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Home My WebLink About20222387.tiffConkva c- i t h3co� BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Colorado Language Services, Inc. Amendment #1 DEPARTMENT: Human Services DATE: September 12, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: Colorado Language Services, Inc. Amendment #1 to the Professional Services Agreement known to the Board as Tyler ID# 2022-2387. Updating Exhibit B, Rate Schedule, and terms. Rate Schedule now reflects Rare Languages and associated rates. New term will be from September 19, 2023 to September 18, 2024. What options exist for the Board? Approval of Colorado Language Services, Inc. Amendment #1. Deny approval of Colorado Language Services, Inc. Amendment #1. Consequences: Rates and terms will not be changed. Impacts: Professional Services Agreement will expire. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): County funds. Term: September 19, 2023 through September 18, 2024. Recommendation: • Approval of Colorado Language Services, Inc. Amendment #1 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Vii, fmad, Pass -Around Memorandum; September 12, 2023 - MS 7369 Ma) ConcSe CO SI23 Z0Z2-Z3�1 Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Tuesday, September 12, 2023 12:59 PM Karla Ford RE: Please Reply - PA FOR ROUTING: Colorado Language Services Amendment #1 (CMS 7369) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Tuesday, September 12, 2023 9:26 AM To: Lori Saine <Isaine@weld.gov> Subject: Please Reply - PA FOR ROUTING: Colorado Language Services Amendment #1 (CMS 7369) Importance: High Please advise if you approve to put on the agenda. Thank you. Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford afweldgov.com :: www.wefdgov.com 1 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COLORADO LANGUAGE SERVICES, INC. This Agreement Amendment, made and entered into �fi day of ,m,V2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County epartment of Human Services, hereinafter referred to as the "Department", and Colorado Language Services, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for language interpretation services via phone, in - person and written (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-2387, approved on August 17, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on September 18, 2023. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a second full year term, for the period September 19, 2023 through September 18, 2024. 2. Exhibit B, Rate Schedule, is hereby amended as attached. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST ,AG[iO ;11 Weld noun ' Clerk to the Bo By: COUNTY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair SEP 1 8 . 2t27 73 CONTRACTOR: Colorado Language Services, Inc. 1602 S. Parker Road, Suite 211 Denver, CO 80231 By: Sabe Kemer, Executive Director Date: Sep 8, 2023 c20o2.2-a3g7 EXHIBIT B - RATE SCHEDULE I. Overview Contractor shall invoice the County based on the rates set forth in this contract, according to the specific services used. Contractor shall provide the County monthly invoices with associated call detail report statements within one week of the end of the month. II. Monthly Invoice Details Monthly invoices should include the following details: 1. Date of invoice 2. Using division and phone number used (determined after working with the County to identify division specific numbers) 3. Date of individual calls, duration of calls, and the name of the County staff member. 4. Rate for each call 5. Language provided. 6. Sum total for each invoice III. Rates: 1. Standard Internretation and Translation Rates: Languages Interpretation/hr. In -Person 2 hour Minimum Interpretation In -Person, Over the Phone, or Video 1 hour Minimum Document Translation (per word $) African and Asian $65.00 $78.00 Legal/Medical - $0.35 Middle Eastern $65.00 $78.00 Legal/Medical - $0.30 Western European $60.00 $75.00 Legal/Medical - $0.25 Eastern European $60.00 $75.00 Legal/Medical - $0.25 Rare Languages: Sango $85.00 $95.00 Legal/Medical - $0.37 Kirundi $85.00 $95.00 Legal/Medical - $0.37 Kenyarwanda $85.00 $95.00 Legal/Medical - $0.37 Oromo $85.00 $95.00 Legal/Medical - $0.37 Dinka $85.00 $95.00 Legal/Medical - $0.37 Ewe $85.00 $95.00 Legal/Medical - $0.37 Chuukese $85.00 $95.00 Legal/Medical - $0.37 Kareeni $85.00 $95.00 Legal/Medical - $0.37 EXHIBIT B — RATE SCHEDULE 2. Other Charges: a. Document translation for documents under one hundred (100) words in total is $0.45 per word. b. For engagements requiring auto travel of over 10 miles total per assignment, a charge of $0.58 per mile and 50% of the interpreter's hourly rate will be included. c. For engagements requiring air travel, travel will be arranged by the client or agreed upon 3-5 business days prior to the engagement. d. Cancellations and "No Shows" as defined in Exhibit A, Scope of Services, will be billed for the scheduled time plus travel costs. SIGNATURE REQUESTED: Weld/Colorado Lang Serv_2023-24 Amend_09.08.23 full (f) Final Audit Report 2023-09-08 Created: 2023-09-08 By: Sara Adams (sadams@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAG_TsFTBByejjCxiH1u04iMBYbUEHA50l "SIGNATURE REQUESTED: Weld/Colorado Lang Serv_2023-2 4 Amend_09.08.23 full (f)" History e Document created by Sara Adams (sadams@co.weld.co.us) 2023-09-08 - 8:32:06 PM GMT E, Document emailed to info@coloradolanguageservices.com for signature 2023-09-08 - 8:33:04 PM GMT in Email viewed by info@coloradolanguageservices.com 2023-09-08 - 9:09:05 PM GMT 4 Signer info@coloradolanguageservices.com entered name at signing as Sabe Kemer 2023-09-08 - 9:09:44 PM GMT 4 Document e -signed by Sabe Kemer (info@coloradolanguageservices.com) Signature Date: 2023-09-08 - 9:09:46 PM GMT - Time Source: server 0 Agreement completed. 2023-09-08 - 9:09:46 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name" Entity ID* COLORADO LANGUAGE SERVICES @00041058 INC Contract Name" COLORADO LANGUAGE SERVICES INC (PROFESSIONAL SERVICES AGREEMENT AMEND #1 FOR TRANSLATION AND INTERPRETATION SERVICES) Contract Status CTB REVIEW Contract ID 7369 Contract Lead * SADAMS O New Entity? Parent Contract ID 20222387 Requires Board Approval YES Contract Lead Email Department Project # sadams@weld.gov;cobbx xlk@weld.gov Contract Description * CONSENT PROFESSIONAL SERVICES AGREEMENT AMEND #1 FOR TRANSLATION AND INTERPRETATION SERVICES. AMENDMENT TO EXPAND ON SPECIFIC LANGUAGES AND RATES AND TO EXTEND TERM. TERM 9/19/23 TO 9/18/2024. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 9/14/23. Contract Type" AMENDMENT Amount* $ 0.00 Renewable NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 09/27/2023 Due Date 09/23/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 07/18/2024 Committed Delivery Date Renewal Date Expiration Date* 09/18/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 09/11/2023 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/11/2023 09/11/2023 09/11/2023 Final Approval BOCC Approved Tyler Ref # AG 091823 BOCC Signed Date BOCC Agenda Date 09/18/2023 RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR TRANSLATION AND INTERPRETATION SERVICES, AND AUTHORIZE CHAIR TO SIGN - COLORADO LANGUAGE SERVICES, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for Translation and Interpretation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Colorado Language Services, Inc., commencing September 19, 2022, and ending September 18, 2023, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Translation and Interpretation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Colorado Language Services, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 17th day of August, A.D., 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datitA) jelo%tom. Weld County Clerk to the Board County ttorney Date of signature: V3 cc:1-tSD 41i4/22 Scoff`` K. James, Chair 2022-2387 HR0094 CoyikkehDaurt3 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: August 9, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Translation and Interpretation Professional Services Agreement with Colorado Language Services, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Translation and Interpretation Professional Services Agreement with Colorado Language Services, Inc. The Department of Human Services (DHS) currently contracts with this provider to provide phone interpretation and written translation services. The original 2019 contract allowed for three additional years for renewals and is now expiring on September 17, 2022. The Department is seeking to enter into a new contract with this vendor for translation and interpretation services. The term of the new contract will be from September 18, 2022 to September 17, 2023 and can be extended annually upon written agreement by both parties. The rates for these services are outlined as follows: 1. Document Translation Service Rates: Translation rates will be dependent on the specific project and will be charged per -word. 2. On-site/In-person Interpretation Service Rates: Pricing and Fees*: Languages Interpretation/hr. In -Person 2 Hour Minimum Charges for In- Person & Over the phone: 1 Hour Minimum Document Translation (per word) African and Asian $65.00 per hour 2 hour minimum $78.00 per hour 1 hour minimum Legal/Medical $0.35 per word Middle Eastern $65.00 per hour 2 hour minimum $78.00 per hour 1 hour minimum Legal/Medical $0.30 per word Western European $60.00 per hour 2 hour minimum $75.00 per hour 1 hour minimum Legal/Medical $0.25 per word Eastern European $60.00 per hour 2 hour minimum $75.00 per hour 1 hour minimum Legal/Medical $0.25 per word Rare Languages: $85.00 per hour 2 hour minimum $85.00 per hour 1 hour minimum Quoted Separately Sango, Kirundi, Kinyawanda, Oromo, Dinka, Ewe, Chuukese, Karenni and others. Pass -Around Memorandum; August 9, 2022 — CMS 6193 Parr. t 2022-2387 Ov\--1 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Buck Mike Freeman, Pro -Tern Scott K. James, Chair Steve Moreno Lori Saine Pass -Around Memorandum; August 9, 2022 — CMS 6193 Page 2 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND COLORADO LANGUAGE SERVICES, INC. THIS AGREEMENT is made and entered into this (1-0'' day of ato tAS , 2011; by and between the County of Weld, a body corporate and politic of the State of Colorado, by arta through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Colorado Language Services, Inc., who whose address is 1602 South Parker Road, Suite 211, Denver, Colorado 80231, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Exhibit B, Rate Schedule, which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A and B. 3. Term. The term of this Agreement shall be from September 19, 2022, through September 18, 2023, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than stated in Exhibit B, Rate Schedule, for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County 1 will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. 2 14. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 15. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 3 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non- performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within 4 three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5- 101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-103 prior to the effective date of the contract. 31. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: BY: ddrif..4) BOARD OF COUNTY COMMISSIONERS Jerk to the B�,� . �� WE COUNTY, COLORADO Deputy Cle ott K. James, Chair AUG 1 7 2022 CONTRACTOR: Colorado Language Services, Inc. 1602 South Parker Road, Suite 211 Denver, Colorado 80231 ��idIPJ" By.Sabe Kerner (Aug 5, 202210:34 MDT) Sabe Kemer, Executive Director Date: Aug 5, 2022 5 020 _ 2327 EXHIBIT A - SCOPE OF SERVICES I. Overview Contractor shall provide language interpretation and translation services to authorized users of the County. These services will be provided in multiple formats, to include phone, written, and in -person. II. Requirements The following requirements shall apply to all services: 1. Contractor must be HIPAA compliant at all times. 2. Contractor shall be in complete compliance with all regulations governed by the Consumer Financial Protection Bureau. 3. Telephone services shall not require additional equipment other than the use of a standard landline phone and/or a cell phone. 4. All services shall be free from any disruptive background noise. 5. Contractor shall maintain or reduce call connection time averages in compliance with industry standards. 6. Contractor shall retain accurate call logs, which contain the following information at a minimum. These call log records shall be accessible either on demand via an email request from the County, or available online. The details included in the call logs shall include: a. Project date b. Service Type Provided (translation or interpretation) c. Connection wait time d. Duration of service e. Date of completion f. If the project is client specific, name of the client g. Language of service provided h. Total cost of the project All records shall be held for the duration of this contract, and for one year thereafter. 7. Contractor shall retain accurate logs of in -person services, which contain the following information at a minimum. These log records shall be accessible either on demand via an email request from the County, or available online. The details included in the logs shall include: a. In -person meeting date b. In -person meeting duration c. Division/account of the County which initiated the meeting d. Language of service provided e. Total cost of the meeting All records shall be held for the duration of this contract, and for one year thereafter. EXHIBIT A - SCOPE OF SERVICES III. Service Types County intends to contract for the following service types: 1. Phone Interpretation: three-way calling between interpreter, an English-speaking County staff member, and the County's non-English speaking client. 2. Written Translation: Translation of written materials, software, websites, and other media. 3. In -person Interpretation: Interpreter shall be on -site to meet with an English-speaking County staff member, and the County's non-English speaking client. In conjunction with the requirements and service types listed above, Contractor agrees to provide all quality level of services as communicated in the Contractor's proposal included in Exhibit A — Scope of Services and Exhibit B — Rate Schedule, listed in the following pages. IV. On -site Interpretation Services Contractor shall provide on -site interpretation services only at the Weld County Department of Human Services (WCDHS) buildings. County will contact Contractor for preapproval for all on -site engagements. Either party may withhold approval of any facility location at that party's sole and absolute discretion. 1. Languages available: a. As outlined in the Contractor's proposal included in Exhibit A — Scope of Services, listed in the following pages. 2. Cancellation: a. Cancellations require a minimum of 48 -hour notice. b. Cancellations and "No Shows" with less than 48 -hours' notice will be billed for the scheduled time plus any travel costs. 3. Transportation fees and/or reimbursement requirements: a. Mileage and 50% of the interpreter's hourly rate will be charged for auto travel over 10 miles total per assignment. 4. Approved Venues: a. Contractor shall provide on -site interpretation services only at the WCDHS buildings. 5. Rush Order: a. An attempt will be made by Contractor to service any engagement made within 48 - hours prior to the scheduled start of service. Rush service requests are subject to an additional service fee as listed in Exhibit B — Rate Schedule. Exhibit A - Scope of Services Colorado Language Services, Inc. We Speak Rare Languages Info(&,ColoradoLanguageServices.com Providing quality and affordable Interpretation/Translation In African Languages Other Languages Amharic Maragoli Arabic Bassar Oromo Burmese Ewe Sango Chuukese Dinka Shona Dari Hausa Swahili French Fulah-Fulani-Pulaar-Fula Somali Hindi Kabiye Tigrinya Karen Kikongo-Kongo Twi Kerenni Kinyarwanda Wolof Kutchi Kirundi Nepali Kotokoli-Temba-Tem Pashto Kunama Russian Lingala-Ngala Spanish Luganda Urdu Luhya Mandinka-Mandingo If you need languages that are not listed here, please let us know! EXHIBIT B - RATE SCHEDULE I. Overview Contractor shall invoice the County based on the rates set forth in this contract, according to the specific services used. Contractor shall provide the County monthly invoices with associated call detail report statements within one week of the end of the month. II. Monthly Invoice Details Monthly invoices should include the following details: 1. Date of invoice 2. Using division and phone number used (determined after working with the County to identify division specific numbers) 3. Date of individual calls, duration of calls, and the name of the County staff member. 4. Rate for each call 5. Language provided 6. Sum total for each invoice III. Rates 1. Standard Interpretation and Translation Rates: Languages Interpretation/hr. In -Person 2 hour Minimum Interpretation In -Person & Over the Phone 1 hour Minimum Document Translation (per word) African and Asian $65.00 $78.00 Legal/Medical - $0.35 Middle Eastern $65.00 $78.00 Legal/Medical - $0.30 Western European $60.00 $75.00 Legal/Medical - $0.25 Eastern European $60.00 $75.00 Legal/Medical - $0.25 Rare Languages: Sango, Kirundi, Kinyarwanda, Oromo, Dinka, Ewe, Chuukese, Kareeni and others $85.00 $85.00 Quoted Separately EXHIBIT B - RATE SCHEDULE 2. Other Charges: a. Document translations one page or less will be charged a flat rate of $45.00. There is no additional cost per word. b. For engagements requiring auto travel of over 10 miles total per assignment, a charge of $0.58 per mile and 50% of the interpreter's hourly rate will be included. c. For engagements requiring air travel, travel will be arranged by the client or agreed upon 3-5 business days prior to the engagement. d. Cancellations and "No Shows" as defined in Exhibit A, Scope of Services, will be billed for the scheduled time plus travel costs. SIGNATURE REQUESTED: Weld/Colorado Language Services Professional Services Agreement Final Audit Report 2022-08-05 Created: 2022-08-05 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAAV9o-yvHKQ3OHgtOelocXIpW_zwiSYav "SIGNATURE REQUESTED: Weld/Colorado Language Service s Professional Services Agreement" History 5 Document created by Windy Luna (wluna@co.weld.co.us) 2022-08-05 - 4:20:52 PM GMT E Document emailed to info@coloradolanguageservices.com for signature 2022-08-05 - 4:22:13 PM GMT ,n Email viewed by info@coloradolanguageservices.com 2022-08-05 - 4:33:19 PM GMT CS© Signer info@coloradolanguageservices.com entered name at signing as Sabe Kemer 2022-08-05 - 4:34:01 PM GMT £lf Document e -signed by Sabe Kemer (info@coloradolanguageservices.com) Signature Date: 2022-08-05 - 4:34:03 PM GMT - Time Source: server Agreement completed. 2022-08-05 - 4:34:03 PM GMT Powered by Adobe Acrobat Sign Contract Form New Cunt Regor on Entity Name. Entity ID* COLORADO LANGUAGE SERVICES INC A00041058 Contract Name. PROFESSIONAL SERVICES AGREEMENT FOR TRANSLATION AND INTERPRETATION SERVICES Contract Status CTB REVIEW LI New Entity? Contract ID 6193 Contract Lead. WLUNA Contract Lead Email wluna@veldgov.com cobbx xlk@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description TRANSLATION AND INTERPRETATION SERVICES FOR VARIOUS LANGUAGES. TERM: 09,19/2022 TO 09/18/2023. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 8/1 1 (2022. Contract Type. AGREEMENT Amount 50.00 Renewable NO Automatic Renewal ICA If this is a renewal enter Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co m rtrnent Head Email CM-HumanServices- DeptHeadAweIdgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORN EYAWELDG OV.COM D If this is part of a NSA enter NSA Contract ID Requested Bt3CC Agenda Date' 08)1712022 Due Date 08/13/2022 Will a work session with BOCC be required?' NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contra_ Effective Date Review Date. 07/18/2023 Renewal Date Termination Notice Period Purchasing Approver Purchasing Approved Date JAMIE ULRICH DH Approved Date 08/08/2022 =irlaal Appr BOCC Approved BOCC Signed Date BOCC Agenda Date 08,/' 17#2022 Originator WLUNA Committed Delivery Date Finance Approver CHERYL PATTELLI Finance Approved Date 08/09/2022 Tyler Ref # AG 081722 Expiration Date* 09/18/2023 Legal Counsel MATTHEW CONROY Legal Counsel Approved Date 08{09/2022 Hello