HomeMy WebLinkAbout20233228.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - KIDS AT HEART
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Kids at Heart, commencing October 1, 2023, and ending September 30,
2024, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Kids at
i-leart, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of October, A.D., 2023, nunc pro tunc October 1, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: itkAl �X1494C
Weld County Clerk to the Board
BObji.rn .LJ w) ck
Deputy Clerk to the Board
ounty Attorney
Date of signature: ill DCI 123
Mik eeman, Chair
Per L. E rck, Pro-Tem
tt K. James
USED
on Saine
cc:t-lSD
Il (30123
2023-3228
HR0095
Co1ikvACk IbV15n
BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership Project Agreement
between Weld County Department of Human Services (WCDHS) and Kids at Heart
DEPARTMENT: Human Services DATE: October 17, 2023
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue:
The Colorado Department of Human Services (CDHS) has awarded funding to WCDHS and Kids at Heart
through the Promoting Safe and Stable Families Program (PSSF) to offer support to foster, adoptive and
kinship families as well as biological children of these families through three (3) respite programs: Fundango,
Summer Day Camps and Teen Connect.
What options exist for the Board?
• Approval of the PSSF Partnership Project Agreement.
• Deny approval of the PSSF Partnership Project Agreement.
Consequences: Weld County will not receive the awarded amount of $30,794.00 for the PSSF
Partnership Project Agreement.
Impacts: Weld County clients will not have access to the funding for the PSSF Partnership Project
Agreement and the three (3) respite programs: Fundango, Summer Day Camps and Teen Connect.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total funding = $43,991.00. WCDHS has been awarded $30,794.00 which shall be used to reimburse
Kids at Heart for actual costs per month. Kids at Heart will contribute a 30% match in the amount of
$13,197.00 for a project total of $43,991.00. Kids at Heart will issue an invoice to WCDHS for the costs
incurred the previous month. On that invoice it will be noted the amount of matched funds Kids at Heart
contributed for that month.
Funded through CDHS.
Term: October 1, 2023 through September 30, 2024.
Recommendation:
Approval of the Agreement and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
e�
Pass -Around Memorandum; October 17, 2023 - CMS ID 7528
I b� Z� C.c.: HSO Ont e %e,
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2023-3228
µY1-OUgS
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into this,yeay ofocAtbetku by and between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld
County Department of Human Services, hereinafter referred to as "WCDHS", and Kids at Heart, hereinafter referred to
as "KAH."
WITNESSETH:
WHEREAS, WCDHS and KAH have identified a need for support of foster, adoptive and kinship families as
well as biological children of these families; and
WHEREAS, WCDHS and KAH are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and KAH
through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal Adoption
and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary Assistance for
Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for other
consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and agree as
follows:
Project Description
1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter
referred to as the "Project". The Project is a collaborative effort of WCDHS and KAH to offer support to
foster, adoptive and kinship families as well as biological children of these families.
2. Kids at Heart will offer the following three (3) respite programs to foster, adoptive and kinship families:
Fundango, Summer Day Camps and Teen Connect. The respite programs will be implemented in accordance
with Exhibit A.
Personnel
1. Standards. KAH shall provide all services pursuant to this Agreement in accordance with applicable state and
federal law, and any performance standards jointly established by WCDHS and KAH. KAH shall provide
information to the employees regarding what is necessary to facilitate performance of its obligations to WCDHS
under this Agreement. If an employee is required to be licensed or to act under the supervision of a licensed
person or entity during job duties performed by an employee for KAH, KAH shall be solely responsible for
verifying such licensure or providing such required supervision.
2. Employee Costs. KAH shall be responsible for direct payment to the employees of all personnel costs associated
with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance.
3. Compliance with Laws and Record Maintenance. KAH shall be responsible for compliance with all laws
concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition,
KAH shall be responsible for completion, reporting and maintenance of payroll and benefit records, and KAH
will be the W-2 Employer for purposes of record keeping.
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2023-322 $
4. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual hours
worked by an employee during each pay period. Each party agrees to comply with the FLSA.
5. Contract Amount. WCDHS shall reimburse KAH for actual costs per month, not to exceed $30,794.00 for the term
of this Agreement. KAH shall contribute a 30% match in the amount of $13,197.00 resulting in a total project
amount of $43,991.00 for the term of this Agreement. Allowable expenses are noted in Exhibit B, Approved
Budget, and include personnel costs, supply and administrative costs.
6. Billing. KAH shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs incurred in
the previous month. Each invoice should also note the amount of matched funding KAH contributed during the
previous month. WCDHS agrees to submit the approved invoice for payment within ten (10) business days of the
date the correct invoice is received.
7. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain from KAH
a certification that neither KAH nor any of its principal employees are listed on the General Services
Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs. KAH
shall supply this certification within 10 days of execution by both parties of this agreement. Failure to supply this
certification will be considered a default.
8. Worker's Compensation Insurance. KAH will furnish and keep in force and effect during the term of this
Agreement workers compensation insurance as maybe required by law and as may concern the employees funded
under this agreement. Upon written request, each party shall furnish a Certificate of Insurance verifying coverage
for workers' compensation.
9. Insurance. KAH shall procure at least the minimum amount of automobile liability insurance required by the State
of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to
WCDHS prior to the performance of any services under this Agreement. Professional Liability
(Errors and Omissions Liability) is also required. The policy shall cover professional misconduct or lack of
ordinary skill for those positions defined in the Scope of services of this contract. KAH shall maintain limits for
all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage
sustained by reason of or in the course of operations under this Agreement resulting from professional services. In
the event that the professional liability insurance required by this Agreement is written on a claims -made basis,
KAH warrants that retroactive date under the policy shall precede the effective date of this Agreement; and that
either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of
two (2) years beginning at the time work under this Agreement is completed.
Minimum Limits:
Per Loss
Aggregate
$1,000,000
$1,750,000
10. Contact Persons. The Contact Person for KAH and the Contact Person for WCDHS are each set forth on Exhibit
B attached hereto and incorporated herein. The designated Contact Person for each party may be changed from
time to time so long as notice of such change is provided to the other party, following the procedure for Notices as
set forth in this Agreement. Unless a formal notice is required as set forth in paragraph 21, any requirement of
communication between the KAH and WCDHS shall be satisfied if such communication is provided to the other
party's Contact Person.
11. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings
between the Contact Persons of WCDHS and KAH to promote understanding of and adjustments to any
operation or activity involved herein.
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12. KAH Board Members. KAH shall maintain, at its own expense, insurance for KAH Board Members.
13. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing HIPAA requirements whether now or hereafter existing. KAH and WCDHS agree to
execute Business Associates Agreements as may be determined to be necessary.
14. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Act requirements whether now or hereafter
existing.
15. Term. The term of this Agreement shall be from October 1, 2023, through September 30, 2024.
16. Termination. WCDHS or KAH may terminate this Agreement upon giving the other party thirty (30) days prior
written notice. In the event of termination, KAH shall promptly provide to WCDHS all information necessary for
payment of any outstanding compensation. Neither party shall have any further obligations after the effective date
of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are
expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado
immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public
interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days'
notice.
17. Default. Except in situations when termination is the appropriate action pursuant to paragraph 16, each party shall
promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of
any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the
delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to
seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or
provision of this Agreement at any one time shall not constitute a waiver of any other or all provisions. Any waiver
of any part or provision of this Agreement at any one time shall not constitute a waiver for all times.
18. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this
Agreement is that of independent entities working in cooperation. KAH employees or agents are not to be
considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or
agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS
employees or agents are not to be considered employees of KAH for any purpose and said employees may not
hold themselves out as employees or agents of KAH or otherwise make any presentations or commitments on
behalf of KAH. Under this Agreement, except for the payments as stated herein, neither party shall be in any way
required to provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party.
19. Indemnification. KAH shall indemnify and hold WCDHS harmless from all claims, actions, penalties,
liabilities, damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement,
legal or equitable, made against or suffered by WCDHS arising out of or related to the action or omission of
any KAH employee while performing services for or under the auspices of KAH, or arising out of or assumed
by KAH under this Agreement or KAH's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and
effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this
Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to
law.
20. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings,
WCDHS or KAH shall, during and after the term of this Agreement, keep confidential all information relating
to this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized
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disclosure by their employees and agents. WCDHS and KAH shall further not use or allow their agents or
employees to use any information to the competitive disadvantage of or in any way which is detrimental to
either party.
21. Notices. All notices and other communications required or permitted under this Agreement shall be given in
writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt
requested, as follows:
a. If to KAH:
b. If to WCDHS:
Ethan Dexter, Executive Director
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
Jamie Ulrich, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
22. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with
respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten,
with respect to the same subject matter.
23. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all
parties to this Agreement.
24. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference
and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in
two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a
single original or counterpart copies are executed by each party.
25. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the
State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether
incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or
which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing
contained in any provision incorporated herein by reference which purports to negate this or any other special
provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this
Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with
subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts.
26. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the
extent that this Agreement is then capable of execution within the original intent of the parties.
27. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and
instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and
intent of this Agreement.
28. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party.
29. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301
C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as
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amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their
knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property
described herein.
30. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement
by WCDHS.
31. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary
and required entities.
32. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners
for Weld County to provide funding not already budgeted for the applicable fiscal year.
33. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver,
express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado
Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
34. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever
by any other person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
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ATTEST: {J) ''�'°' ')
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
COUNTY;
BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board � !�� WELD COUNTY, COLORADO
By
eputy Clerk to the Board ike Freeman, Chair
6
ONTRACTOR:
0CT 3 0 2323
Kids at Heart
6501 Brittany Street
Fort Collins, Colorado 80525
By:
Date:
athah Dexter
Ethan Dexter., 12, 2023/023 MDT;,
Ethan Dexter, Executive Director
Oct 12, 2023
2023-322F'
IS
COLORADO ExhibitA
Department of Early Childhood
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (RESPITE)
Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at Heart mobilizes
volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability children need and deserve. The
agency welcomes all people, regardless of race, gender, age, economic status, physical or mental ability, sexual orientation, familial status or faith history.
Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in the experiences of a family going through the foster -to -
adopt process. The church discovered the unmet needs of the adoption and foster community. Often these families have little social support while they work to
heal the trauma children have experienced. This is due to both the restrictions of the foster care system and the difficulty in finding qualified care providers for
their children who often have troubled backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff
or any mention when providing new or returning families with services.
Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. They are
expanding current programming into Weld County to serve more foster, kinship and adoptive families.
• Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are currently held in Fort
Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating break to energize and regroup from the
often -challenging task of parenting kids who have experienced abuse, trauma and neglect. Fundango provides eight (8) hours of center -based respite each
month for approximately 30 children, it gives families a temporary relief from everyday tasks to help reduce stress, to support family stability, prevent
Page 20 of 24
� � C O L O R A D O Exhibit A
� Department of Early Childhood
abuse and neglect and minimize the necd for out-of-home placcment . Not only does Fundango providc respite, but it also allows kids to play with other
children who are in similar situations as their own .
• Summer Day Camps ( formerly Tcen Camps) arc one ( 1 )-day activities for adoptivc , foster and kinship tecns agcs 10- 18 . The events are held at a camp
that is off-the grid, pristine playground where children discovcr both thc natural world and thcir own innate skills and confidences . The evcnt is packed full
of adventures and activities that cngage the children in skill-building, lcarning, reflcction and growth . This program was developed in response to the
COVID- 19 pandemic und muv be adjusted to a multi-dav camp when saf'e to do so according !o Countv and Siate geridelines for community spread.
• "I'he Teen Connect program is spccifically dcsigned to mcet the nccds of today ' s foster, kinship and adoptive tcens . By mecting twice per month for
indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist tccns with developing lifc skills for adulthood. From goal setting and
achieving, overcoming obstacles, and supporting peers to cooking skills , problem solving techniques and making friends, this program helps to build self-
confidence, awareness and connections among teens with foster, kinship and adoptive backgrounds .
Work Plan
OUTCOMES, BENCHI�IARKS, AND MILESTONES
Foster, kin and adoptive parents shall use respite to provide themselves a break to reenergize and to provide their children the opportunity to
Outcome statement: engage in fun and meaningful activities.
Foster, kin and ado tive arents shall com lete surve s annuall to measure their satisfaction with the res ite that thc received .
Kev Activit A : Fundan o
Tasks Time Period Deliverable Measurement Person(s) Budget
Res onsible Cate orV
Familics shall Ongoing, monthly A minimum of 50 children ( unduplicatcti ) shall attcnd Family logs shxll bc gcncratcd and l�,xccutivc Time- Limitcd
voluntarily enroll in our Fundango at least once. Many families who attend one submitted after every with each Director Reunitication
Fundango program, shall likely attend again and all unduplicated and month's repori. ( LTR), APS,
completing our intake duplicated numbers shall be reported. Family
process. Preservation
and Family
Su ort
Families shall complete December 2023 All families who attend Fundango in 2024 shall We shall achicve an overall Exccutivc LTR , APS ,
an end of year survey . complete our end of year survey. satisfaction score of 95%. Director Family
Prescrvation
and Family
Su ort
Page 21 of 24
� � COLORADO ExhibitA
� Department of Early Childhood
Work Plan
1'asks Time Period Deliverable Measurement Person(s) Budget
Res onsible Cate ory
All school aged Scptember 2024 All school aged children who attend Fundango in 2023 We shall achieve an overall Executive L' I'R, APS,
children who attend shall completc our end of ycar survcy . satisfaction score of 95 °/o . Director f�amily
Fundango shall Preservation
complcte an end of year and Family
survc . Su ort
Afl new volunteers Ongoing All new volunteers who complete our volunteer We shall achieve an ovcrall Executive LTR, APS,
shall rcceive a survey training program shall complete our volunteer training satisfaction score of 95 %. Director Family
after their new survey . Preservation
voluntcer training. and Family
Su ort
All participating September 2024 All volunteers �vho volunteered in 2023 shall complete We shall achieve an overall Cxecutive LTR, APS,
volunteers shall receive our end of year survey satisfaction score of 95 %. Director Family
an end of year survey. Preservation
and Family
Su ort
ticv Activitv B: Summer Dav Cam s
Tasks Time Period Deliverable Measurement Person(s) Budget
Res onsible Cate ory
Familics shall April 2024 A minimum of 20 children ( unduplicated) shall attcnd Family logs shall be gencrated Executive L"I' R . APS ,
voluntarily enroll in our three ( 3 ) Summer Day Camps. and submitted after we have Director Faniily
our Summcr Day complcted our three ( 3 ) Teen Day Preservation
Camps, completing our Trips. and Family
intake rocess . Su ort
Families shall August 2024 All families who Summer Day Camp shall complete our We shall achieve an overall Executive LTR, APS,
complcte an end of end of program survey . satisfaction score of 95%. Director Family
program survey . Preservation
and Family
Su ort
All children who attend August 2024 All children who attend Summcr Day Camp shall We shall achieve an overall Executive LTR, APS,
Summer Day Camps complete our end of program survey . satisfaction score of 95 %. Director Family
shall complete an end Preservation
of program survey. and Family
Su ort
Page 22 of 24
� � � COLORADO ExhibitA
� Department of Early Childhood
Work Plan
Ke Activi C; : '1'een Connect
Tasks Time Period Deliverable Measurement Person(s) Budget
Res onsible Cate or
Familics shall rcgister ] 0/ 1 /2023 - A minimum oC 5 youth per evcnt shall attend. As Family logs shall bc gencrated I,'TR , APS , LTR , APS,
their tcens (ages 13 to 9/30/2024 COVID- 19 restrictions change, additional teens shall be after evcry evcnt and submitted . Family Family
18 ) for the scheduled supported. Preservation and Preservation
Teen Connect evcnts. Family Support and Family
Su ort
KeV Acti�•ity D : REPORTING AnD PERFURMANCE N1ONITORING
Tasks Time Period Deliverable Nleasurement Person(s) Budget
Res onsible Cate or
PSSF sitcs shall comply 10/01 /2023 - Data on all PSSF scrviccsiactivities shall bc cntcrcd into Rcquircd data shall bc cntcrcd Wcld County Pcrsonncl
with Colorado 09/30/2024 CUEC data-system. into CDEC data-system within Uepartment of Services
Dcpartment of Human • Entering large event data in CDF.C data systcm afler tive (5) working days of Human Services
(CDF;Cj data collection each respite or camp cvent. completing a task or activity
methodology system . Executive
Data reports shall show Director
tasks/activitics
complcted to align with
designated outcomes
and mcasures of
services rovided .
Invoices/ Expenditure Required Invoices/Expenditure reports must be submitted on a Subcontractor shall submit all Executive Personnel
reports monthly or monthly basis to the WCDHS lo submit to CDEC on the invoices/expenditure reports by Director Services
whcn requested . PSSF [ nvoice Tcmplate providcd by thc Oftice of Garly thc l Oth day of cach month for
10/01 /2023 - Childhood to the invoice emaiL WCDIIS to get final monthly
9/30/2U24 CDEC invoicing��ustute. co. us invoice submitted by the 20`f' oF
cach month . Final billing for each
fiscal year must be submitted per
Exhibit D — Additional
Provisions.
Submit programmatic Whcn Reports shall be submitted according to CDEC Reports shall be submittcd to Weld County Personncl
mports to CDEC. requested. timeframcs and include all requested information . CDF,C twice per ycar during the Department of Services
10/01 /2023 - federal fiscal year. The first report Human Services
Report templates shall 9/30/2024 Rcporting templatcs shall be provided by the PSSF is due on thc last business day of
be provided or crcated Program Manager April each year. The final report C:xecutive
in Salcsforcc. is due on the last business day of Director
October cach ear.
Page 23 of 24
� � COLORADO ExhibitA
� Department of Eazly Childhood
�Vork Plan
Tasks Time Period Deliverable Measurement Person(s) Budget
Res onsible Cate o �
PSSF Programs shall Quarterly or Reports shall be reviewed in the CDEC data-system to Reports shall be submitted to Report templates Personncl
run reports and monitor when requestcd ensure performancc targcts are bcing met. CDEC on quarterly basis or as shall bc crcated by Services
outcomes using CDEC 10/01 /2023- ncedcd by the program . Statc Program
data-system 9/30/2024 Administrator and
accessible by
Supervisor in each
site .
CONFIDENTiALiTY
PSSF Provider Agencies and its employccs shall not access the CDEC data system for any purpose othcr than in thc performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agrec to only access those arcas of the CDEC data system nccessary to
perform contracted functions, to access only infonnation of thosc children and families referred for services , and to kecp confidential all information gained during
performance of PSSF services .
SCHEDULE/MILESTONES
Kids at Heart shall provide 12 Fundango events, October 2023 through September 2024, increasing the number of fosters, adoptive and kinship families served in
Weld County . Documentation : Enrollment data and satisfaction surveys shall be collected from families who participate .
Fundango shall provide a much-needed respite program to Weld County adoptive, foster and kinship families . Documentation : Surveys shall be provided to
families to complete when they start and again after they have used Fundango six (6) times . An overall satisfaction score of 95 % shall bc achieved.
Kids at Heart shall provide three (3 ) Teen Camp events during June, July or August 2024 to increase the number of fosters, kinship and adoptive children served in
Wcld County . Documentation : Enrollment data and satisfaction surveys shall be collected from families who participate.
Kids at Heart shall provide monthly Tecn Connect events increasing the number of foster, kinship and adoptive children scrved in Weld County . Documentation :
Enrollment data and satisfaction surveys shall be collected from families who participate. An overall satisfaction score of 95 % shall be achieved .
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC ), Promoting Safe and Stable Families
(PSSF) program . The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and
that the scope of work has been met. The CDEC program manager shal ! either sign off on the approval , or reply to the vendor, in writing, advising
what tasks must still be accomplishcd.
Page 24 of 24
Exhibit B
Colorado Department of Early Childhood
� � c o � o R a o o BUDGET WITH JUSTIFICATION FORM
� DepartmentotEartyChiltlhootl
Progrom Contad Name and Title Julie Witkowski, Family Resource Division Head
Contractor Name Weld County Depar[ment of Human Services Pbone 970-400-6777
Email witkowixC�weldeov.com
Fiscal Gontact Name and Title Tammy Maurer, Fiscal Manager
Budget Period October 1, 2023 - September 30, 2024 Phone 970-400-6533
Email maurertk@weldaov.com
Project Name Promoting Safe and Stable Families Counties/Areas Served: Weld County
Expenditure Categories
Personnel Services - Salaried Employees FFY 2024
Cost 8ased on Cost Based on Cost Based on Cost Based on
Percent of Time Percent of Time Percent of Time Percent of Time Total
on on on on Percent
Description of Wark and Number of Time-limited Adoption Family Family Support of Time 7otal Amaunt
Fringe Benefits indude: health, dental, life, FICA-OASKI, RCA-Med, Gross or Annual Months on Reunifiwtion Promotion and Preservation for for Family on Requested from
Position Title Short and Long Term Disability and County Reirement Salary Fringe Project (TIR) Support (APS) Family Stability Stability Project CDEC
Lommunity Case Manager P�ovides outreach, case management and Parent Cafe support group $59, 275 $20, 746 12 S - 5 - 5 20,005 $ 20,005 503'0 $ 40,010
coordination/facilitation for families who may be at risk of entering or
who are exiting the child welfare system .
Community Case Manager Provides outreach, case management and Parent Cafe suppor[ group $62,883 $ 13,284 12 $ - 5 - $ 19,042 $ 19,042 S0% $ 38,084
coordination/fatili[ation for families who may be a[ risk of entering or
who are exiting Lhe child welfare system .
Total Personnel Services (incfuding fringe benefits) $ - S - S 39,047 E 39,047 $ 78,094
Contractors/Consultants (payments to third parties or entities) FFY 2024
Time-Limited Adoption Family Family Support Total Amouni
Reunification Promotion and Preservation for for Family Requested from
Name Description of Item (LTR) Support (APS) Family Stability Stability CDEC
Catholic Charities Staff and supplies for PSSF ICCM, Parent fafes, Kinship Support and Education Circle, Kinship NewsletterSee Tab C for 5 - 5 12,954 5 - 5 36, 187 $ 49,141
addi[ional detail
Kids at Heart Staff and supplies for monthly Fundango respite evenis for kinship, foster and adoptive families-Sce Tab D for 5 7, 775 5 7,775 $ 7,775 $ 7,469 5 30,794
additional detail
Total Contractors/Consultants $ 7,775 S 20, 729 S 7,775 S 43,656 S 79,935
Travel FFY 2024
Time-Limited Adoption Family Family Support Total Amount
Reunification Promotion and Preservation for for Family Requested from
Item Description of Item (LTR) Support (AP5) Family Stabllity Stability CDEC
Grantee Meetings and Required Training for PSSF Program Staff-to indude registra[ion fee, per-diem ra[es for food, lodging, mileage and $ - 5 1,000 $ 1,000 $ 1,000 $ 3,000
Strengihening Colorado other expenses related to their par[icipatfon. Indudes one staff from each organiza[ion.
Families and Communities
Totat Trevel S - S 1 ,000 $ 1 ,000 S 1 ,000 f 3,000
Page 1 of 2
Exhibit B
Supplies & Operating Expenses FFY 2024
Time-Limited Adoption Family Family Support Total Amount
Reunification Promotion and Preservation for for Family Requested from
Item Description of Item (�TR) Support (APS) family Stability Stability CDEC
Flex Funding Flex funding can be used to address concrete economic needs which support family stability when no other formal and 5 - 5 - 5 4,000 5 4,787 S 8,787
informal resources are available.
Support Groups Parent Cafe presenters, 7BRI facili[ator, Vaining materials, location fee, food and snacks, childcare, and children 's 5 - 5 4,000 $ 2,500 $ 1,717 $ 8,217
group activities
Total Supplies & Operating Expenses $ - f 4,000 $ 6, 500 S 6, 504 j 17,004
TOTAL DIRECT COSTS $ 7,775 $ 25, 729 $ 54, 322 S 90,207 f 178,033
MODIFIED TOTAL DIRECT COSTS (MTDC) $ 6, 312 S 17,902 $ 52,859 $ 71 ,025 S 148,098
Uniform Gwdance § 200.68 - MTDC means all dired salaries and wages, applicable fringe benefits, materials and supphes, sernces, iravel, and up to the
first $25,000 ot each subaward. MTDC exdudes equipment capital expenditures, charges for patient care, rental msts, tuition remiszion, scholarships
and fellowships, participant support costs and the portion of each subaward in excess of $25,000.
Indirect Costs
[not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rote is attached] FFY 2024
Time-Limited Adaption Family Family Support 7otal Amount
Reunification Promotion and Preservation for for Family Requested f�om
Item Description of Item (LTR� Support (APS) Family Stability Stability CDEC
No tosts 5hall be reimbursed by CDEC for this category. y - $ - $ - $ - $ -
Totallndirect $ - S - S - $ - S -
TOTAL TIME-LIMITED REUNIFICATION (LTR) $ 7,775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS) $ 25,729
TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ 54, 322
TOTAL FAMILY SUPPORT FOR FAMILY STABILITV $ 90, 207
TOTAL AMOUNT REQUESTED FROM CDEC S 778,033
PERCENTAGE OF BUDGET BY PROIECT FFY 2024
Time-Limited Adoption Family FamilySupport
Reunification Promotion and Vreservation for for Family
(LTR) Support (AVS) Family Stability Stability Total Percentage
PERCENTAGE OF BUDGET BY PROJECT a°ia ia°io 31% 51% 100%
Match Projection / Required $ 3,332 S 11 ,027 $ 23,281 $ 38,660 ; 76,300
Match is nat Required on Stimulus Flex Funds Percentage of Total Budget Including Match: 30%
TOTAL BUDGET (INCLUDING MATCH) $ 11, 107 S 36,756 S 77,603 S 128,867 $ 254,333
,• hgureti en, roundorl usin .... ti �, - i � � �. n! � ; n�. �. t.ana. irriti_ (0_Of1 . UA9 0 : 050-0 . 99 = I -t) I
Page 2 of 2
Exhibit B
e� C O L O R A D O Colorado Department of Human Services
Offlce of Early Chlltlhood Office of Early Childhood
^' ^ " '" ° :^ ',..° , , SUBCONTRACTOR BUDGET WITH JUSTIFICATION FORM
Program Contact Name and Title Smtt Soldat-Valenzuela, Executive Director
Contractor Name Kids At Heart Pbone 970329-8222
Email scott@kidsatheartco.o�r
Fiscal Contact Name and Title
Budget Period Octobcr 1, 2023 - September 30, 2024 Phone
Email
Project Name Promo[ing Safe and Stable Families Counties/Areas Served: Weld County
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A Of THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees FFY 2024
Cost Based on Cort Based on Cost Based on Cost Based on
Percent of Time Percent of Time Percent of Time Percent af Time iotal
Cost Based on on on on on Percent
Number of Percent of Time Time-limited Adoption Fami�y Family Support of Time Total Amount
Position Title/ Description of Work and Gross or Annual Months an on ReuniFwtion Promotion and Preservation for for Family on Requested from
Em loyee Name What is Included in Fringe Benefits Sala Frin e Pro'ect Administrotion (TlR) Su ort (APS) Famil SWbili Stabilit Pro'ect CDHS
Scott Soldat-Vaienzuela, Responsible for all Kids at Meart organizational operations, strategy. 5 3,000 5 3,000 5 3,000 5 3,000
Executive Director
$60,000 $13,200 72 0 30% $ 12,000
Annalisa Peterson Group leader responsible for care of children during respite. 5 100 5 300 5 100 $ 100
51,400 $308 12 0 50% $ 000
Carissa Elston Group leader responsi6le (or care of children during respite. $ 100 5 100 $ 300 $ 100
$1,400 5308 12 0 50% $ 400
Michael Ranieri Group leader responsible (or care of children during respite. 5 250 5 250 5 250 5 250
52,00o Saao 1z o so% 5 i,000
Cory Quigley Group leader responsible tor care ot children during respite. 5 250 5 250 5 250 5 250
$2,000 5440 12 D 50% $ 1,000
Garrett Christenson Group leader responsible for care of children during respite. $ 100 5 100 $ 100 $ 100
51,400 5308 12 0 50% 5 400
Miwela FenVon Group leader responsible tor care of children during respite. 5 100 5 300 $ 100 $ 100
51,400 5308 12 0 50% 5 400
Mikayla Vondy Group Icader responsible for care of children during respite. $ 100 5 100 $ 100 $ 100
$1,400 5308 12 0 S0% $ q00
Tonya Reichert Group leader rezponsihle for care oF children during respite. 5 100 5 100 5 100 5 100
5ipoo 5aos � z o so°,c 5 aoo
ToWI Personnel Services (including fringe benefits) � - S 4, 100 S 4,100 S 4,100 S 4,100 S 16,400
Contractors/Consultants (payments to third parties or entities) FFY 2022
Time-Limited Adoption Family Family Support Total Amount
Reunification Promotion and Preservation for for Family Requested from
Name Description of Item Administration (L7R) Support (APS) Family Stability Stability CDHS
SO
S�
50
So
So
Total Gontractors/Consuhanu s - S - S - f - E - S -
Travel FFY 2022
Page 1 of 2
Exhibit B
Time-Limited Adoption Famlly Family Support Total Amount
Reunification Promotion and Preservation for for Family Requested from
Item Description of liem Adminlsiration (L7R) Support (APS) Family Stability Stabiliry CDHS
50
50
So
So
ToWI Travel f - f - s - f - _ - S -
Supplies & Opereting Expenses FFY 2022
Time-Limited Adoption Family Family 5upport Total Amount
Reunification Promotion and Preservation for for Family Requested from
Item Descri tion of Item Administration LTR Su ort APS Famil Stabilit Stabilit CDHS
Kids crafts, educationai Craft su plies foi art and srem ro�ec[s, educational su lies, and books. 5 1,000 $ 1,U00 $ 1,000 5 1,000 54,000
Rentai fees Cost of renting Boys & Girls Clubs facilities. 5 909 5 909 5 909 $ 900 53,627
COVID deanings County requi�ed COVID deanings in Boys & Girls dubs passed along to Kids at Heart 5 1,059 S 1,059 $ 1,059 $ 1,059 54,236
50
$0
$0
$0
$�
SO
5�
$0
$0
50
$�
50
ToWI Supplies & Operoti�g Expenses f - j 2,968 S 2,968 S 2,968 S 2,959 S 11.863
TOTAL DIRER CO5T5 S - g 7,068 S 7,068 S 7,068 S 7,059 $ 28,263
MODIFIED TOTAL DIRECT CO5T5 (MTDC) $ - f 7,068 $ 7,068 S 7,068 � 7,059 S 28.263
Unifoim Guidance 4 200.68 - MTDC means all direct salaries and wages, applicable fringe benefts, materials and supplies, services. travel, and up to
the firot 525,000 of each subaward. MTDC exdudes equipment, capital expenditures, charges for patient care, rentai msis, twtion remission,
scholarshi s and fellowshi s, artici ant su ort costs and the ortion of each zubaward in excess o( 525,000.
Indirect Costs
[not to exceed 70% unleu Negotiated Federa� Indirect Cost rate or Negotiated State Indirect Cost rate is attached� FFY 2022
Time-Limited Adoption Family Family Support Total Amount
Reunification Promotion and Creservation for for family Requested trom
Item Oescription of Item AdmiNstration (LTR) Sup ort (APS) Family Stability Stability CDHS
Negotia[ed Federal Indirect $0 50 50 50 SD 50
State Indirect cost rate
0 0 ti0 0 50 0
Indi•ect ratr 10% de minimuz ra[e of Modified To[al Direc[ Cos[s S - $ 701 � 701 $ 701 5 410 $ 2,531
ToWI indirect S - S 707 S 707 S 707 S 410 S 2,531
TOTAL ADMINISTRATION g -
TOTAL TIME-LIMITED REUNIFICATION (LTR) $ 7, 775
TOTAL ADOPTION PROMOTION AND SUPPORT (APS) $ 7,775
TOTAL FAMILY PRESERVATION FOR fAMILY STABILITY S 7,775
TOTAL FAMILY SUPPORT FOR FAMILY STABILITY $ 7,469
TOTAL AMOUNT REQUESTED FROM CDHS s 30,794
PERCENTAGE OF BUDGET BY PROJECT FFY 2022
Time-Limited Adoption Family family Support
Reunification Promotion and Preservation for for Family
Administration (LTR) Support IAP5) Family Stability Stability Total Peicentage
PERCENTAGE OF BUDGET BY PROJECT o^,c zs°�� zsz zsx zn ;� 100%
Match ProJectlon / Required Vercentage of Total eudget Including Match: 30% f - f 3,332 S 3,332 $ 3,332 S 3,201 f 13,197
TOTALBUDGET �1NCLUDINGMATCH) S - S 11,107 E 71, 107 f 11 , 107 S 10,670 Y 43,991
' fy�.urr.s .ur r^ i � . , I ., . ym� tinP. ,tdnddi [i'. . ��0 00-G M. 1. V. ',C J 9'�� L 111
Page 2 of 2
EXHIBIT C
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact
Person may from time to time designate in writing a new or substitute representative(s):
For Weld County: Julie Witkowski
Family Resource Division Head
315 A. N. 11th Avenue, Building A
Greeley, Colorado 80631
(970) 400-6777
witkowjx@weldgov.com
For Kids at Heart: Ethan Dexter, Executive Director
6501 Brittany Street
Fort Collins, Colorado 80502
Office: (970) 529-8222
Cell: (480) 381-8446
ethan@kidsatheartco.org
SIGNATURE REQUESTED: Weld/PSSF KAH
Agreement Oct 2023 -Sept 2024
Final Audit Report
2023-10-12
Created: 2023-10-11
By: Sara Adams (sadams@co.weld.co.us)
Status: Signed
Transaction ID: CBJCHBCAABAAVSkQK6eN1J2gOHM/HUPt8zS2cHHXGgD
"SIGNATURE REQUESTED: Weld/PSSF KAH Agreement Oct 2
023 -Sept 2024" History
5 Document created by Sara Adams (sadams@co.weld.co.us)
2023-10-11 - 3:54:24 PM GMT
a Document emailed to Ethan Dexter (ethan@kidsatheartco.org) for signature
2023-10-11 - 3:55:48 PM GMT
Email viewed by Ethan Dexter (ethan@kidsatheartco.org)
2023-10-12 - 4:26:23 PM GMT
AY® Document e -signed by Ethan Dexter (ethan@kidsatheartco.org)
Signature Date: 2023-10-12 - 4:29:42 PM GMT - Time Source: server
Agreement completed.
2023-10-12 - 4:29:42 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
Entity Information
Entity Name *
KIDS AT HEART
Entity ID*
@00044718
Contract Name *
KIDS AT HEART (PSSF PARTNERSHIP AGREEMENT)
Contract Status
CTB REVIEW
O New Entity?
Contract ID
7528
Contract Lead *
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
NEW AGREEMENT. TERM: 10/1/23-9/30/24. WCDHS WILL REIMBURSE KAH UP TO $30,794.00.
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 10/17/23.
Contract Type *
AGREEMENT
Amount*
$30,794.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date
10/25/2023
Due Date
10/21/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
07/30/2024
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2024
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
10/19/2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
10/30/2023
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
10/20/2023 10/20/2023
Tyler Ref #
AG 103023
Originator
SADAMS
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