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Home My WebLink About20232856.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Independent Contractor Agreement Attachment A with Technical Assistance Collaborative, Inc. DEPARTMENT: Human Services DATE: November 20, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to extend terms on an Independent Contractor Agreement with Technical Assistance Collaborative, Inc. (TAC) that was approved by the Board on September 27, 2023, known as Tyler 20232856, which gave the Department Director delegation of authority to sign. The original term was September 12, 2023 through October 2, 2023. The Department is requesting to extend the term end date to December 29, 2023. There is no change in project cost or Scope of Work. What options exist for the Board? • Approval of the Independent Contractor Agreement Attachment A with TAC that reflects the term end date extension. • Deny approval of the Independent Contractor Agreement Attachment A with TAC that reflects the term end date extension. Consequences: The Department's current Agreement with TAC will end on October 2, 2023 and technical assistance for drafting language for the system of care legislation will no longer be available. Impacts: The Department will not have the continued technical assistance for identifying and getting access to needed resources related to national and state children's System of Care to ensure that the final legislation is robust and consistent with best practices. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Original cost = $7,340.00 (no additional cost is requested) Recommendation: • Approval of the Independent Contract Agreement Attachment A and authorize the Department Director to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine 6,4 rr rAL a;ts,s4o.:2 mora um• November 20, 2023 - CMS ID 7630 OS 1:0 Oi/3o/2y fi/ate/23 o7oa� - a�'� Aloft. TAC TECHNICAL ASSISTANCE COLLABORATIVE TECHNICAL ASSISTANCE COLLABORATIVE, INC. INDEPENDENT CONTRACTOR AGREEMENT - ATTACHMENT A Dated September 12, 2023 November 15, 2023 Contractor Name: Technical Assistance Collaborative, Inc. Purchaser: Weld County Department of Human Services TAC Project Manager: Dayana Simons Period of work: September 12, 2023 October -2,202 -3 -December 29, 2023 Maximum dollar obligation of this project: $7,340 Maximum hour obligation of this project: 38 hours Activity is based on: deliverable task X deadline X Independent Contractor time records must specify: Project Name: x Date: x Hours: x Notes: x Task Number: _ *Detailed invoices and expense reports are due at the end of each month Description of duties to be performed (by deadline, task, etc.): Project Name: Weld County Scope of Work: TAC will provide Weld County with technical assistance to support legislative drafting efforts directed at putting forth a proposal for a statewide, comprehensive, coordinated children's system of care in Colorado. Key activities may include: 1. Consultation: Subject matter expertise on children's Systems of Care design and implementation. This may include ad hoc discussions, meetings, and brainstorming sessions conducted via telephonic or video communications. 2. Document Review and Comment: TAC may be responsible for reviewing draft legislative language and providing constructive feedback and suggestions for improvement, ensuring that the final legislation is robust and consistent with System of Care nationally recognized best practices. Page 1 of 2 Amendment #1 11/15/2023 3. Resource Identification: TAC will assist in identifying and providing access to needed resources related to national and state children's System of Care design and implementation efforts. Authorized Signature: Kevin Martone nical /27/23 Assistance Jamie Ulrich Jamie Ulrich (Nov 22, 2023 09:55 MST) Nov 22, 2023 Weld County Department of Human Services Date Amendment #1 11/15/2023 Page 2 of 2 Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Houstan Aragon Wednesday, November 15, 2023 11:18 AM Sara Adams Esther Gesick; Chloe White; Cheryl Hoffman; Lesley Cobb; Windy Luna; HS -Contract Management FW: Weld County - Revised TAC Agreement Weld County Attachment A Amendment 1 11152023.pdf Thanks Sara for reaching out concerning how to approve this on the agenda. I have spoken with Esther and the determination is although this is not on the County approved extension/renewal/amendment form, that is clearly the intent of this updated agreement. Since you indicated there are no other changes to the scope of work or dollar amounts to this agreement and just the extension of the term date, Esther is ok with listing this as a Consent Agenda item, provided the PA has a clear explanation of the original (2023-2856) delegated authority to have Jaime sign, and by extension the new document will also be signed by her rather than the Chair, but is not to actually sign until the Board approves the Consent Agenda this item is listed on. In addition, Esther feels that this should still be routed as new business only for the purpose for legal and finance to review and see the term will be extended since this is not on the County approved form. Please reach out it you need any further assistance on this matter. Thanks, Houstan Aragon Deputy Clerk to the Board Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4224 Email: harapon(�weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sara Adams <sadams@weld.gov> Sent: Wednesday, November 15, 2023 10:40 AM To: Houstan Aragon <haragon@weld.gov> Subject: FW: Weld County - Revised TAC Agreement Contract Form Entity Information Entity Name* Entity ID" TECHNICAL ASSISTANCE @00047636 COLLABORATIVE INC Contract Name* TECHNICAL ASSISTANCE COLLABORATIVE, INC. (INDEPENDENT CONTRACTOR AGREEMENT ATTACHMENT A AMEND 1) Contract Status CTB REVIEW Q New Entity? Contract ID 7630 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description" (CONSENT) INDEPENDENT CONTRACTOR AGREEMENT ATTACHMENT A AMENDMENT 1 WITH TECHNICAL ASSISTANCE COLLABORATIVE, INC. (TAC) TO EXTEND TERM TO SEPTEMBER 12, 2023 TO DECEMBER 29, 2023. Contract Description 2 PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 11/21/2023. Contract Type* Department AGREEMENT HUMAN SERVICES Amount" $0.00 Renewable"' NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date" 11/22/2023 Due Date 11/18/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 12/29/2023 Committed Delivery Date Renewal Date Expiration Date* 12/29/2023 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 11/20/2023 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 11/20/2023 11/20/2023 11/20/2023 Final Approval BOCC Approved Tyler Ref # AG 112223 BOCC Signed Date Originator SADAMS BOCC Agenda Date 11/22/2023 RESOLUTION RE: APPROVE INDEPENDENT CONTRACTOR AGREEMENT FOR LEGISLATIVE PROPOSAL DRAFTING AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO SIGN - TECHNICAL ASSISTANCE COLLABORATIVE, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Independent Contractor Agreement for Legislative Proposal Drafting between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Technical Assistance Collaborative, Inc., commencing September 12, 2023, and ending October 2, 2023, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Independent Contractor Agreement for Legislative Proposal Drafting between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Technical Assistance Collaborative, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Jamie Ulrich, Director of the Department of Human Services, be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of September, A.D., 2023, nunc pro tunc September 12, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datifvo w A" Weld County Clerk to the Board BY: Qa 11.w %l4 •W Uh (.6 ) (JC, Deputy Clerk to the Board AP" e'ED AS . FI'M: Couni' ttorney Date of signature: I O1O31 z3 31.42-----...._. Mike an, Chair err L. Buc Pro-Tem . Ross Saine ,,,:;:,.. am-, cc:►-ISD ►° /r3 /23 2023-2856 HR0095 ,bf C ti * --140Z. BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Independent Contractor Agreement with Technical Assistance Collaborative, Inc. DEPARTMENT: Human Services PERSON REQUESTING: Jamie Ulrich, Director, Human Services DATE: September 19, 2023 Brief description of the problem/issue: The Department is requesting to enter into an Independent Contractor Agreement with Technical Assistance Collaborative, Inc. (TAC). The Agreement is to provide Weld County with technical assistance to support legislative drafting efforts directed at putting forth a proposal for a statewide, comprehensive, coordinated children's system of care in Colorado. What options exist for the Board? Approval of the Independent Contractor Agreement with TAC. Deny approval of Independent Contractor Agreement with TAC. Consequences: The Department will not have an Agreement with TAC to provide technical assistance for drafting language for the system of care legislation. Impacts: The Department will not have technical assistance for identifying and getting access to needed resources related to national and state children's System of Care to ensure that the final legislation is robust and consistent with best practices. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total cost = $7,340.00 Recommendation: • Approval of the Independent Contract Agreement and authorize the Department Director to sign. Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: M Pass -Around Memorandum; September 19, 2023 - CMS ID 7402 2023-2856 q/27 t+le0CS5 TAC TECHNICAL ASSISTANCE COLLABORATIVE TECHNICAL ASSISTANCE COLLABORATIVE, INC. INDEPENDENT CONTRACTOR AGREEMENT - ATTACHMENT A Dated September 12, 2023 Contractor Name: Technical Assistance Collaborative, Inc. Purchaser: Weld County Department of Human Services TAC Project Manager: Dayana Simons Period of work: September 12, 2023 — October 2, 2023 Maximum dollar obligation of this project: $7,340 Maximum hour obligation of this project: 38 hours Activity is based on: deliverable task X deadline X Independent Contractor time records must specify: Project Name: x Date: _ x Hours: x Notes: x Task Number: *Detailed invoices and expense reports are due at the end of each month Description of duties to be performed (by deadline, task, etc.): Project Name: Weld County Scope of Work: TAC will provide Weld County with technical assistance to support legislative drafting efforts directed at putting forth a proposal for a statewide, comprehensive, coordinated children's system of care in Colorado. Key activities may include: 1. Consultation: Subject matter expertise on children's Systems of Care design and implementation. This may include ad hoc discussions, meetings, and brainstorming sessions conducted via telephonic or video communications. 2. Document Review and Comment: TAC may be responsible for reviewing draft legislative language and providing constructive feedback and suggestions for improvement, ensuring that the final legislation is robust and consistent with System of Care nationally recognized best practices. Page 1 of 2 3. Resource Identification: TAC will assist in identifying and providing access to needed resources related to national and state children's System of Care design and implementation efforts. Authorized Signature: 9/14/23 Technical Assistance Collaborative, Inc. Date zjILI23 Page 2 of 2 ntr. ct For Entity Information Entity Name TECHNICAL ASSISTANCE COLLABORATIVE INC Entity ID* @00047636 Contract Name * TECHNICAL ASSISTANCE COLLABORATIVE, INC. (INDEPENDENT CONTRACTOR AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 7402 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * INDEPENDENT CONTRACTOR AGREEMENT WITH TECHNICAL ASSISTANCE COLLABORATIVE, INC. (TAC) TO PROVIDE WELD COUNTY WITH TECHNICAL ASSISTANCE TO SUPPORT LEGISLATIVE ASSISTANCE. TERM: SEPTEMBER 12, 2023 TO OCTOBER 2, 2023. Contract Description 2 PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 09/21 /2023. Contract Type * AGREEMENT Amount* $7,340.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 09/27/2023 Due Date 09/23/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date" 09/29/2023 Committed Delivery Date Renewal Date Expiration Date* 10/02/2023 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel SUE BJORLAND CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/22/2023 09/25/2023 09/25/2023 Final Approval BOCC Approved Tyler Ref # AG 092723 BOCC Signed Date Originator SADAMS BOCC Agenda Date 09/27/2023 Hello