HomeMy WebLinkAbout20230684.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, MARCH 13, 2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 13, 2023, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Scott K. James
Commissioner Kevin D. Ross
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
El MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County
Commissioners meeting of February 27, 2023, as printed. Commissioner James seconded the motion,
and it carried unanimously.
IE AMENDMENTS TO AGENDA: There were no amendments to the agenda.
IE CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion, and it carried unanimously.
IR COMMISSIONER COORDINATOR REPORTS: Commissioner Ross reported he attended the
quarterly meeting for the Highway 85 Coalition, with conversations briefly regarding Planning and
Environmental Linkages Study (PELS) and concerning the update to their Access Control Plan (ACP),
which has not been updated since 1999. He further explained community input will impact how
U.S. Highway 85 will be built out for future use, including realistic expectations on how to accommodate
the anticipated growth.
DES WARRANTS:
1) GENERAL WARRANTS - MARCH 10, 2023: Commissioner Ross moved to approve the General
Warrants, as printed. Commissioner Buck seconded the motion, and it carried unanimously.
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Minutes, Monday, March 13, 2023
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• 2) COMMISSIONER WARRANTS (PERRY L. BUCK) - MARCH 10, 2023: Commissioner Saine
moved to approve the Warrant, as printed. Commissioner James seconded the motion, and upon a roll
call vote of four (4) to zero (0), the motion carried, with Commissioner Buck recused.
• 3) COMMISSIONER WARRANTS (LORI SAINE) - MARCH 10, 2023: Commissioner Ross moved
to approve the Warrant, as printed. Commissioner James seconded the motion, and upon a roll call vote
of four (4) to zero (0), the motion carried, with Commissioner Saine recused.
El BIDS:
1) APPROVE BID #62300054, NORTHERN COLORADO REGIONAL FORENSIC LABORATORY
HEATING, VENTILATION, AND COOLING (HVAC) EXHAUST SYSTEM UPGRADE - FACILITIES
DEPARTMENT: Rose Everett, Purchasing Department, stated this is the second advertisement for this
project, as there were no attendees to the mandatory pre -bid meeting the first round of advertisement.
She stated staff recommends selecting the sole bidder who met specifications, Growling Bear
Construction, for a total amount of $93,367.00. Commissioner Ross moved to approve said bid. The
motion was seconded by Commissioner James. In response to Commissioner James, Toby Taylor,
Director of Facilities, indicated he is not sure why there was limited participation on this bid. There being
no further discussion, the motion carried unanimously.
• 2) APPROVE BID #62300055, FACILITIES EXPANSION DESIGN AND ENGINEERING
SERVICES - FACILITIES DEPARTMENT: Ms. Everett stated staff recommends selecting the lowest
bidder who met specifications, Cairn Design, LLC, for a total amount of $79,330.00. Commissioner Ross
moved to approve said bid. The motion, which was seconded by Commissioner Buck, carried
unanimously.
• 3) APPROVE BID #B2300063, CUSTODIAL SERVICES (BUSINESS PARK) - FACILITIES
DEPARTMENT: Ms. Everett stated staff recommends selecting the lowest bidder who met specifications,
Obands Janitorial Company, for a total amount of $21,560.00, per month. She further stated this one (1)
year contract can be renewed annually for up to three (3) years, at the County's discretion. Commissioner
James moved to approve said bid. The motion, which was seconded by Commissioner Ross, carried
unanimously.
• 4) APPROVE BID #B2300067, BRIGGSDALE GRADER SHED, AND SAND SHED DESIGN AND
ENGINEERING SERVICES - FACILITIES DEPARTMENT: Ms. Everett stated staff recommends
selecting the lowest bidder who met specifications, Robert Shreve Architects and Planners, for a total
amount of $58,525.00. Commissioner Ross moved to approve said bid. The motion was seconded by
Commissioner Buck, and it carried unanimously.
Ei 5) APPROVE BID #B2300056, HOT AND WARM MIX ASPHALT SUPPLY - DEPARTMENT OF
PUBLIC WORKS: Ms. Everett stated staff recommends selecting the lowest bidder who met
specifications, Martin Marietta Materials, Inc., for asphalt materials for the northern section of the County,
for the total amount of $6,989,263.75; and, Asphalt Specialties Company, for the total amount of
$971,500.00, for asphalt materials for the southern section of the County. Commissioner Ross moved to
approve said bid, as recommended by staff. The motion, which was seconded by Commissioner James,
carried unanimously.
▪ 6) PRESENT BID #B2300086, CONCRETE, WASHED ROCK, AND SQUEEGEE - DEPARTMENT
OF PUBLIC WORKS: Ms. Everett stated two (2) bids were received and staff will make a
recommendation on March 27, 2023.
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El NEW BUSINESS:
1) CONSIDER CONTRACT ID #6725 AGREEMENT CONCERNING USE OF SOUTHWEST SERVICE
CENTER POND AND AUTHORIZE CHAIR TO SIGN - NORTHERN COLORADO MODEL BOAT CLUB,
NAMBA DISTRICT 20: Toby Taylor, Director of the Facilities Department, explained the Northern
Colorado Model Boat Club, NAMBA District 20, has historically used the pond at the Southwest Service
Center for model boat activity each summer, and this agreement authorizes use of the pond from
7:00 a.m. to 5:00 p.m., each weekend from April 1, 2023, through October 31, 2023. Commissioner Ross
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner James,
the motion carried unanimously.
Ei 2) CONSIDER RENEWAL APPLICATION FOR A BREW PUB (COUNTY) LIQUOR LICENSE, AND
AUTHORIZE CHAIR TO SIGN - TAPPIST MONKS, LLC, DBA OUTWORLD BREWING: Bruce Barker,
County Attorney, presented the location of this establishment and stated the renewal application has
been reviewed, is complete, and there are no concerns from referral agencies. Chair Freeman confirmed
the applicant was not present. Commissioner James moved to approve said renewal application and
authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried
unanimously.
3) CONSIDER REVISIONS TO WELD COUNTY INVESTMENT POLICY: Cheryl Pattelli, Chief
Financial Officer, stated on March 6, 2023, the Board approved the resolution concerning the Weld
County Investment Policy, followed by a work session to discuss two (2) minor revisions regarding the
addition of language concerning Environmental and Social Governance (ESG), which she recited for the
record, and to change language from "Finance Director" to "Chief Financial Officer" (CFO). Commissioner
James moved to approve the revisions to the Weld County Investment Policy. Seconded by
Commissioner Ross, the motion carried unanimously.
PUBLIC COMMENT:
1) Edwin Grant, Greeley resident, offered his comments to the Board.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:15 a.m.
Minutes, Monday, March 13, 2023
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These Minutes were approved on the 27th day of March, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dad/4A)W, XL:4.
Weld County Clerk to the Board
BY: '`-
eputy Clerk to the Board
Mike Fman, Chair
POefi/if
Per , L. Buck '• ro-Tem
Minutes, Monday, March 13, 2023
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