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Home My WebLink About20231551.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR DISTRIBUTION OF TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) FUNDING AND AUTHORIZE CHAIR TO SIGN - WELD FOOD BANK WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Distribution of Temporary Assistance for Needy Families (TANF) Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld Food Bank, commencing April 1, 2023, and ending June 30, 2023, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Distribution of Temporary Assistance for Needy Families (TANF) Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld Food Bank, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of June, A.D., 2023, nunc pro tunc April 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddtif.0 Mrd4;4 Weld County Clerk to the Board ounty Attorney Date of signature: 06/13/2 cc: HSD 06/16/23 2023-1551 HR0095 ack-1 035 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 24, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Memorandum of Understanding (MOU) with Weld Food Bank Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with Weld Food Bank. The Department is requesting to enter into a MOU with the Weld Food Bank for the purpose of distributing Temporary Assistance for Needy Families (TANF) funding. Funding will be used by Weld Food Bank to purchase various food items for Weld County Residents, which will include meat, produce, and non-perishable food items. The Department will provide funding up to $30,000.00 to the Weld Food Bank. The term of this MOU is April 1, 2023 through June 30, 2023. I do not recommend a Work Session. I recommend approval of this Memorandum of Understanding and authorize the Chair to sign. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Recommendation F enieuf Schedule Work Session Other/Comments: Pass -Around Memorandum; May 24, 2023 - CMS ID 7035 Page 1 2023-1551 15 k-nci 5 Karla Ford From: Sent: To: Subject: Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Thursday, May 25, 2023 11:31 AM Karla Ford RE: Please Reply - PA FOR ROUTING: Weld Food Bank MOU (CMS 7035) 2 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Thursday, May 25, 2023 7:17 AM To: Lori Saine <Isaine@weld.gov> Subject: Please Reply - PA FOR ROUTING: Weld Food Bank MOU (CMS 7035) 2 Importance: High Please advise if you approve recommendation. Thank you. Karla Ford t: Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordcd weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m,-5:00p.m.** 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD FOOD BANK THIS MEMORANDUM OF UNDERSTANDING is entered into this 5 day of JkQ, , 2023, by and between the Board of County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "Department", Weld Food Bank, hereinafter referred to as "Contractor". The purpose of this Memorandum of Understanding (MOU) is for the Department to provide the Contractor with funding to purchase food for Weld County residents which will be used to serve Temporary Assistance for Needy Families (TANF) clients. Term of this Memorandum of Understanding This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning April 1, 2023 through June 30, 2023. Contractor's Roles and Responsibilities Contractor will provide various services in Weld County including the following: o Purchase food for Weld County Residents, which will include meat, produce, and non-perishable food items. Based on Free and Reduced Lunch and Women, Infant and Children data, approximately 30% of Contractor's clients who receive services are TANF eligible. Therefore, Contractor will use TANF funding as provided by the Department to purchase the food items. The total amount of TANF funding requested by the Contractor, is $30,000.00. The final invoice is due no later than June 23, 2023. Upon receipt of the final invoice, the Department will provide the Contractor with the requested funding, up to $30,000.00. Modifications. This Agreement may be modified in writing, in whole or in part, upon approval of the signers. Termination. This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the signers. No portion of this MOU shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated, as this MOU is subject to the availability of funding. Therefore, the Department may terminate this MOU at any time if the source of funding for the services made available to Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. Entire Agreement. This MOU contains the entire agreement and understanding between the parties with respect to the subject matter hereof and may not be changed or modified except as stated herein. This MOU shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any other person not included in this MOU. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. Independent Contractor. Contractor agrees that it is an Independent Contractor and that the Contractor's officers, agents or employees will not become employees of the Department, nor entitled to any employee benefits from the Department as a result of the execution of this MOU. Contractor shall perform its duties hereunder as an Independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this MOU. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through the Department and the Department shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this MOU. Severabilit_v. If any term or condition of this MOU shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this MOU shall be construed and enforced without such provision, to the extent that this MOU is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ,,C� COUNTY: ATTEST: f,1 /��%��4/ v• '11 BOARD OF COUNTY COMMISSIONERS Jerk to the BoarWELD COUNTY, COLORADO BY: Deputy Cl ike Freeman, Chair te: JUN 0 5 2323 eld Food Bank 1108 H Street Greeley, Colorado 80631 Robert ()Connor (May 24, 202314:58 MDT) Robert O'Connor Chief Executive Officer Date: May 24, 2023 SIGNATURE REQUESTED Weld DHS/Weld Food Bank MOU 2023 Final Audit Report 2023-05-24 Created: 2023-05-24 By: Lesley Cobb (cobbxxlk@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAvirl5Nof13ZagXIOiN6ZPzwc1lAUMLJF "SIGNATURE REQUESTED Weld DHS/Weld Food Bank MOU 2023" History t Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-05-24 - 5:53:14 PM GMT- IP address: 204.133.39.9 P. Document emailed to bob@weldfoodbank.org for signature 2023-05-24 - 5:55:55 PM GMT t Email viewed by bob@weldfoodbank.org 2023-05-24 - 8:56:26 PM GMT- IP address: 98.43.158.43 O5 Signer bob@weldfoodbank.org entered name at signing as Robert OConnor 2023-05-24 - 8:58:37 PM GMT- IP address: 98.43.158.43 �Sp Document e -signed by Robert OConnor (bob@weldfoodbank.org) Signature Date: 2023-05-24 - 8:58:39 PM GMT - Time Source: server- IP address: 98.43.158.43 Q Agreement completed. 2023-05-24 - 8:58:39 PM GMT Powered by Adobe Acrobat Sign Entity Name WELD FOOD BANK Contract Name * WELD FOOD BANK (MOU) Contract Status CTB REVIEW Entity ID* P00O03404 ❑ New Entity? Contract ID 7035 Contract Lead COB DOCK Contract Lead Email cobbxxlk@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* NEW MOU: WELD COUNTY DEPARTMENT OF HUMAN SERVICES , WELD FOOD BANK. TERM APRIL 1, 2023 THROUGH JUNE 30, 2023. FUNDING_ UP TO $ 30,000.00. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 5,31/23. Contract Type. AGREEMENT Amount $ 30,000.00 Renewable* NO Automatic Renewal Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co Department Head Email CM-HumanServices- DeptHead0weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - C O U NTYATTORN EY@W E L D G OV.COM If this is a renewal enter ous Contract ID If this is part oFa NSA enter NSA Contract ID Requested BQCC Agenda Date* 06/14,2023 Will a wark session NO Due Date 06/10,2023 Does Contract require Purchasing Dept. to be included? Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Ontase Cot Rraki Effective Date Review Date 04; 28?2023 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date. 06,30/2023 Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 05'30;2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06,05/2023 Originator COBBXXLK Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 05!30;2023 05?30/2023 Tyler Ref I AG 060523 Hello