-Wad"t� PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 11, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Child Welfare Law Enforcement Cooperative Agreement with the Colorado State Patrol (CSP) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Departments' Child Welfare Law Enforcement Cooperative Agreement with the Colorado State Patrol (CSP). Per C.R.S. 19-3-308(5.5) and Volume 7.601.2A, rules and statues declare that County Departments of Human Services must enter into cooperative agreements with local law enforcement agencies to coordinate the duties of each agency in connection with assessment or investigation of child abuse/neglect. The State has issued a standard agreement with the Colorado State Patrol in order to bring counties into compliance. The Cooperative Agreement will be reviewed annually in which parties shall set a mutually convenient meeting to review and discuss issues directly related to the fulfillment of this Agreement. I do not recommend a Work Session. I recommend approval of the Cooperative Agreement and authorize the Chair to sign. Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Schedule Recommendation Work Session MP" Other/Comments: Pass -Around Memorandum; July 11, 2023 - CMS 7216 Page 1 2023-2044 7/In H zocc S COLORADO Office of Children, Youth & Families Division of Child Welfare COOPERATIVE AGREEMENT BETWEEN WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES, AND COLORADO STATE PATROL This agreement is entered into, by and between the WELD COUNTY Department of Human/Social Services, hereinafter "Human/Social Services", and the Colorado State Patrol, hereinafter "Law Enforcement". WITN ESSETH WHEREAS, Colorado law encourages cooperation between local departments of Human/Social Services and Colorado State Patrol; and WHEREAS, from time to time, WELD COUNTY Human/Social Services and Colorado State Patrol have the responsibility to investigate allegations of child abuse and neglect; and WHEREAS, the parties hereto desire to memorialize their cooperative arrangement; and WHEREAS, by custom, Human/Social Services has taken the prime responsibility to investigate child abuse and neglect cases, and the parties affirmatively state that this Agreement is not intended to change this custom; and WHEREAS, while each of the undersigned professionals and agencies have specific responsibilities in the treatment, protection, and investigation of children, it is acknowledged that the multidisciplinary team approach on matters of child abuse and neglect is a more positive approach to the ultimate resolution of the problems related to these most difficult situations; and WHEREAS, the purpose of this agreement is to enhance the ability of agencies, organizations, and individuals to implement coordinated efforts in dealing with children and families involved in child abuse and neglect, NOW THEREFORE, the parties agree as follows: PROTOCOL FOR COOPERATION The following protocol shall apply for cooperation between Human/Social Services and local Law Enforcement. A. Child abuse reporting laws allow reports to both Law Enforcement and Human/Social Services. This makes cooperation essential to assure prompt action, protection for the child and the responses required by law. The decision regarding who investigates a suspected child abuse/neglect case shall be made jointly by the referring agency and the receiving agency. Joint investigation may also be requested by the receiving agency if there is a determination of that need. B. The Department of Human/Social Services has an assigned worker on call twenty-four hours per day, seven days per week. Any referrals should be made to a caseworker or the director during regular working hours or the staff person on call after hours. All referrals from Human/ Social Services will be made to the officer on duty. C. Cases of minor and medium physical abuse/neglect will not require immediate referral to local Law Enforcement by the staff of Human/ Social Services. All cases of a more severe nature require immediate contact with local Law Enforcement depending on jurisdiction. D. Third -party abuse or neglect cases investigated by Law Enforcement as provided in Section 19-3- 308(5.3)(a) shall not require immediate notification to Human/Social Services. In such cases, Law Enforcement shall submit a copy of its investigative report to Human/Social Services in order that Human/Social Services may submit a report to the states automated system if the case is substantiated and may order to have the local Child Protection Team review the case. E. All reports of confirmed child abuse/neglect shall be forwarded by the County Department to the District Attorneys office and the local Law Enforcement agency. F. In Joint investigations, as a general rule, Human/Social Services will take the lead in interviewing the victim; and Law Enforcement will take the lead in interviewing the alleged perpetrator. Joint interviews shall be preceded by a planning session to outline the conduct of the interview prior to the investigation. However, some investigations will proceed according to a standard plan of actions, while others will require a unique approach. Upon completion of the joint investigation: 1. Law Enforcement continues criminal investigation without the involvement of Human/Social Services. This shall include the submission of the information to the District Attorney for disposition. 2. Human/Social Services shall be responsible for determining what measures are necessary for the protection of the children, which may include, but not necessarily be limited to the removal of the child (ren) from the home, the filing of a Petition for Dependency and Neglect, and appropriate notification to the Court if removal has occurred. 3. Appropriate sharing of reports must occur. Law Enforcement shall provide Human/Social Services with copies of incident reports when requested. LANGUAGE AND CRITERIA FOR IDENTIFICATION OF SUSPECTED ABUSE This section is intended to ensure that all parties are using the same language and criteria for identification of suspected abuse and neglect cases. ABUSE • Minor - Excessive or inappropriate force used resulting in a superficial injury. Medium - Excessive or inappropriate force used resulting in an injury which may require medical attention. Severe- Excessive or inappropriate force used resulting in a serious injury which requires medical attention and/or hospitalization. Near fatal - Involves an incident in which a physician determines that a child is in serious, critical, or life -threatening condition as the result of sickness or injury caused by suspected abuse and/or neglect. Fatal - Physical or emotional needs of child are not met resulting in death. NEGLECT Minor - Physical or emotional needs of child are marginally or inconsistently met, but little or no impact on the child's functioning. Medium - Physical or emotional needs of child are inadequately met resulting in some impairment in the child's functioning. Severe - Physical or emotional needs of child are not met resulting in serious injury or illness. Near fatal - Physical or emotional needs of the child are not met in an incident in which a physician determines that a child is in serious, critical, or life -threatening condition as the result of sickness or injury caused by suspected abuse and/or neglect. Fatal - Physical or emotional needs of child are not met resulting in death. SEXUAL ABUSE • Severity of sexual abuse should be determined based upon the type of contact, duration of contact, and the emotional impact upon the child. HUMAN TRAFFICKING Refers to sex trafficking or trafficking for sexual servitude and/or labor trafficking or involuntary servitude. "Sex trafficking" or "human trafficking of a minor for sexual servitude" means a child/youth trades sex or sexual activity in exchange for something of value. Sex trafficking occurs when a child/youth is exploited (sold, recruited, harbored, transported, transferred, isolated, enticed, provided, received, or obtained) by any means, maintained or made available by a family member, institution, or third party for purposes of commercial sexual activity. "Labor trafficking" or "human trafficking for involuntary servitude" means a child/youth is coerced to perform labor services. Labor trafficking occurs when a child/youth is exploited (sold, recruited, harbored, transported, transferred, isolated, enticed, provided, received, or obtained) by a family member, institution, or third party for purposes of forcing the youth to perform labor or labor services. RESPONSIBILITY FOR INVESTIGATION A. The following are applicable cases, or types of cases, where it is expected that the sole investigation will be conducted by Human/Social Services (Law Enforcement may be called at any time there may be a safety risk to any worker): 1. Minor physical abuse 2. Substance exposed newborn. 3. Organic Failure to Thrive 4. Medical neglect (including failure to provide medically indicated treatment to disabled infants with life threatening conditions and drug affected babies). 5. Sexual abuse when perpetrator under age 10. Exception, if there is indication that the under age 10 perpetrator is the victim of someone over 10. 6. Educational neglect. In truancy cases, after charges have been filed by the school district. 7. Emotional abuse. 8. Medium neglect, lack of supervision. 9. Physical or sexual abuse in a daycare home or center, foster home, group home or institution. (Another county department may need to investigate to avoid a conflict of interest). B. The following are examples of cases where it is expected that the sole investigation will be conducted by Law Enforcement (Human/Social Services may be called when determined by both parties to be in the best interest of the safety of the child). 1. Third -party physical abuse. 2. Third party sexual abuse, when the alleged perpetrator is over 10 and it can be determined that the actor is not an abused child. 3. Report of immediate danger to a child when proximity and speed of Law Enforcement response is needed, when Child Protective Services are not available, and risk to the child indicates immediate evaluation is needed (e.g., welfare check). C. The following cases shall be jointly investigated by Human/Social Services and Law Enforcement when abuse or neglect is suspected: 1. Death of a child. 2. Medium to severe physical abuse or risk of this. Joint investigation by Human/Social Services and Law Enforcement is recommended to evaluate the need for immediate medical evaluation, protective custody of the child and appropriate civil and criminal action. 3. All head trauma injuries (i.e., subdural hematoma). 4. All injuries involving ruptured organs, unjustifiably explained abdominal injuries or any injury consistent with abuse. (The history given concerning such conditions is at variance with the degree or type of such condition or death; or the circumstances indicate that such condition may not be the product of an accidental occurrence). 5. All fractures which are unjustifiably explained, or multiple fractures or in various stages of healing. (The history given concerning such conditions is at variance with the degree or type of such condition or death; or the circumstances indicate that such condition may not be the product of an accidental occurrence). 6. All second or third degree burns, including cigarette burns or other burns consistent with abuse (such as immersion burns). 7. All lacerations to the face, external genitalia or extremities which are unjustifiably explained. (The history given concerning such condition is at variance with the degree or type of such condition or death; or the circumstances indicate that such conditions may not be the product of an accidental occurrence). 8. All lesions on different parts of the body. 9. Intra familial and third -party sexual abuse. 10. Injurious Environment. (May require Code Enforcement). 11. Sexual abuse when the alleged perpetrator may be a child victim, or the actor may have his/her own children under the age of 18, or any other child may be at risk. 12. When a suspected perpetrator who is a parent, custodian, guardian or a child may flee. 13. When a parent, custodian, or guardian of a child refuses access to the child (ren) by Human/Social Services or Law Enforcement or refuses medical examination of the child (ren). It is recognized that it may be necessary for Human/ Social Services to obtain a Court Order for access to said child (ren). 14. Conditions suggesting suspicion that a law has been broken. 15. Any case in which a child is subjected to human trafficking of a minor for sexual and labor servitude. GENERAL PROVISIONS OF COOPERATIVE AGREEMENT A. The intent of this Agreement is to clarify and enhance cooperation between agencies to protect children. It is recognized there may be differing opinions regarding some case decisions. In those cases, referral to supervisory levels would be appropriate. Child Protection Teams also may be used for consultation, feedback, and direction regarding cases which have become problematic between agencies. The District Attorney may provide guidance as well. In extreme circumstances, the Court may be requested to intervene to resolve issues related to the legal responsibility of each agency. B. Because agencies and communities are changing entities, annual review for modification or evaluation is accepted as a part of this cooperative agreement. The parties shall set a mutually convenient annual meeting to review and discuss issues directly related to the fulfillment of this Agreement. C. Copies of relevant portions of Colorado Revised Statutes are attached hereto for reference. D. THE UNDERSIGNED INDIVIDUALS REPRESENTING THEIR RESPECTIVE AGENCIES HAVE READ THIS DOCUMENT AND AGREE TO IMPLEMENT THE PROCEDURES AS OUTLINED. Digitally signed by Minna Castillo Minna Castillo Cohen Cohen Date: 2023.04.20 15:29:22 -06'00' Minna Castillo Cohen- Colorado Department of Human Services Matthew C Packard 2023.05.02 11:45:18 -06'00' Matthew Packard- Chief of Colorado State Patrol Mike Freeman Digitally signed by Mike Freeman Date: 2023.07.19 13:20:31 -06'00' County Department of Human Services Representation Chair, Board of Weld County Commissioners doz5- 02)04`/- Contract Form New Contract Request Entity Information Entity Name* COLORADO STATE PATROL Entity ID* O1O009_574 Contract Name* COLORADO STATE PATROL (CHILD WELFARE LAW ENFORCEMENT AGENCY COOPERATIVE AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 7216 Contract Lead* COBBXXLK Contract Lead Email cobbxxlk@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* CHILD WELFARE LAW ENFORCEMENT AGENCY COOPERATIVE AGREEMENT WITH THE COLORADO STATE PATROL. STATE REQUIRED TEMPLATE. TERM IN PERPETIJEITY/REQUIRED BY STATE RULE TO REVIEW ANNUALLY. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 7 1 3,`23. Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal IGA Department HUMAN SERVICES Department Email CM- HumanServicesoweldgov.co fTl Department Head Email CM-HumanServvices- DeptHeadTweldgov,corn County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - C OU NTYATTO R N EYQ,W ELDG OV.COM Requested BOCC Agenda Date* 07 19-2023 Due Date 07'15 2023 Will a work session with B©CC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 05/01,2024 Renewal Date • 07 01 2024 Termination Notice Period Contact Information Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing r Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 07'11'2023 Final Approval BOCC Approved 11OCCC Signed Date Bt7CC Agenda Date 07:19; 2023 Originator COBBXXLK Finance Approver CHERYL PATTELLt Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 07, 12;'2023 07'12 2923 Tyler Ref # AG 071 923 Cheryl Hoffman From: Sent: To: Subject: noreply@weldgov.vom Friday, June 21, 2024 2:06 PM CM-ClerktoBoard; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (8424) Contract # 8424 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: COLORADO STATE PATROL Contract Name: COLORADO STATE PATROL (CHILD WELFARE LAW ENFORCEMENT AGENGY COOPERATIVE AGREEMENT) Contract Amount: $0.00 Contract ID: 8424 Contract Lead: COBBXXLK Department: HUMAN SERVICES Review Date: 5/1/2025 Renewable Contract: YES Renew Date: 7/1/2025 Expirafion Date: Tyler Ref #: Thank -you erwt,,, di Y'`‘azi-/- oWs 020 1/-4- �a� qa Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Lesley Cobb Friday, June 21, 2024 2:03 PM CTB HS -Contract Management FAST TRACK - Cooperative Agreement with the Colorado State Patrol (CMS #8424) 2023 CSP Cooperative Agrmt - Weld (e).pdf Attached please find the Cooperative Agreement between Weld County and the Colorado State Patrol, Tyler ID# 2023-2044, originally CMS #7216. The term of this agreement is July 1St, 2023 and is in Perpetuity. Child Welfare has indicted that there are no changes to the MOU at this time and it is being Fast Track in CMS for tracking purposes only (CMS# 8424) to be reviewed in one year. Thank you, Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 Phone: (970) 400-6512 Fax: (970) 353-5212 Email: cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Wednesday, May 21, 2025 1:36 PM CM-ClerktoBoard; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9503) Contract # 9503 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: COLORADO STATE PATROL Contract Name: COLORADO STATE PATROL (CHILD WELFARE LAW ENFORCEMENTAGENGY COOPERATIVE AGREEMENT) Contract Amount: $0.00 Contract ID: 9503 Contract Lead: COBBXXLK Department: HUMAN SERVICES Review Date: 5/1/2026 Renewable Contract: YES Renew Date: 7/1/2026 Expiration Date: Tyler Ref #: Thank -you Conlva& IDi,taso3 cask Tvack1a-ev1euoeCi zoz3-zoq4- �V_oo9s Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Lesley Cobb Wednesday, May 21, 2025 1:32 PM CTB HS -Contract Management FAST TRACK - Colorado State Patrol Cooperative Agreement (Tyler ID 2023-2044) 2023 CSP Cooperative Agrmt - Weld (e).pdf Attached please find the Colorado State Patrol Cooperative Agreement (Tyler ID 2023-2044). This agreement is in perpetuity and is reviewed on a yearly basis. No changes are required. This will be a Fast Track item in CMS for tracking purposes only (CMS#9503). Thank you, couerrco Lesley Cobb Contract Management and Compliance Supervisor Department of Human Services Desk: 970-400-6512 P.O. Box A, 315 North 11th Avenue, Greeley, CO 80632 0 0 @0 Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello