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Home My WebLink About20231761.tiffRESOLUTION RE: APPROVE GRANT APPLICATION FOR CASE MANAGEMENT RETENTION PHASE 2 AND STATEMENT OF ASSURANCE FORM, AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Application for the Case Management Retention Phase 2 and Statement of Assurance Form from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Health Care Policy and Financing, with further terms and conditions being as stated in said application and form, and WHEREAS, after review, the Board deems it advisable to approve said application and form, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Application for the Case Management Retention Phase 2 and Statement of Assurance Form from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Health Care Policy and Financing, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Kelly Morrison, Department of Human Services, be, and hereby is, authorized to electronically submit said application and form. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of June, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: �,tti) Weld County Clerk to the Board Deputy Clerk to the Board ounty Attorney Le Date of signature: I Zc. I �z cc•. HSD, ACT(/c0 O7/o6/L3 2023-1761 HR0095 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 13, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Colorado Department of Health Care Policy & Financing (HCPF) Case Management Retention Payment Grant Application Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Colorado Department of Health Care Policy & Financing (HCPF) Case Management Retention Payment Grant Application. The Case Management Redesign (CMRD) consists of several initiatives aimed at simplifying access to long-term services and supports, creating stability for the case management system, increasing and standardizing quality requirements, ensuring accountability, and achieving federal compliance. The redesign model was initiated in 2014, with a federal requirement for a conflict - free case management system and was further developed with input from stakeholders to create a more simplified system. HCPF passed HB 21-1187 to implement this effort. In direct response to the Case Management Agency (CMA) Request for Proposal (RFP), HCPF has created a retention grant to encourage staff to remain employed with current CMAs through the transition phase. The retention grant is fully funded by HCPF and can issue up to $750.00 in retention payments to eligible employees. Eligible employees who may receive retention funds, as defined by HCPF, are employees that have been employed for a minimum of six months, have successfully completed all required training, and are in good standing with performance standards. The Weld County Department of Human Services (WCDHS) is requesting approval to submit an application for the HCPF Case Management Retention Payment grant to help with retention efforts. Grant applications are due by June 15, 2023. If funding is awarded, retention payments would be issued to eligible employees with the July 31, 2023, payroll and WCDHS would submit an invoice for reimbursement to the Public Consulting Group who has been contracted by the State to manage the grant. Pass -Around Memorandum; June 13, 2023 — (Not in CMS) Page 1 2023-1761 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval to submit an application for funding for the Case Management Retention Payment grant and authorize the WCDHS to submit via a Google form. Approve Recommendation Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; June 13, 2023 — (Not in CMS) Page 2 Karla Ford From: Sent: To: Subject: Approve Kevin Ross Kevin Ross Tuesday, June 13, 2023 11:42 AM Karla Ford Re: Please Reply - PA FOR ROUTING: AAA Case Management Retention Grant (Not in CMS) From: Karla Ford <kford@weld.gov> Sent: Tuesday, June 13, 2023 12:20:56 PM To: Kevin Ross <kross@weld.gov> Subject: Please Reply - PA FOR ROUTING: AAA Case Management Retention Grant (Not in CMS) Please advise if you approve recommendation. Thank you. Karla Ford , Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Windy Luna <wluna @weld.gov> Sent: Tuesday, June 13, 2023 11:01 AM To: Karla Ford <kford@weld.gov> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>; Esther Gesick <egesick@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Bruce Barker <bbarker@weld.gov>; Lennie Bottorff <bottorll@weld.gov> Subject: PA FOR ROUTING: AAA Case Management Retention Grant (Not in CMS) Good morning Karla, Please see the attached PA that has been approved for routing: AAA Case Management Retention Grant (Not in CMS). Thank you, 1 • COLORADO Department of Health Care Policy & Financing Case Management Retention Phase 2 Grant Application & Statement of Assurance Form The purpose of the retention payments being offered are to encourage Case Managers to remain employed with their current case management agency, single entry point or community centered board throughout their companies' transition phases. kelly.r.morrison65©gmail.com Switch account * Indicates required question Email kmorrlson@weid.gob Legal Business Name: Weld County DNS Authorized Representatives Name and Title: Kelly Morrison Phone number ' 9703104561 FULL Business Address: 315N11thave The applicant organization listed above hereby accepts the conditions of the Case Management Retention grant program and agrees to the following assurances: The retention grant funds requested in the application will be administered in accordance with all applicable statutes, regulations, program plans, and requirements delineated in this application, The applicant meets all eligibility requirements of the grant as outlined in the Case Manager Retention Payments Memo The Applicant understands it is their responsibility to make the initial payments to each qualified staff and submit invoices for reimbursement. The Applicant understands the 100% of the Gross retention grant funds will go directly to each qualified staff and any outstanding taxes, fees, and/or administrative expenses ensued are the responsibility of the applicant organization to cover The applicant will provide documentation that each staff receiving the retention bonus meets the eligibility criteria using Department requested form or one with the same information of the agency's choosing. Each eligible staff must have completed required training and be in good standing with agency performance standards Applicant must have an approved Grant Application/Attestation form with the Department to be eligible for reimbursement Applicant understands that the funds requested in this application are likely the maximum amount that can be paid, the department may not have additional funds available for casts invoiced above the requested amount Applicant agrees to develop a procedure for retention of Case Management staff through the Case Management Redesign contract transition IF ANY FINDINGS OF MISUSE OF FUNDS ARE DISCOVERED, RETENTION FUNDS MUST RE RETURNED TO THE COLORADO DEPARTMENT OF HEALTH CARE POLICY AND FINANCING (the Department) The Department may terminate a grant award upon thirty (30) days' notice if it is deemed by the Department that the recipient is not fulfilling the requirements of the funded program as specified The applicant will cooperate with any examination of records with respect to such Colorado Department of Healthcare Policy and Financing (the Department), the Office of eHealth Innovation (OeHI), the State of Colorado, or any auditors on its behalf, or (ion any other state agency, commission, or department in the lawful exercise of its jurisdiction and authority All information contained in this application is true and accurate. Please provide a brief description of non monetary incentives this agency is providing it's staff to align with the purpose of this grant? Retention Plan Weld County Department of Human Services (DI IS) Case Management Agency (CMA) fire Weld County DHS Case Management Agency, Single Entry Point (SEP), has established a retention plan to ensure stability throughout the case management redesign process, We have focused on several areas, both department wide and division (SEP) specific We are committed to providing competitive wages and benefits We provide a positive, respectful, and safe work environment We focus on wellness and professional development We also recognize the importance of innovation and service and strive for continuous improvement in all areas of our program We understand the importance of retaining staff, who are trained and knowledgeable in our waiver programs, throughout the case management redesign process This is vital to ensure continuity of services to the individuals we serve and for a successful transition Our multifaceted approach to staff retention is outlined below Salary Increases' Strategic Plan Wellness. Employee Engagement' Professional Development Communication: Conclusion: Weld County DHS will continue to assess and revise our retention plans within the SEP throughout the case management redesign process. As things progress and evolve, changes will be made as appropriate to ensure we are supporting staff in the provision of quality serolce to our consumers, and that we remain their employer of choice. Agencies will be eligible for up to $750 for each eligible staff. How much are you asking per Case Manager Supervising staff? if a different amount (less than $750) per staff please mark "other" with the amount you are requesting. Ci Full amount of $750 per eligible staff, O Other Agencies will be eligible for up to $750 for each eligible staff. How much are you asking per Case Manager staff? if a different amount (less titan $750) per staff please mark Bother" with the amount you are requesting. O Full amount of $750 per eligible staff, O Other How many Case Management Supervisor staff are you requesting the above dollar amount for payment? 3 How many Case Management staff are you requesting the above dollar amount • for payment? 24 How many Case Management Aide staff are you requesting the above dollar amount for payment? 2 • By adding your name on this Statement of Assurances document, the applicant attests that all information indicated in this document is accurate and true. The applicant signature must be the same as the authorized representative. The applicant agrees and acknowledges that by printing their name here it acts as their signature in order for the application to be valid. Kelly Morrison Submit 0 Clear form Hello