HomeMy WebLinkAbout20223373.tiffREQUEST FOR PROPOSALS
#B2200169
CONTRACT BID DOCUMENTS
AND SPECIFICATIONS
LEGAL NEWSPAPER SERVICE FOR 2023
NOVEMBER 2022
Clerk to the Board
1150 O Street
P.O. Box 758
Greeley, CO 80631
970-400.4225
- -2 3 020,12-3373
SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING:
WELD COUNTY NEWSPAPER SERVICE
JANUARY 1, 2023, THROUGH DECEMBER 31, 2023
1. Pursuant to the advertisement calling for bids for "Advertisement of the County Newspaper", this contract
will be good for one year only with dates set by Weld County:
2. All bidders shall certify their newspapers' compliance with the requirements of Sections 24-70-101
through 24-70-108, C.R.S., specifically, but not limited to:
a. Section 27-4-101(4), C.R.S., states: "Published" means a newspaper maintains an office in the
county to gather news, sell advertising, or conduct the general business of newspaper publications."
b. Section 24-7-102, C.R.S., states: "Every newspaper printed and published daily, or daily except
Sundays and legal holidays, or on each of any five (5) days in every week excepting legal holidays
and including or excluding Sundays shall be considered and held to be a daily newspaper; every
newspaper printed and published at regular intervals three (3) times each week shall be considered
and held to be a triweekly newspaper; every newspaper printed and published at regular intervals
twice (2X) each week shall be considered and held to be a semiweekly newspaper; and every
newspaper printed and published at regular intervals once (1X) each week shall be considered and
held to be a weekly newspaper. No publication, no matter how frequently published, shall be
considered a legal publication unless it has been admitted to the United States mails with
periodicals mailing privileges." To maintain that status, each bidder shall submit evidence of a
P.S. Form 3526 (Statement of Ownership, Management and Circulation) filed with its postmaster
on or before October 1st of each year.
c. Section 24-70-103, C.R.S., states, "The newspaper, if published tri-weekly, semiweekly, or weekly,
shall have been so published in such county, except as provided in this section, continuously and
uninterruptedly during the period of at least fifty-two (52) consecutive weeks next Prior to the first
issue thereof containing any such notice or advertisement: and the newspaper, if publisheddaily,
shall have been so published in such county, uninterruptedly and continuously, during the period of
at least six (6) months next prior to the first issue thereof containing any such notice or
advertisement". The mere change in the name of any newspaper or the removal of the principal
business office or seat of publication of any newspaper from one place to another in the same
county shall not break or affect the continuity in the publication of any such newspaper if the same
is in fact continuously and uninterruptedly printed or published within such county.
d. Section 24-7-103(5), states, "When any legal notice is required by law to be published in any
newspaper, the newspaper publishing the notice shall, at no additional cost to the person or entity
placing the notice, place the notice on a statewide website established and maintained by an
organization representing a majority of Colorado newspapers as a repository for the notices." The
successful bidder shall be a member of the Colorado Press Association (CPA) and registered to
place legal notices on the statewide website established and maintained by the CPA known as
"Public Notice Colorado" which is found at the following website:
httos flwww iiubliicnoticecolorado.com.
e. All other advertising not specifically mentioned in the above shall be furnished at lowest market
prices and shall not exceed prices quoted above, with the understanding that prices for publication
and advertising not specifically mentioned in this bid will be determined by getting bids on these
items from local firms as the need arises.
BID REQUEST #82200169
Page 9
3. The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any
informality in bids, and to accept the bid that, in the opinion of the Board, is to the best interest of the
Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall
give preference to resident Weld County bidders in all cases where the bids are competitive in price and
quality. A satisfactory bond, subject to the approval of the Board of County Commissioners, max be
required of the firm obtaining the contract for said advertising.
4. Weld County will provide the notice to be published in Microsoft Word or Microsoft Excel format ONLY.
Transfer to successful bidder shall be by E-mail, with confirmation of receipt sent to appropriate
department by return E-mail within two hours. Publisher shatsld eliminate spacing where they can to
ensure lower advertisement costs for Weld County.
5. It is vitally important that notices are published accurately and on time. It is the responsibility of the
successful bidder to assure all items have been received and respond to E -mailed notices within two (2)
working hours. Failure to publish a notice at the proper time, provide affidavits with newspaper clippings
as proof of publication on a weekly basis as described in Section 24-7-105, C.R.S., or respond to
E -mailed notices within two (2) working hours will be treated as a breach of contract.
6. The firm awarded the contract for said advertising shall furnish the County Commissioners and various
departments with a copy of each publication thereof (number of copies to be determined at time of award)
and shall also furnish affidavits with newspaper clippings as proof of publications as described in Section
?4-7-105. C,R.S., to the appropriate department on a weekly basis during the life of this contract.
Billing may be done weekly or monthly.
7. ALL NOTICES WILL BE PUBLISHED IN NONPAREIL, SIX -POINT TYPE. If the successful bidder
wishes to publish in a width other than given below for each type of notice, approval MUST BE
GIVEN by the Weld County Clerk to the Board prior to publication.
BID REQUEST #B2200169
Page 10
PUBLICATION OF LEGAL NOTICES (TYPE 1): Type 1 notices are those without charts, figures, maps, or
dollar amounts. This Is the default type of notice to be used whenever a specific type is not specified.
This is for solid text notices, such as notice of Board of County Commissioner meetings, bid advertisements,
applications for Treasurer Deeds, and notification to individuals regarding various matters. It is recognized
that different newspapers use varying column, width. Your notice maybe done in a different column width only
if general layout is more than one inch.
Price of publication of sample Type 1 - Total price of ad $ 45.60
Width of your column .............. , S5 I I
PUBLICATION OF ORDINANCES (TYPE 2): Type 2 notices are those with charts, figures, maps, or dollar
amounts. They are notices, such as Ordinances, which include tables in the text. It is recognized that different
newspapers use varying column width. Your notice may be done in a different column width only if general
layout is more than three inches.
Price of publication of sample Type 2 - Total price of ad
Width of your column
PUBLICATION OF WARRANTS APPROVED FOR PAYMENT (TYPE 3): Type 3 notices are those such as
the warrants approved for payment. It is recognized that different newspapers use varying column width.
Your notice may be done in a different column width only if general layout is more thansix inches.
`1'D
Price of publication of sample Type 3 - Total price of ad.,....,.,...$ .4 i (
5
Width of your column ............................ a 1
PUBLICATION OF NOTICES NOT SPECIFIED:
- .
•b5II
Solid nonpareil (6 point), single column measure
(Specify width: 1. Se, inches.) Price per column inch....,,...$
PROVIDE ONE ORIGINAL COPY OF EACH SAMPLE. DO NOT FAX SAMPLES. SAMPLES PROVIDED
WILL BE A DETERMINING FACTOR IN AWARDING THE BID BY THE CLERK TO THE BOARD.
WHEN IS YOUR NEWSPAPER PUBLISHED? (What day of week)&1.11.j \OA) ,f "f
WHAT IS YOUR DEADLINE FOR LEGALS FROM US? (What day(s)/time of week) Mor,e3sonN
W p wn Ac cr i 111O,...s, 30", 4, s oeJ
DO YOT1 HAVE MICROSOFT WORD & EXCEL E-MAIL CAPABILITY? YES A. NO
If No, please note your bid does not meet specifications. What is your requested method for transfer
of notices?
BID REQUEST #B2200159
Page 11
ITEMS TO BE SUBMITTED WITH YOUR BID
The following items must be completed and submitted with your bid on or before the bid opening
deadline of 10:0Q AM op December 2s 2022:
1. Per page 9, Line item #2, A — E of the Bid Specifications, "All bidders shall certify their newspapers'
compliance with the requirements of Sections 24-70-101 through 24-70.108, C.R.S., specifically, but
not limited to:"
2. Page 10.
3. Completed page 11.
4. Page 12.
5. Completed page 13
6. Per page 11, include Samples for Publication Type 1, Type 2, and Type 3.
7. W9 if applicable.*
8. Any future Addenda must be completed.
*A current W-9 is required for new bidders. If you have previously worked with Weld County, only provide
your W-9 if there has been a change.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete and your bid being rejected.
THE REST OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.
BID REQUEST #62200169 Page 12
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2023 Legal Newspaper Service (Bid #B2200169)
DEPARTMENT: Clerk to the Board DATE: 12/12/2022
PERSON REQUESTING: Esther Gesick, Clerk to the Board
Brief description of the problem/issue:
Historically, publication bids were based on different widths of columns, which made it difficult to
compare prices. As a result, we ask bidders to price three sample notice publications, and then
the cost of those sample notices is calculated to acquire an estimated annual cost based upon
the average number of notices to be published in the next year. For 2023, The Greeley Tribune
is the sole bidder and no change to the rates is proposed.
Example of Notices each Month
Greeley Tribune
2021
Greeley Tribune
2022
Greeley Tribune
2023
Type #1 format - 28 Notices
$542.64
$714.00
(+31.5%)
$714.00
Type #2 format - 18 Notices
$2,062.80
$2,681.64
(+30%)
$2,681.64
Type #3 format
- Payables 1 month X 6 pages
$670.41
$670.41
(+0.0%)
$670.41
Total Monthly
$3,275.85
$4,066.05
(+24%)
$4,066.05
TOTAL ANNUAL
$39,310.20
$48,792.60
(+24%)
$48,792.60
Publications:
The Greeley Tribune, beginning in 2019, shifted from a daily publication to four publications
weekly (Sun., Wed., Fri., and Sat., with a two-day prior submittal deadline).
Online presence:
The Greeley Tribune does not charge for online access to Legals or Classified notices and has
various subscription rates depending on need: $6.99/month (Sunday + Holiday Print);
$13.99/month (Digital + 4 -day Print Home Delivery), $14.99/month (Unlimited Digital); or
$18.99/month Premium Plus (Ad -free, 2X faster).
Location (Section 27-4-101(4), C.R.S.):
The Greeley Tribune office operations are conducted at 2400 W. 16th Street, Suite C, Greeley,
Colorado 80634.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Select sole, existing vendor, utilizing existing billing/payment structure that is already in
place, with no change in rates.
2) Rebid.
Z/2
2627.-3313
BCOOl5
Recommendation:
The Bid is scheduled to be listed on the 12/21/2022 Agenda to make a staff recommendation. I
have received minimal complaints or concerns during the past year from departmental
subscribers, the County is statutorily required to publish certain notices and media payables in a
newspaper of general circulation, and there is no change in rates. With no other cheaper options
presented, I have no concern with continuing to conduct business with The Greeley Tribune at
this time.
Recommendation
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Schedule
Work Session Other/Comments:
WELD COUNTY PURCHASING
1150 O Street, Room #107, Greeley, CO 80631
E-mail: reverett@weldgov.com
E -Mail: cgeisert(Eweldgov.com
E -Mail: cmpetersna.weldgov.com
Phone: (970) 400-4222, 4223 or 4216
Fax: (970) 400 -
DATE OF BID: DECEMBER 2, 2022
REQUEST FOR: LEGAL NEWSPAPER SERVICE FOR 2023 (01/01/2023, THROUGH 12/31/2023)
DEPARTMENT: CLERK TO THE BOARD
BID NO: #62200169
PRESENT DATE: DECEMBER 7, 2022
APPROVAL DATE: DECEMBER 21, 2022
VENDOR
GREELEY TRIBUNE
2400 W. 16TH ST, SUITE C
GREELEY CO 80634
Prices are based on a 1.55" column.
PRICE PRICE PRICE NOTICES NOT
TYPE #1 TYPE #2 TYPE #3 SPECIFIED
$25.50 $148.98 $670.41 $1.91
Newspaper Published: Sun, Wed, Fri & Sat
Deadlines: Mon @ 3pm for Wed
Wed @ 3pm for Fri
Thurs@3pm forSat&Sun
Type #1 — Publication of legal notices
Type #2 — Publication of ordinances
Type #3 — Publication of warrants/monthly
Publication of notices not specified
THE CLERK TO THE BOARD IS REVIEWING THE BID.
2022-3373
IV 07
3co o 15
The undersigned, by his or her signature, hereby acknowledges and represents that
1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth
in the request for proposal for Request No. #B2200169.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and
local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying
proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal contained herein
(including, but not limited to, product specifications and scope of services), and the formal
acceptance of the bid by Weld County, together constitutes a contract, with the contract date being
the date of formal acceptance of the bid by Weld County.
5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and
to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests
of Weld County, The bid(s) may awarded to more than one vendor.
FIRM t rer t I (' t L J
ADDRESS al -00 l.k) \Wit -
CITY, STATE, ZIP CODE a re.e,U
TELEPHONE NO ?)62.).L113-13 FAX Z- '~ ) 5(vTAX ID # ii "4 - 3 1 (1)15.P I
PRINTED NAME AND TITLE
SIGNATURE �!
E-MAIL a m n.z,1 patlif I` NW! r1' 1ateatell tic. 6a
DATE 1 PO /ZL-
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8.
ATTEST:
W d ounty Clerk to the Board
• OM OITA—
Deputy Clerk to the Boa
APPSO D AS TO FOR
dia.%)
ttorney
BID REQUEST #B2200169
Pr 'i her
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Mike Freeman, Chair JAN 0 4 2023
PROVED AS TO SUBSTANCE:
cted Offi ial or Department Head
7)O
C . f Financial Officer / Controller
Page 13
dmoZ - 33 73
REQUEST FOR PROPOSALS (BEST VALUE) SCORING FORM
FIRM NAME: G ( U DATE:
The rating scale score shall be um 0 to 5, with 0 being a poor rating, 3 being an average rating, and 5 being an
outstanding rating. Note: actual weight factor for each project will be stated in the RFQ/RFP.
RFP Review Scorin
Evaluation Criteria
:
Evaluation Standards
Scoring
(0-5)
Weighting
Factors
Possible
Max
Score
Scope of Proposal
• The proposal clearly shows an understanding of the project
objectives.
• The proposed methodology meets the final results desired by the
County.
4
(20%)
Critical Issues
• The proposal demonstrates that the team clearly understands the
major issues associated with the project.
• The proposal offers realistic solutions to the critical issues.
4
(20%)
Project Control
• The team has described how it will control Its design costs.
• The proposal describes how sub -consultant's costs will be
controlled.
• The team has demonstrated its ability to ensure that State and
Federal procedures are used where appropriates
• The team has demonstrated a OA/OC process in place to manage
3
(15%)
Work
Location/Familiarity
• The team's location within Weld County does not affect the
coordination of the project with the County.
• The team is familiar with Weld County policies and specifications.
1
(5%)
Cost & Work Hours
• The costs, work hours, and tasks were presented in a way that is
reasonable and consistent with the project goals.
• The cost and work hour estimate contain sufficient detail to ensure
the pro ect goals are met,
g
40%
RFP REVIEW SCORE: 20
` h FP ss r� nn rata .chat! the evaluation criteria
100.0%
for Work
Note: Other project specific evaluation criteIs
ia may be added dunncu t e R proce
Location/Familiarity exceed 10% of the total score per 23CFR 172.7.
Interview Review It ttequtreat:
Evaluation Criteria
Evaluation Standards
Work Approach
• Team proposed and clearly described their approach for completing the project.
• The team offered innovative ideas for the project.
Project Manager Qualifications
• The team's project manager has adequate qualifications and a proven track record to complete
projects of this scope and complexity.
• The team's project manager demonstrated effective communication skills.
Quality of Presentation
• The team's presentation was clear and easy to understand.
• The people being interviewed displayed effective communications skills.
Questions/Answers Session
• The team provided good answers to the questions asked by the selection committee.
• The answers provided by the team demonstrated a clear understanding of the project and the
project goals.
All Evaluation Criteria Must Be Met
Scorer Comments:
BID REQUEST #02200169
Scored By:
Page 14
NOTICE OF AWARD
PROJECT: LEGAL NEWSPAPER SERVICE FOR 2023
Project Description: The request, in general, consists of Weld County legal newspaper service commencing January 1,
2023, through December 31, 2023. Refer to the Bid Specifications for a list of the bid items and requirements.
The County has considered the Bid submitted by you for the above -described Work in response to its Invitation for Bids
and Instructions to Bidders.
You are hereby notified that your Bid has been accepted for the amounts specified for the three Notice types as shown
in the Bid Schedule. You are required by the Instructions to Bidders to execute the Agreement and furnish the required
Certificates of Insurance within ten (10) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said documents within ten (10) days from the date of this Notice, the
County will be entitled to consider all your rights arising out of the acceptance of your bid as abandoned. The County
will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Award to the Weld County Clerk to the Board.
Dated this " day of evado, , 20aa
Weld County, Colorado, Owner By:
Esther Gesick. Clerk t Bid
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged by
Contractor
9 ;_E_& 1
Title.
Dated this 2 t -day of
, 20�
_ c
BID REQUEST #82200169
Page 15
tokonft 4 5 "...A 5.50
Notice
Pursuant to the zoning laws of the State of Colorado and
the Weld County Code, a public hearing will be held in the
Chambers of the Board of County Commissioners of Weld Coun-
ty, olorado, Weld Counttyy Administration Building, 1150 O
Stret, Greeleyl Colorado x1231, at the time specified. if a court
reporter is desired, please advise the Clerk to the Board, in writ-
ing. atleast flue days prlor to the hearing.
The cost of en aging a court reporter shat{ be home by the
requesting party. 111 accordance with the Americans with Disa-
WittieS Aa if special accommodations are required in order for
yauto ooWcipatein this hearing, lease contact the Clerk to the
Board's office at (970) 336.7215, Epxtersion 4226, prior to the day
of the hearing.
The oomplate oase file matY be examined in the office of the
Clerk to the Board of County Commissioners, Weld County Ad.
ministration Building, 1150 o Street, Greeley Colorado 80631. E -
Mail messages sent to an ind€vidual Commissioner may not be
included in the case file. To easure inclusion of your E Mal€ car
respondence late the case fife, ply send a copy to egesicke
coweld.caus.
Docket #: 2022-97
Date: November 6, 2022
Time: 10:00 a.m.
Applicant
Robert L. Parsons Living Trust
o/o TEAM E hearing
3428 Shailoond Dnve
Felt Collins, Colorado 89528.7002
Request; A sitesPeolfio Development Plan and Minor subdivi-
sion Final Plan, MF #1025, for eight (8) lots - Peace Haven Es-
tates
legal Descdptlon: tot 6 of Retarded Exempption #3358; being
ppart of Section 10, Township 7 North. Range 67 West of the 6th P.
M.. LYeld County, Caforado
a caa jacenat to county Road 84 (see Legal Description fortpref
rise iocaHon.)
Board of County Commissioners
Weld County. Colorado
Dated: November 8, 2022
published: November 13, 2022
WELD couNrr
CODE ORDINANCE 2022-0
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Table 73.
Table 72
Retina Job Share Stems—Prondlon of Benefits
weekly
Hours
Annual
Haws
?tat
BIeNe
38
1,570
SS
31
1,188
,
3p
1,690
:75
30
1,010
,50
a end 5 - No Chances
c. No Gt tinge.
D. P.mJNdyaas madn9 aWa Cstunry aaYse under ato EmnR at Cotarpan PEfiA mBmmeM program shell be governed by PERA rates end repuletlon. Tor employees
wolldn9 alter s.tvl�_et 4�W0Y rea+amma. Rtdrub PERA rtdsa std re0td°
Amend 8eo.7,2-it0. Benefit tents.
Tehle 7.3 deaulhsa benefits by employee type mr Calm,' mfi....:
Tibb 3.9
Benefit Tn. by Employee Typo
PVarai.
:. Regular.
Jdb 8h4a
': t:ceeone/..
Mrtllme
Reurty
ReNmd Job:
Shan
: Retted Put•
time
Refired
Nourry
Step Progreaslon
PfomNb inabmdda'.
Yea
Yes
Yoe
Woe
No
-Was
••Ne
'Yee
No
No.
Yes
•Yea ..Wee
No
No
Na
Cl.bllityhum.
.Yee
.oe
No
Yea
No
Yee
Yes
No
L. meumnee
Yea
Yes
No
Yes
No
Yea
Yea
N°
Retirement Plan
Yes
No _
No
No
No.
No
No
S. Lens
Yee
Yqe
No
No
No
`Yes
No
No
Vemaon leave
Yw
•Yes
No
No
No
Wes
�No
No
No
Holiday Pey
Yea
Wee
No
No
No
W
No
Peranal luaus
Yee
Wee
No
No
No
Weo
Ne
No
v
BeroavemeM Leave
Sick Leave Bank
Yes
:Yes
•Ta
'Yee
'No
No
No
No
No
No
Wes
Wes
Na
No
No
No
Wear. Moho.
• Pranced, An eon,. i must
•• PamleMla$a+tltaai.-ya,
fig g m .
Yes
stem... work
sat et =Liraan/.
tY.:
he. 1201
Env...M.1
No
hove or mee
be
No No Yes No Ne
per week to ma dve s Prorated heaNb Insurance basal.
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Third Reeding: July 2B, 2022, M 5:00 am,
Bead of Caunly "rnmleelanere
Weld CaurmA Colorado
Owed: June 20, 202]
Publlehed; Juror 27, 2022
Published Graday Mtwna December 31,2022-1s3a721
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gal k Iii.S"r t?A3. 41
a .'4.1
reeley Tribune
Founded in 1870, the Greeley Tribune serves Weld County. It is the
only local source of news and advertising for residents.
Publishes
Print Edition,/ Wednesday, Friday, Saturday, Sunday
E -edition / every day
Website / updated daily
Newspaper Paid Circulation (print and e -edition only), October 2022
Sunday / 9,129
Daily / 8,429
Digital Audience, October 2022
Pageviews / 730,981
Users / 278,886
ibune
i June
DIFFERENT BARRIERS , a
.\'I ril)ttrie
d
Member Colorado Press Association
https://publicnoticecolorado.com/search/
ColoradoPublicNotice.com is an online database of all notices published in newspapers of record across Colorado.
The site includes all legals from the Greeley Tribune.
NOTICE NJIslti, To -+_-1, tC NOTICE OF PUS., HEAR,. ON NOTICE OF PUBLIC HEHR1NG ON
1, CRS C, ,,ey rind _owrIan,-. INCLUSION O.,,,tE _,. ..•, E::t, CO :`,,,, I,: N toat __ `.Dark 4rtns P U D i
Irrigat1, i;,,to,- hi, b,eil !mt., 1,01, `IOTtCE IS HERE, GIVEN ^ , ail NOTICE `5 HEREBY GWEN to all
in a tat2ment Made ,,,,,,, OJth 'ChM in,i,ted ,Scr, 11.1: a PO., f.n tnt,';c`ied WIS., lhal Pentnn ,or
t,, f: HO: ing Mod:,,,,,,,e ,,,, bet''.li Inclusion Tt Pr,ert, ,i, • ,10,On., ;n-tu_,,, ., P!,pert it, -,e 'Petll,n,,,,
'`HELD, COLORADO
WELD COLORADO WELD. COLORADO
NOT!:E OF PUBLIC HE,,,, NG Of! NOTICE TO CREUTORS E -.tat, NOT!CE AS TO PROPOSED SI;D ET
,N,,L,5!O:'• ;Lo,,,, Pcak Da, NOTICE NORt: AJEAN CROUSE De,e,seciCas, :NOTICE t`; s;cr,,,, ,aa, 7. a 1.,.';;; i
S HEREBY GiVEi l to ali ,,,,,,c,l Nulther 20:0?'306::4 A!I •,-;or,ct, l r?`,, ,,,tEt0tt c
so,'61,t • Ponno- for 1,clus,o,, r,.,,,, dam, a,apist tip: ...,._:.r S116S
Properly i_t11. PEtino,1 • has t;,n r.' I, named est,t'; a, ,uneti h. ,N,,sen1 = Ct`:!', t.5 .-.S :�I1t�rr be, ,t,
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Statement of Ownership
Published Oct. 1, 2022
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svS�x vA sYclua'.�eri �s2xY-
W Form
(Rev. October 2018)
Department of ins Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www-Irs.gov/FormW9 for instructions and the latest information.
GiveForm to the
requester. Do not
send to the IRS.
1 Name (as shown on your income lax return), Name is required on this line: do not letup, this tine blank..
PRAIRIE MOtRITAI P ADSSI ING COMPANY 1 (
2 13,is ness nameMimegacled erttlty-name, rt ctsfforvlt Irat11 above
DGA PRAIRIE MOUNTAIN MEOIA
tt 3 Check appropriate box for federal lax ciaasdlcalion of me parson whose name ;s entered on line 1. Check only one of the
� tollo:v:ntlseven bozas,
al
❑ Individual/solo proprietor or ❑ C Corporalror ❑ S Corporation l� J Partnership C3Trust/estate
mote- member LIC
a o l
❑ L:nuted liability company, Eller the tux c,assdicut:on (C=C corpornhon. S=5 corporation, P=Pannershiol ►
Note: Check the appropriate tau lane :iwner, Do not check
re l IC if the LLC is classified us a single-rnenmber tt. C Ihnr rs drsrnclarded from the cr:ner unless the owner of the LLC is
e another LLC this is not di
srr.Gnrded tom the
# Clues r e mstructromd
rn ) 5 Addr 7iumber street, and opt or suits IC -I S. instructions
6 rsi�,9telC andZll'code
i1411I,0UG1i6Y CH 010911
7 I tat � count numbt'(s) hcra (optional)
ti
n
ox for the
fi
ber LLC the
4 Exemptions (codes apply only
stain entities, not individuals: see
alerts on page 3):
Exempt payee code (il any)
Exemption from FATCA reporting
code (it any)
nnquester's name and address (opti2n81)
r!,
?► Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The l IN provided mu t match the name given on line 1 to avoid I Social security numb
backup withholding For individuals, this is generally your social security number ISSN). However, for a
resident alien, solo proprietor, or disregarded entity, see the instructions for Part I, later, For other
entities, it is your employer identification number (GIN). If you do not have a number, see Wow to get a
77N, later or
Note: II the account is in more than ono name, see the instructions for line 1, Also see What Name and Emptayeo tdetlliricatfan n
Number To Give the Requester for guidelines on whose number la enter -
6
Certification
Under penalties of perjury, I certify that:
1 The number shown on this form is my correct taxpayer identification number (or I am waiting fora number to be issued to me); and
2, I am not subject to backup withholding because: (a) I ant exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a tailor° to report all interest or dividends, or (c) the IRS has notified me that I am
no longer ,thject to backup withholding; arts!
3. I am a U.S. citizen or other- U.S. person (defined below); and
4, The FATCA codas) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions- You trust cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your lax return For real estate transactions, item 2 does not apply- For mortgage interest paid,
acquisition or abandonmentoi seCtu li 3tLt arty, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dim* t Obi }Tu ate not it tetras! to sign the certification. but you must provide your correct TIN, See the instructions for Part II, laler-
Sign uecoture
Here
General Instructions
Dale► )-��O��ZZ
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments- For the latest information about developments
reined to Form W-9 and its instructions, such es legislation enacted
after they were published, go to www.irs-gov/FormWD
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) wirier' may be your social security number
(SSN), individual taxpayer 'identification number (ITIN), adoption
taxpayer identification number (ATIN). or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an iriormalion return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-IMT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of Income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Farm 1098 (home mortgage interest), 1090-E (student loan interest),
1098.0 (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured properly)
Use Form W-9 only if you are a U.S- person (including a resident
alien), to provide your correct TIN,
II you do not return Form W -S to the requester with a TIN, you might
bo subject to backup withtlofding: See What is backup withholding,
later.
Cat: No 1t2e1ri
Form W-9 (Rev, 10.00101
Rose Everett
From:
Sent:
To:
Subject:
Attachments:
Melissa Najera <Melissa@prairiemountainmedia.com>
Thursday, December 1, 2022 12:50 PM
bids
BID Number: B2200169
BID Number B2200169.pdf
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
_" sender and know the content is safe.
I hereby waive my right to a sealed bid
Good morning,
I have attached the signed bid # B2200169,
Thank you for your consideration,
Melissa Najera
Classifieds Call Center/Obituary Manager
phone 303.473.1378 I fax 303.442.1508
MelissaSo fairiemountainmedia.com
PO Box 19199 I Boulder, CO 80308
Boulder Daily Camera I Broomfield Enterprise I Colorado Daily
Estes Park Trail -Gazette I Estes Park Inside & Out
Longmont Times -Call I Colorado Hometown Weekly
Loveland Reporter -Herald I Loveland R -H Weekly
Greeley Tribune I Greeley Tribune Weekly
Brush News -Tribune I Brush Beet
Fort Morgan Times I Fort Morgan Weekly
Sterling Journal -Advocate I South Platte Sentinel
Canon City Daily Record I Canon City Shopper I Lamar Ledger
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2023 Legal Newspaper Service (Bid #B2200169)
DEPARTMENT: Clerk to the Board DATE: 12/12/2022
PERSON REQUESTING: Esther Gesick, Clerk to the Board
Brief description of the problem/issue:
Historically, publication bids were based on different widths of columns, which made it difficult to
compare prices. As a result, we ask bidders to price three sample notice publications, and then
the cost of those sample notices is calculated to acquire an estimated annual cost based upon
the average number of notices to be published in the next year. For 2023, The Greeley Tribune
is the sole bidder and no -change to the rates is proposed.
Example of Notices each Month
Greeley Tribune
2021
Greeley Tribune
2022
Greeley Tribune
2023
Type #1 format - 28 Notices
$542.64
$714.00
$714.00
(+31.5%)
Type #2 format - 18 Notices
$2,062.80
$2,681.64
$2,681.64
(+30%)
Type #3 format
$670.41
$670.41
$670.41
- Payables 1 month X 6 pages
(+0.0%)
Total Monthly
$3,275.85
$4,066.05
$4,066.05
(+24%)
TOTAL ANNUAL
$39,310.20
$48,792.60
$48,792.60
'
(+24%)
Publications:
The Greeley Tribune, beginning in 2019, shifted from a daily publication to four publications
weekly (Sun., Wed., Fri., and Sat., with a two-day prior submittal deadline).
Online presence:
The Greeley Tribune does not charge for online access to Legals or Classified notices and has
various subscription rates depending on need: $6.99/month (Sunday + Holiday Print);
$13.99/month (Digital + 4 -day Print Home Delivery), $14.99/month (Unlimited Digital); or
$18.99/month Premium Plus (Ad -free, 2X faster).
Location (Section 27-4-101(4), C.R.S.):
The Greeley Tribune office operations are conducted at 2400 W. 16th Street, Suite C, Greeley,
Colorado 80634.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Select sole, existing vendor, utilizing existing billing/payment structure that is already in
place, with no change in rates.
2) Rebid.
I Z/21
Z627,-3313
BCOO15
Recommendation:
The Bid is scheduled to be listed on the 12/21/2022 Agenda to make a staff recommendation. I
have received minimal complaints or concerns during the past year from departmental
subscribers, the County is statutorily required to publish certain notices and media payables in a
newspaper of general circulation, and there is no change in rates. With no other cheaper options
presented, I have no concern with continuing to conduct business with The Greeley Tribune at
this time.
Perry L. Buck
Mike Freeman, Pro-Tem
Scott K. James, Chair
Steve Moreno
Lori Saine
Approve
Recommendation
Or,
Schedule
Work Session Other/Comments:
WELD COUNTY PURCHASING
1150 O Street, Room #107, Greeley, CO 80631
E-mail: reverettI weldgov.com
E -Mail: cgeisert(6weldgov.com
E -Mail: cmpeters(aiweldgov.com
Phone: (970) 400-4222, 4223 or 4216
Fax: (970) 400 -
DATE OF BID: DECEMBER 2, 2022
REQUEST FOR: LEGAL NEWSPAPER SERVICE FOR 2023 (01/01/2023, THROUGH 12/31/2023)
DEPARTMENT: CLERK TO THE BOARD
BID NO: #B2200169
PRESENT DATE: DECEMBER 7, 2022
APPROVAL DATE: DECEMBER 21, 2022
VENDOR
GREELEY TRIBUNE
2400 W. 16T" ST, SUITE C
GREELEY CO 80634
Prices are based on a 1.55" column.
PRICE PRICE PRICE NOTICES NOT
TYPE #1 TYPE #2 TYPE #3 SPECIFIED
$25.50 $148.98 $670.41 $1.91
Newspaper Published: Sun, Wed, Fri & Sat
Deadlines: Mon @ 3pm for Wed
Wed @ 3pm for Fri
Thurs @ 3pm for Sat & Sun
Type #1 — Publication of legal notices
Type #2 — Publication of ordinances
Type #3 — Publication of warrants/monthly
Publication of notices not specified
THE CLERK TO THE BOARD IS REVIEWING THE BID.
2022-3373
1210-1
(3Go o 15
Hello