HomeMy WebLinkAbout20231787.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT FOR RETAIL FOOD, CHILD CARE, AND
SCHOOL INSPECTION PROGRAM, AND AUTHORIZE CHAIR PRO-TEM TO SIGN
AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract for the Retail Food,
Child Care, and School Inspection Program between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2023, and ending June 30, 2028, with further terms and conditions being as
stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order Contract for the Retail Food, Child Care, and School
Inspection Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to electronically sign and submit said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ,AAA) GC
Weld County Clerk to the Board
BY
APP
ount orney
Date of signature: OCo 1 aC1 f eD3
cc; HL.
07/12 /23
EXCUSED
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L. B
ro-Tem
Per
man, Chair
cott K. James
Lori Saine
2023-1787
HL0056
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: CDPHE FY23-24 Retail Food, Child Care, School Inspection Program Task Order Contract
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Jason Chessher, Executive Director
DATE: June 20, 2023
Brief description of the problem/issue:
Enclosed for the Board's review and approval is a Task Order Contract for the Retail Food, Child Care
and School Inspection program between the Colorado Department of Public Health and Environment
(CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld
County Department of Public Health and Environment (WCDPHE).
Under the provisions of this contract, the WCDPHE will conduct regulatory inspections, initiate
interventions and enforcement actions, review submitted plans, perform foodborne illness investigations,
respond to complaints, and comply with reporting requirements.
The contract term is July 1, 2023, through June 30, 2024, and is for $40,000 per state fiscal year.
Contract funding levels are based on the number of permitted food establishments within each
jurisdiction and are intended to supplement program activities. Activities will be conducted by current
staff; no additional FTE is being requested.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approval of the Task Order Contract will offset the cost (by $40,000) of providing regulatory oversight of
County establishments, including new construction plan review, and participating in illness
investigations as they occur.
Without approval, WCDPHE will not receive the $40,000 in funding which would result in an increased
financial burden on Weld County.
Recommendation: I recommend approval of this contract with CDPHE for the Retail Food, Child Care
and School Inspection Program.
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin Ross
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
2023-1787
lo/Zto 1-1 L O05o
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
TASK ORDER
State Agency
State of Colorado for the use & benefit of the
Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver CO 80246
Contractor
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley CO 80631
Master Task Order Contract Number
23 FAA 00051
Task Order Number
2024*0454
Task Order Performance Beginning Date
The later of the Task Order Effective Date or
July 1, 2023
Task Order Maximum Amount
Initial Term
State Fiscal Year 2024 $40,000.00
Total for All State Fiscal Years $40,000.00
Task Order Expiration Date
June 30, 2028
Except as stated in §2.D., the total duration of this
Contract, including the exercise of any options to
extend, shall not exceed 5 years from its Performance
Beginning Date.
Pricing/Funding
Price Structure: Cost Reimbursement
Contractor Shall Invoice: Quarterly
Funding Source:
State $ 40,000.00
Miscellaneous:
Authority to enter into this Contract exists in:
C.R.S. 25-1.5-101 - C.R.S. 25-1.5-113
Law Specified Vendor Statute (if any): N/A
Procurement Method: Other
Solicitation Number (if any): Enter Solicitation #
State Representative
Sean Scott
Deputy Director
Division of Environmental Health and Environment
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Sean.scott@state.co.us
Contractor Representative
Tanya Geiser
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley CO 80631
Tanya.geiser@co.weld.co.us
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Contract:
Exhibit B Statement of Work
Exhibit C Budget
Contract Purpose
To provide environmental health services to achieve the uniform statewide administration, implementation and
enforcement of standards and rules established by CDPHE for retail food establishments, child care facilities and schools.
Task Order Number: 2024*0454
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DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
In accordance with §4.B of the Master Task Order Contract referenced above, Contractor shall complete the following
Project:
1. PROJECT DESCRIPTION
Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and
incorporated herein ("the SOW"). All terminology used in this Task Order and the Statement of Work shall be interpreted
in accordance with the Master Task Order Contract unless specifically defined differently in this Task Order. The
Statement of Work and Budget are incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement
of Work and Exhibit C - Budget.
2. PAYMENT
The State shall pay Contractor the amounts shown in Exhibit C - Budget that is attached hereto and incorporated herein,
in accordance with the requirements of the Statement of Work and the Master Task Order Contract. The State shall not
make any payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State
Fiscal Year.
3. PERFORMANCE PERIOD
Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated
above. Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance
Beginning Date or after the Task Order Expiration Date stated above.
4. TASK ORDER EFFECTIVE DATE:
The Effective Date of this Task Order is upon approval of the State Controller or July 1, 2023, whichever is later.
Task Order Number: 2024*0454
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THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized
to execute this Contract and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld County Department of Public Health and Environment
DocuSigned by:
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
k C- c. u
rb:.
..
By: Signature
Perry L. Buck
B Signature
y' g
Lisa McGovern
Name of Person Signing for Contractor
Pro Tem, Commissioners
Name of Executive Director Delegate
Procurement & Contracts Section Director ft
Title of Person Signing for Contractor
2023-06-26
Date:
Title of Executive Director Delegate
2023-06-26
Date:
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
,-DocuSigned by:
C
sra J Caritas
1 .^048115.74Ail..
By: Signature
Jannette Scarpino
Name of State Controller Delegate
Chief Financial officer
Title of State Controller Delegate
2023-06-26
Effective Date:
--Signature Page End --
Task Order Number: 2024*0454 Page 3 of 3
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O P'02�- /711
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2024*0454
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment
in maintaining a strong public health system. Each local public health agency shall assure the provision of
Core Public Health Services within their jurisdiction. The scope of the provision of each Core Public Health
Service is determined at the local level, and may differ across agencies based on community needs, priorities,
funding and capacity. This project will inspect and assure regulatory compliance in retail food establishments,
child care facilities and schools. The activities and deliverables for this project cannot be delegated by the
Contractor to third party(ies), i.e. subcontracted, without written approval from the State.
II. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. DEHS: Division of Environmental Health and Sustainability
3. HACCP: Hazard Analysis Critical Control Points
4. Intervention: is considered a routine inspection and can include onsite training, announced inspection, or
a HACCP-based critical item inspection.
5. VNRFPS: Voluntary National Retail Food Regulatory Program Standards
III. Work Plan:
Goal #1: To protect and improve Colorado's environment and human health through education, collaboration and compliance
assurance in retail food establishments, child care facilities and schools.
Objective #1: No later than the expiration date of this contract, the Contractor shall provide environmental health services to
achieve the uniform statewide administration, implementation and enforcement of standards and rules
established by the CDPHE for retail food establishments, child care facilities and schools.
Primary Activity #1
The Contractor shall conduct regulatory inspections of retail food establishments in accordance
with state laws, regulations and standards.
Sub -Activities #1
1. The Contractor shall conduct on -site routine inspections of each retail food establishment
at a frequency determined by a risk -based methodology approved by the State or twice per
year and enter those inspection results into the Contractor's digital database or the State's
digital database no later than two (2) working days after the activity was completed.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The Contractor shall conduct interventions and re -inspections for those retail food
establishments that, through inspection findings, are identified as requiring re -inspections
or that require immediate closure and enter those inspection results into the Contractor's
digital database or the State's digital database no later than two (2) working days after the
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EXHIBIT B
activity was completed. Follow-up inspections for facility inspections that do not result in a
point accumulation requiring a re -inspection should not be performed absent a
methodology approved by the State or under extenuating circumstances.
a. The Contractor shall have a system for tracking all re -inspections that are required to
maintain timely completion of all required re -inspections.
3. The Contractor shall record licensing, inspection, intervention, violation, violation
pervasiveness, and compliance data using the State's digital database or the Contractor's
digital database as approved in writing by the State.
4. The Contractor shall complete progress reports when requested by the State.
5. The Contractor shall complete an electronic data transfer report each month or upon
request by the State, if not using the State's digital database.
Primary Activity #2
The Contractor shall uniformly implement and administer the Food Protection Act.
Sub -Activities #2
1. The Contractor shall issue new and renewal licenses and certificates of license using the
State's digital database or approved Contractor -specific data system(s), and remit $43.00 of
the applicable licensing fee to DEHS on a monthly basis. Format, wording and content
included in Contractor invoices for license fees shall be provided by the State's digital
database or must be approved by DEHS.
2. The Contractor shall respond to any plans and specifications or HACCP plans submitted by
retail food establishments within 14 days.
a. The Contractor shall review and approve HACCP plans submitted by retail food
establishments to verify that food handling risks are reduced to prevent food -borne
illness outbreaks.
b. The Contractor shall review all submitted plans for new or extensively remodeled
retail food establishments.
c. If a HACCP plan or other plan or specification is deemed inadequate, the Contractor
shall provide a written response to the submitter with a statement describing how
such deficiencies may be corrected.
3. The Contractor shall hear and determine all complaints against licensees or grantees of
certificates of license and administer oaths and issue subpoenas to require the presence of
any person necessary to the determination of any such hearing.
4. The Contractor shall review all variance requests submitted by retail food establishments
and provide a recommendation for approval or denial to be considered by CDPHE.
5. The Contractor may enroll and maintain progress in FDA's VNRFPS as staffing resources
allow.
6. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the retail food program or supporting data system(s).
7. The Contractor shall participate in the State's data standardization efforts.
Primary Activity #3
The Contractor shall conduct regulatory inspections and assure regulatory compliance for
child care facilities in accordance with state laws, regulations and standards.
Sub -Activities #3
I. The Contractor shall inspect each licensed child care facility once every two years, or
utilize the CDPHE Child Care risk -based inspection frequency methodology, or on a risk -
based inspection frequency approved by the State and enter those inspection results into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
a. The Contractor shall inspect guest child care and public services short-term child care,
if operating in their jurisdiction, annually.
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EXHIBIT B
b. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
c. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The Contractor shall record inspection, intervention, violation and compliance data into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
3. If required by the agency, the Contractor shall review all plans submitted by child care
facilities and provide written response within two weeks of submittal.
4. The Contractor shall review all variance requests submitted by child care facilities and
provide a recommendation for approval or denial to be considered by CDPHE.
5. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the supporting data system and the child care program, per Child Care Inspection Training
Standards. These standards are incorporated and made part of this contract by reference.
Primary Activity #4
The Contractor shall conduct regulatory inspections and assure regulatory compliance for
schools in accordance with state laws, regulations and standards.
I. The Contractor shall inspect the high risk portions of each school that contains laboratory,
industrial, art and/or vocational hazards (high risk only inspection) once per year and enter
those inspection results into the Contractor's digital database or the State's digital database
no later than two (2) working days after the activity was completed. High risk only
inspections shall be conducted in accordance with the DENS School Inspection Procedures
SOP. This document is incorporated and made part of this contract by reference.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The contractor shall inspect the low risk portions of each school that does not contain
laboratory, industrial, art and/or vocational hazards (low risk only inspection) at least once
Sub -Activities #4
every three years and enter those inspection results into the Contractor's digital database or
the State's digital database no later than two (2) working days after the activity was
completed. Low risk only inspections shall be conducted in accordance with the DEHS
School Inspection Procedures SOP. This document is incorporated and made part of this
contract by reference.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
3. The Contractor shall record inspection, intervention, violation and compliance data into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
4. If required by the agency, the Contractor shall review all plans submitted by schools and
provide written response within two weeks of submittal.
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EXHIBIT B
5. The Contractor shall review all variance requests submitted by schools and provide a
recommendation for approval or denial to be considered by CDPHE.
6. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the school program or supporting data system(s).
Retail Food Standards and Requirements
1. The Contractor shall comply with the Food Protection Act, C.R.S. 25-4-1601, et.seg. This
document is incorporated and made part of this contract by reference.
a. The Contractor shall comply with all other policies, regulations, interpretive
memoranda, and guidance documents issued by DENS which are used to clarify
interpretation and implementation of the governing laws.
2. The Contractor shall have at least one (1) employee that has successfully completed retail
food establishment standardization through the DENS, or have one (1) employee who
meets the standardization eligibility requirements (including compliance with FDA's
VNRFPS Standard 2) for standardization and participates in and successfully completes the
standardization exercise when scheduled by DEHS.
3. VNRFPS information is available on the following web site:
http://www. fda.gov/Food/GuidanceRegulation/RetailFoodProtection/Program Standards/de
fault.htm and is incorporated and made part of this contract by reference.
4. Progress in the FDA's VNRFPS will include:
a. Participation in statewide committees for the development of the State requirements
for a particular standard.
b. Demonstration of advancement toward compliance with VNRFPS Standard 2
assuring retail food inspectors meet national criteria for appropriate training,
education and standardization to adequately perform required inspections and
interventions.
Standards and
c. Demonstration of advancement toward compliance with VNRFPS Standard 3
Requirements
assuring a risk -based inspection focus, the correction of documented deficiencies,
applying pervasiveness and statutory enforcement process, and assuring the focus of
inspections on the highest risk establishments.
d. Coordination with the department to facilitate DEHS audits of compliance audits
performed as part of VNRFPS.
e. Coordination with the department to conduct audits of DEHS for compliance with
VNRFPS.
5. The Contractor shall complete retail food inspections at a sufficient rate to protect public
health and maintain a consistent presence in the community (i.e. approximately 25% of
annually required inspections completed per quarter).
a. If extenuating circumstances cause the Contractor to complete less than 25% of the
annually -required number of inspections in a quarter, the Contractor shall notify the
State in writing explaining the extenuating circumstances.
b. When the Contractor lacks program budget to provide a staffing level of one full-
time equivalent (FTE) devoted to retail food safety for every 320 inspections to be
performed, the Contractor shall include such information in their written notification
to the State. The Contractor shall use Standard 8 from the 2022 VNRFPS as the basis
for calculations in support of this justification. (FTE requirements calculated in
accordance with Standard 8 may be compared with funding provided through retail
food license revenues and local staffing costs when justifying proportionally
appropriate work completion)
c. The Contractor shall verify all licensing fees collected are directed towards retail
food program activities.
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EXHIBIT B
6. The Contractor shall use the State inspection forms (or digital equivalent), or a form
approved by the State, and mark the compliance status options for all violations as in
compliance (In), out of compliance (Out), not applicable (NA), or not observed (NO)
during each retail food establishment inspection. For each retail food violation marked out
of compliance (Out), a pervasiveness determination of low, medium, or high shall be
assigned.
a. The Contractor shall, at the completion of each inspection, finalize the inspection
report with the inspection findings and review the results with the facility prior to
leaving the establishment. Conditions and violations noted on the inspection report at
the time of the inspection cannot be altered after leaving the establishment without
providing full documentation and explanation of the alterations to the facility. The
necessity for any such alterations should be minimized to greatest extent possible and
full documentation must also be recorded in State's digital database or the
Contractor's approved digital database.
7. If the Contractor chooses to communicate retail food inspection results to the public, the
Contractor shall use the State -approved methodology.
8. The Contractor shall maintain inspection and compliance records for retail food
establishments in the State's digital database, or in the Contractor's State -approved digital
database in order for DEHS to determine:
a. An accurate and complete inventory of existing retail food establishments;
b. The number of inspections and re -inspections conducted;
c. The number of inspections that resulted in closure of the inspected facility;
d. Completion rates for required inspections and interventions;
e. If any inspection reports were altered after issuance at the time of inspection, and the
number of any such altered reports;
f. Whether the required inspection frequency was met; and
g. The number of enforcement actions taken to obtain compliance in retail food
establishments.
Child Care and Schools Standards and Requirements
1. The Contractor shall provide inspections and assure compliance to establish and enforce
sanitary standards for the operation and maintenance of child care facilities and schools
and child care facilities in accordance with Section 5 of 6 CCR 1014-7, Core Public Health
Services.
a. When sufficient appropriations are absent, the Contractor shall set priorities for
completing the required child care and school inspections, and include the list of
priorities in its local public health plan submitted pursuant to section 25-1-505, C.R.S.
2. The Contractor shall comply with the Colorado State Board of Health Rules 6 CCR 1010-
2, 6 CCR 1010-6, 6 CCR 1010-7, and the Core Public Health Services regulations. These
documents are incorporated and made part of this contract by reference
a. The Contractor shall comply with all other policies, regulations, interpretive
memoranda, and guidance documents issued by DEHS which are used to clarify
interpretation and implementation of the rules and regulations.
3. The contractor shall ensure compliance with the Child Care Inspection Training Standards
for employees when conducting inspections in child care facilities.
4. The contractor shall ensure compliance with the School Inspection Training Standards for
employees conducting inspections in schools.
5. The Contractor shall use the State inspection forms (or digital equivalent), or a form
approved by the State, and mark the compliance status options for all violations as in
compliance (In), out of compliance (Out), not applicable (NA), or not observed (NO)
during each child care or school inspection.
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EXHIBIT B
a. The Contractor shall, at the completion of each inspection, finalize the inspection
report with the inspection findings and review the results with the facility prior to
leaving the establishment. Conditions and violations noted on the inspection report at
the time of the inspection cannot be altered after leaving the establishment without
providing full documentation and explanation of the alterations to the facility. The
necessity for any such alterations should be minimized to greatest extent possible and
full documentation must also be recorded in State's digital database or the
Contractor's approved digital database.
6. The Contractor shall maintain adequate inspection and compliance records for child care
establishments and schools in a digital database in order for DEHS to determine:
a. An accurate and complete inventory of existing child care facilities and schools;
b. The number of inspections due, past due, and completed;
c. The number of non -critical and critical item violations cited during child care facility
and school inspections, and whether critical items identified on inspections were
corrected;
d. Completion rates for required inspections; and,
e. Whether the required inspection frequency was met.
General Standards and Requirements
1. DEHS will provide the following report templates to the Contractor:
a. Progress report template or other reporting method.
2. Quarterly reporting may be provided using the Contractor's data system reporting
capabilities (i.e. the Contractor can submit "canned" reports with some or all data
elements).
3. The contractor shall actively participate in the planning for, execution of, and responses to
comprehensive DEHS program audits of environmental health services provided to achieve
the uniform statewide administration, implementation and enforcement of standards and
rules established by the CDPHE for retail food establishments, child care facilities and
schools.
1. Complete inspections and assure regulatory compliance in retail food establishments in
proportion with the revenue generated from retail food license fees established by the State
Expected Results of
so that the Contractor can maintain compliance with Title 25, Article 4, Part 16, C.R.S.
Activity(s)
2. Complete inspections and assure regulatory compliance in child care facilities and schools
in proportion with the funding provided through this contract.
1. The number of retail food inspections required to be completed by the Contractor during
the State fiscal year (based on the State's risk -based inspection scheduling methods or an
alternate risk -based methodology approved by the State), and the number of inspections
actually completed.
2. The number of retail food re -inspections and facility closures required and completed in
Measurement of Expected
accordance with state law.
Results
3. Violation rates, by violation (checklist item), for retail food establishment inspections and
associated rates of low, medium or high pervasiveness for each violation.
4. The number of child care facility inspections required to be completed by the Contractor
during the State fiscal year and the number of child care facility inspections completed.
5. The number of high -risk school inspections required to be completed by the Contractor
during the State fiscal year and the number of high -risk school inspections actually
completed.
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EXHIBIT B
6. The number of low -risk school inspections required to be completed by the Contractor
during the State fiscal year and the number of low -risk school inspections actually
completed.
Completion Date
Deliverables
1. The Contractor shall remit $43.00 of the applicable retail food
licensing fee to DEHS on a monthly basis.
No later than 15th
day of following
month
2. The Contractor shall submit an electronic data transfer each month
in accordance with data standardization workgroup protocol (if not
using the State's digital database) to the Deputy Director of DEHS,
or their designee, via email.
No later than 15th
day of following
month
3. Upon request, the Contractor shall submit an inspection and
compliance progress summary (if not using the State's digital
database) to the Deputy Director of DEHS, or their designee, via
email.
Within 10 days of
request
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Deputy Director of DEHS. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports,
inspection inventories, inspection reports, site visits, electronic data and joint inspections and other fiscal
and programmatic documentation as applicable. The Contractor's performance will be evaluated at set
intervals and communicated to the Contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance
issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and time line for completion will be documented in writing and
agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the Deputy Director of DEHS and receive approval for a new due date.
The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan, the State may exercise its rights under the provisions of this contract.
Page 7 of 7
Original Contract Number: 2024*0454 yer. 01.11.19
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
EXHIBIT C
Budget
Agency Name
Total
Quarterly Distribution
$10,000.00
Weld County
$40,000.00
Original Contract Number: 2024°0454
Contract Form
New Contract Request
Entity Information
Entity ID*
000001926
New Entity?
Entity Name.
COLORADO DEPT OF PUBLIC
HEALTH/ ENVIRONMENT
Contract Name
CDPHE FY23-24 RETAIL FOOD, CHILD CARE, SCHOOL
INSPECTION PROGRAM TASK ORDER CONTRACT
Contract Status
CTB REVIEW
Contract ID
7144
Contract Lead.
KJAKUS-HOTCHKISS
Contract Lead Email
kjakus-
hotch ki s s eid gov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
FY23-24 RETAIL FOOD, CHILD CARE, SCHOOL INSPECTION PROGRAM TASK ORDER CONTRACT
TASK ORDER NUMBER 2024'0454
MASTER TASK ORDER CONTRACT NUMBER 23 FAA 00051
Contract Description 2
19 FEFA 109329
STATE CONTRACT 2022'0259
ORIGINAL TASK ORDER 17 FEFA 91 102
Contract Type.
CONTRACT
Amount
$40,000.00
Renewable
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM -Health ' .'eldgov.com
Department Head Email
CM -Health- Does Contract require Purchasing Dept. to be included?
DeptHead0A,veldgov.com NO
Requested BOCC Agenda
Date.
06 26 2023
Due Date
06: 22 2023
Will a work session with BOCC be required?*
NO
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM -
C OUNTYATTORNEY:0I9'ELDG
OV,COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
4879
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are no
On Base
Contract Dates
Effective Date
07'01,2023
Review Date*
03:01;2024
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Contact Name
Purchasing
Renewal Date
Expiration Date*
06 30'2024
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TANYA GEISER
DH Approved Date
06 22 2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06 26 2023
Originator
KIAKUS-HOTCHKISS
Finance Approver
CHRIS D'OVIDIO
Legal Counsel
KARIN MCDOUGAL
Finance Approved Date Legal Counsel Approved Date
06 22 2023 06 22 2023
Tyler Ref #
AG 062623
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