HomeMy WebLinkAbout20230522.tiffNOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2023-04 was introduced on
first reading on February 27, 2023, and a public hearing and second reading was held on
March 15, 2023. A public hearing and final reading was completed on March 29, 2023, with no
change being made to the text of said Ordinance, and on motion duly made and seconded, was
adopted. Effective date of said Ordinance is listed below.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.weld.gov). Email messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your email
correspondence into the case file, please send a copy to egesick@weld.gov.
Ordinance No. 2023-04
Ordinance Title: In the Matter of Repealing and Reenacting, with Amendments, Chapter 2
Administration and Chapter 5 Revenue and Finance of the Weld County Code
Effective Date: April 6, 2023
Board of County Commissioners
Weld County, Colorado
Dated: March 30, 2023
Published: April 1, 2023, in the Greeley Tribune
°g°'�3 - D 5
Prairie Mountain Media, LLC
PUBLISHER'S AFFIDAVIT
County of Weld
State of Colorado
The undersigned, Agent , being first duly sworn
under oath, states and affirms as follows:
1. He/she is the legal Advertising Reviewer of
Prairie Mountain Media LLC, publisher of the
Greeley Tribune.
2. The Greeley Tribune is a newspaper
of general circulation that has been published
continuously and without interruption for at least
flfty-two weeks in Weld County and
meets the legal requisites fora legal newspaper
under Colo. Rev. Stat. 24-70-103.
3. The notice that is attached hereto is a true copy,
published in the Greeley Tribune
in Weld County on the following date(s):
Aar 1.2023
ubscribed and sw�/gl�tp�t/o�m)e before me this ��/��////� ,2�
day of 1 I E,/ � �,�,�-�„r`
(SEAL,
SHAYLA NAJERA
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20174031965
MY COMMISSION EXPIRES July 31, 2025
Account: 1099690
Ad Number: 1966475
Fee: $15.00
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2023-04 was introduced on
first reading on February 27, 2023, and a public hearing and second reading was held on
March 15, 2023, with no change being made to the text of said Ordinance. A public hearing and
third reading is scheduled to be held in the Chambers of the Board, located within the Weld County
Administration Building, 1150 O Street, Greeley, Colorado 80631, on March 29, 2023. All persons
in any manner interested in the next reading of said Ordinance are requested to attend and may
be heard.
Please contact the Clerk to the Board's Office at phone (970) 400-4225, or fax (970) 336-7233,
prior to the day of the hearing if, as a result of a disability, you require reasonable accommodations
in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.weld.gov). Email messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your email
correspondence into the case file, please send a copy to egesick@weld.gov.
Ordinance No. 2023-04
Ordinance Title: In the Matter of Repealing and Reenacting, with Amendments, Chapter 2
Administration and Chapter 5 Revenue and Finance of the Weld County Code
Date of Next Reading: March 29, 2023, at 9:00 a.m.
Board of County Commissioners
Weld County, Colorado
Dated: March 16, 2023
Published: March 18, 2023, in the Greeley Tribune
-2a0Z� -O502
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance
Number 2023-04 was introduced on first reading on February 27,
2023, and a public hearing and second reading was held an
March 15, 2023, with no change being made tq the text of said
Ordinance. A public hearing and third reading is scheduled to be
held in the Chambers of the Board. located within the Weid
County Administration Building, 1150 O Street, Greeley Colorado
80fi31, on March 29, 2023. Ail persorai in any manner Interested
in the next reading of said Ordinance are requested to attend
and may be heard. Please contact the Clerk to the Boazd's Office
at phone (970) 400.4225, or fax (970) 336.7233, prior to the day of
Prairie Mountain Media, LLC
PUBLISHER'S AFFIDAVIT
County of Weld
State of Colorado
Small The undersigned, Agent , being first duly sworn
be in- under oath, states and affirms as follows:
your email eonre-
copy to egestck®
�• In the Matter of Repealing and Reenacting, with
Chapter 2 Administration and Chapter 5 Revenue
of the Weld GouMy Code
n�ri dComm�sone2r9s 2023, at 9:00 a.m.
023, in the Greeley Tribune -1963509
1. He/she is the legal Advertising Reviewer of
Prairie Mountain Media LLC, publisher of the
Greeley Tribune.
2. The Greeley Tribune is a newspaper
of general circulation that has been published
continuously and without interruption for at least
fifty-two weeks in Weld County and
meets the legal requisites fora legal newspaper
under Colo. Rev. Stat. 24-70-103.
3. The notice that is attached hereto is a true copy,
published in the Greeley Tribune
in Weld County on the following date(s):
(SEAL)
Mar 18. 2023
SHAYLA NAJERA
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20174031965
MY COMMISSION EXPIRES July 31, 2025
Account: 1099690
Ad Number: 1963509
Fee; $18.00
NOTICE OF
FIRST READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2023-04 published below,
was introduced and, on motion duly made and seconded, approved upon first reading on
February 27, 2023 (rescheduled from February 22, 2023, due to inclement weather and a County
closure). A public hearing and second reading is scheduled to be held in the Chambers of the
Board, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado
80631, on March 15, 2023. All persons in any manner interested in the reading of said Ordinance
are requested to attend and may be heard.
Please contact the Clerk to the Board's office at phone (970) 400-4225, or fax (970) 336-7233,
prior to the day of the hearing if, as the result of a disability, you require reasonable
accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.weld.gov). Email messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your email
correspondence into the case file, please send a copy to egesick@weld.gov.
Ordinance No. 2023-04
Ordinance Title: In the Matter of Repealing and Reenacting, with Amendments, Chapter 2
Administration and Chapter 5 Revenue and Finance of the Weld County Code
Date of Next Reading: March 15, 2023, at 9:00 a.m.
Board of County Commissioners
Weld County, Colorado
Dated: March 1, 2023
Published: March 3, 2023, in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2023-04
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2
ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE OF THE WELD COUNTY
CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
2023-0522
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted
Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 2
ADMINISTRATION
ARTICLE I - Board Procedures
Amend Sec. 2-1-110. Authorizations.
A. and B. — No change.
C. The Chair of the Board of County Commissioners has standing authority and is authorized
and directed to sign the contracts and agreements listed in Sec. 2-1-120 A., below, and
any standard letter of assignment/consent.
Remainder of Section — No change.
Amend Sec. 2-1-120. Delegation of authority.
Pursuant to Section 30-11-107(1)(aa), C.R.S., the Board of County Commissioners
establishes policies and procedures regarding entering into contracts binding on the County and
the delegation of its powers to enter into such contracts pursuant to such policies and procedures:
A. The Chair of the Board is delegated the authority to sign certain personal service contracts
and maintenance agreements, when approved as to form by the County Attorney's Office,
as follows:
1. All personal service contracts under fifty thousand dollars ($50,000.00).
2. All change orders to contracts for construction projects of up to five percent (5%)
of the original contract amount, not to exceed fifty thousand dollars ($50,000.00),
as provided in Section 5-4-140.D.
3. All contracts on behalf of the County for all equipment maintenance contracts
under fifty thousand dollars ($50,000.00).
4. All related contracts and license agreements for computer hardware and software
operating in the County under fifty thousand dollars ($50,000.00).
5. All computer -related agreements and documents to acquire and maintain
computer systems under fifty thousand dollars ($50,000.00).
B. The Chair of the Board is delegated authority to sign certain agreements with
municipalities in Weld County for road and street design, construction and/or maintenance
within the jurisdictional boundaries of the municipalities, up to the amount of fifty thousand
dollars ($50,000.00), whereby the municipality will reimburse Weld County for the entire
cost of such work upon completion of the project.
C. thru F. — No change.
G. The Chair of the Board is delegated the authority to approve modifications under fifty
thousand dollars ($50,000.00) or five percent (5%) (cumulative) to contracts for
construction projects, as provided in Section 5-4-140.D.
H. The Department Heads and Elected Officials are delegated the authority to approve
invoices for goods or services under fifty thousand dollars ($50,000.00), as provided in
Section 5-4-60.
Remainder of Section — No change.
ARTICLE XII — Miscellaneous Policies
Amend Sec. 2-12-160. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses
incurred in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and
exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that
is not specifically covered in this travel policy, then the most conservative course of action should
be taken.
A. and B. — No change.
C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says
that employees will be reimbursed for actual expenses incurred while on County business.
This includes, but is not limited to, the cost of meals and incidentals incurred while
attending conferences and training according to the following rules:
1. — No change.
2. Tipping is reimbursed at no more than twenty (20) percent, unless it is
automatically added for a large group at a higher amount.
C.3. thru D. — No change.
E. For air travel, the cost of coach/economy airfare, one piece of luggage and standard seat
assignment or early check -in fee will be reimbursed.
Remainder of Section — No change.
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV - Purchasing Policy
Amend Sec. 5-4-40. Definition of terms.
The following terms shall be used with the given definitions when used throughout this
Section:
Purchases: The term "Purchases" is defined and categorized as follows:
1. Small Purchases are goods and services for less than ten thousand dollars
($10,000.00).
2. Informal Purchases are those transactions of ten thousand dollars ($10,000.00)
and up to fifty thousand dollars ($50,000.00).
3. Formal Purchases are those transactions greater than fifty thousand dollars
($50,000.00) and must be processed through the Purchasing Department.
Remainder of Section — No change.
Amend Sec. 5-4-60. Purchasing processes —Limits and procedures.
These procedures are adopted pursuant to Section 14-9 of the Home Rule Charter. As
discussed in Section 14-9, all purchases shall assure open and competitive bidding. All bid
specifications shall be prepared in such a manner as to invite and encourage bidding from all
suppliers. No specifications shall be submitted to bidders so restrictive in detail as to eliminate
any line of competitive equipment. In all cases, the County shall reserve the right to reject any
and all bids. The County strives to select the bid which is in the best interest of the County.
A. Small Purchases. Purchasing authority has been delegated to the Department head of
each Department for those transactions under ten thousand dollars ($10,000.00) and
within their budget. Small purchases do not require quotes or a purchase order; however,
Departments are expected to make purchases in the best interest of the County.
Acquisitions of products and services under ten thousand dollars ($10,000.00) may be
handled three (3) ways:
1. thru 3. — No change.
B. Informal Purchases. Purchasing authority has been delegated to the Department head of
each Department for those transactions between ten thousand dollars ($10,000.00) and
fifty thousand dollars ($50,000.00) and within their budget. Departments may request, via
a requisition, the Purchasing Department to request quotes and conduct the transaction.
Quotes should be sought to foster fair and open competition and to achieve maximum
economy for the County. The amount of money being spent for the goods or services
should cover a 12 -month period. Quotes should not be awarded, within a 12 -month period,
to the same or similar vendor(s) to avoid doing a Formal Bid.
1. thru 5. — No change.
C. Formal Purchases. All vehicle purchases and purchases over fifty thousand dollars
($50,000.00) must go through the formal bid process. The formal bid procedures may be
used for purchases under the amount established by the annual purchasing ordinance
(fifty thousand dollars [$50,000.00]) when the best interest of the County so dictates.
1. All bidding shall be in accordance with, and pursuant to, Section 14-9(1)-(5) of the
Home Rule Charter. All purchases in excess of an amount to be set annually by
the Board of County Commissioners by ordinance shall be by written, sealed bid,
and bids over the amount set annually by ordinance (fifty thousand [$50,000.00])
by the Board of County Commissioners shall be followed by a ten-day period for
consideration and investigation of the bids submitted to determine comparisons of
quality and price. The ten-day waiting period may be waived by resolution of the
Board for emergency purchases. The Commissioners shall accept the bid they find
to be most beneficial to the County. Prior to advertising for such bids, the
purchasing agent shall verify that the purchase is authorized in the current budget.
Remainder of Section — No change.
Amend Sec. 5-4-80. Expenditures not requiring a procurement process.
A. It has been determined that it is in the best interests of the County to exempt certain
purchases of goods or services from the requirements of this code. The following is a list
of the expenses which will be processed for payment in the Department of Accounting
without a requisition and purchase order:
1. thru 23. — No change.
24. Equipment rental. The Director of Public Works, the Director of Facilities and the
Director of Fleet Services may approve rentals of short-term duration not to exceed
thirty (30) days or fifty thousand dollars ($50,000.00) for their respective
departments. Rental of equipment is subject to the requirements of
Section 5-4-60.B. of this Article. Only the Board of County Commissioners may
approve rentals that exceed thirty (30) days or fifty thousand dollars ($50,000.00).
25. thru 31. — No change.
32. Ammunition, firearms, and/or less lethal devices. The purchase of ammunition,
firearms, and/or less lethal devices where criteria other than price are considered
paramount; i.e. quantity, quality, delivery date.
Amend Sec. 5-4-90. Sole source purchases.
Purchases may be exempt from the quote and bid process if there is no competitive
marketplace for the requirement. Some equipment designation effectively eliminates competition,
so support documentation will be required on the requisition to explain why only a particular brand
or service is acceptable. A Sole Source procurement is one in which only one (1) vendor can
supply the commodities, technology and/or perform the services required by the County. The
Purchasing Department will maintain records of all Sole Source justifications. Purchases over fifty
thousand dollars ($50,000.00) will require approval from the Board of County Commissioners.
Amend Sec. 5-4-95. Single source purchases.
A Single Source procurement is one in which two (2) or more vendors can supply the
commodity, technology and/or perform the services required, but the County has selected a
system of one (1) vendor over the others by weighing the options and choosing a supplier that in
good faith best meets the needs in accordance with Sec. 5-4-160. Such purchases, when
identified and justified by the requesting department, and upon concurrence of the Controller or
Assistant Controller, shall be exempt from the quote and bid process. Purchases over fifty
thousand dollars ($50,000.00) will require approval from the Board of County Commissioners.
Amend Sec. 5-4-140. Contracts for professional services or independent contractors.
Individuals or companies hired to perform services, independent contract work, or provide
goods or materials, awarded through the formal bid process (>$50,000.00), shall enter into a
contract approved by the County Attorney and Board of County Commissioners. The Controller
or designee may waive the requirement for a contract on a case -by -case basis. Contracts may
be required by the Controller or designee for informal purchases (<$50,000.00) on a case -by -case
basis.
A. thru C. — No change.
D. Modifications to contracts. Every contract change order, renewal, term modification, or
price adjustment (in excess of the original contract amount) must be approved.
1. Modifications under fifty thousand dollars ($50,000.00) (cumulative) to service
contracts can be approved by the department head or designee, or elected official.
Modifications over fifty thousand dollars ($50,000.00) (cumulative) to service
contracts must be approved by the Board of County Commissioners.
2. Modifications including, but not limited to, change orders, term modifications or
price adjustments (in excess of the original contract amount) to capital
improvement construction contracts, must be approved by the Board of County
Commissioners.
a. The Chair of the Board is authorized to enter into and sign contracts and
agreements for all change orders to contracts for construction projects of
up to five percent (5%) of the original contract amount, not to exceed fifty
thousand dollars ($50,000.00) (cumulative).
Remainder of Section — No change.
Amend Sec. 5-4-170. Disposal of surplus property.
A. thru B. — No change.
C. Estimated sales in amounts or estimated amounts of fifty thousand dollars ($50,000.00)
or more shall be formally advertised, sealed bids shall be taken, and the bids received
shall be submitted to the Board of County Commissioners for award. Sale by public auction
may be used in lieu of sealed bids. When public auction is used, the Controller or designee
and department representatives may establish a minimum gross amount prior to the
auction. Sealed bids or public auction shall be used to the maximum extent possible;
however, estimated sales in amounts of less than fifty thousand dollars ($50,000.00) shall
be made by informal procedures calculated to achieve maximum benefit to the County.
Revenue received from said sales shall revert to the appropriate fund.
Remainder of Section — No change.
Amend the folowing Sections to replace any reference of "Controller or designee" with
"Chief Financial Officer or designee":
5-4-10.G,
5-4-10.1,
5-4-40.Purchase Order,
5-4-50.A,
5-4-50.F.1,
5-4-60.C.2,
5-4-60.C.8,
5-4-70.A, B, and C,
5-4-80.A.23,
5-4-95 (and replace "Assistant Controller" with "designee"),
5-4-140,
5-4-140. B.1.d,
5-4-140.C.1,
5-4-140.G,
5-4-150. B.1.c,
5-4-155.A.2 and 3,
5-4-170.C, D, F, and H,
5-4-180.B,
5-4-190 (replace "Assistant Controller" with "designee"),
5-4-200.A.3 (Amend to read: Controller or designee will:)
Amend Appendix 5-L Required Bid Amount - ATTACHED
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they
currently exist within said Code; and to resolve any inconsistencies regarding capitalization,
grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections
in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
Affidavit of Publication
STATE OF COLORADO
SS.
County of Weld,
I, the undersigned agent of said County of Weld,
being duly sworn, say that I am an advertising
clerk of
THE GREELEY TRIBUNE,
that the same is a three days weekly plus Sunday
newspaper of general circulation and printed and
published in the City of Greeley in said county and
state; that the notice or advertisement, of which the
annexed is a true copy, has been published in said
daily newspaper for consecutive (days): that the
notice was published in the regular and entire issue
of every number of said newspaper during the
period and time of publication of said notice, and
in the newspaper proper and not in a supplement
thereof; that the first publication of said notice was
3rd day of March A.D. 2023 and the last
publication thereof: in the issue of said newspaper
bearing the date of the 3rd day of March A.D. 2023
has been published continuously and
uninterruptedly during the period of at least six
months next prior to the first issue thereof
contained said notice or advertisement above
referred to; that said newspaper has been admitted
to the United States mails as second-class matter
under the provisions of the Act of March 3,1879,
or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for
publishing legal notices and advertisements within
the meaning of the laws of the State of Colorado.
Subscribed and sworn to before me
this 'q day of March, 2023 in the
County of Weld, State of Colorado.
S
Acct #: 1099690
AD #: 1959957
Cost: $231.00
otary Public
SHAYLA NAJERA
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20174031965
MY COMMISSION EXPIRES July 31, 2025
NOTICE OF
FIRST READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2023-04 published below,
was introduced and, on motion duly made and seconded, approved upon first reading on February
27, 2023 (rescheduled from February 22, 2023, due to inclement weather and a County closure). A
public hearing and second reading :s scheduled to be held in the Chambers of the Board, located
within the Weld County Administration Building 1150 O Street, Greeley, Colorado 80631, on March
15, 2023. All persons in any manner interested in the reading of said Ordinance are requested to
attend and may be heard. Please contact the Clerk to the Board's office at phone (970) 400-4225,
or fax (970) 336-7233, prior to the day of the hearing if, as the result of a disability, you require
reasonable accommodations in order to participate in this hearing..Any backup material, exhibits
or information previously submitted to the Board of County Commissioners concerning this mat-
ter may be examined in the office of the Clerk to the Board of County Commissioners, located
within the Weld County Administration Building, 1150 O Street, Greeley, Colorado, between the
hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld Coun-
ty Web Page (www.weld.gov). Email messages sent to an individual Commissioner may not be in-
cluded in the case file. To ensure inclusion of your email correspondence into the case file, please
send a copy to egesick@weld.gov.
Ordinance No. 2023-04
Ordinance Title: In the Matter of Repealing and Reenacting, with Amendments, Chapter 2 Admit -
bateChapter 5 Revenue and Finance of the Weld County Code
Date of Next Reading: March 15, 2023, at 9:00 a.m.
Board of County Commissioners
Weld County, Colorado
Dated: March 1, 2023
Published: March 3, 2023, in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2023-04
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINIS-
TRATION AND CHAPTER 5 REVENUE AND FINANCE OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD,
STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pur-
suant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld County
Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld, including the co-
dification of all previously adopted ordinances of a general and permanent nature enacted on or
before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to proce-
dures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of
Weld, State of Colorado, that certain existing Chapters of the Weld County Code be, and hereby
are, repealed and re-enacted, with amendments, and the various Chapters are revised to read as
follows.
CHAPTER
ADMINISTRATION
ARTICLE I - Board Procedures
Amend Sec. 2-1-110. Authorizations.
A. and B.- No change.
C. The Chair of the Board of County Commissioners has standing authority and is authorized and
directed to sign the contracts and agreements listed in Sec. 2-1-120 A., below, and any standard
letter of assignmenticonsent.
Remainder of Section - No change.
Amend Sec. 2-1-120. Delegation of authority.
Pursuant to Section 30-11-107(1)(aa), C.R.S., the Board of County Commissioners establishes poli-
cies and procedures regarding entering into contracts binding on the County and the delegation
of its powers to enter into such contracts pursuant to such policies and procedures:
A. The Chair of the Board is delegated the authority to sign certain personal service contracts and
maintenance agreements, when approved as to form by the County Attorney's Office, as follows:
L All personal service contracts under fifty thousand dollars ($50,000.00).
2. All change orders to contracts for construction proects of up to five percent (5%) of the origi-
nal contract amount, not to exceed fifty thousand dollars ($50,000.00), as provided in Section 5-4-
140.0.
3. All contracts on behalf of the County for all equipment maintenance contracts under fifty thou-
sand dollars ($50,000.00).
4. Ail related contracts and license agreements for computer hardware and software operating in
the County under fifty thousand dollars ($50,000.00).
5. All computer -related agreements and documents to acquire and maintain computer systems
under fifty thousand dollars ($50,000.00).
B. The Chair of the Board is delegated authority to sign certain agreements with municipalities in
Weld County for road and street design, construction and/or maintenance within the jurisdiction-
al boundaries of the municipalities, up to the amount of fifty thousand dollars ($50,000.00), where-
bythe municipality will reimburse Weld County for the entire cost of such work upon completion
of the project.
C. thru F.- No change.
G. The Chair of the Board is delegated the authority to approve modifications under fifty thousand
dollars ($50,000.00) or five percent (5%) (cumulative) to contracts for construction projects, as
provided in Section 5-4-140.D.
H. The Department Heads and Elected Officials are delegated the authority to approve invoices for
goods or services under fifty thousand dollars ($50,000.00), as provided in Section 5-4-60.
Remainder of Section - No change.
ARTICLE XII - Miscellaneous Policies
Amend Sec. 2-12-160. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses incurred
in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and ex
ercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that is
not specifically covered in this travel policy, then the most conservative course of action should
be taken.
A. and B. -No change.
C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says that
employees will be reimbursed for actual expenses incurred while on County business. This in-
cludes, but is not limited to, the cost of meals and incidentals incurred while attending conferen-
ces and training according to the following rules:
1.- No change.
2. Tipping is reimbursed at no more than twenty (20) percent, unless it is automatically added
for a large group at a higher amount.
C.3. thru D.- No change.
E. For air travel, the cost of coach/economy airfare, one piece of luggage and standard seat as-
signment or early check -in fee will be reimbursed.
Remainder of Section - No change.
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV - Purchasing Policy
Amend Sec. 5-4-40. Definition of terms.
The following terms shall be used with the given definitions when used throughout this Section:
Purchases: The term "Purchases" is defined and categorized as follows:
1. Small Purchases are goods and services for less than ten thousand dollars ($10,000.00).
2. Informal Purchases are those transactions of ten thousand dollars ($10,000.00) and up to fif-
ty thousand dollars ($50,000.00).
3. Formal Purchases are those transactions greater than fifty thousand dollars ($50,000.00) and
must be processed through the Purchasing Department.
Remainder of Section - No change.
Amend Sec. 5-4-60. Purchasing processes —Limits and procedures.
These procedures are adopted pursuant to Section 14-9 of the Home Rule Charter. As discussed in
Section 14-9, all purchases shall assure open and competitive bidding. All bid specifications shall
be prepared in such a manner as to invite and encourage bidding from all suppliers. No specifica-
tions shall be submitted to bidders so restrictive in detail as to eliminate any line of competitive
equipment. In all cases, the County shall reserve the right to reject any and all bids. The County
strives to select the bid which is in the best interest of the County.
A. Small Purchases. Purchasing authority has been delegated to the Department head of each
Department for those transactions under ten thousand dollars ($10,000.00) and within their budg-
et. Small purchases do not require quotes or a purchase order; however, Departments are expect-
ed to make purchases in the best interest of the County. Acquisitions of products and services un-
der ten thousand dollars ($10,000.00) may be handled three (3) ways:
1. thru 3.- No change.
B. Informal Purchases. Purchasing authority has been delegated to the Department head of
each Department for those transactions between ten thousand dollars ($10,000.00) and fifty thou-
sand dollars ($50,000.00) and within their budget. Departments may request, via a requisition, the
Purchasing Department to request quotes and conduct the transaction. Quotes should be sought
to foster fair and open competition and to achieve maximum economy for the County. The amount
of money being spent for the goods or services should cover a 12 -month period. Quotes should
not be awarded, within a 12 -month period, to the same or similar vendor(s) to avoid doing a For-
mal Bid.
1. thru 5.— No change.
C. Formal Purchases. All vehicle purchases and purchases over fifty thousand dollars ($50,000.
00) must go through the formal bid process. The formal bid procedures may be used for purchas-
es under the amount established by the annual purchasing ordinance (fifty thousand dollars
[$50,000.005 when the best interest of the County so dictates.
1. All bidding shall be in accordance with, and pursuant to, Section 14-9(1)-(5) of the Home Rule
Charter. All purchases in excess of an amount to be set annually by the Board of County Commis-
sioners by ordinance shall be by written, sealed bid, and bids over the amount set annually by or-
dinance (fifty thousand [$50,000.0011 by, the Board of County Commissioners shall be followed by
a ten-day period for consideration and investigation of the bids submitted to determine compari-
sons of quality and price. The ten-day, waiting period may be waived by resolution of the Board for
emergency purchases. The Commissioners shall accept the bid they f nd to be most beneficial to
the County. Prior to advertising for such bids, the purchasing agent shall verify that the purchase
is authorized in the current budget.
Remainder of Section - No change.
Amend Sec. 5-4-80. Expenditures not requiring a procurement process.
A. It has been determined that it is in the best interests of the County to exempt certain pur-
chases of goods or services from the requirements of this code. The following is a list of the ex-
penses which will be processed for payment in the Department of Accounting without a requisi-
tion and purchase order:
1. thru 23.- No change.
24. Equipment rental. The Director of Public Works, the Director of Facilities and the Director of
Fleet Services may approve rentals of short-term duration not to exceed thirty (30) days or fifty
thousand dollars ($50,000.00) for their respective departments. Rental of equipment is subject to
the requirements of Section 5 4 60.B. of this Article. Only the Board of County Commissioners may
approve rentals that exceed thirty (30) days or fifty thousand dollars ($50,000.00).
25. thru 31.- No change.
32. Ammunition, firearms, and/or less lethal devices. The purchase of ammunition, firearms,
and/or less lethal devices where criteria other than price are considered paramount; i.e. quantity,
quality, delivery date.
Amend Sec. 5-4-90. Sole source purchases.
Purchases may be exempt from the quote and bid process if there is no competitive marketplace
for the requirement. Some equipment designation effectively eliminates competition, so support
documentation will be required on the requisition to explain why only a particular brand or serv-
ice is acceptable. A Sole Source procurement is one in which only one (1) vendor can supply the
commodities, technology and/or erform the services required by the County. The Purchamn om
ppartment will maintain records o�all Sole Source justifications. Purchases over fifty thousand9dol-
lars ($50,000.00) will require approval from the Board of County Commissioners.
Amend Sec. 5-4-95. Single source purchases.
A Single Source procurement is one in which two (2) or more vendors can supply the commodity,
technology and/or perform the services required, but the County has selected a system of one (1)
vendor over the others by weighing the options and choosing a supplier that in good faith best
meets the needs in accordance with Sec. 5-4-160. Such purchases when identified and justified by
the requesting department, and upon concurrence of the Controller or Assistant Controller, shall
be exempt from the quote and bid process. Purchases over fifty thousand dollars ($50,000.00) will
require approval from the Board of County Commissioners.
Amend Sec 5-4-140. Contracts for professional services or independent contractors.
Individuals or companies hired to perform services, independent contract work, or provide goods
or materials, awarded through the formal bid process (>$50,000.00), shall enter into a contract ap-
proved by the County Attorney and Board of County Commissioners. The Controller or designee
may waive the requirement for a contract on a case -by -case basis. Contracts may be required by
the Controller or designee for informal purchases (<$50,000.00) on a case by case basis.
A. thru C. -No change.
D. Modifications to contracts. Every contract change order, renewal, term modification, or
price adjustment (in excess of the original contract amount) must be approved.
1. Modifications under fifty thousand dollars ($50,000.00) (cumulative) to service contracts can
be approved by the department head or designee, or elected official. Modifications over fifty
thousand dollars ($50,000.00) (cumulative) to service contracts must be approved by the Board of
County Commissioners.
2. Modifications including, but not limited to, change orders, term modifications or price adjust-
ments (in excess of the original contract amount) to capital improvement construction contracts,
must be approved by the Board of County Commissioners.
a. The Chair of the Board is authorized to enter into and sift contracts and agreements for all
change orders to contracts for construction projects of up to froe percent (5%) of the original con-
tract amount, not to exceed fifty thousand dollars ($50,000.00) (cumulative).
Remainder of Section - No change.
Amend Sec. 5-4-170. Disposal of surplus property.
A. thru B. - No change.
C. Estimated sales in amounts or estimated amounts of fifty thousand dollars ($50,000.00) or
more shall be formally advertised, sealed bids shall be taken, and the bids received shall be sub-
mitted to the Board of County Commissioners for award. Sale by public auction may be used in
lieu of sealed bids. When public auction is used, the Controller or designee and department repre-
sentatives may establish a minimum gross amount prior to the auction. Sealed bids or public auc-
tion shall be used to the maximum extent possible; however, estimated sales in amounts of less
than fifty, thousand dollars ($50,000.00) shall be made by informal procedures calculated to ach-
ieve maximum benefit to the County. Revenue received from said sales shall revert to the appro-
priate fund.
Remainder of Section - No change.
Amend the following Sections to replace any reference of "Controller or designee" with "Chief Fi-
nancial Officer or designee":
5-4-10.G,
5-4-10.1,
5-4-40.Purchase Order,
5-4-50.A,
5-4-50.F.1,
5-4-60.C.2,
5-4-60.C.8,
5-4-70.A, B, and C,
5-4-80.A.23,
5-4-95 (and replace "Assistant Controller" with "designee.),
5-4-140,
5-4-140.B.1.d,
5-4-140.C.1,
5-4-140.G,
5-4-150.B.1.c,
5-4-155.A.2 and 3,
5-4-170.C, D, F, and H,
5-4-180.B,
5-4-190 (replace "Assistant Controller" with "designee"),
5-4-200.A.3 (Amend to read: Controller or designee will:)
Amend Appendix 5-L Required Bid Amount - ATTACHED
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is, direct-
ed to arrange for Municode to supplement the Weld County Code with the amendments contained
herein, to coincide with chapters, articles, divisions, sections, and subsections as they currently
exist within said Code; and to resolve any inconsistencies regarding capitalization, grammar, and
numbering or placement of chapters, articles, divisions, sections, and subsections in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph, sentence,
clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions hereof. The Board of County Com-
missioners hereby declares that it would have enacted this Ordinance in each and every section,
subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one
or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to
be unconstitutional or invalid.
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