HomeMy WebLinkAbout20230950.tiffCon
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2023 Software Renewal for LabLynx / LIMS
DEPARTMENT: Information Technology / GIS DATE: 3/23/23
PERSON REQUESTING: Ryan Rose 3,-,
Brief description of the problem/issue:
LabLynx Laboratory Information Management System (LIMS) is software used in the environmental
health lab. It renews annually, and our 2023 renewal is due. The contract for renewal has been
reviewed and approved by the County Attorneys office, and the renewal fees were included as part
of our 2023 budget. The cost to the county will be $13,180.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Approval renewal fo this contract for 2023-2024
2) Request a work session to discuss
Recommendation:
It is the recommendation of the Departments of Information Technology and Public Health and
Environment to approve this renewal.
Approve
Re
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Via
Lion
Schedule
Work Session
Other/Comments:
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2023-0950
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Karla Ford
From:
Sent:
To:
Subject:
Yes I approve
Kevin Ross
Kevin Ross
Tuesday, March 28, 2023 9:40 AM
Karla Ford; Scott James
Re: Please Reply - IT 2023 Software Renewal - Lablynx/LI MS
From: Karla Ford <kford@weld.gov>
Sent: Tuesday, March 28, 2023 9:38:48 AM
To: Kevin Ross <kross@weld.gov>; Scott James <sjames@weld.gov>
Subject: Please Reply - IT 2023 Software Renewal - Lablynx/LIMS
Please advise if you approve recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford(a�weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
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immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: CM103-0555O@co.weld.co.us <CM103-05550@co.weld.co.us>
Sent: Tuesday, March 28, 2023 9:16 AM
To: Karla Ford <kford@weld.gov>
Subject: Attached Image
1
WLD MSAX 2023.1
6.0
Expiration Date: Jun 21, 2023
Lynx
MASTER SERVICES AGREEMENT EXTENSION
LABLYNX, INC.
CLIENT / CUSTOMER
LabLynx, Inc.
Jacob Mundt
2400 Lake Park Drive, Suite 435
Director of Application and Database Systems
Smyrna, GA 30080
www.lablynx.com
Mike Freeman, BOCC Chair
Phone: (866) 522-5969 (866-LABLYNX)
Weld County Government, Dept of Public Health
Fax: (877) 832-4129
Office of Information Technology
1401 N 17th Ave
Laurie M. Mueller - Chief Operating Officer
Greely, CO 80631
Phone: (470) 391-2885
Email: LMueller@lablynx.com
Email: jmundt@weldgov.com
Phone: 970-400-2521
COMMENTS TO CLIENT:
This Master Services Agreement Extension is a modifying agreement for Weld County Government, Dept of
Public Health Office of Information Technology for the term renewal date specified. The fees below define
the annual renewal of your Maintenance & Warranty and Hosting Subscriptions, and Professional Services
and Support fees.
The prices shown below are according to our published 2023 Subscription Price List.
LabLynx ELab supports CLIA, HIPAA, CAP, GALP, FDA, ISO and other regulatory agency
requirements. To continue to support these accreditation requirements and provide reliable
monitored secure servers, cybersecurity measures, along with our commitment of system support
and updates, our costs continue to increase. The 2023 Catalog prices for our services have been
adjusted to reflect these increased costs which may be reflected in your costs.
This agreement corresponds with the specific terms and agreements as defined and included in
WLD MSA 2022.1 and will renew annually on mutual consent. All documents and agreements
remain active and valid so long as the term is renewed, and fees are paid annually.
• Fees quoted cover the renewal term period February 1, 2023 thru January 31, 2024.
MSA Reference: WLD -MSA 2023.1
WLD MSAX 2023.1
IT
EM
PRICE
UNIT
QTY
SUBTOTAL]
Annual Maintenance & Warranty and Hosting Subscription fees paid Annually
it Sid
MWS - ELab Annual Standard Maintenance and
Warranty Subscription
Includes system updates, maintenance and warranty. 20%
of current list price of 5 perpetual licenses
Minimum 5 licenses
HL1 - Hosting Subscription - Shared Server
Secure cloud hosting on a shared serves.
200gb storage included.
SC2 - sciCloud.netIntegration Server Subscription
Hosting of a sciCloud.net® server for intelligent
management of data communications between all lab
devices, services, systems and other sources. Integrates
laboratory data, instruments & robotics.
Includes: LabVia and SSO OpenSocial $2.100
LabDrive FTP $480
Total Annual Fees $2.580
$6,000.00
$4,600.00
$2,580.00
Annually
Annually
Annually
1
1
$6,000.00
$4,600.00
$2,580.00
$13,180.00
Professional Services Hours
$175.00
Hourly
10
PS37 - Professional Services
Purchase oruer rot Help DesK gee ieral hourly Services and
Support not within the scope of a specific project to be billed
as incurred.
$1,750.00
$0.00
Total $13,180.00
Purchase Terms
ELab7 LIMS Application
The LabLynx ELab7 LIMS application is a full -featured, enterprise -class LIMS application that is flexible and
configurable to fit your business processes and workflows. ELab7 components and capabilities include
sample tracking, customer tracking, document management, inventory management, training tracking,
report archive, instrumert management, a data warehouse, and comprehensive administrative and
WLD MSAX 2023.1
configuration capabilities. It can interface with other apps, systems, or devices that support interfacing,
through file sharing, API or systems, and instruments using our middleware product, sciCloud.net® Suite.
ELab7 supports ISO 17025, 21 CFR part 11, CLIA, HIPAA, CAP, GALP, FDA, ISO and other accreditation
requirements. Includes tracking any samples, tests, and results sent to contract labs.
Annual Maintenance & Warranty and User Subscriptions
The Annual Maintenance & Warranty Subscription includes updates, maintenance and warranty as
specified in the Maintenance Agreement contained in the Master Agreement WLD MSA 2022.1 and is
calculated based on the total number of licenses purchased.
Contract Pricing
Annual contract pricing reflects a 2 -month discount from catalog pricing. Changes from annual billings (Bi-
Annual, Quarterly, Monthly) will forfeit the discount and pay current catalog pricing for all subscription and
Maintenance and Warranty fees and hosting services.
Professional Services and Support
Hourly services & support is available for $175.00/hour. Services and support requested outside of normal
office hours will be billed at the premium hourly rate of $192.50 per hour. Any SOW work requesting an
expedited timeframe will be billed with a 10% per hour premium. There can be no guarantees work will be
completed in the requested timeframe in the event of scope changes, additional requests, or other
unforeseen circumstances.
Terms and Conditions
Terms and conditions are as stated in the Master Agreement WLD MSA 2022.1 and in the referenced items.
Billing
To accept this extension, electronically sign this document. The workflow will return it to LabLynx for our
Signature. A .PDF copy will be emailed to you once both parties have signed. If you prefer, you may
download and print a copy of the agreement, sign it, and return to LabLynx via email. The invoice amount of
$13,180.00 is comprised of the annual Maintenance & Warranty and Hosting Subscription fees. The
invoice is payable as per terms noted. All pricing and payments in US dollars. For international clients all
payments must be made by credit card, EFT or a check drawn on a US bank, no exceptions. Rate of
Interest on Past Due Invoices is 1.5% monthly, or 18% per annum. If sales tax is required to be collected
for sales in your state and/or municipality, it will be added to each invoice as applicable.
Payments accepted by:
1) Check mailed to LabLynx, Inc. P.O. Box 2605, Pensacola, FL 32513
2) Direct via EFT/ACH. Please contact cjones@lablynx.com for set up information
3) Credit card, with a 3% fee, using this secure link: https://www.lablynx.com/pay-invoices/
WLD MSAX 2023.1
f
For customers who require Purchase Order issuance before billing: For us to be able to properly
support you and your needs, LabLynx requires a Purchase Order to cover 10 support hours at the time of
contract renewal. Support hours will be billed as incurred.
CUSTOMER SIGNATURE
LABLYNX, INC. SIGNATURE
Signature: 3Signature:
Name: Mike Freeman
Title: BOCC Chair
Date: APR 0 5 2023
Latirie Hefe/kJ'-
Name: Laurie M. Mueller
Title: Chief Operating Officer
Date: 03 / 23 / 2023
Contract Form
New contract Request
Entity Information
Entity Name
LABLYNX INC
Contract Name.
2023 LIMO ANNUAL RENEWAL
Contract Status
CTB REVIEW
Contract Description
ANNUAL RENEWAL FOR LABLYNX LIMO.
Contract Description 2
Contract Type.
AGREEMENT
Amount.
$13,180.00
Renewable.
NO
Automatic Renewal
Grant
Entity 1D*
000:33842
Department
INFORMATION
TECHNOLOGY-GIS
Department Email
CM-
InformationTechnologyGIS@
weldgov.com
Department Head Email
CM-
InformationTechnologyGIS-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELDG
RN EY@WELDG
OV.COM
❑ New Entity?
Contract ID
6797
Contract Lead
JMUNDT
Contract Lead Email
Jmundt@co.weld.co.us
Requested BOCC Agenda
Date.
04106;2023
Parent Contract ID
Requires Board Approval
YES
Department Project #
Due Date
04;02;2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
act Dates
Effective Date
Review Date
12/01,2023
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
RYAN ROSE
DH Approved Date
03/30/2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
04;05,2023
Originator
JMUNDT
Committed Delivery Date
Expiration Date
01/31/2024
Contact Type Contact Email Contact Phone I Contact Phone 2
Finance Approver
CONSENT
Purchasing Approved Date
03j30/2023
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
03/30/2023 03/30/2023
Tyler Ref #
AG 040523
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