HomeMy WebLinkAbout20233546.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE
INNOVATION AND OPPORTUNITY ACT (WIOA) PROGRAM FUNDS FOR
REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT(RESEA)PROGRAM,
AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with an Expenditure Authorization and Work
Plan for Workforce Innovation and Opportunity Act(WIOA)Program Funds for the Reemployment
Services and Eligibility Assessment(RESEA)Program between the County of Weld,State of
Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the
Department of Human Services, and the Colorado Department of Labor and Employment,
commencing January 1,2023,and ending September 30,2024,with further terms and conditions
being as stated in said expenditure authorization and work plan,and
WHEREAS,after review,the Board deems it advisable to approve said expenditure
authorization and work plan,a copy of which is attached hereto and incorporated herein by
reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Expenditure Authorization and Work Plan for Workforce
Innovation and Opportunity Act(WIOA)Program Funds for the Reemployment Services and
Eligibility Assessment(RESEA)Program between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County,on behalf of the Department of
Human Services,and the Colorado Department of Labor and Employment,be,and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized
to sign said expenditure authorization and work plan electronically.
cc:HSA,A T(cP/cD) 2023-3546
o l X31/24 HR0095
EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE INNOVATION AND
OPPORTUNITY ACT(WIOA)PROGRAM FUNDS FOR REEMPLOYMENT SERVICES AND
ELIGIBILITY ASSESSMENT(RESEA)PROGRAM
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 6th day of December,A.D.,2023,nunc pro tunc January 1,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: ,datxvio ��,1/
to•ve, Mi eman,Cha'
Weld County Clerk to the Board
m 06th i p� erry L.B ,Pro-Tem
BY: u
Deputy Clerk to the Board
Sco K.James
APP : ED AS S'M: SED
D.Ross
C:unty A orney • '�,•;�i� "'*s,
aine
Date of signature: *1 A
2023-3546
HR0095
• Confra CIL —1c00Z
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Employment Services of Weld County(ESWC)Submission of a Work Plan and
Expenditure Authorization for the Reemployment Services and Eligibility Assessment
(RESEA).
DEPARTMENT: Human Services DATE: November 20,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:Approve Employment Services of Weld County's(ESWC)
Submission of a Work Plan and Expenditure Authorization for the Reemployment Services and Eligibility
Assessment(RESEA).The funding provided is to orient selected participants to ESWC services,quickly
reemploy participants and reduce the average duration that participants collect Unemployment Insurance
Benefits. The funding stream,program,and activities are subject to the laws and regulations of the Workforce
Innovation and Opportunity Act(WIOA).
fi
What options exist for the Board?
• Approval of RESEA Work Plan and Expenditure Authorization.
• Deny approval of RESEA Work Plan and Expenditure Authorization.
Consequences: Program funds will not be distributed.
Impacts: ESWC will not be able to provide needed Services for the RESEA.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): See funding below.
NFA# 'Funding Program/Source Period of Performance Amourtt'
WE Year
23-004 FY23 Reemployment Services and 01/01/2023 through $164,170.00
Eligibility Assessment(RESEA) 09/30/2024
Recommendation:
• Approval of this Expenditure Authorization and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tern
Mike Freeman,Chair
Scott K.James - ..
{
Kevin D.Ross 7('''
Lori Seine
Pass-Around Memorandum;November 20,2023-CMS ID 7608 2023-3546
\Z Ud 0Dc1�
WORK PLAN NFA #WE23-004 RESEA :
Local Area: Weld County
Weld County Local Area
RESEA WORK PLAN
This WORK PLAN is agreed to by the partys' signature below :
For the Local Area Mike Freeman Digitally signed by Mike Freeman
Digitally signed by Bill Johnson
X Date: 2023.12.06 12:21:40 -07'00'
BillJohnson Date: 2023.11 .06 1422:22
-07'00' Chair, BOCC or Designee
LW' DB (' hair or Designee Date:
Date: For Workforce Development Programs
Karina Amaya Digitally signed by Karma Amaya
Ragland
X Ragland Date: 2023. 11 .06 15:00:23 -07'00' James A . Newb James A. Newby
y 2023.12. 13 07:56:56 -07'00'
Workforce Center Director or Designee Operations Director or Designee
Date:
Date:
I . WORK PLAN SUMMARY
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
Does this WORK PLAN include a request for Transfer of Funds between AD and DW. DYES / /NO
If YES, complete Section V
NFA# Fundi Program/ Period of Code Amount Formula CFDA# FAIN #
WE- ng Source Performance
Year
23-004 FY23 FY23 RESEA 01/01/2023- 23RES $ 164, 170. 0 Y 17 . 225 23A60UR000001
09/30/2024 E 0
B . THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF
EXPLANATION HERE : CLICK OR TAP HERE TO ENTER TEXT.
CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
CHANGE TO BUDGET
CHANGE TO PERFORMANCE OUTCOMES
TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V)
OTHER Click or tap here to enter text .
(complete all changes in review/track changes/strikethrough mode and highlight new information)
II . PROGRAM CONTACTS
LOCAL AREA COORDINATOR WDP PROGRAM COORDINATOR WDP LIAISON
Name : Josefina Marquez Name : Melinda Riggle Name : Jesus Borrego
Phone or Email : 970-400-6780 Phone or Email : 720-515-9785 Phone : 720-550- 1792
III . FUNDING PROVISIONS (CHECK ONE)
No changes to previous provisions .
X Funding provisions included or embedded below :
Subject Funding Provisions
Program Reemployment Services and Eligibility Assessment ( `RESEA' )
WORK PLAN 5.23
WORK PLAN NFA #WE23-004 RESEA :
Local Area: Weld County
Date Effective January 1, 2023
1 . FUNDING PURPOSE
In accordance with PGL # WP-2020-01 Change 1, or any replacement PGL, funding is provided to orient selected
participants to workforce services, connect and refer participants to additional services within Workforce Centers
and/or partner agencies, quickly reemploy participants through comprehensive early intervention strategies, and
reduce the average duration that participants collect unemployment insurance benefits .
2 . USE OF FUNDS
As described in Section 5 of these funding provisions, funds shall be used to cover costs directly related to the grant
that are incurred for the delivery of services .
3 . PARTICIPANT ELIGIBILITY
To facilitate eligibility identification, the Division of Unemployment Insurance ( ' UI' ) has established an algorithm that
assigns a score to each potential participant, based on variables that determine the likelihood of claim exhaustion . A
participant shall have met the following eligibility requirements in order to receive services :
• Has not already participated in RESEA under the same unemployment insurance claim
• Has received at first week of benefit payment
• Has been scored and selected as someone who would benefit from receiving Services
• Has been identified as most likely to exhaust their unemployment claim .
o Upon launch of Colorado' s Randomized Control Trial ( RCT) for the RESEA program evaluation later
this year, bullet # 4 will not be applicable to participant selection for approximately 18 months .
Instead , claimants will either be assigned to RESEA or the control group based on random numerical
assignment .
4. REQUIRED SERVICES
All services shall be provided by local area staff or UI' s RESEA Program Navigators who are covered by a merit system
as required by the Wagner- Peyser Act and other applicable Federal laws, and in accordance with PGL—WP-2016-02-
Change 3, or any replacement PGL.
5 . ALLOWABLE COSTS
• Allowable costs include program and operating costs directly related to the RESEA program .
• Program costs include staff wages, benefits and travel . Supplies ( including any technological support for the
provision of virtual RESEA services e .g . virtual meeting platforms, virtual signature collection software ),
equipment ( inc uding any equipment necessary for the provision of virtual RESEA services e .g . smart
phone/tablet for local staff to provide virtual workforce center tours) and promotional materials used for the
RESEA program are allowable. A percentage of operational costs, such as rent, phones, and computer access
are also allowable.
• Costs for software types not included above, including online assessment tools, are not allowable .
• Indirect costs may not be charged to the grant.
6 . COST REIMBURSEMENT
• Cost reimbursement shall apply to the actual program and administrative costs incurred to operate the
RESEA program within the local area
• There is no "per-completer" or " non-completer" cap on reimbursement for delivery of RESEA services.
• Between January 1, 2023 and April 28, 2023, each participant shall be noted in Connecting Colorado,
documenting that the required services identified in PGL-WP-2020-01, or any replacement PGL, have been
delivered . Manual adjustments to the participant numbers are allowable if there was a technical issue
with reporting the completion of all activities in Connecting Colorado . Adjustments will be tracked
through an email to UI , stating the reason for the discrepancy .
• From April 29, 2023 forward, claimant profiling, notilcation , program enrollment and engagement will be
tracked through MyUI +.
o Connecting Colorado will still be utilized throughout participant engagement and post-
engagement to track and report participant engagement in referred activities .
• In accordance with PGL WP-2020-01 Change 1, or ary replacement PGL, the Local Area shall, between the
15th and 21st of each month, submit reports to UI on RESEA grant expenditures via Google form .
WORK PLAN 5.23
WORK PLAN NFA #WE23-004 RESEA :
Local Area: Weld County
• The Local Area shall use the CLEAR JV upload process to post expenditures for cost reimbursement in
accordance with CDLE Finance procedures and requirements .
o Upon request, local areas will provide detailed accounting of their monthly/quarterly
expenditures .
7 . PROGRAM ADMINISTRATOR
Melinda Riggle I 720. 515 . 9785 I melinda . riggle@state .co .us
IV . WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incorporated by reference . ( skip Section IV. B . below )
Project Plan/Grant proposal is attached as the WORK PLAN . (skip Section IV . B . below)
X WORK PLAN follows in Section IV, B below .
WORK PLAN modification follows in Section IV, B below and/or Section VI
WORK PLAN 5.23
•
WORK PLAN NFA ##WE23-004 RESEA :
Local Area: Weld County
B . WORK PLAN COMPONENTS AND OUTLINE (CHECK ALL THAT APPLY)
Note: Component rows will automatically expand to fit multiple bullet points
Components Program/Project Activities Estimated Anticipated Outcome (s)
—LIST AS BULLET POINTS- Completion Date -LIST AS BULLET POINTS-
* "OG" if
ongoing
Planning
• ESWC will get email notifications when a
claimant is scheduled for a subsequent
appointment with ESWC .
• ESWC will contact claimants scheduled a
minimum of 3 times . Contact is made by
phone and email .
• ESWC contact consists of reminding the
claimants of their subsequent
appointment and offering assistance with
X Outreach activities assigned by CDLE RESEA
Navigators at time of initial appointment .
• Claimants are also notified that if they do
not appear for their subsequent
appointment or fail to complete all
activities, their UI benefits may be held
until they reengage or disqualified from
receiving benefits if she choose not to
participate as outlined .
❑ Partnerships
• RESEA participants are automatically
Dislocated Worker eligible . As noted in
• Referrals to the Workforce Innovation and
X Program Integration Outreach ( 2 ) and Service Delivery ( 5 ) ,
Opportunity Act
RESEA participants will be referred to
WIOA for possible enrollment.
• this new process would assist with
• At subsequent appointment, ESWC RESEA
X Service DeliveryESWC staff providing follow up and
staff will :
more assistance to those claimants
WORK PLAN 5 .23
WORK PLAN NFA #WE23-004 RESEA :
Local Area: Weld County
- Review completion of activities assigned who are still struggling to return to
at initial appointment. work after 30 days from Initial RESEA
- Review employment goals selected and Appointment with CDLE RESEA
discuss any challenges and barriers . navigators .
- Provide referrals to various resources
that may assist with barrier removal .
- Complete the subsequent staff
questionnaire in MYUI + .
- If claimants have already returned to
work, they would not be required to
complete subsequent appointment .
ESWC staff will gather employment data and
complete data entry in MYUI + for claimant who
has returned to work .
❑ Work- Based Learning
❑ Business Services
El Sector Strategies
❑ Career Pathways
El Evaluation
Other : specify
WORK PLAN 5.23
WORK PLAN NFA #WE23-004 RESEA :
Local Area: Weld County
V . TRANSFER REQUEST ( BETWEEN AD AND DW) (CHECK ONE)
Tier I ( Up To 50%) Tier 2 ( Between 51% and 75%) Tier 3 ( Between 76% And 100%)
A . REASON FOR REQUEST (SEE PGL WIOA 2017-01 )
FOR CDLE USE ONLY: (sEE PGL WIOA 2017-01)
1. TIER 1(CHECK ALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that is based on labor market information, Worker Readjustment and Retraining Notification ( WARN )
notices, or one-stop center data .
❑ Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
❑ Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs .
TIER 2(CHECK ALL THAT APPLY)
All Tier 1 items and :
Local area is on track to meet priority of service requirements for the Adult program ;
❑ Local area is enrolling participants in Work- based Training ( On the Job Training, Apprenticeships, Internships, Work
Experiences, etc . ) as part of the plan ; and
❑ Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment ( RESEA) , across all eligibility categories applicable to the local area
and to those with barriers to employment .
TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and :
❑ Local area has a documented , significant need to transfer funds;
❑ Local area has collaboration with Partner Agencies demonstrated by co-enrollments and leveraging of multiple
funding streams and program referrals; and
Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers .
WORK PLAN 5 .23
WORK PLAN NFA #WE23-004 RESEA:
Local Area: Weld County
VI . CHARTS ( BUDGET & PERFORMANCE )
Attach all applicable workbook charts. The Workbook is a separate document from the Workplan . Charts must be maintained on the workbook and attached here to
provide annual and historical data.
PROJECTED EXPENDITURES Chart - Cumulative LOCAL AREA: weld , . - - -- - -
Grant RESEA
Funding Year: FY23
NFA#: 23- 2),_14 Period of:performance mance quarters - Start in 1st_0 matter . ' us, dditional quarters only if needed -
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter 7th Quarter 8th Quarter-
Allocation $ $164, 170
Date Range Date Range Date Range A Date Range A Date Range Date Range Date Range Date Range
01/01/2023 04/01/2023 07/01/2023 10/01/2023 01/01/2024 04/01/2024 07/01/2024
Date Range:
Program Code(s) : -03/30/2023 -06/30/2023 -09/30/2023 - 12/31/2023 i -03/30/2024 -06/30/2024 -09/30/2024
Ad min n $0 $0 $0 $0 $0 SO SO SO
23RESE Program $0 $0 $4,000 544,000 $84,000 $ 124,000 $ 164, 170 _ SO
Total $0 So $4,000 $44,000 $84,000 $ 124,000 $164, 170 $0
2% 51% 76 - 100%
°% Expended 0% 0% _ �- ,
Q, _ .. it , I j.- '. _:,A_ DITURES Chart Sim use additional quarters only if needed
Carry-In Participants 0 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 5th Quarter 6th Quarter 7th Quarter 8th Quarter
Date Range Date Range Date Range Date Range Date Range Date Range Date Range Date Range
01/01/2023 04/01/2023 07/01/2023 10/01/2023 01/01/2024 04/01/2024 07/01/2024
Date Range: -03/30/2023 -06/30/2023 -09/30/2023 4 -12/31/2023 I -03/30/2024 4 -06/30/2024 -09/30/2024
Total Participants (Cumulative) 0 0 71 142 213 284 353 0
New Participants (Cumulative) 0 0 71 142 213 2841 3531
1 •
% New #DIV/0 ! #DIV/0 ! 100% 100% 100% 100% 100% I #DIV/0 !
WORK PLAN 5.23
Contract Form
Entity Information
Entity Name* Entity ID* O New Entity?
COLORADO DEPARTMENT OF @00010497
LABOR&EMPLOYMENT
Contract Name* Contract ID Parent Contract ID
COLORADO DEPARTMENT OF LABOR&EMPLOYMENT 7608
REEMPLOYMENT SERVICES AND ELIGIBILITY
Contract Lead* Requires Board Approval
ASSESSMENT(RESEA)WORK PLAN AND EA
WLUNA YES
Contract Status
Contract Lead Email Department Project#
CTB REVIEW
wluna@weldgov.com;cob
bxxlk@weldgov.com
Contract Description*
COLORADO DEPARTMENT OF LABOR&EMPLOYMENT REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT
(RESEA)WORK PLAN AND EA. NFA#WE23-004. PERIOD OF PERFORMANCE JANUARY 1,2023 THROUGH
SEPTEMBER 30,2024. AMOUNT:$164,170.00.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 11/27/2023.
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HUMAN SERVICES Date* 12/02/2023
12/06/2023
Amount* Department Email
$164,170.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable*
com
NO Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
07/30/2024
Termination Notice Period Committed Delivery Date Expiration Date*
09/30/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/22/2023 11/26/2023 11/27/2023
Final Approval
BOCC Approved Tyler Ref#
AG 120623
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
12/06/2023
Hello