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Home My WebLink About20230716.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, MARCH 15, 2023 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 15, 2023, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Scott K. James Commissioner Kevin D. Ross Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli MINUTES: Commissioner Ross moved to approve the Minutes of the Board of County Commissioners meeting of March 1, 2023, as printed. Commissioner Buck seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Ross moved to approve the Certification of Hearings conducted on March 1, 2023, as follows: 1) Change in Boundary Lines of Commissioner Districts in Weld County, 2) PCSC22-0010 — Paul Page, 3) PCSC22-0013 - Scott and Kristen Fisher, 4) ZPSF22-0004 — Janssen Farms, LLC, do SunShare, LLC, dba Grizzly Solar, LLC, 5) USR22-0031 - Brenda Hart, and 6) COZ22-0013 - Sasaki Family Holdings, LLC, c/o NGL Water Solutions DJ, LLC. Commissioner James seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Ross seconded the motion and it carried unanimously. • WARRANTS: 1) GENERAL WARRANTS - MARCH 14, 2023: Commissioner Buck moved to approve the General Warrants, as printed. Commissioner James seconded the motion and it carried unanimously. a�g Minutes, Wednesday, March 15, 2023 Page 1 2023-0716 BC0016 • BIDS: 1) APPROVE BID #2300041, SENIOR NUTRITION PROGRAM MEAL DELIVERY - DEPARTMENT OF HUMAN SERVICES: Carolyn Geisert, Purchasing Department, stated staff and the Area Agency on Aging Advisory Board (AAA) recommends selecting the sole bidder who met specifications, Commission Now, LLC, dba The Greeley Gopher. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 2) APPROVE BID #2300042, OLDER AMERICANS ACT (OAA) PROVIDER GRANT APPLICATION FUNDS - DEPARTMENT OF HUMAN SERVICES: Ms. Geisert reviewed the responses received through the Request for Proposal (RFP) process, reciting each of the vendors for the record, and stated staff recommends selecting all five (5) vendors, as they each met specifications, and all had been awarded contracts in 2019 and performed satisfactorily. Commissioner Saine moved to approve said bid, per staff's recommendation. The motion was seconded by Commissioner Buck, and it carried unanimously. 3) APPROVE BID #B2300003, WALK BEHIND COMPACTOR VIBRATORY TRENCH ROLLER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Rose Everett, Purchasing Department, alongside David Springer, Director of Fleet Services, stated staff recommends selecting the lowest bidder who met specifications, Riverbend Equipment, for a total amount of $34,680.00. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner Ross, and it carried unanimously. El 4) APPROVE BID #B2300004, ARTICULATING WHEEL LOADER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Power Equipment Company, for a total amount of $268,438.00. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 5) APPROVE BID #B2300005, 20 -TON SINGLE DRUM VIBRATORY ROLLER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Southwest JCB, for a total amount of $210,730.00. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. El 6) APPROVE BID #B2300006, 29 -TON PNEUMATIC TIRE ROLLER COMPACTOR (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Southwest JCB, for a total amount of $199,966.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner James, and it carried unanimously. 7) APPROVE BID #B2300007, MOTORGRADERS (QTY 5) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the second lowest bidder who met specifications, 4 Rivers Equipment, LLC, for five (5) 2023 John Deere 722GP at $382,981.75 each, for a total amount of $1,914,908.75. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Ross, and it carried unanimously. • 8) APPROVE BID #B2300008, 80 -FOOT FOLDING CONVEYOR (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Wagner Equipment Company, for a total amount of $108,299.00. Minutes, Wednesday, March 15, 2023 Page 2 2023-0716 BC0016 Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 9) APPROVE BID #62300009, ROAD BROOM SWEEPER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends rejecting this bid, as there was only one (1) response, which did not meet specifications, and staff will re -bid this item in the future. Commissioner Buck moved to reject said bid, per staff's recommendation. The motion was seconded by Commissioner James, and it carried unanimously. • 10) APPROVE BID #62300010, ARTICULATING WHEEL LOADER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Power Equipment Company, for a total amount of $414,098.00. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 11) APPROVE BID #B2300011, TOWABLE PORTABLE AIR COMPRESSOR (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Southwest JCB, for a total amount of $28,750.00. Commissioner Ross commended staff for working diligently to capture and review bid specifications, and further moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • 12) APPROVE BID #62300071, DIGITAL SIGN PRINTER, PLOTTER AND LAMINATOR - DEPARTMENT OF PUBLIC WORKS: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, Grimco, Inc., for a total amount of $34,663.05, which is below the budgeted amount of $78,000.00. Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Ross, and it carried unanimously. • 13) APPROVE BID #B2300072, 2023 TREE TRIMMING AND TREE REMOVAL MAINTENANCE CONTRACT - DEPARTMENT OF PUBLIC WORKS: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications, American Arborist, for a total budgeted amount of $240,750.00. She further stated this is a one-year contract with the possibility of two (2) additional one-year extensions. Commissioner Ross moved to approve said bid. The motion was seconded by Commissioner James, and it carried unanimously. 14) PRESENT BID #B2300013, TANDEM AXEL TRUCK TRACTOR - WET KIT (QTY 3) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated two (2) bids were received and staff will make a recommendation on March 29, 2023. • 15) PRESENT BID #B2300014, TANDEM AXEL 8 -TON FULL TILT TRAILER (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated seven (7) bids were received and staff will make a recommendation on March 29, 2023. (Clerk's Note: The audio reflects incorrect bid information. What was stated on record is for item #16.) El 16) PRESENT BID #B2300015, TANDEM AXEL TRUCK TRACTOR - WET KIT (QTY 1) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated two (2) bids were received and staff will make a recommendation on March 29, 2023. (Clerk's Note: The audio reflects incorrect bid information. What was stated on record is for item #17.) Minutes, Wednesday, March 15, 2023 Page 3 2023-0716 BC0016 El 17) PRESENT BID #B2300016, BELLY DUMP TRAILERS (QTY 9) - DEPARTMENTS OF PUBLIC WORKS AND FLEET SERVICES: Ms. Everett stated nine (9) bids were received and staff will make a recommendation on March 29, 2023. El NEW BUSINESS: 1) CONSIDER CONTRACT ID #6734 STANDARD MEMBERSHIP AGREEMENT TEMPLATE AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO SIGN ANY AGREEMENT CONSISTENT WITH SAID TEMPLATE — NORTHERN COLORADO CONTINUUM OF CARE: Jamie Ulrich, Director of the Department of Human Services, stated this membership agreement is with Northern Colorado Continuum of Care, and their request is to delegate authority to herself to sign future agreements that allow her to assign voting membership to Karin Krandal. Commissioner Buck moved to approve said agreement template and authorize the Director of the Department of Human Services to sign any agreement consistent with said agreement template. The motion was seconded by Commissioner James, and it carried unanimously. 2) CONSIDER CONTRACT ID #6737 FOUR-YEAR PLAN FOR AREA AGENCY ON AGING (TITLE III AND VII) FOR FEDERAL FISCAL YEARS 2024-2027 AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO SUBMIT ELECTRONICALLY: Ms. Ulrich stated this is a plan that is submitted every four (4) years to identify priorities and objectives within the AAA division. In response to Commissioner Buck, Ms. Ulrich confirmed the federal funding is about the same as years prior. Commissioner Buck moved to approve said four-year plan and authorize the Department of Human Services to submit electronically. Seconded by Commissioner James, the motion carried unanimously. 3) CONSIDER CONTRACT ID #6739 ADDENDUM TO CONTRACT FOR YOUTH AT -RISK OF HOMELESSNESS (YARH) SUMMATIVE EVALUATION AND PARTICIPATION COMPARISON OF PATHWAYS TO SUCCESS GRANT PROJECT AND AUTHORIZE CHAIR TO SIGN - CENTER FOR POLICY RESEARCH: Ms. Ulrich stated this allows for the current CHAFEE Program for foster youth ages 14-24, to be a site comparable to the Pathways for Success Program, and provides funding for evaluation. Commissioner James moved to approve said addendum and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. 4) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 72 BETWEEN CRS 47 AND 49: Amy Mutchie, Department of Public Works, stated this closure will need to be extended for an additional two (2) weeks until April 14, 2023, due to the inclement weather that was experienced, which delayed the project. Commissioner Ross moved to approve said extension of temporary closure. The motion was seconded by Commissioner Buck, and it carried unanimously. El 5) SECOND READING OF CODE ORDINANCE #2023-04, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE OF THE WELD COUNTY CODE (MISCELLANEOUS PURCHASING POLICY): Commissioner Ross moved to read Code Ordinance #2023-04, by title only. The motion was seconded by Commissioner Buck, and it carried unanimously. Bruce Barker, County Attorney, read the title for the record. Cheryl Pattelli, Chief Financial Officer, stated there have been no changes since First Reading, and reviewed the proposed changes for the record. No public testimony was offered concerning this matter. Commissioner James moved to approve Code Ordinance #2023-04 on Second Reading. The motion was seconded by Commissioner Ross, and it carried unanimously. Minutes, Wednesday, March 15, 2023 Page 4 2023-0716 BC0016 PUBLIC COMMENT: There was no public comment offered. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2023-04 was approved on Second Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:20 a.m. These Minutes were approved on the 29th day of March, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: diavti G: aCl,;„k Weld County Clerk to the Board BY: eputy Clerk to the Board Mike an, Chair Perry Lr Buck/ Pro-Tem Scott K. James Kevin D. Ross Lori Saine Minutes, Wednesday, March 15, 2023 PAPww ri 2023-0716 Rrnn1 Hello