HomeMy WebLinkAbout20231826.tiffRESOLUTION
RE: APPROVE GRANT AWARD CONTRACT FOR 2024-2026 TONY GRAMPSAS YOUTH
SERVICES PROGRAM AND AUTHORIZE CHAIR PRO-TEM TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Award Contract for the 2024-2026
Tony Grampsas Youth Services Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Colorado Department of Human Services, commencing July1, 2023,
and ending June 30, 2024, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Award Contract for the 2024-2026 Tony Grampsas Youth
Services Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and the
Colorado Department of Human Services, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to electronically sign and submit said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of June, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: thaw%) ;oi
Weld County Clerk to the Board
County Attorney
Date of signature: O1 RI I /23
EXCUSED
Mike man, Chair
Perry . Buc1 , Pro-Tem
Sc tt K. James
cc: HSO, ACT(GP/GD)
07 12o /23
2023-1826
HR0095
Con-fracf Ipthlz7
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 20, 2023
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Colorado Department of Human Services (CDHS)
Contract for the Tony Grampsas Youth Services
(TGYS) Program
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Colorado Department of Human Services (CDHS) Contract
for the Tony Grampsas Youth Services (TGYS) Program. The Weld County Department of
Human Services (WCDHS) submitted an application for funding for the Colorado Department of
Human Services (CDHS) Tony Grampsas Youth Services (TYGS) Program to fund the salaries of
the High -Fidelity Wraparound (HFW) team who work within the Family Resource Division. The
HFW team works directly with children and families that are working with Child Welfare and
Family Resource Divisions, who have complex behavioral/mental health needs and who are
involved in multiple systems.
On May 3, 2023, the Department was notified that funding was awarded and has issued a
contract in the amount of $450,000.00 for the SFY 2024. The term date for this contract is July 1,
2023 to June 30, 2024.
I do not recommend a Work Session. I recommend approval of this Contract and authorize the
Chair to sign via DocuSign.
Approve
Recommendation
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Schedule
Work Session
Other/Comments:
Pass -Around Memorandum; June 20, 2023 - CMS ID 7127
CO/n
Page 1
2023-1826
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Karla Ford
From:
Sent:
To:
Subject:
Approve
Mike Freeman
Tuesday, June 20, 2023 12:35 PM
Karla Ford
Re: Please Reply - PA FOR ROUTING: O62O23 FR Tony Grampsas (TGYS) Grant Contract
(CMS 7127)
Sent from my 'Phone
On Jun 20, 2023, at 11:56 AM, Karla Ford <kford@weld.gov>wrote:
Please advise if you approve recommendation. Thank you.
Karla Ford
Office Manager, Board of Weld County Commissioners
1150 O Street, 0.0. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford a)weldgov.corn :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
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Confidentiality Notice: This electronic transrrission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Lesley Cobb <cobbxxlk@NAweld.gov>
Sent: Tuesday, June 20, 2O23 11:48 AM
To: Karla Ford <kford@weld.gov>
Cc: Bruce Barker <bbarker@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio
<cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weld.gov>; HS -
Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: PA FOR ROUTING: 062023 FR Tony Grampsas (TGYS) Grant Contract (CMS 7127)
Good morning Karla,
Please see the attached PA approved for routing: 062023 FR Tony Grampsas (TGYS) Grant Contract (CMS
7127).
Thank you!
Lesley Cobb
Contract Management and Comp lance Supervisor
Weld Co-:i m°.y Dept. of Human Services
315 N. I i ifl Ave., Bldg A
PO Box A
Greeley, CO 8O632
Arit (970) 400-6512
1
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STATE OF COLORADO
DEPARTMENT OF HUMAN SERVICES CONTRACT
SIGNATURE AND COVER PAGES
CMS #: 24 IHFA 183066
eClearance#: 2307862
State Agency
Colorado Department of Human Services
Office of Children, Youth & Families
Division of Community Programs
1575 Sherman Street, 2nd Floor
Denver, CO 80203
Contractor
Weld County Department of Human Services
1150 O Street
Greeley CO 80632
Contractor's State of Incorporation: Colorado
Contract Maximum Amount
Initial Term
State Fiscal Year 2024 $450,000.00
Extension Terms
None
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Maximum Amount for All Fiscal Years $450,000.00
Contract Performance Beginning Date
The later of the Effective Date or July 1, 2023
Initial Contract Expiration Date
June 30, 2024
Except as stated in §2.D, the total duration of this
Contract, including the exercise of any options to
extend, shall not exceed Three Years from its
Performance Beginning Date.
Pricing/Funding
Price Structure: Cost Reimbursement
Contractor shall invoice: Monthly
Fund Source: state general funds and cash funds
Options
The State shall have the following options if indicated with
"Yes," as further described in §2.C and §5.B.v:
Option to Extend Term per §2.C: Yes
Option to Increase or Decrease Maximum Amount per
§5.B.v: Yes
Page 1 of 36
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Insurance
Miscellaneous
Contractor shall maintain the following insurance if
Authority to enter into this Contract exists in: C.R.S. 26.1 -
indicated with "Yes," as further described in §10:
111.
Law -Specified Vendor Statute (if any): 26-6.8-103
Worker's Compensation: Yes
Procurement Method: Request for Proposals (RFP)
General Liability: Yes
Solicitation Number (if any): RFA - No Number
Automobile Liability: Yes
Protected Information: No
Professional Liability Insurance: Yes
Cyber/Net. Security -Privacy Liability Insurance: No
Crime Insurance: No
State Representative
Contractor Representative
Kristi Griffith, TGYS Administrator, Department of
Mike Freeman, Chair, Board of County
Human Services, 1575 Sherman Street, Denver, CO
Commissioners, Weld County Department of Human
80203, 303-378-7767, kristi.griffith@state.co.us
Services, 1150 O Street
Greeley CO 80632, Ph# 970-400-4226, bocc-
contracts@co.weld.co.us
Exhibits
The following Exhibits are attached and incorporated into this Contract:
Exhibit A Statement of Work, Exhibit B Budget, Exhibit C Work Plan.
Contract Purpose
The purpose of this Contract is to provide grant funding to community -based organizations that serve children, youth, and
their families with programs designed to prevent youth crime and violence, child abuse and neglect, youth alcohol,
tobacco, marijuana and other drug use, and high school dropout as authorized by C.R.S. § 26-6.8-101 through 106.
Eligible TGYS Grantees include local governments, schools, nonprofit organizations, state agencies, and institutions of
higher education. TGYS Grantees serve children and youth ages 0-25, as well as parents, caregivers, mentors, and
community members.
Signature Page Begins On Next Page
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 2 of 36
DocuSign Envelope ID: 00533B40-04A0-4C6E-B336-6FCF73FC0EE6
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THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to
execute this Contract and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Human Services
DocuSigned by:
C b tigt
STATE OF COLORADO
Jared S. Polis, Governor
Department of Human Services
Michelle Barnes, Executive Director
DiVv.04,- `�""z ( '_��►`DocuSigned by:1/�_„By:
Mike Freeman, Chair, Board of CountyV�/^
Commissioners
6/29/2023
Date:
993F7592FF2C4B0...
By: Minna Castillo -Cohen, Director, Office of Children,
Youth & Families
6/29/2023
Date:
2nd State or Contractor Signature if Needed
LEGAL REVIEW
Philip J. Weiser, Attorney General
By:
By: Name & Title of Person Signing for Signatory
Date:
Assistant Attorney General
Date:
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
lr-DocuSigned by:
70avt; i i+nrwaosr.
By: �D2A�1DE8019C�10..
Andrea Eurich/Toni Williamson/Telly Belton
6/29/2023
Effective Date:
-- Signature and Cover Pages End --
Page 3 of 36
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TABLE OF CONTENTS
SIGNATURE AND COVER PAGES
1. PARTIES 4
2. TERM AND EFFECTIVE DATE .4
3. DEFINITIONS 6
4. STATEMENT OF WORK 10
5. PAYMENTS TO CONTRACTOR 10
6. REPORTING -NOTIFICATION 12
7. CONTRACTOR RECORDS 13
8. CONFIDENTIAL INFORMATION -STATE RECORDS 14
9. CONFLICTS OF INTEREST 16
10. INSURANCE 17
11. BREACH OF CONTRACT 19
12. REMEDIES 20
13. STATE'S RIGHT OF REMOVAL .22
14. DISPUTE RESOLUTION 22
15. NOTICES AND REPRESENTATIVES 23
16. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION .23
17. STATEWIDE CONTRACT MANAGEMENT SYSTEM 25
18. GENERAL PROVISIONS 25
19. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3) 30
20. DEPARTMENT OF HUMAN SERVICES PROVISIONS .33
21. SAMPLE OPTION LETTER (IF APPLICABLE) 36
1. PARTIES
This Contract is entered into by and between Contractor named on the Signature and
Cover Pages for this Contract (the "Contractor"), and the STATE OF COLORADO acting by
and through the Department of Human Services (the "State" or "CDHS"). Contractor and the
State agree to the terms and conditions in this Contract.
2. TERM AND EFFECTIVE DATE
A. Effective Date
This Contract shall not be valid or enforceable until the Effective Date. The State shall
not be bound by any provision of this Contract before the Effective Date, and shall have no
obligation to pay Contractor for any Work performed or expense incurred before the Effective
Date or after the expiration or sooner termination of this Contract.
B. Initial Term
Page 4 of 36
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The Parties' respective performances under this Contract shall commence on the Contract
Performance Beginning Date shown on the Signature and Cover Pages for this Contract and shall
terminate on the Initial Contract Expiration Date shown on the Signature and Cover Pages for
this Contract (the "Initial Term") unless sooner terminated or further extended in accordance
with the terms of this Contract.
C. Extension Terms - State's Option
If the Signature and Cover Pages for this Contract shows that the State has the Option to
Extend Term, then the State, at its discretion, shall have the option to extend the performance
under this Contract beyond the Initial Term for a period, or for successive periods, at the same
rates and under the same terms specified in the Contract (each such period an "Extension
Term"). In order to exercise this option, the State shall provide written notice to Contractor in a
form substantially equivalent to §21 "Sample Option Letter." The State may include and
incorporate a revised budget with the option letter, as long as the revised budget does not
unilaterally change rates or terms specified in the Contract. Except as stated in §2.D, the total
duration of this Contract, including the exercise of any options to extend, shall not exceed 5
years from its Performance Beginning Date, or the number of years specified on the Signature
and Cover Pages if such number is less than 5 years, absent prior approval from the Chief
Procurement Officer in accordance with the Colorado Procurement Code.
D. End of Term Extension
If this Contract approaches the end of its Initial Term, or any Extension Term then in
place, the State, at its discretion, upon written notice to Contractor as provided in §15, may
unilaterally extend such Initial Term or Extension Term for a period not to exceed 2 months (an
"End of Term Extension" or "Holdover"), regardless of whether additional Extension Terms are
available or not. Any such extension shall be under the same terms and conditions of the
operative Contract including, but not limited to, prices, rates, and service delivery requirements.
The provisions of this Contract in effect when such notice is given shall remain in effect during
the End of Term Extension. The End of Term Extension shall automatically terminate upon
execution of a replacement contract or modification extending the total term of the Contract.
E. Early Termination in the Public Interest
The State is entering into this Contract to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Contract ceases to
further the public interest of the State, the State, in its discretion, may terminate this Contract in
whole or in part. A determination that this Contract should be terminated in the public interest
shall not be equivalent to a State right to terminate for convenience. This subsection shall not
apply to a termination of this Contract by the State for Breach of Contract by Contractor, which
shall be governed by §12.A.i.
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i. Method and Content
The State shall notify Contractor of such termination in accordance with §15. The notice
shall specify the effective date of the termination and whether it affects all or a portion of this
Contract, and shall include, to the extent practicable, the public interest justification for the
termination.
ii. Obligations and Rights
Upon receipt of a termination notice for termination in the public interest, Contractor
shall be subject to the rights and obligations set forth in §12.A.i.a.
iii. Payments
If the State terminates this Contract in the public interest, the State shall pay Contractor
an amount equal to the percentage of the total reimbursement payable under this Contract that
corresponds to the percentage of Work satisfactorily completed and accepted, as determined by
the State, less payments previously made. Additionally, if this Contract is less than 60%
completed, as determined by the State, the State may reimburse Contractor for a portion of actual
out-of-pocket expenses, not otherwise reimbursed under this Contract, incurred by Contractor
which are directly attributable to the uncompleted portion of Contractor's obligations, provided
that the sum of any and all reimbursement shall not exceed the maximum amount payable to
Contractor hereunder.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Breach of Contract" means the failure of a Party to perform any of its obligations
in accordance with this Contract, in whole or in part or in a timely or satisfactory manner. The
institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or
against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its
property, which is not vacated or fully stayed within 30 days after the institution of such
proceeding, shall also constitute a breach. If Contractor is debarred or suspended under §24-109-
105, C.R.S. at any time during the term of this Contract, then such debarment or suspension shall
constitute a breach.
B. "Business Day" means any day in which the State is open and conducting
business, but shall not include Saturday, Sunday or any day on which the State observes one of
the holidays as listed in §24-11-101(1) C.R.S.
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C. "Chief Procurement Officer" means the individual to whom the Executive
Director has delegated his or her authority pursuant to §24-102-202, C.R.S. to procure or
supervise the procurement of all supplies and services needed by the state.
D. "CJI" means criminal justice information collected by criminal justice agencies
needed for the performance of their authorized functions, including, without limitation, all
information defined as criminal justice information by the U.S. Department of Justice, Federal
Bureau of Investigation, Criminal Justice Information Services Security Policy, as amended and
all Criminal Justice Records as defined under 24-72-302 C.R.S.
E. "Contract" means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any future
modifications thereto. For purposes of clarification and the removal of any doubt, subject to any
future modifications thereto, the Signature and Cover Pages and Sections 1 through 21, as
identified in the Table of Contents herein above, shall constitute the "main body" of this Contract
exclusively.
F. "Contract Funds" means the funds that have been appropriated, designated,
encumbered, or otherwise made available for payment by the State under this Contract.
G. "CORA" means the Colorado Open Records Act, §§24-72-200.1 et. seq., C.R.S.
H. "Deliverable" means the outcome to be achieved or output to be provided, in the
form of a tangible object or software that is produced as a result of Contractor's Work that is
intended to be delivered to the State by the Contractor.
I. "Effective Date" means the date on which this Contract is approved and signed by
the Colorado State Controller or designee, as shown on the Signature Page for this Contract. If
this Contract is for a Major Information Technology Project, as defined in §24-37.5-102(2.6),
then Effective Date of this Contract shall be the later of the date on which this Contract is
approved and signed by the State's Chief Information Officer or authorized delegate or the date
on which this Contract is approved and signed by the State Controller or authorized delegate, as
shown on the Signature and Cover Page for this Contract.
J. "End of Term Extension" means the time period defined in §2.D.
K. "Exhibits" means the exhibits and attachments included with this Contract as
shown on the Signature and Cover Pages for this Contract..
L. "Extension Term" means the time period defined in §2.C.
M. "Goods" means any movable material acquired, produced, or delivered by
Contractor as set forth in this Contract and shall include any movable material acquired,
produced, or delivered by Contractor in connection with the Services.
Page 7 of 36
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N. "Incident" means any accidental or deliberate event that results in or constitutes
an imminent threat of the unauthorized access, loss, disclosure, modification, disruption, or
destruction of any communications or information resources of the State, which are included as
part of the Work, as described in §§24-37.5-401, et. seq., C.R.S. Incidents include, without
limitation, (i) successful attempts to gain unauthorized access to a State system or State Records
regardless of where such information is located; (ii) unwanted disruption or denial of service;
(iii) the unauthorized use of a State system for the processing or storage of data; or (iv) changes
to State system hardware, firmware, or software characteristics without the State's knowledge,
instruction, or consent.
O. "Initial Term" means the time period defined in §2.B.
P. "Party" means the State or Contractor, and "Parties" means both the State and
Contractor.
Q. "PCI" means payment card information including any data related to credit card
holders' names, credit card numbers, or other credit card information as may be protected by
state or federal law.
R. "PHI" means any individually identifiable health information, transmitted or
maintained in electronic or any form or medium, including but not limited to demographic
information„ (i) that relates to the past, present or future physical or mental condition of an
individual; the provision of health care to an individual; or the past, present or future payment for
the provision of health care to an individual; and (ii) that identifies the individual or with respect
to which there is a reasonable basis to believe the information can be used to identify the
individual. PHI includes, but is not limited to, any information defined as Individually
Identifiable Health Information by the federal Health Insurance Portability and Accountability
Act.
S.. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or trace
an individual's identity, such as name, social security number, date and place of birth, mother's
maiden name, or biometric records; and any other information that is linked or linkable to an
individual, such as medical, educational, financial, and employment information. PII includes,
but is not limited to, all information defined as personally identifiable information in §24-72-501
and 24-73-101, C.R.S. "PII" shall also mean "personal identifying information" as set forth in §
24-74-102, et. Seq., C.R.S.
T. "Services" means the services to be performed by Contractor as set forth in this
Contract, and shall include any services to be rendered by Contractor in connection with the
Goods.
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U. "State Confidential Information" means any and all State Records not subject to
disclosure under CORA. State Confidential Information shall include, but is not limited to, PII,
PHI, PCI, Tax Information, CJI, Educational Records, Substance Use Disorder Information, and
State personnel records not subject to disclosure under CORA. State Confidential Information
shall not include information or data concerning individuals that is not deemed confidential but
nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the
State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already known to
Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or subsequently
becomes publicly available without breach of any obligation owed by Contractor to the State;
(iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the
right to disclose such information; or (v) was independently developed without reliance on any
State Confidential Information.
V. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State
Controller pursuant to §24-30-202(13)(a), C.R.S.
W. "State Fiscal Year" means a 12 month period beginning on July 1 of each
calendar year and ending on June 30 of the following calendar year. If a single calendar year
follows the term, then it means the State Fiscal Year ending in that calendar year.
X. "State Records" means any and all State data, information, and records,
regardless of physical form, including, but not limited to, information subject to disclosure under
CORA.
Y. "Subcontractor" means any third -parties engaged by Contractor to aid in
performance of the Work.
Z. "Tax Information" means federal and State of Colorado tax information
including, without limitation, federal and State tax returns, return information, and such other
tax -related information as may be protected by federal and State law and regulation. Tax
Information includes, but is not limited to all information defined as federal tax information in
Internal Revenue Service Publication 1075.
AA. "Work" means the Goods delivered and Services performed pursuant to this
Contract.
BB. "Work Product" means the tangible and intangible results of the Work, whether
finished or unfinished, including drafts. Work Product includes, but is not limited to, documents,
text, software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work Product"
does not include any material that was developed prior to the Effective Date that is used, without
modification, in the performance of the Work.
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Any other term used in this Contract that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Contractor shall complete the Work as described in this Contract and in accordance with
the provisions of the Exhibits. The State shall have no liability to compensate Contractor for the
delivery of any goods or the performance of any services that are not specifically set forth in this
Contract.
5. PAYMENTS TO CONTRACTOR
A. Maximum Amount
Payments to Contractor are limited to the unpaid, obligated balance of the Contract
Funds. The State shall not pay Contractor any amount under this Contract that exceeds the
Contract Maximum for that term shown on the Signature and Cover Pages for this Contract.
B. Payment Procedures
i. Invoices and Payment
a. The State shall pay Contractor in the amounts and in accordance
with the Exhibits.
b. Contractor shall initiate payment requests by invoice to the State,
in a form and manner approved by the State. Invoicing is a material component of Contract
performance and corresponding Deliverables. Invoices shall be due to the State within 45 days of
work performed by the Contractor, unless otherwise stated in the Exhibits hereto. Invoicing shall
be done accurately and per any specifications set forth in the Exhibits hereto. Time is of the
essence in this regard. If Contractor fails to timely and/or properly invoice the State, the State
may not be obligated to pay the bill resulting from said invoice. Failure to timely and/or properly
invoice the State is a material breach of this Contract which would be cause for the State to
refuse payment and/or terminate the contract on these grounds in whole or in part, at the State's
discretion.
c. The State shall pay each invoice within 45 days following the
State's receipt of that invoice, so long as the amount invoiced correctly represents Work
completed by Contractor and previously accepted by the State during the term that the invoice
covers. If the State determines that the amount of any invoice is not correct, then Contractor shall
make all changes necessary to correct that invoice.
d. The acceptance of an invoice shall not constitute acceptance of any
Work performed or deliverables provided under the Contract.
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ii. Interest
Amounts not paid by the State within 45 days of the State's acceptance of the invoice
shall bear interest on the unpaid balance beginning on the 45th day at the rate of 1% per month,
as required by §24-30-202(24)(a), C.R.S., until paid in full; provided, however, that interest shall
not accrue on unpaid amounts that the State disputes in writing. Contractor shall invoice the State
separately for accrued interest on delinquent amounts, and the invoice shall reference the
delinquent payment, the number of day's interest to be paid and the interest rate.
iii. Payment Disputes
If Contractor disputes any calculation, determination or amount of any payment,
Contractor shall notify the State in writing of its dispute within 30 days following the earlier to
occur of Contractor's receipt of the payment or notification of the determination or calculation of
the payment by the State. The State will review the information presented by Contractor and may
make changes to its determination based on this review. The calculation, determination or
payment amount that results from the State's review shall not be subject to additional dispute
under this subsection. No payment subject to a dispute under this subsection shall be due until
after the State has concluded its review, and the State shall not pay any interest on any amount
during the period it is subject to dispute under this subsection.
iv. Available Funds -Contingency -Termination
The State is prohibited by law from making commitments beyond the term of the current
State Fiscal Year. Payment to Contractor beyond the current State Fiscal Year is contingent on
the appropriation and continuing availability of Contract Funds in any subsequent year (as
provided in the Colorado Special Provisions). If federal funds or funds from any other non -State
funds constitute all or some of the Contract Funds the State's obligation to pay Contractor shall
be contingent upon such non -State funding continuing to be made available for payment.
Payments to be made pursuant to this Contract shall be made only from Contract Funds, and the
State's liability for such payments shall be limited to the amount remaining of such Contract
Funds. If State, federal or other funds are not appropriated, or otherwise become unavailable to
fund this Contract, the State may, upon written notice, terminate this Contract, in whole or in
part, without incurring further liability. The State shall, however, remain obligated to pay for
Services and Goods that are delivered and accepted prior to the effective date of notice of
termination, and this termination shall otherwise be treated as if this Contract were terminated in
the public interest as described in §2.E.
v. Option to Increase Maximum Amount
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If the Signature and Cover Pages for this Contract show that the State has the Option to
Increase or Decrease Maximum Amount, then the State, at its discretion, shall have the option to
increase or decrease the statewide quantity of Goods and Services based upon the rates
established in this Contract, and increase or decrease the maximum amount payable accordingly.
In order to exercise this option, the State shall provide written notice to Contractor in a form
substantially equivalent to §21 "Sample Option Letter." Delivery of Goods and performance of
Services shall continue at the same rates and terms as described in this Contract. The State may
include and incorporate a revised budget with the option letter, as long as the revised budget does
not unilaterally change rates or terms specified in the Contract.
6. REPORTING - NOTIFICATION
A. Quarterly Reports.
In addition to any reports required pursuant to §17 or pursuant to any other Exhibit, for
any contract having a term longer than three months, Contractor shall submit, on a quarterly
basis, a written report specifying progress made for each specified performance measure and
standard in this Contract. Such progress report shall be in accordance with the procedures
developed and prescribed by the State. Progress reports shall be submitted to the State at the time
or times specified by the State in this Contract, or, if no time is specified in this Contract, not
later than five Business Days following the end of each calendar quarter.
B. Litigation Reporting
If Contractor is served with a pleading or other document in connection with an action
before a court or other administrative decision making body, and such pleading or document
relates to this Contract or may affect Contractor's ability to perform its obligations under this
Contract, Contractor shall, within 5 days after being served, notify the State of such action and
deliver copies of such pleading or document to the State's principal representative identified on
the Signature and Cover Pages for this Contract.
C. Performance Outside the State of Colorado or the United States, §24-102-206
C.R.S.
To the extent not previously disclosed in accordance with §24-102-206, C.R.S.,
Contractor shall provide written notice to the State, in accordance with §15 and in a form
designated by the State, within 20 days following the earlier to occur of Contractor's decision to
perform Services outside of the State of Colorado or the United States, or its execution of an
agreement with a Subcontractor to perform, Services outside the State of Colorado or the United
States. Such notice shall specify the type of Services to be performed outside the State of
Colorado or the United States and the reason why it is necessary or advantageous to perform
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such Services at such location or locations, and such notice shall be a public record. Knowing
failure by Contractor to provide notice to the State under this section shall constitute a Breach of
Contract. This section shall not apply if the Contract Funds include any federal funds.
7. CONTRACTOR RECORDS
A. Maintenance
Contractor shall maintain a file of all documents, records, communications, notes and
other materials relating to the Work (the "Contractor Records"). Contractor Records shall
include all documents, records, communications, notes and other materials maintained by
Contractor that relate to any Work performed by Subcontractors, and Contractor shall maintain
all records related to the Work performed by Subcontractors required to ensure proper
performance of that Work. Contractor shall maintain Contractor Records until the last to occur
of: (i) the date three years after the date this Contract expires or is terminated, (ii) final payment
under this Contract is made, (iii) the resolution of any pending Contract matters, or (iv) if an
audit is occurring, or Contractor has received notice that an audit is pending, the date such audit
is completed and its findings have been resolved (the "Record Retention Period").
B. Inspection
Contractor shall permit the State, the federal government, and any duly authorized agent
of a governmental entity, to audit, inspect, examine, excerpt, copy and transcribe Contractor
Records during the Record Retention Period. Contractor shall make Contractor Records available
during normal business hours at Contractor's office or place of business, or at other mutually
agreed upon times or locations, upon no fewer than two Business Days' notice from the State,
unless the State determines that a shorter period of notice, or no notice, is necessary to protect
the interests of the State.
C. Monitoring
The State, the federal government, and any other duly authorized agent of a governmental
agency, in its discretion, may monitor Contractor's performance of its obligations under this
Contract using procedures as determined by the State. The State shall monitor Contractor's
performance in a manner that does not unduly interfere with Contractor's performance of the
Work.
D. Final Audit Report
Contractor shall promptly submit to the State a copy of any final audit report of an audit
performed on Contractor's records that relates to or affects this Contract or the Work, whether
the audit is conducted by Contractor or a third party.
8. CONFIDENTIAL INFORMATION -STATE RECORDS
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A. Confidentiality
Contractor shall keep confidential, and cause all Subcontractors to keep confidential, all State
Records, unless those State Records are publicly available. Contractor shall not, without prior
written approval of the State, use, publish, copy, disclose to any third party, or permit the use by
any third party of any State Records, except as otherwise stated in this Contract, permitted by
law or approved in writing by the State. Contractor shall provide for the security of all State
Confidential Information in accordance with all policies promulgated by the Colorado Office of
Information Security and all applicable laws, rules, policies, publications, and guidelines. If
Contractor or any of its Subcontractors will or may receive the following types of data,
Contractor or its Subcontractors shall provide for the security of such data according to the
following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in
accordance with the Safeguarding Requirements for Federal Tax Information attached to this
Contract as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard
from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the
U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information
Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and
Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this
Contract, if applicable. Contractor shall immediately forward any request or demand for State
Records to the State's Principal Representative.
B. Other Entity Access and Nondisclosure Agreements
Contractor may provide State Records to its agents, employees, assigns and
Subcontractors as necessary to perform the Work, but shall restrict access to State Confidential
Information to those agents, employees, assigns and Subcontractors who require access to
perform their obligations under this Contract. Contractor shall ensure all such agents, employees,
assigns, and Subcontractors sign agreements containing nondisclosure provisions at least as
protective as those in this Contract, and that the nondisclosure provisions are in force at all times
the agent, employee, assign or Subcontractor has access to any State Confidential Information.
Contractor shall provide copies of those signed nondisclosure provisions to the State upon
execution of the nondisclosure provisions if requested by the State.
C. Use, Security, and Retention
Contractor shall use, hold and maintain State Confidential Information in compliance
with any and all applicable laws and regulations only in facilities located within the United
States, and shall maintain a secure environment that ensures confidentiality of all State
Confidential Information. Contractor shall provide the State with access, subject to Contractor's
reasonable security requirements, for purposes of inspecting and monitoring access and use of
State Confidential Information and evaluating security control effectiveness. Upon the expiration
or termination of this Contract, Contractor shall return State Records provided to Contractor or
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destroy such State Records and certify to the State that it has done so, as directed by the State. If
Contractor is prevented by law or regulation from returning or destroying State Confidential
Information, Contractor warrants it will guarantee the confidentiality of, and cease to use, such
State Confidential Information.
D. Incident Notice and Remediation
If Contractor becomes aware of any Incident, Contractor shall notify the State
immediately and cooperate with the State regarding recovery, remediation, and the necessity to
involve law enforcement, as determined by the State. Unless Contractor can establish that
Contractor and its Subcontractors are not the cause or source of the Incident, Contractor shall be
responsible for the cost of notifying each person who may have been impacted by the Incident.
After an Incident, Contractor shall take steps to reduce the risk of incurring a similar type of
Incident in the future as directed by the State, which may include, but is not limited to,
developing and implementing a remediation plan that is approved by the State, at no additional
cost to the State. The State may adjust or direct modifications to this plan in its sole discretion,
and Contractor shall make all modifications as directed by the State. If Contractor cannot
produce its analysis and plan within the allotted time, the State, in its discretion, may perform
such analysis and produce a remediation plan, and Contractor shall reimburse the State for the
actual costs thereof. The State may, in its sole discretion and at Contractor's sole expense,
require Contractor to engage the services of an independent, qualified, State -approved third party
to conduct a security audit. Contractor shall provide the State with the results of such audit and
evidence of Contractor's planned remediation in response to any negative findings.
E. Data Protection and Handling
Contractor shall ensure that all State Records and Work Product in the possession of
Contractor or any Subcontractors are protected and handled in accordance with the requirements
of this Contract, including the requirements of any Exhibits hereto, at all times.
F. Safeguarding PII
IF CONTRACTOR OR ANY OF ITS SUBCONTRACTORS WILL OR MAY
RECEIVE PII UNDER THIS CONTRACT, CONTRACTOR SHALL PROVIDE FOR THE
SECURITY OF SUCH PII, IN A MANNER AND FORM ACCEPTABLE TO THE STATE,
INCLUDING, WITHOUT LIMITATION, STATE NON -DISCLOSURE REQUIREMENTS,
USE OF APPROPRIATE TECHNOLOGY, SECURITY PRACTICES, COMPUTER ACCESS
SECURITY, DATA ACCESS SECURITY, DATA STORAGE ENCRYPTION, DATA
TRANSMISSION ENCRYPTION, SECURITY INSPECTIONS, AND AUDITS.
CONTRACTOR SHALL BE A "THIRD -PARTY SERVICE PROVIDER" AS DEFINED IN
§24-73-103(1)(I), C.R.S. AND SHALL MAINTAIN SECURITY PROCEDURES AND
PRACTICES CONSISTENT WITH §§24-73-101 ET SEQ., C.R.S. IN ADDITION, AS SET
FORTH IN § 24-74-102, ET. SEQ., C.R.S., CONTRACTOR, INCLUDING, BUT NOT
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LIMITED TO, CONTRACTOR'S EMPLOYEES, AGENTS AND SUBCONTRACTORS,
AGREES NOT TO SHARE ANY PII WITH ANY THIRD PARTIES FOR THE PURPOSE OF
INVESTIGATING FOR, PARTICIPATING IN, COOPERATING WITH, OR ASSISTING
WITH FEDERAL IMMIGRATION ENFORCEMENT. IF CONTRACTOR IS GIVEN DIRECT
ACCESS TO ANY STATE DATABASES CONTAINING PII, CONTRACTOR SHALL
EXECUTE, ON BEHALF OF ITSELF AND ITS EMPLOYEES, THE CERTIFICATION
DESCRIBED IN SECTION 21 BELOW ON AN ANNUAL BASIS CONTRACTOR'S DUTY
AND OBLIGATION TO CERTIFY AS SET FORTH IN SECTION 21 BELOW SHALL
CONTINUE AS LONG AS CONTRACTOR HAS DIRECT ACCESS TO ANY STATE
DATABASES CONTAINING PII. IF CONTRACTOR USES ANY SUBCONTRACTORS TO
PERFORM SERVICES REQUIRING DIRECT ACCESS TO STATE DATABASES
CONTAINING PII, THE CONTRACTOR SHALL REQUIRE SUCH SUBCONTRACTORS
TO EXECUTE AND DELIVER THE CERTIFICATION TO THE STATE ON AN ANNUAL
BASIS, SO LONG AS THE SUBCONTRACTOR HAS ACCESS TO STATE DATABASES
CONTAINING PII.
9. CONFLICTS OF INTEREST
A. Actual Conflicts of Interest
Contractor shall not engage in any business or activities, or maintain any relationships
that conflict in any way with the full performance of the obligations of Contractor under this
Contract. Such a conflict of interest would arise when a Contractor or Subcontractor's employee,
officer or agent were to offer or provide any tangible personal benefit to an employee of the
State, or any member of his or her immediate family or his or her partner, related to the award of,
entry into or management or oversight of Contract.
B. Apparent Conflicts of Interest
Contractor acknowledges that, with respect to this Contract, even the appearance of a
conflict of interest shall be harmful to the State's interests. Absent the State's prior written
approval, Contractor shall refrain from any practices, activities or relationships that reasonably
appear to be in conflict with the full performance of Contractor's obligations under this Contract.
C. Disclosure to the State
If a conflict or the appearance of a conflict arises, or if Contractor is uncertain whether a
conflict or the appearance of a conflict has arisen, Contractor shall submit to the State a
disclosure statement setting forth the relevant details for the State's consideration. Failure to
promptly submit a disclosure statement or to follow the State's direction in regard to the actual or
apparent conflict constitutes a breach of this Contract.
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D. Contractor acknowledges that all State employees are subject to the ethical
principles described in §24-18-105, C.R.S. Contractor further acknowledges that State
employees may be subject to the requirements of §24-18-105, C.R.S. with regard to this
Contract.
10. INSURANCE
Contractor shall obtain and maintain, and ensure that each Subcontractor shall obtain and
maintain, insurance as specified in this section at all times during the term of this Contract to the
extent that such insurance policies are required as shown on the Signature and Cover Page for
this Contract. All insurance policies required by this Contract shall be issued by insurance
companies as approved by the State. These insurance requirements shall not be construed as
caps or limitations on liability.
A. Workers' Compensation
Workers' compensation insurance as required by state statute, and employers' liability
insurance covering all Contractor or Subcontractor employees acting within the course and scope
of their employment.
B. General Liability
Commercial general liability insurance covering premises operations, fire damage,
independent contractors, products and completed operations, blanket contractual liability,
personal injury, and advertising liability with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non -owned
autos) with a minimum limit of $1,000,000 each accident combined single limit.
D. Protected Information
Liability insurance covering all civil, regulatory, and statutory damages, contractual damages,
data breach management exposure, and all loss income or extra expense as a result of actual or
alleged breach, violation or infringement of a right to privacy, consumer data protection law,
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confidentiality or other legal protection for personal information as well as State Confidential
Information with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $2,000,000 general aggregate.
iii. Notwithstanding sections D(i) and (ii) above, if Contractor has State
Confidential Information for 10 or fewer individuals or revenues of $250,000 or less, Contractor
shall maintain limits of not less than $50,000.
iv. Notwithstanding sections D(i) and (ii) above, if Contractor has State
Confidential Information for 25 or fewer individuals or revenues of $500,000 or less, Contractor
shall maintain limits of not less than $100,000.
E. Professional Liability Insurance
Professional liability insurance covering any damages caused by an error, omission or
any negligent act with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
F. Crime Insurance
Crime insurance including employee dishonesty coverage with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
G. Cyber/Network Security and Privacy Liability
Liability insurance covering civil, regulatory, and statutory damages, contractual
damages, data breach management exposure, and any loss of income or extra expense
as a result of actual or alleged breach, violation or infringement of right to privacy,
consumer data protection law, confidentiality or other legal protection for personal
information, as well as State Confidential Information with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $2,000,000 general aggregate.
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H. Additional Insured
The State shall be named as additional insured on all commercial general liability policies
(leases and construction contracts require additional insured coverage for completed operations)
required of Contractor and Subcontractors.
I. Primacy of Coverage
Coverage required of Contractor and each Subcontractor shall be primary and
noncontributory over any insurance or self-insurance program carried by Contractor or the State.
J. Cancellation
The above insurance policies shall include provisions preventing cancellation or non -
renewal, except for cancellation based on non-payment of premiums, without at least 30 days
prior notice to Contractor and Contractor shall forward such notice to the State in accordance
with §15 within seven days of Contractor's receipt of such notice.
K. Subrogation Waiver
All insurance policies secured or maintained by Contractor or its Subcontractors in
relation to this Contract shall include clauses stating that each carrier shall waive all rights of
recovery under subrogation or otherwise against Contractor or the State, its agencies, institutions,
organizations, officers, agents, employees, and volunteers.
L. Public Entities
If Contractor is a "public entity" within the meaning of the Colorado Governmental
Immunity Act, §§24-10-101, et seq., C.R.S. (the "GIA"), Contractor shall maintain, in lieu of the
liability insurance requirements stated above, at all times during the term of this Contract such
liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities
under the GIA. If a Subcontractor is a public entity within the meaning of the GIA, Contractor
shall ensure that the Subcontractor maintains at all times during the terms of this Contract, in lieu
of the liability insurance requirements stated above, such liability insurance, by commercial
policy or self-insurance, as is necessary to meet the Subcontractor's obligations under the GIA.
M. Certificates
Contractor shall provide to the State certificates evidencing Contractor's insurance
coverage required in this Contract within seven Business Days following the Effective Date.
Contractor shall provide to the State certificates evidencing Subcontractor insurance coverage
required under this Contract within seven Business Days following the Effective Date, except
that, if Contractor's subcontract is not in effect as of the Effective Date, Contractor shall provide
to the State certificates showing Subcontractor insurance coverage required under this Contract
within seven Business Days following Contractor's execution of the subcontract. No later than
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15 days before the expiration date of Contractor's or any Subcontractor's coverage, Contractor
shall deliver to the State certificates of insurance evidencing renewals of coverage. At any other
time during the term of this Contract, upon request by the State, Contractor shall, within seven
Business Days following the request by the State, supply to the State evidence satisfactory to the
State of compliance with the provisions of this section.
11. BREACH OF CONTRACT
In the event of a Breach of Contract, the aggrieved Party shall give written notice of
breach to the other Party. If the notified Party does not cure the Breach of Contract, at its sole
expense, within 30 days after the delivery of written notice, the Party may exercise any of the
remedies as described in §12 for that Party. Notwithstanding any provision of this Contract to the
contrary, the State, in its discretion, need not provide notice or a cure period and may
immediately terminate this Contract in whole or in part or institute any other remedy in the
Contract in order to protect the public interest of the State; or if Contractor is debarred or
suspended under §24-109-105, C.R.S., the State, in its discretion, need not provide notice or cure
period and may terminate this Contract in whole or in part or institute any other remedy in this
Contract as of the date that the debarment or suspension takes effect.
12. REMEDIES
A. State's Remedies
If Contractor is in breach under any provision of this Contract and fails to cure such
breach, the State, following the notice and cure period set forth in §11, shall have all of the
remedies listed in this section in addition to all other remedies set forth in this Contract or at law.
The State may exercise any or all of the remedies available to it, in its discretion, concurrently or
consecutively.
i. Termination for Breach of Contract
In the event of Contractor's uncured breach, the State may terminate this entire Contract
or any part of this Contract. Contractor shall continue performance of this Contract to the extent
not terminated, if any.
a. Obligations and Rights
To the extent specified in any termination notice, Contractor shall not incur further
obligations or render further performance past the effective date of such notice, and shall
terminate outstanding orders and subcontracts with third parties. However, Contractor shall
complete and deliver to the State all Work not cancelled by the termination notice, and may incur
obligations as necessary to do so within this Contract's terms. At the request of the State,
Contractor shall assign to the State all of Contractor's rights, title, and interest in and to such
terminated orders or subcontracts. Upon termination, Contractor shall take timely, reasonable
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and necessary action to protect and preserve property in the possession of Contractor but in
which the State has an interest. At the State's request, Contractor shall return materials owned by
the State in Contractor's possession at the time of any termination. Contractor shall deliver all
completed Work Product and all Work Product that was in the process of completion to the State
at the State's request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Contractor for
accepted Work received as of the date of termination. If, after termination by the State, the State
agrees that Contractor was not in breach or that Contractor's action or inaction was excusable,
such termination shall be treated as a termination in the public interest, and the rights and
obligations of the Parties shall be as if this Contract had been terminated in the public interest
under §2.E.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Contractor shall remain liable to
the State for any damages sustained by the State in connection with any breach by Contractor,
and the State may withhold payment to Contractor for the purpose of mitigating the State's
damages until such time as the exact amount of damages due to the State from Contractor is
determined. The State may withhold any amount that may be due Contractor as the State deems
necessary to protect the State against loss including, without limitation, loss as a result of
outstanding liens and excess costs incurred by the State in procuring from third parties
replacement Work as cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Contractor's performance with respect to all or any portion of the Work pending
corrective action as specified by the State without entitling Contractor to an adjustment in price
or cost or an adjustment in the performance schedule. Contractor shall promptly cease
performing Work and incurring costs in accordance with the State's directive, and the State shall
not be liable for costs incurred by Contractor after the suspension of performance.
b. Withhold Payment
Withhold payment to Contractor until Contractor corrects its Work.
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c. Deny Payment
Deny payment for Work not performed, or that due to Contractor's actions or inactions,
cannot be performed or if they were performed are reasonably of no value to the state; provided,
that any denial of payment shall be equal to the value of the obligations not performed.
d. Intellectual Property
If any Work infringes, or if the State in its sole discretion determines that any Work is
likely to infringe, a patent, copyright, trademark, trade secret or other intellectual property right,
Contractor shall, as approved by the State, (i) secure that right to use such Work for the State and
Contractor; (ii) replace the Work with noninfringing Work or modify the Work so that it
becomes noninfringing; or, (iii) remove any infringing Work and refund the amount paid for
such Work to the State.
B. Contractor's Remedies
If the State is in breach of any provision of this Contract and does not cure such breach,
Contractor, following the notice and cure period in §11 and the dispute resolution process in §14,
shall have all remedies available at law and equity.
13. STATE'S RIGHT OF REMOVAL
The State retains the right to demand, at any time, regardless of whether Contractor is in
breach, the immediate removal of any of Contractor's employees, agents, or subcontractors from
the work whom the State, in its sole discretion, deems incompetent, careless, insubordinate,
unsuitable, or otherwise unacceptable or whose continued relation to this Contract is deemed by
the State to be contrary to the public interest or the State's best interest.
14. DISPUTE RESOLUTION
A. Initial Resolution
Except as herein specifically provided otherwise, disputes concerning the performance of
this Contract which cannot be resolved by the designated Contract representatives shall be
referred in writing to a senior departmental management staff member designated by the State
and a senior manager designated by Contractor for resolution.
B. Resolution of Controversies
If the initial resolution described in §14.A fails to resolve the dispute within 10 Business
Days, Contractor shall submit any alleged breach of this Contract by the State to the Procurement
Official of CDHS as described in §24-102-202(3), C.R.S. for resolution in accordance with the
provisions of §24-106-109, C.R.S., and §§24-109-101.1 through 24-109-505, C.R.S., (the
"Resolution Statutes"), except that if Contractor wishes to challenge any decision rendered by
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the Procurement Official, Contractor's challenge shall be an appeal to the Executive Director of
the Department of Personnel and Administration, or their delegate, under the Resolution Statutes
before Contractor pursues any further action as permitted by such statutes. Except as otherwise
stated in this Section, all requirements of the Resolution Statutes shall apply including, without
limitation, time limitations.
15. NOTICES AND REPRESENTATIVES
Each individual identified on the Signature and Cover Pages shall be the principal
representative of the designating Party. All notices required or permitted to be given under this
Contract shall be in writing, and shall be delivered (A) by hand with receipt required, (B) by
certified or registered mail to such Party's principal representative at the address set forth on the
Signature and Cover Pages for this Contract or (C) as an email with read receipt requested to the
principal representative at the email address, if any, set forth on the Signature and Cover Pages
for this Contract. If a Party delivers a notice to another through email and the email is
undeliverable, then, unless the Party has been provided with an alternate email contact, the Party
delivering the notice shall deliver the notice by hand with receipt required or by certified or
registered mail to such Party's principal representative at the address set forth below. Either
Party may change its principal representative or principal representative contact information by
notice submitted in accordance with this section without a formal amendment to this Contract.
Unless otherwise provided in this Contract, notices shall be effective upon delivery of the written
notice.
16. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
A. Work Product
i. Copyrights
To the extent that the Work Product (or any portion of the Work Product) would not be
considered works made for hire under applicable law, Contractor hereby assigns to the State, the
entire right, title, and interest in and to copyrights in all Work Product and all works based upon,
derived from, or incorporating the Work Product; all copyright applications, registrations,
extensions, or renewals relating to all Work Product and all works based upon, derived from, or
incorporating the Work Product; and all moral rights or similar rights with respect to the Work
Product throughout the world. To the extent that Contractor cannot make any of the assignments
required by this section, Contractor hereby grants to the State a perpetual, irrevocable, royalty -
free license to use, modify, copy, publish, display, perform, transfer, distribute, sell, and create
derivative works of the Work Product and all works based upon, derived from, or incorporating
the Work Product by all means and methods and in any format now known or invented in the
future. The State may assign and license its rights under this license.
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ii. Patents
In addition, Contractor grants to the State (and to recipients of Work Product distributed
by or on behalf of the State) a perpetual, worldwide, no -charge, royalty -free, irrevocable patent
license to make, have made, use, distribute, sell, offer for sale, import, transfer, and otherwise
utilize, operate, modify and propagate the contents of the Work Product. Such license applies
only to those patent claims licensable by Contractor that are necessarily infringed by the Work
Product alone, or by the combination of the Work Product with anything else used by the State.
iii. Assignments and Assistance
Whether or not Contractor is under contract with the State at the time, Contractor shall
execute applications, assignments, and other documents, and shall render all other reasonable
assistance requested by the State, to enable the State to secure patents, copyrights, licenses and
other intellectual property rights related to the Work Product. To the extent that Work Product
would fall under the definition of "works made for hire" under 17 U.S.C.S. §101, the Parties
intend the Work Product to be a work made for hire. Contractor assigns to the State and its
successors and assigns, the entire right, title, and interest in and to all causes of action, either in
law or in equity, for past, present, or future infringement of intellectual property rights related to
the Work Product and all works based on, derived from, or incorporating the Work Product.
B. Exclusive Property of the State
Except to the extent specifically provided elsewhere in this Contract, all State Records,
documents, text, software, (including source code), research, reports, proposals, specifications,
plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models,
surveys, maps, materials, ideas, concepts, know-how, and information provided by or on behalf
of the State to Contractor are the exclusive property of the State (collectively, "State Materials").
Contractor shall not use, willingly allow, cause or permit Work Product or State Materials to be
used for any purpose other than the performance of Contractor's obligations in this Contract
without the prior written consent of the State. Upon termination of this Contract for any reason,
Contractor shall provide all Work Product and State Materials to the State in a form and manner
as directed by the State.
C. Exclusive Property of Contractor
Contractor retains the exclusive rights, title, and ownership to any and all pre-existing
materials owned or licensed to Contractor including, but not limited to, all pre-existing software,
licensed products, associated source code, machine code, text images, audio and/or video, and
third -party materials, delivered by Contractor under the Contract, whether incorporated in a
Deliverable or necessary to use a Deliverable (collectively, "Contractor Property"). Contractor
Property shall be licensed to the State as set forth in this Contract or a State approved license
agreement: (i) entered into as exhibits to this Contract; (ii) obtained by the State from the
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applicable third -party vendor; or (iii) in the case of open source software, the license terms set
forth in the applicable open source license agreement.
17. STATEWIDE CONTRACT MANAGEMENT SYSTEM
If the maximum amount payable to Contractor under this Contract is $100,000 or greater,
either on the Effective Date or at any time thereafter, this section shall apply. Contractor agrees
to be governed by and comply with the provisions of §§24-106-103, 24-102-206, 24-106-106,
and 24-106-107, C.R.S. regarding the monitoring of vendor performance and the reporting of
contract performance information in the State's contract management system ("Contract
Management System" or "CMS"). Contractor's performance shall be subject to evaluation and
review in accordance with the terms and conditions of this Contract, Colorado statutes governing
CMS, and State Fiscal Rules and State Controller Policies.
18. GENERAL PROVISIONS
A. Assignment
Contractor's rights and obligations under this Contract are personal and may not be
transferred or assigned without the prior, written consent of the State. Any attempt at assignment
or transfer without such consent shall be void. Any assignment or transfer of Contractor's rights
and obligations approved by the State shall be subject to the provisions of this Contract
B. Subcontracts
Unless other restrictions are required elsewhere in this Contract, Contractor shall not
enter into any subcontract in connection with its obligations under this Contract without
providing notice to the State. The State may reject any such subcontract, and Contractor shall
terminate any subcontract that is rejected by the State and shall not allow any Subcontractor to
perform any Work after that Subcontractor's subcontract has been rejected by the State.
Contractor shall submit to the State a copy of each such subcontract upon request by the State.
All subcontracts entered into by Contractor in connection with this Contract shall comply with
all applicable federal and state laws and regulations, shall provide that they are governed by the
laws of the State of Colorado, and shall be subject to all provisions of this Contract.
C. Binding Effect
Except as otherwise provided in §18.A., all provisions of this Contract, including the
benefits and burdens, shall extend to and be binding upon the Parties' respective successors and
assigns.
D. Authority
Each Party represents and warrants to the other that the execution and delivery of this
Contract and the performance of such Party's obligations have been duly authorized.
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E. Captions and References
The captions and headings in this Contract are for convenience of reference only, and
shall not be used to interpret, define, or limit its provisions. All references in this Contract to
sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments,
are references to sections, subsections, exhibits or other attachments contained herein or
incorporated as a part hereof, unless otherwise noted.
F. Counterparts
This Contract may be executed in multiple, identical, original counterparts, each of which
shall be deemed to be an original, but all of which, taken together, shall constitute one and the
same agreement.
G. Entire Understanding
This Contract represents the complete integration of all understandings between the
Parties related to the Work, and all prior representations and understandings related to the Work,
oral or written, are merged into this Contract. Prior or contemporaneous additions, deletions, or
other changes to this Contract shall not have any force or effect whatsoever, unless embodied
herein.
H. Digital Signatures
If any signatory signs this Contract using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
I. Modification
Except as otherwise provided in this Contract, any modification to this Contract shall
only be effective if agreed to in a formal amendment to this Contract, properly executed and
approved in accordance with applicable Colorado State law and State Fiscal Rules.
Modifications permitted under this Contract, other than contract amendments, shall conform to
the policies issued by the Colorado State Controller.
J. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Contract to a statute, regulation, State Fiscal Rule, fiscal policy or
other authority shall be interpreted to refer to such authority then current, as may have been
changed or amended since the Effective Date of this Contract.
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K. Order of Precedence
In the event of a conflict or inconsistency between this Contract and any Exhibits or
attachments such conflict or inconsistency shall be resolved by reference to the documents in the
following order of priority:
i. HIPAA Business Associate Agreement (if any).
ii. Federal Provisions (if any).
iii. Colorado Special Provisions in §19 of the main body of this Contract.
iv. Information Technology Provisions Exhibit (if any).
v. The provisions of the other sections of the main body of this Contract.
vi. PII Certification (if any)
viii. Any other Exhibit(s) shall take precedence in alphabetical order.
L. External Terms and Conditions
Notwithstanding anything to the contrary herein, the State shall not be subject to any
provision included in any terms, conditions, or agreements appearing on Contractor's or a
Subcontractor's website or any provision incorporated into any click -through or online
agreements related to the Work unless that provision is specifically referenced in this Contract.
M. Severability
The invalidity or unenforceability of any provision of this Contract shall not affect the
validity or enforceability of any other provision of this Contract, which shall remain in full force
and effect, provided that the Parties can continue to perform their obligations under this Contract
in accordance with the intent of the Contract.
N. Survival of Certain Contract Terms
Any provision of this Contract that imposes an obligation on a Party after termination or
expiration of the Contract shall survive the termination or expiration of the Contract and shall be
enforceable by the other Party.
O. Taxes
The State is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C.,
Subtitle D, Ch. 32) (Federal Excise Tax Exemption Certificate of Registry No. 84-730123K) and
from State and local government sales and use taxes under §§39-26-704(1), et seq. C.R.S.
Page 27 of 36
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(Colorado Sales Tax Exemption Identification Number 98-02565). The State shall not be liable
for the payment of any excise, sales, or use taxes, regardless of whether any political subdivision
of the state imposes such taxes on Contractor. Contractor shall be solely responsible for any
exemptions from the collection of excise, sales or use taxes that Contractor may wish to have in
place in connection with this Contract.
P. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described in §18.A., this
Contract does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Enforcement of this Contract and all rights and obligations hereunder are
reserved solely to the Parties. Any services or benefits which third parties receive as a result of
this Contract are incidental to the Contract, and do not create any rights for such third parties.
Q. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Contract,
whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or
partial exercise of any right, power, or privilege preclude any other or further exercise of such
right, power, or privilege.
R. CORA Disclosure
To the extent not prohibited by federal law, this Contract and the performance measures
and standards required under §24-106-107, C.R.S., if any, are subject to public release through
the CORA.
S. Standard and Manner of Performance
Contractor shall perform its obligations under this Contract in accordance with the
highest standards of care, skill and diligence in Contractor's industry, trade, or profession.
T. Licenses, Permits, and Other Authorizations.
Contractor shall secure, prior to the Effective Date, and maintain at all times during the
term of this Contract, at its sole expense, all licenses, certifications, permits, and other
authorizations required to perform its obligations under this Contract, and shall ensure that all
employees, agents and Subcontractors secure and maintain at all times during the term of their
employment, agency or subcontract, all licenses, certifications, permits and other authorizations
required to perform their obligations in relation to this Contract.
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U. Indemnification
i. Applicability
This entire §18.0 does not apply to Contractor if Contractor is a "public entity" within
the meaning of the GIA.
ii. General Indemnification
Contractor shall indemnify, save, and hold harmless the State, its employees, agents and
assignees (the "Indemnified Parties"), against any and all costs, expenses, claims, damages,
liabilities, court awards and other amounts (including attorneys' fees and related costs) incurred
by any of the Indemnified Parties in relation to any act or omission by Contractor, or its
employees, agents, Subcontractors, or assignees in connection with this Contract.
iii. Confidential Information Indemnification
Disclosure or use of State Confidential Information by Contractor in violation of §8 may
be cause for legal action by third parties against Contractor, the State, or their respective agents.
Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any and all
claims, damages, liabilities, losses, costs, expenses (including attorneys' fees and costs) incurred
by the State in relation to any act or omission by Contractor, or its employees, agents, assigns, or
Subcontractors in violation of §8.
iv. Intellectual Property Indemnification
Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any
and all costs, expenses, claims, damages, liabilities, and other amounts (including attorneys' fees
and costs) incurred by the Indemnified Parties in relation to any claim that any Deliverable,
Good or Service, software, or Work Product provided by Contractor under this Contract
(collectively, "IP Deliverables"), or the use thereof, infringes a patent, copyright, trademark,
trade secret, or any other intellectual property right. Contractor's obligations hereunder shall not
extend to the combination of any IP Deliverables provided by Contractor with any other product,
system, or method, unless the other product, system, or method is (a) provided by Contractor or
Contractor's subsidiaries or affiliates; (b) specified by Contractor to work with the IP
Deliverables; (c) reasonably required in order to use the IP Deliverables in its intended manner
and the infringement could not have been avoided by substituting another reasonably available
product, system, or method capable of performing the same function; or (d) is reasonably
expected to be used in combination with the IP Deliverables.
v. Accessibility
a. Contractor shall comply with and the Work Product provided under this
Contract shall be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S.,
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and the Accessibility Standards for Individuals with a Disability, as established by the Governor's
Office Of Information Technology (OIT), pursuant to Section §24-85-103 (2.5), C.R.S.
Contractor shall also comply with all State of Colorado technology standards related to
technology accessibility and with Level AA of the most current version of the Web Content
Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.
b. Contractor shall indemnify, save, and hold harmless the state, its employees,
agents and assignees (collectively, the "Indemnified Parties"), against any and all costs, expenses,
claims, damages, liabilities, court awards and other amounts (including attorneys' fees and related
costs) incurred by any of the Indemnified Parties in relation to Contractor's failure to comply with
§§24-85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as
established by the Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S.
c. The State may require Contractor's compliance to the State's Accessibility
Standards to be determined by a third party selected by the State to attest to Contractor's Work
Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility
Standards for Individuals with a Disability as established by the Office of Information
Technology pursuant to Section §24-85-103 (2.5), C.R.S.
V. Other
i. Compliance with State and Federal Law, Regulations, & Executive Orders
Contractor shall comply with all State and, if Federal funding is involved, Federal law,
regulations, executive orders, State and Federal Awarding Agency policies, procedures,
directives, and reporting requirements at all times during the term of this Contract.
19. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3)
These Special Provisions apply to all contracts except where noted in italics.
A. STATUTORY APPROVAL. §24-30-202(1), C.R.S.
This Contract shall not be valid until it has been approved by the Colorado State
Controller or designee. If this Contract is for a Major Information Technology Project, as defined
in §24-37.5-102(2.6), C.R.S., then this Contract shall not be valid until it has been approved by
the State's Chief Information Officer or designee.
B. FUND AVAILABILITY. §24-30-202(5.5), C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available.
C. GOVERNMENTAL IMMUNITY.
Liability for claims for injuries to persons or property arising from the negligence of the
State, its departments, boards, commissions committees, bureaus, offices, employees and
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officials shall be controlled and limited by the provisions of the Colorado Governmental
Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch.
171 and 28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq.
C.R.S. No term or condition of this Contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections, or other provisions,
contained in these statutes.
D. INDEPENDENT CONTRACTOR.
Contractor shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Contractor nor any agent or employee of Contractor shall be deemed to be an
agent or employee of the State. Contractor shall not have authorization, express or implied, to
bind the State to any agreement, liability or understanding, except as expressly set forth herein.
Contractor and its employees and agents are not entitled to unemployment insurance or workers
compensation benefits through the State and the State shall not pay for or otherwise provide such
coverage for Contractor or any of its agents or employees. Contractor shall pay when due all
applicable employment taxes and income taxes and local head taxes incurred pursuant to this
Contract. Contractor shall (i) provide and keep in force workers' compensation and
unemployment compensation insurance in the amounts required by law, (ii) provide proof
thereof when requested by the State, and (iii) be solely responsible for its acts and those of its
employees and agents.
E. COMPLIANCE WITH LAW.
Contractor shall strictly comply with all applicable federal and State laws, rules, and
regulations in effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. CHOICE OF LAW, JURISDICTION, AND VENUE.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Contract. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall be
null and void. All suits or actions related to this Contract shall be filed and proceedings held in
the State of Colorado and exclusive venue shall be in the City and County of Denver.
G. PROHIBITED TERMS.
Any term included in this Contract that requires the State to indemnify or hold Contractor
harmless; requires the State to agree to binding arbitration; limits Contractor's liability for
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damages resulting from death, bodily injury, or damage to tangible property; or that conflicts
with this provision in any way shall be void ab initio. Nothing in this Contract shall be construed
as a waiver of any provision of §24-106-109, C.R.S.
H. SOFTWARE PIRACY PROHIBITION.
State or other public funds payable under this Contract shall not be used for the
acquisition, operation, or maintenance of computer software in violation of federal copyright
laws or applicable licensing restrictions. Contractor hereby certifies and warrants that, during the
term of this Contract and any extensions, Contractor has and shall maintain in place appropriate
systems and controls to prevent such improper use of public funds. If the State determines that
Contractor is in violation of this provision, the State may exercise any remedy available at law or
in equity or under this Contract, including, without limitation, immediate termination of this
Contract and any remedy consistent with federal copyright laws or applicable licensing
restrictions.
I. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. §§24-18-
201 and 24-50-507, C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal
or beneficial interest whatsoever in the service or property described in this Contract. Contractor
has no interest and shall not acquire any interest, direct or indirect, that would conflict in any
manner or degree with the performance of Contractor's services and Contractor shall not employ
any person having such known interests.
J. VENDOR OFFSET AND ERRONEOUS PAYMENTS. §§24-30-202(1) and 24-
30-202.4, C.R.S.
[Not applicable to intergovernmental agreements] Subject to §24-30-202.4(3.5), C.R.S.,
the State Controller may withhold payment under the State's vendor offset intercept system for
debts owed to State agencies for: (i) unpaid child support debts or child support arrearages; (ii)
unpaid balances of tax, accrued interest, or other charges specified in §§39-21-101, et seq.,
C.R.S.; (iii) unpaid loans due to the Student Loan Division of the Department of Higher
Education; (iv) amounts required to be paid to the Unemployment Compensation Fund; and (v)
other unpaid debts owing to the State as a result of final agency determination or judicial action.
The State may also recover, at the State's discretion, payments made to Contractor in error for
any reason, including, but not limited to, overpayments or improper payments, and unexpended
or excess funds received by Contractor by deduction from subsequent payments under this
Contract, deduction from any payment due under any other contracts, grants or agreements
between the State and Contractor, or by any other appropriate method for collecting debts owed
to the State.
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20. DEPARTMENT OF HUMAN SERVICES PROVISIONS
A. Exclusion, Debarment and/or Suspension
Contractor represents and warrants that Contractor, its employees, agents, assigns, or
Subcontractors, are not presently excluded from participation, debarred, suspended, proposed for
debarment, declared ineligible, voluntarily excluded, or otherwise ineligible to participate in a
"federal health care program" as defined in 42 U.S.C. § 1320a-7b(f) or in any other government
payment program by any federal or State of Colorado department or agency. If Contractor, its
employees, agents, assigns, or Subcontractors, are excluded from participation, or becomes
otherwise ineligible to participate in any such program during the term of this Contract,
Contractor shall notify the State in writing within three (3) days after such event. Upon the
occurrence of such event, whether or not such notice is given to Contractor, the State may
immediately terminate this Contract.
B. Emergency Planning
If Contractor provides Work that is an extension of State work performed as part of the
State of Colorado Emergency Operations Plan or for a publicly funded safety net program, as
defined by C.R.S. § 24-33.5-701 et seq., Contractor shall perform the Work in accordance with
the State's Emergency Operations Plan or continuity of operations plan in the event of an
emergency. If requested, Contractor shall provide a plan and reporting information to ensure
compliance with the State's Emergency Operations Plan and C.R.S. § 24-33.5-701 et seq.
C. Restrictions on Public Benefits
If applicable, Contractor shall comply with C.R.S. §§ 24-76.5-101 - 103 exactly as the
State is required to comply with C.R.S. §§ 24-76.5-101 - 103.
D. Discrimination
Contractor shall not:
i. discriminate against any person on the basis of gender, race, ethnicity,
religion, national origin, age, sexual orientation, gender identity, citizenship status, education,
disability, socio-economic status, or any other identity.
ii. exclude from participation in, or deny benefits to any qualified individual
with a disability, by reason of such disability.
Any person who thinks he/she has been discriminated against as related to the
performance of this Contract has the right to assert a claim, Colorado Civil Rights Division,
C.R.S. §24-34-301, et seq.
E. Criminal Background Check
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Pursuant to C.R.S. §27-90-111 and CDHS Policy VI -2.4, any independent contractor, and
its agent(s), who is designated by the Executive Director or the Executive Director's designee to
be a contracting employee under C.R.S. §27-90-111, who has direct contact with vulnerable
persons in a state -operated facility, or who provides state -funded services that involve direct
contact with vulnerable persons in the vulnerable person's home or residence, shall:
submit to and successfully pass a criminal background check, and
ii. report any arrests, charges, or summonses for any disqualifying
offense as specified by C.R.S. §27-90-111 to the State.
Any Contractor or its agent(s), who does not comply with C.R.S. §27-90-111 and CDHS
Policy VI -2.4, may, at the sole discretion of the State, be suspended or terminated.
F. Fraud Policy
Contractor shall comply with the current CDHS Fraud Policy.
G. C-Stat - Performance Based Program Analysis and Management Strategy (C-Stat
Strategy)
Without any additional cost to the State, Contractor shall collect and maintain Contract
performance data, as determined solely by the State. Upon request, Contractor shall provide the
Contract performance data to the State. This provision does not allow the State to impose
unilateral changes to performance requirements.
H. COVID-19 Pandemic
CDHS operates many facilities across the State and with regard to the COVID-19
Pandemic, Contractor may be subject to local or state public health orders, Department policy,
individual facility policy, or any other requirement that could impose additional requirements on
the Contractor. If so, Contractor shall promptly comply upon notice.
21. THIRD PARTY CERTIFICATION FOR ACCESS TO PII THROUGH A
DATABASE OR AUTOMATED NETWORK
Pursuant to § 24-74-105, C.R.S, if Contractor is to be granted access to Personal Identifying
Information through a database or automated network that is not publicly available information,
Contractor certifies, and will certify annually, under penalty of perjury that Contractor has not and
will not use or disclose any Personal Identifying Information, as defined by § 24-74-102(1),
C.R.S., for the purpose of investigating for, participating in, cooperating with, or assisting Federal
Immigration Enforcement, including the enforcement of civil immigration laws, and the Illegal
Immigration and Immigrant Responsibility Act, which is codified at 8 U.S.C. §§ 1325 and 1326,
unless required to do so to comply with Federal or State law, or to comply with a court -issued
subpoena, warrant or order.
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If Contractor's agents, employees, assigns or Subcontractors require certification pursuant to § 24-
74-105, C.R.S., Contractor shall require annually that its agents, employees, assigns or Subcontractors
sign and date the following certifications as applicable, which shall be made available to the State
upon request:
For an individual: Pursuant to § 24-74-105, C.R.S., I hereby certify under the penalty of perjury
that I have not and will not use or disclose any Personal Identifying Information, as defined by §
24-74-102(1), C.R.S., for the purpose of investigating for, participating in, cooperating with, or
assisting Federal Immigration Enforcement, including the enforcement of civil immigration laws,
and the Illegal Immigration and Immigrant Responsibility Act, which is codified at 8 U.S.C. §f
1325 and 1326, unless required to do so to comply with Federal or State law, or to comply with a
court -issued subpoena, warrant or order.
For and entity/organization: Pursuant to § 24-74-105, C.R.S., I,
on behalf of (legal name of entity / organization) (the
"Organization'), hereby certify under the penalty of perjury that the Organization has not
and will not use or disclose any Personal Identiffing Information, as defined by § 24-74-
102(1), C.R.S., for the purpose of investigating for, participating in, cooperating with, or
assisting Federal Immigration Enforcement, including the enforcement of civil
immigration laws, and the Illegal Immigration and Immigrant Responsibility Act, which is
codified at 8 U.S.C. §f 1325 and 1326, unless required to do so to comply with Federal or
State law, or to comply with a court -issued subpoena, warrant or order.
I hereby represent and certify that I have full legal authority to execute this certification
on behalf of the Organization.
REST OF PAGE INTENTIONALLY LEFT BLANK
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SAMPLE OPTION LETTER (IF APPLICABLE)
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Original Contract Number
Insert Contractor's Full Legal Name, including
Insert CMS number or Other Contract Number of the Original Contract
"Inc.", "LLC", etc...
Current Contract Maximum Amount
Option Contract Number
Initial Tenn
Insert CMS number or Other Contract Number of this Option
State Fiscal Year 20xx $0.00
Extension Terms
Contract Performance Beginning Date
State Fiscal Year 20xx $0.00
Month Day, Year
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Current Contract Expiration Date
State Fiscal Year 20xx $0.00
Month Day, Year
Total for All State Fiscal Years $0.00
1. OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Contract
C. Option to change the quantity of Services under the Contract
D. Option to modify Contract rates
E. Option to initiate next phase of the Contract
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Contract referenced above, the State
hereby exercises its option for an additional term, beginning Insert start date and ending on the current contract expiration
date shown above, at the rates stated in the Original Contract, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Contract referenced above,
the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the rates stated in
the Original Contract, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Contract referenced above, the State
hereby exercises its option to modify the Contract rates specified in Exhibit/Section Number/Letter. The Contract rates
attached to this Option Letter replace the rates in the Original Contract as of the Option Effective Date of this Option Letter.
D. For use with Option 1€: In accordance with Section(s) Number of the Original Contract referenced above, the State
hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on Insert start date and end
on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Contract Maximum Amount: The Contract Maximum Amount table on the
Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table
shown above.
3. Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
SAMPLE ONLY — DO NOT SIGN
By: Name & Title of Person Signing for Agency or IHE
Date: SAMPLE ONLY - DO NOT SIGN
In accordance with §24-30-202 C.R.S., this Option is not valid
until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
SAMPLE ONLY - DO NOT SIGN
Name of Agency or IHE Delegate -Please delete if contract
will be routed to OSC for approval
Option Effective Date: SAMPLE ONLY - DO NOT SIGN
Page 36 of 36
Exhibit A
TGYS Three -Year Grant
Statement of Work
SFY24
PURPOSE
The Tony Grampsas Youth Services Program (TGYS) is a program authorized by § 26-6.8-101
through 106, C.R.S., to provide funding to community -based organizations for prevention and
intervention of youth crime and violence, child abuse and neglect, youth alcohol, tobacco, and
other drug use, and student dropout. Eligible TGYS Grantees include local governments,
Colorado public not -for-profit schools, groups of public or secondary not -for-profit schools,
school districts or groups of school districts, institutions of higher education, the Colorado
National Guard, or private nonprofit or not -for-profit community -based organizations. TGYS
Grantees serve children and youth ages 0-25, as well as parents, caregivers, mentors, and
community members.
DEFINITIONS
A. TGYS: Tony Grampsas Youth Services program and the term used to refer to the State in
this Exhibit A.
B. TGYS Grantee: community -based organization receiving a TGYS grant and the term
used to refer to the Contractor in this Exhibit A.
C. Multi -agency: an eligible agency that applies for a TGYS grant as a collaborative, may
apply for Tier 2, 3, or 4, and must meet ALL the following requirements:
a. Has an established collaborative partnership between two or more agencies for
the purpose of providing community -based services.
b. Has one Lead Agency subcontracting other agencies, which are referred to as
"Partner Agencies." The Lead Agency is expected to:
i. Serve as the liaison to TGYS as the primary contact and coordinate and
submit all required TGYS reports for Partner Agencies.
ii. Manage and coordinate all TGYS fiscal procedures for Partner Agencies.
iii. Conduct program monitoring with Partner Agencies to ensure alignment
with the TGYS.
iv. Coordinate TGYS-related evaluation processes with the Partner Agencies.
v. Allocate 50% or more of the budget to the Partner Agencies. (The Lead
Agency may not use more than 50% of the budget for oversight,
administrative costs, and providing direct services to clients.)
c. Has a Memorandum of Understanding (MOU) with each Partner Agency.
D. Intermediary Agency: a grantee that promotes and supports evidence -based strategies
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 1 of 11
or programs within other agencies and meets ALL the following requirements:
a. Interacts with local, community -based organizations as well as with state-wide or
nationwide entities to effectively monitor a specific evidence -based strategy or
program.
b. Has the capacity (knowledge, skills, and resources) to provide a variety of
services to local programs that implement the same specific evidence -based
strategy or program. These services include:
i. Community preparation for program implementation
ii. Staff training on the evidence -based strategy or program
iii. Technical assistance
iv. Program monitoring
v. Liaison to program developer/national office
vi. Evaluation coordination
vii. Financial administration through subcontracts
c. Serves as the fiscal and coordinating entity (Lead Agency) with the intent of
subcontracting TGYS-related services with their community providers (Partner
Agencies).
d. Allocates 50% or more of the budget to the Partner Agencies. (The Lead Agency
may not use more than 50% of the budget for oversight, administrative costs,
and providing direct services to clients.)
e. Has a Memorandum of Understanding (MOU) with each Partner Agency.
GRANTEE OBLIGATIONS
A. TGYS Nondiscrimination Statement
TGYS expects all persons who perform work on behalf of or funded by CDHS, including
all employees, volunteers, and outside vendors (including subcontractors and grantees),
to conduct such work in a manner consistent with this policy and applicable
nondiscrimination laws. The TGYS Grantee (Grantee) shall agree to use such resources in
a manner consistent with this policy and applicable nondiscrimination laws. Programs
using TGYS funding shall not discriminate based on race, ethnic group, socio-economic
status, national origin, religion, age, sex, sexual orientation*, gender identity or
expression*, marital status*, familial status*, mental or physical disability, pregnancy,
veteran status, or HIV status.
B. Good Faith Negotiation
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 2 of 11
1. The Grantee shall negotiate in good faith with TGYS for any additional activities that
may be required beyond the existing Statement of Work (SOW) activities and
Grantee Work Plan in this Contract (CT) which may become necessary in the event of
changes in TGYS funding or legislative initiatives that are implemented over the
course of this Contract.
C. Quality Control
1. The Grantee shall ensure all deliverables, documents, and calculations are complete,
accurate, and easy to understand.
D. Confidentiality
1. The Grantee shall maintain confidentiality in all matters related to internal policy
discussions, contractual issues, price negotiations, confidential medical information,
Department financial information, and advance knowledge of legislation. In addition
to all other confidentiality requirements of the Contract, the Grantee shall also
consider and treat any such information as confidential and shall only disclose it in
accordance with the terms of the Contract.
2. In addition to the terms contained in Section 8 of the Contract, the Grantee shall
protect the confidentiality of all client or participant records and other materials
that are maintained in accordance with this Contract. Except for purposes directly
connected with the administration of this Contract, no information about or
obtained from any client or participant shall be disclosed in a form identifiable with
the client or participant without the prior written consent of the client or
participant, or the parent or legal guardian of a minor client or participant, with the
exception of information protected by Colorado statute as it applies to
confidentiality for adolescent services, in which case the adolescent minor, and not
the parent or legal guardian, must provide consent or as otherwise properly ordered
by a court of competent jurisdiction. The Grantee shall have written policies
governing access, duplication, and dissemination of all such information. The
Grantee shall advise its employees, agents, and any sub -agencies or subcontractors
they are subject to these confidentiality requirements.
E. Mandatory Reporting
The Grantee shall maintain a mandatory reporting policy, pursuant to C.R.S. 19-3-304,
requiring staff and volunteers to report known or suspected child abuse and neglect to
the child abuse hotline 1 -844 -CO -4 -KIDS.
F. Insurance
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 3 of 11
The Grantee shall meet the State of Colorado insurance requirements and provide and
maintain current insurance policy documentation in the TGYS database. Per Colorado
Revised Statute § 24-102-206, all TGYS Grantees, including Partner Agencies, are
required to disclose information about where services will be performed under this
Contract. Upon TGYS award notification, the Grantee is required to upload into the TGYS
database their insurance certificate with the State of Colorado or TGYS listed as a
Certificate Holder.
G. Background Check Requirements
1. The Grantee shall maintain a criminal background check policy for all staff working
directly with children that shall minimally include, but not be limited to, completion
of a criminal history background check and notifications of convictions that exclude
candidates from hire.
H. Program Monitoring Requirements
The Grantee shall:
1. Attend the annual TGYS Grantee meeting each year of grant funding during the
three-year grant cycle.
2. Submit an annual work plan for each prevention program receiving funding to be
reviewed and approved by TGYS and included with this Contract. Any changes to the
work plan during the fiscal year must be submitted to TGYS for review and approval
prior to making any substantial changes in the Grantee's program.
3. Submit monthly invoices by the 10th of each month unless Grantee has written
approval for an extension from TGYS.
4. Submit mid -year reports by January 15 of the fiscal year or the first business day
after January 15.
5. Submit year-end reports by July 15 of the following fiscal year or the first business
day after July 15.
6. Have a Memorandum of Understanding (MOU) with each partner agency and submit
each MOU to TGYS upon award of funding. There is no maximum limit to the
number of partner agencies.
7. Participate in a minimum of one 2-3 hour site visit per grant cycle with TGYS staff.
When possible, the site visit will occur annually and in person. However, if
circumstances prohibit an in -person site visit, a virtual site visit may suffice. During
the site visit, TGYS may include:
a. a review of Contract compliance, budgets, and work plan progress,
b. a minimum of 30 minutes of program observation or an opportunity for TGYS
to meet with participants being served by the program,
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 4 of 11
c. a meeting with program staff, Executive Director, and fiscal agent (Multi- and
Intermediary Agencies may have multiple site visits for Partner Agencies at
the discretion of TGYS staff), and/or
d. a spot check on staff and volunteer background checks.
Any dates in this Section or any other Section of the Statement of Work that extends
beyond the Contract expiration date are for planning and informational purposes only
and do not formally extend the Contract expiration date.
I. Fiscal Monitoring Requirements
The Grantee shall:
1. Submit invoices only for eligible uses of funding. The TGYS award CAN be used to:
a. Fund programs that address factors at the individual and relationship level of
the socio-ecological model
b. Fund prevention and intervention programs for youth crime and violence,
child abuse and neglect, youth alcohol, tobacco, and other drug (ATOD) use,
and student dropout C.R.S. 26-6.8-102(b)
c. Implement new direct -service programs, with programs providing direct
services within six months of award, or continue, enhance, or expand existing
direct -service programs
d. Fund reasonable operating and administrative expenses (e.g., database or
financial software, fiscal staff, etc.) that directly support TGYS funded
programs
e. Support program evaluation activities (budget may include 5% for evaluation
or $10,000, whichever is lower, per program)
f. Fund programs that provide screenings or assessments and referrals if there
are post surveying measures or outcomes that can evaluate effectiveness
g. Prepare communities/local grantees for program implementation and
provide staff training, technical assistance, program monitoring, evaluation
coordination, and direct service funding to subcontracting agencies (applies
to Intermediary Agency applicants only)
h. Provide reasonable administrative oversight of all collaborating partners and
support grant management functions provided by a Lead Agency (applies to
Multi -Agency applicants only)
2. NOT submit invoices for any ineligible uses of funding. The TGYS award CANNOT be
used to:
a. Fund programs that address factors at the organizational and societal level of
the socio-ecological model
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 5 of 11
b. Support treatment programs such as residential treatment or inpatient
mental health treatment
c. Support childcare slots or student scholarships
d. Engage in inherently religious activities including but not limited to worship,
religious instruction, or proselytization as a part of the programs or services
provided pursuant to this application
e. Support programs or strategies thorough research has already proven
ineffective or harmful
f. Fund train the trainer model programs
g. Fund one-time events and activities that are not in conjunction with ongoing
programs
h. Fund depreciation costs which are not included in indirect costs
3. Submit all requested invoice/cost reimbursement documentation for fiscal desk
reviews conducted by TGYS. A fiscal desk review request will be required a minimum
of one time during the three-year grant cycle and can be made for any month of the
Contract period to ensure compliance with contractual terms and conditions.
Additional fiscal desk reviews may be required if deemed necessary by fiscal and
accounting staff.
4. Maintain any supporting documentation which may be used to substantiate
invoices, since any invoice month may be subject to fiscal desk review upon TGYS
request. Supporting documentation must be kept for a period of three years
following the termination of the Contract.
5. Be notified in writing within 30 calendar days of discovery of a compliance issue.
Within 45 calendar days of discovery, the Grantee and TGYS shall collaborate, when
appropriate, to determine the action necessary to rectify the compliance issue and
determine when the action(s) must be completed. The action and timeline for
completion shall be documented in writing. If extenuating circumstances arise that
require an extension to the timeline, the Grantee must email a request to the TGYS
Contracts & Fiscal Specialist to receive approval for an extension. If the Grantee fails
to meet expectations of the agreed upon compliance resolution plan, including any
agreed upon modifications of such a plan, TGYS may exercise its rights under the
Remedies section of the General Provisions of this Contract.
J. Evaluation Requirements
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 6of11
The Grantee shall participate in the TGYS program evaluation, which includes both an
outcome evaluation and an implementation evaluation, conducted by the TGYS
contracted evaluator, University of Denver, Butler Institute for Families or other
contract evaluator as designated by the State (Evaluator), each year of the grant cycle.
Participation includes:
1. Collecting and submitting data for the outcome evaluation to Evaluator by the due
date provided by Evaluator. Any extensions to this due date must be approved in
writing by Evaluator or TGYS. The percentage of participants who meet post-test
goal levels on outcome measures may serve as an additional marker of success for
Grantees and may be used for annual evaluation purposes.
2. Collecting and submitting data for the implementation evaluation to Evaluator by
the due date provided by Evaluator. Any extensions to this due date must be
approved in writing by Evaluator.
3. Attending (in person or virtually) evaluation training and technical assistance
provided by Evaluator.
K. Training and Technical Assistance (T/TA)
1. The Grantee shall attend all required TGYS T/TA opportunities. These T/TA
opportunities may include:
a. Positive Youth Development (PYD)
b. Strengthening Families
c. Equity, Diversity, and Inclusion (EDI)
d. Implementation Science
2. Additional optional T/TA may also become available during the three-year grant
cycle in which the Grantee will have an option to attend.
L. Communication
The Grantee shall:
1. Respond to all voicemails and emails from TGYS and Evaluator within two business
days of receipt by the Grantee. Unless Grantee has a current "out -of -office"
voicemail message or email auto -response with an alternative contact provided, the
date of receipt is the business day during which the email or voicemail message was
sent.
2. Update any staff contact information changes in the TGYS Salesforce database and
inform TGYS of key program staff changes in a timely manner.
M. Travel Reimbursement
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 7of11
The Grantee shall be reimbursed for travel in accordance with the State of Colorado
Mileage Reimbursement Rate per CRS 24-9-104 found here:
https://www.colorado.gov/pacific/osc/mileage-reimbursement-rate. Invoices shall
state the number of miles traveled and provide any additional information necessary to
verify the mileage was calculated pursuant to this policy.
N. Meeting Requirements
The Grantee shall:
1. Coordinate with TGYS to attend meetings as described in this section in the format
directed by TGYS and containing the information requested by TGYS.
2. Ensure personnel assigned to the grant, including the Executive Director or other
head of agency, are available for meetings with TGYS during TGYS's normal business
hours (8:00 am — 5:00 PM M -F). When necessary, the Grantee shall also make these
personnel available outside of normal business hours and on weekends with prior
notice from TGYS.
3. Be available for all regularly scheduled meetings between the Grantee and TGYS,
unless TGYS has granted prior, written approval otherwise.
4. Ensure personnel attending all meetings between TGYS and the Grantee have the
authority to represent and commit the Grantee regarding work planning, problem
resolution, and program development.
5. Coordinate with TGYS to make personnel available to attend meetings as subject
matter experts with stakeholders both within the State government and with
external or private stakeholders, when appropriate and reasonable.
O. Time Limit for Acceptance of Deliverables
Upon receipt of timely written notice of an objection to a completed deliverable, the
Grantee shall have a reasonable period of time, not to exceed ten calendar days, to
correct the noted failure or deficiencies. Deliverables include, but are not limited to,
monthly invoices, mid -year reports, end -year reports, work plan modifications, budget
modifications, implementation evaluations, and outcome evaluations.
P. Invoicing and Payment Procedures
To receive compensation under this Contract, the Grantee shall:
1. Submit monthly approved, electronic invoices through the TGYS database. Grantees
may be allowed to submit quarterly invoices with written approval by TGYS. The
invoice, whether monthly or quarterly, must be submitted within 60 calendar days
of the end of the billing period for which services were rendered. Invoices received
later than 60 calendar days from the end of the billing period may not be paid.
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 8 of 11
2. Submit a final invoice within 30 calendar days from the effective expiration or
termination date of this Contract unless additional time is approved by TGYS. Final
invoices will be paid upon TGYS receiving the Grantee's year-end report and
required evaluation.
3. NOT use state funds to satisfy federal cost sharing and matching requirements
unless approved in writing by TGYS.
4. Submit invoices only for actual costs incurred during the invoicing period.
Q. Grantee Requests for Changes to Work Plan or Budget
The Grantee shall:
1. Submit all work plan modifications via email to the TGYS Program Specialist for
approval at least 60 days prior to the end of the Contract period. TGYS must approve
all modifications to the Grantee's work plan and may require a modification to the
Contract.
2. Submit all budget modifications via email at least 30 days prior to the end of the
Contract period. Any request for modifications to the budget which are greater than
10% of the budget or an addition of line items not previously approved require
TGYS's approval, shall be made by TGYS and may require a modification to the
Contract.
R. New Programs, New Sites for Programs, and Partner Agency Changes
1. For Grantees implementing new programs, the Grantee shall have six months from
the date the grant is awarded to commence the program and/or have subcontracts
or Memorandums of Understanding (MOU's), when warranted, in place.
2. For Grantees who lose their program locations/sites, lose their MOU's, or must stop
their program(s) for any reason during the Contract period, the Grantee shall notify
TGYS of the change within 30 days and shall have 90 days from the date of the
termination to secure a new location/site, establish a new MOU, and/or have the
program(s) operating.
3. For Grantees who lose a Partner Agency for any reason during the Contract period,
the Grantee shall notify TGYS of the change within 30 days and work with TGYS staff
to adjust their budget and determine next steps for continuing program operations.
S. Additional Funding
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 9 of 11
1. In the event TGYS has additional funding available for allocation to a pooled General
Administrative Expenditure (GAE), payment to Grantee shall be made from available
funds encumbered and shared across multiple grantees. The State may increase or
decrease the total funds encumbered at its sole discretion and without formal notice
to Grantee. No minimum payment is guaranteed to Grantee. The liability of the
State for such payments is limited to the encumbered amount remaining of such
funds.
2. In the event TGYS has additional funding available for allocation, the Grantee shall:
a. Request funding via the process set forth by TGYS staff
b. Abide by all requirements set forth by TGYS staff for any additional funding
c. Submit invoices and any other additional work in a timely manner as set
forth by TGYS staff.
TGYS OBLIGATIONS
A. Program Monitoring Requirements
1. TGYS shall conduct programmatic performance monitoring through review of
documentation reflective of performance, including mid -year and year-end reports,
TGYS Evaluator reports, information gathered during site visits, timeliness of
communication, and other documentation as applicable and report performance
findings to the TGYS Board. The TGYS Board has the authority to modify, reduce, or
terminate funding or modify the terms of the grant based on any of these
performance findings.
B. Time Limit for Acceptance of Deliverables
1. TGYS shall have thirty (30) calendar days from the date a deliverable is delivered to
TGYS by the Grantee to review that deliverable, except for those deliverables that
have a different time negotiated by TGYS and the Grantee.
2. If TGYS believes in good faith that a deliverable fails to meet the specifications
and/or requirements for that particular deliverable, or is otherwise deficient, TGYS
shall notify the Grantee of the failure or its deficiencies in writing, within 30 calendar
days of a) the date the deliverable is delivered to TGYS by the Grantee if TGYS is
aware of the failure or deficiency at the time of delivery or b) the date TGYS
becomes aware of the failure or deficiency. The above time frame shall apply to all
deliverables except those deliverables that have a different time negotiated by TGYS
and the Grantee in writing pursuant to the State's Fiscal Rules.
C. Compensation
1. TGYS shall compensate Grantees through a cost -based reimbursement Contract.
Exhibit A: TGYS Three -Year Grant Statement of Work SFY24
Page 10of11
2 TGYS shall reimburse Contract expenditures in accordance with the SOW, work plan,
and budget attached to the Contract All other expenditures shall not be reimbursed
without prior written consent of TGYS All expenditures must be reasonable and
necessary for the performance of this Contract and must comply with the State of
Colorado fiscal guidelines and rules
D New Programs, New Sites for Programs, and Partner Agency Changes
1 TGYS shall notify Grantees of approval of any requested changes to programs,
program sites, or Partner Agencies or provide any concerns or questions to the
Grantee in writinglwithin 20 days of receipt of Grantee's request and proposed
changes
2 TGYS shall notify the TGYS Board of noncompliance if any of the above requirements
found in this Statement of Work (SOW), Section H 3-5 is not met within the
timeframes specified At that time, the TGYS Board shall have the authority to
reduce or terminate funding or modify the terms of the grant and this Contract
E Additional or Reduced Funding
In the event TGYS has additional funding available for allocation to a pooled GAE, TGYS
shall
1 Make funding available to Grantees through a General Administrative Expenditure
(GAE) pool of funds
2 Set forth the process (Google Form or other similar process) with which Grantees
may request GAE funds
3 Provide Grantees with the requirements for use of funds, invoicing and reporting,
and deadlines for use and invoicing of funds
Payment to Grantee shall be made from available funds encumbered and shared across
multiple grantees TGYS may decrease the total funds encumbered at its sole discretion No
minimum payment is guaranteed to Grantee The liability of TGYS for such payments is
limited to the encumbered amount remaining of such funds
Exhibit A TGYS Three -Year Grant Statement of Work SFY24
Page 11 of 11
5/10/23, 11:41 AM
BG-0001004 - Salesforce - Performance Edition
salesf orce
BG-0001004
Exhibit B -Budget
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Budget Name
Program
Agency Legal Name
DBA
Fiscal Year
Budget Contact
Personnel Services
Total Personnel Services
Match/In-Kind
Supplies & Operating
BG-0001004
Weld County Department of Human Services'
Wraparound Program (WCDHS Wraparound)
County of Weld
Weld County Department of Human Services
2024
maurertk@weld.gov
S0.01
Total Supplies & $0.00
Operating Match/In-Ki
Travel
Contractual (payments to third parties or entities)
Indirect
Total Indirect Match/In-
Kind
Totals
Total TGYS Annual
Request
Total Program Cost
Total Agency Budget
TGYS Request Program
Budget, if Awarded
TGYS Request Agency
Budget, if Awarded
Created By
Budget Line Items
BLI-0011065
$0.00
$450,000.00
$450.000.01
100%
100%
Nancy Chittick. 12/9/2022. 3 35 PM
Budget Period
07-01-2023 to 06-30-2024
Status Approved
Total Personnel Services 5420.932.40
TGYS Request
Total Supplies & $10,678.80
Operating TGYS Request
Total Indirect TGYS $0.00
Request
Total Match/In-Kinds $0.00
Total Transferred This
Fiscal Year
Remaining TGYS Request
50.00
$450.000.00
Last Modified By Nicole Banks. 5/10/2023, 11:41 AM
Record Type Expenditure Contractual
Position Title
Item Consultation for Medicaid Credentialing
Total TGYS Request $5,000.00
Remaining TGYS Request $5,000.00
BLI-0011060
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 1
Item
Total TGYS Request $78,267.29
Remaining TGYS Request $78,267.29
BLI-0011061
https://socgov10.my.salesforce.com/a014p00000KiN3cAAF/p 1/3
5/10/23, 11 41 AM BG-0001004 - Salesforce - Performance Edition
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 2
Item
Total TGYS Request $75,998 00
Remaining TGYS Request' $75,998 00
BLI-0011062
Record Type Expenditure Person. Service
Position Title Wraparound Facilitator 3
Item
Total TGYS Request $76,772 90
Remaining TGYS Request $76,772 90
BLI-0011063
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 4
Item'
Total TGYS Request $80,039 81
Remaining TGYS Request, $80,039 81
BLI-0011064
Record Type Expenditure Personnel Service
Position Title Wraparound Supervisor
Item
Total TGYS Request $109,854 40
Remaining TGYS Request $109,854 40
BLI-0011067
Record Type Expenditure Supplies & Operating
Position Title
Item Telephones
Total TGYS Request $4,678 80
Remaining TGYS Request $4,678 80
BLI-0011068
Record Type Expenditure Supplies & Operating
Position Title
Item Supplies & Marketing Material
Total TGYS Request $1,000 00
Remaining TGYS Request $1,000 00
BLI-0011069
Record Type Expenditure Supplies & Operating
Position Title
Item Functional Assessment Systems
Total TGYS Request $5,000 00
Remaining TGYS Request $5,000 00
BLI-0011070
Record Type Expenditure Travel Mileage
Position Title
Item Mileage compensation
Total TGYS Request, $13,388 80
Remaining TGYS Request $13,388 80
TOTAL Budget for SFY24 for County of Weld ($450,000.00
COLORADO
Office of Children,
Youth & Families
Department of Human Services
Minna Castillo -Cohen, Director
Tony Grampsas Youth Services Program
Exhibit C - Work Plan
Agency Name:
County of Weld
Program Name:
Weld County Department of Human Services' Wraparound Program (WCDHS Wraparound)
Provide a short description of your program (2-3 sentences to be used for TGYS website
and social media):
WCDHS Wraparound engages families who have a child or youth with mental/behavioral
health needs who is involved with more than one 'system'. Wraparound develops a team of
individuals who are committed to supporting the child/youth Et their family. Facilitators lead
the development of a family centered, strengths -based and culturally relevant individualized
plan. Teams meet frequently to check -in and hold participants accountable for agreed upon
action steps. Together the team monitors and updates the plan to ensure it addresses
child/youth and family needs as well as any system requirements (including court orders).
Facilitators ensure the child/youth and their family develop skills to advocate for
themselves, navigate systems, plan for the future, and access relevant supports and services.
Complete the chart identifying the total numbers of unduplicated participants projected
to be served.*
Children
(0-8)
Youth
(9-18)
Young
Adults
(19-24)
Parents/
Guardians
Mentors
(Mentoring
Grantees
Only)
Community
Members
Other
White
M
8
"
`'
M
3
56
8
3
0
0
19
0
3
Black
M
M
2
M
1
All
F
F
2
-
1
0
0
1
0
1
Hispanic
M
M
15
M
3
,all
F
15
_
F
3
1575 Sherman Street, 2nd Floor, Denver, CO 80203 P 303-866-5932 F 303-866-5563 www.colorado.gov/cdhs
Jared Polls, Governor I Michelle Barnes, Executive Director
Tony Grampsas Youth Services Program
SFY24 -- Work Plan
e2of7
0
0
51
0
islander/Native
Asian/Pacific
Hawaiian
M
M
M
AR
All
AU
F
F
F
0
0
0
Alaska
American/
Native
Native
M
1
M
M
All
AU
F
1
F
F
0
0
0
Middle
North
Eastern/
African
M
M
M
All
All
F
F
F
0
0
0
Two
or More
Races
M
M
2
M
1
F
2
F
1
0
1
0
1
*If included in "Hispanic," do not include in any other race category
County Name:
#s to be served:
Adams
Alamosa
Arapahoe
Archuleta
Baca
Bent
Boulder
Broomfield
Chaffee
Cheyenne
Clear Creek
Conejos
Castilla
Crowley
Custer
Delta
Denver
Dolores
Douglas
Eagle
El Paso
Elbert
Fremont
Garfield
Gilpin
Grand
Gunnison
Hinsdale
Huertano
Jackson
Jefferson
Kiowa
Kit arson
03-8
d Poll
County Name:
La Plata
#s to be served:
Lake
Larimer
Las Animas
Lincoln
Logan
Mesa
Mineral
Moffat
Montezuma
Montrose
Morgan
Otero
Ouray
Park
Phillips
Pitkin
Prowers
Pueblo
Rio Blanco
Rio Grande
Routt
Saguache
San Juan
San Miguel
Sedgwick
Summit
Teller
Washington
Weld
Yuma
Southern Ute
TOTAL
Tony Grampsas Youth Services Program
SFY24 - Work Nan
Page 3 of 7
Performance Requirements/Outcomes:
TGYS SHARED GOALS:
Goal
Activity to
Goal
Reach
Expected
Outcomes
(Deliverables)
Outputs
Et
Explain
will
support
how
the
these
shared
activities
goal.
Increase
There
are
four (4)
WCDHS
Wraparound
A natural
outcome
of
connections
to
phases
in
the
anticipates
serving 60
developing
the
SNCD
at
the
caring adults.
Wraparound
families
per year.
forefront
of
the
process is
that
process:
The
Each
Wraparound
the
information
collected
is
Engagement
team
has the
?mined?
for opportunities
to
Phase,
The
potential
to serve
enhance
or
build
connections
Planning
The
Phase,
children/youth
large,
complex,
from
multi-
to caring
process.
adults
as
Wraparound
part
of
the
The
Implementation
household
& multi-
Facilitator
works
with
the
Phase,
and
the
generational
families.
family
to
bring caring adults
Phase.
Based
on
the number
onto
the
Wraparound
team.
Transition
Activities
that
of
children
in a
This
can involve
outreaching
increase a
household
for
the
potential
caring adults
with
or
child's/youth's
average Child
Welfare
for
the
family
Et supporting
connection
caring adults
to
are
case
WCDHS
in
Weld
anticipates
County,
them
repaired
as
relationships
Et
trust
Et
cohesion
are
is
present
in all
four
increasing
the
built
with
the
new Et
(4)
phases.
connections
of
3
established
caring adults
on
Activities:
? Create
children/youth
per
the
team.
As
the child/youth
a
Needs,
Strengths,
and
case,
caring
by
adults,
at
least
for
2
a
Et
CFT
the
caring
follow
adults
through
on
on
their
their
Culture
Discovery
total
of
180
action
steps
Et
progress
(SNCD)
with
the
children/youth
with
towards
desired
outcomes
is
child/youth
caregivers.
and
o
360 new
connections
or increased
to caring
it
has a
impact
positive,
on that
made,
reverberating
Identify
potential
adults
per year.
This
child's/youths
connection
to
natural
supports
data
will
be captured
the
caring adults
in
their
lives.
and
caring adults
by
the
assigned
Wraparound
depends
on
in SNCD.
?
Build
Wraparound
connections
to natural
the
Child
Et
Family
Facilitator
at
the
supports/caring
adults
to
Team (CFT)
and
beginning Et end
of
ensure
continued
success a
include
natural
the
Wraparound
sustained
positive outcomes
supports/caring
process. At
the
for
the
child/youth
Et
family
adults.
o Work
beginning of
the
after
they
are no
longer
with
through
steps
natural
supports/caring
adults.
the
to
family
necessary
engage
?
Wraparound
they
the
adult
child
possible,
number
identify
connections
has,
Et
attempt
of
if
process,
lit
caring
record
a
to
working
Wraparound.
with
WCDHS
�p
Tony Grampsas Youth Services Program
SFY24 - Work Plan
Pa 4 of 7
Incorporate
natural
supports/caring
adults
Wraparound
Crisis
Plans,
Transition
The
Wraparound
into
Prevention
and
Plans.
Plan,
scale
that
scale
These
quality
connections
be
identified,
the
the
connection,
from
numbers
closure
of
quality
the
1
Et
to
adult
will
recorded
of
10.
Et
of
on
also
the
the
a
measured,
at
Facilitator
responsible
complete,
and
of
throughout
lifetime
involvement
each
their
ensure
strong
connections.
modify
activities
of
is
and
to
monitor
each
the
their
with
to
and
Wraparound
tracked
Wraparound
Supervisor.
by
the
process Et
these
child
family
healthy
Increase
There
are 4
phases
WCDHS
Wraparound
Through
the
creation
of
the
connections
to
in
the
Wraparound
anticipates
serving 60
SNCD,
the Wraparound
positive
peer
process: The
families
per year.
Facilitator
Et
the
family
will
relationships,
social
and
supports.
social
networks,
Engagement
Phase,
Phase,
Planning
Et
Each
team
potential
children/youth
large,
Wraparound
has
complex,
the
to
serve
from
multi-
identify
interests
increase
relationships,
St
social
potential
supports.
Et
positive
opportunities
social
strengths,
peer
With
networks,
these
to
Implementation
Phase,
Transition
Et
activities
Phase,
that
household
generational
Et
multi-
families.
identified,
can
be
pursued
the
opportunities
in
the
increase a
Based
on
the
number
Wraparound
Plan
that
is
child's/youth's
connection
to
of
household
children
in a
for
the
developed.
the
Wraparound
As
the
CFT
Facilitator
is
built,
positive
peer
average Child
Welfare
will
work
with
the
family
to
relationships,
social
networks,
Et
case
WCDHS
in
Weld
anticipates
County,
identify
representatives
positive
from
peers,
social
social
supports
are
increasing
the
networks,
Et social
supports
to
present
in all
of
connections
of
3
incorporate
into
the
CFT.
them.
Activities:
children/youth
per
Their
participation
in
the
CFT
?Create
a SNCD
case
by at
least
1
will
reinforce
the
connection
with
the
positive
peer
they
have
to
the
child/youth.
child/youth
Et
relationship,
1
social
If
there
are
barriers
to
the
caregivers. o
network,
Et 1
social
child/youth
having
positive
Identify
potential
support,
for a
total
of
peer connections,
accessing
strengths,
interests
Et
180
with
children/youth
180
new or
social
social
networks,
supports,
or accessing
the
team will
opportunities
to
increased
connections
brainstorm
Et strategize
how
increase
positive
to
positive
peers, 180
to address
the
barriers Et
peer
relationships,
new or
increased
implement
the
plans
via
the
social
networks,
Et
connections
to social
Wraparound
Plan,
Crisis
social
supports.
networks,
Et 180
new
Prevention
Plan,
or
Transition
?Build
include
the
CFT
positive
Et
or increased
connections
to social
Plan,
so
progress
to increasing
Tony Grampsas Youth Services Program
SFY24 - Work Plan
Page 5 of 7
peers, social
supports
per year. At
Ft maintaining
these
supports,
Et
the
start
of
the
connections
can
be made.
representatives
from
social
Wraparound
Facilitators
record
process,
the
networks.
o Work
number
of
positive
with
the
family
peers, social
through
necessary
networks,
Et social
steps
to access Et
supports
a
reinforce
positive
child/youth
has, Et
peer
social
relationships,
networks,
Et
attempt
quality
of
to
that
scale
the
social
supports.
o
connection
on a scale
Identify
Et
problem
from
1
to 10
with
the
solve
barriers
to
child/youth.
This
data
positive
peer
will
also
be captured
relationships,
social
networks,
Et
at
Wraparound
the
end
of
process
the
Et
social
supports
tracked
by the
with
the
Wraparound
CFT.
Incorporate
into
accessing
maintaining
positive
relationships,
social
social
networks,
supports
Wraparound
peer
Et
Er
Supervisor.
Plan,
Crisis
Prevention
Plans,
Et
Plans.
Transition
PREVENTION SPECIFIC GOALS:
Goal
Activity to
Reach
Goal
Expected
(Deliverables)
Outcomes
Outputs
Ft
Explain
support
how these
the
shared
activities
goal.
will
Increase
Wraparound
WCDHS
anticipates
Every aspect
of
the
Wraparound
The
identificati
Facilitator
works
with
increasing
the
process supports
the
revealing
of
on of
the
family
to address
identification
of
needs,
prioritizing
the
needs
while
family
needs
and
crisis
needs
stabilization
early
in
the
needs
Et increasing
by at
least
2
emphasizing
Et
pairing
the
family
family
voice
thoughtfully
Et
choice,
connection
s
to
quickly
process
and
Et
thoroughly
as
connections
appropriate
to
with
services,
appropriate
Et
supports.
treatment,
the
Through
appropriat
as
possible.
This
services
by at
least
process of
engaging
families
Et
e services.
often
involves
2 for
60
families
writing
the
SNCD,
the
Wraparound
connection
to
per year.
Estimated
Facilitator,
family
Et
the
CFT
learn Et
appropriate
services.
totals
are 60
understand
the
culture
of
the
family
SNCD
is
mined?
families
served,
120
so the
resulting
Wraparound
plan
The
for needs
prioritized
that
by
the
are
newly
needs,
identified
El
120
with
competent
associated
a one
services
that
the
is culturally
youth
Et
,
family Et are used
to
connections
to
family
will
buy into
Et
follow.
Needs
Tony Grampsas Youth Services Program
SFY24 Work Plan
PaQe 6 of 7
connect
them
to
appropriate
are ?mined?
from
the SNCD,
Et
these
appropriate
services.
services
per year.
inform
the
needs
that
are addressed
This
process
Data
will
be
by
the
Wraparound
plan,
Et which
continues
when
the
collected
Et
interventions
are most
appropriate
CFTMs
occur, Et
the
analyzed
using
to connect
to
the need.
The
SNCD
Et
Wraparound
Plan
is
Excel.
Data
the
Wraparound
Plan
are
living?
built.
Through
the
regarding
needs
will
documents
Et are updated
regularly
Wraparound
Plan,
the
be gathered
during
as goals
are met,
growth
is
family
is
paired with
the
intake
process
achieved,
Et needs
evolve.
The
ideal
interventions,
Et
by using
the
Wraparound
Facilitators
role
is
treatments,
services,
CANS.
New
needs
ensuring
that
assigned
tasks
Et
Et supports
to meet
will
be identified
activities
are met
between
monthly
their
unique
needs.
from mining?
the
CFTMs
and
supports
initial
Et ongoing
These
are associated
SNCD
Et
these needs
connection
of
the
family
to
with
action
steps
far
a associated
appropriate
services.
CFT
The
services will
be
members.
Wraparound
recorded.
Service
Facilitator
tracks
the
connections
will
be
action
steps
assigned
identified
in
to CFT
members
a
Wraparound
Plans,
outcomes,
to
ensure
documented,
Et
prioritized
needs
are
tracked.
As the
addressed.
The
Wraparound
Plan
Wraparound
evolves
Et the
CFT
Facilitator
is
moves
through
the
responsible
problem
Wraparound
solve
barriers
to
process, identified
accessing services
needs
Et their
during CFTMs.
associated
services
Wraparound
plans
Et supports
will
incorporate
new
change
Et data
services, supports,
or
resulting
from
these
treatment
if
current
changes
will
be
interventions
paired
documented.
This
with
the need
are a
information
will
be
poor
fit,
insufficient,
collected
again,
or not
effective.
when
the
Wraparound
case
closes
Et
final
numbers
for
these
outcomes
will
be
tracked
by
the
Wraparound
Supervisor.
Increase
The
following
WCDHS
Wraparound
The
Wraparound
process models
Et
family
and
activities
will
anticipates
serving
teaches
social
Et emotional
skills
to
child
social
increase family
and
60
families
per
be
practiced
and
demonstrated
by
and
child
social
and
year.
Each
children,
youth
Et
families.
emotional
emotional
skills:
?
Wraparound
team
Wraparound
promotes
transparency,
skills.
Family
voice and
has
the
potential
to
which
builds
trust,
cohesion,
Et
choice
will
be
serve
respect
among
the CFT.
The
careful
solicited,
highlighted,
children/youth
attention
to
honoring voice Et
and
referred
to in the
from large,
choice,
identifying
Et using
Wraparound
decision
complex,
multi-
strengths,
acknowledging
change,
making,
planning
and
household
Et multi-
growth,
Et successes, and
Tony Grampsas Youth Services Program
SFY24 - Work Plan
Page 7 of 7
implementation
process. ? The
Wraparound
Facilitator will
encourage and
reinforce a spirit of
collaboration among
the family, and the
CFT. ? The
Wraparound process,
the Wraparound and
Crisis Prevention
Plans, and the CFTM?s
will be culturally
competent. ? The
Wraparound process
and associated plans
and interventions will
be individualized, and
strengths based. ?
The goals and
strategies of the
Wraparound Plan will
be outcomes based. ?
The CFT will strictly
abide by group
agreements regarding
the CFTM and
decision making. The
Wraparound process
will honor the values
of nothing about me,
without me?, ?people
don't fail, plans fail?,
?do for, do with,
cheer on?, and
?celebrate successes?.
generational
families. Based on
the number of
children in a
household for the
average Child
Welfare case in
Weld County,
WCDHS anticipates
increasing the
social Et emotional
skills of 60 families
by at least 2
prosocial skills such
as improved
communication,
improved distress
tolerance,
improved advocacy
skills, Et improved
conflict resolution
skills. Estimated
totals are 60
families served with
120 increased social
Et emotional skills.
Family functioning
data will be
gathered during the
intake process using
the CANS. Midway
through the process
Et at closure, the
CANS will be done
again to assess
family functioning.
Additionally, an
Assets Inventory
will be ?mined? for
evidence of
increased social Et
emotional skills.
This data will be
collected by the
Wraparound
Facilitator Et
tracked by the
Wraparound
Supervisor in Excel.
compromising to collaborate is
emulated by the family as the
Wraparound process progresses.
Persistence, because people don't
fail, plans fail, is modeled in
Wraparound Et after formal
Wraparound is complete, families
use this social Et emotional skill to
address problems, meet needs, Et
navigate tough situations.
Wraparounds prioritizing of families?
voice Et choice Et maximizing on
their culture Et strengths, are social
Et emotional skills that are emulated
by participating families. Finally,
greater treatment Et service efficacy
due to the Wraparound process,
results in better social Et emotional
outcomes.
1575 Sherman Street, 2nd Floor, Denver, CO 80203 P 303-866-5932 F 303-866-5563 www.colorado.gov/cdhs
Jared Polls, Governor Michelle Barnes, Executive Director
Contract Form
New Contract Request
Entity Infor
Entity Name* Entity ID
COLORADO DEPARTMENT OF HUMAN @00003650
SERVICES
Contract Name*
COLORADO DEPARTMENT OF HUMAN SERVICES (CONTRACT
FOR THE TONY GRAMPSAS YOUTH SERVICES (TGYS)
PROGRAM)
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
7127
Contract Lead*
COBEXX LK
Contract Lead Email
cobbxxlk@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
NEW CONTRACT (24 IHFA 183066) - FOR THE TONY GRAMPSAS YOUTH SERVICES (TGYS) PROGRAM. NOTIFIED OF GRANT
AWARD ON MAY 3, 2023, FOR THE FUNDING OF THE HIGH-FIDELITY WRAPAROUND. CONTRACT AMOUNT:. $450,000.00
TERM DATE 711;23 TO 6'30;+24.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 6;'22,+23. CONTRACT TO BE ROUTED/SIGNED VIA
DOCUSIGN.
Contract Type*
CONTRACT
Amount*
$450,000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.co
Department Head Email
CM-HumanServices-
DeptHeadwveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELDG
OV.COM
Requested BOCC Agenda
Date*
06,28,E2023
Due Date
06 /24,,'2023
Will a work session with BOCC be requirr
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a NSA enter NASA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
Ongase
Contract Dates
Effective Date
Termination Notice Period
Contact Inform
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process,
Department Head
JAMIE ULRICH
OH Approved Date
06,23/2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06'28'2023
Originator
COBBXXLK
Contact Type
Review Date*
04,30,2024
Committed Delivery Date
Contact Email
Finance Approver
CHERYL PATTELLI
Renewal Date
Expiration Date*
06,28;2024
Contact Phone 1
Purchasing Approved Date
Finance Approved Date
06,26/2023
Tyler Ref
AG 062 82 3
Legal Counsel
BYRON HOWELL
Contact Phone 2
Legal Counsel Approved Date
06;126s2023
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