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Home My WebLink About20233777.tiff RESOLUTION RE: APPROVE INTERGOVERNMENTAL AGREEMENT FOR EXTRAORDINARY MAINTENANCE AND EXTRAORDINARY SNOW REMOVAL FOR TRANSPORTER ERECTOR ROUTES, AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY-VARIOUS ENTITIES WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS,the Board has been presented with an Intergovernmental Agreement for Extraordinary Maintenance and Extraordinary Snow Removal for the Transporter Erector Routes among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Public Works,the Colorado Department of Transportation(CDOT),the U.S.Department of Transportation,Federal Highway Administration-Colorado Division(FHWA),and the U.S.Department of the Air Force(USAF) Warren Air Force Base,commencing January 1,2024,and ending December 31,2028,with further terms and conditions being as stated in said agreement,and WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that the Intergovernmental Agreement for Extraordinary Maintenance and Extraordinary Snow Removal for the Transporter Erector Routes among the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Department of Public Works,the Colorado Department of Transportation(CDOT),the U.S.Department of Transportation,Federal Highway Administration-Colorado Division(FHWA), and the U.S.Department of the Air Force(USAF)Warren Air Force Base,be,and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to electronically sign and submit said agreement. cc:PtvCcH/DD/DN/Sa) 2023-3777 o2/i2/2y EG0081 INTERGOVERNMENTAL AGREEMENT FOR EXTRAORDINARY MAINTENANCE AND EXTRAORDINARY SNOW REMOVAL FOR TRANSPORTER ERECTOR ROUTES-VARIOUS ENTITIES PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 20th day of December,A.D.,2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO ATTEST: fir ! <f r `711("`" 4, Mik eman,Chair Weld County Clerk to the Board C7L1� ICJ•61,1Oji at • Io1 Perry .Buc Pro-Tem Deputy Clerk to the Board Sco K.James APP AS T• • q 4) . D.Ross 1 X11 County A rney, 1/4 I Z _�rSaine� Date of signature: \ 2023-3777 EG0081 Côrvf(t7(oT7 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE:IGA for Defense Access Roads Agreement DEPARTMENT:Public Works DATE: 11/28/2023 PERSON REQUESTING: Curtis Hall Brief description of the problem/issue:Weld County regularly enters into a 5-year agreement with the Colorado Department of Transportation for distribution of funding from the Federal Highway Administration and United States Airforce.These funds are for snow removal on the roads identified by the Airforce as their primary road network for national defense located in northeast Weld County.This funding is for normal snow removal efforts on the county road system.There is the ability for the Airforce to ask for extraordinary maintenance and snow removal for which the county can bill for and be paid at our normal rates. What options exist for the Board?Sign the new agreement to receive funding for work we are performing already supporting national defense or not sign and perform the work on the same roads. Consequences:None,we would be doing the work anyway. Impacts:None,we would be doing the work anyway. Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):Weld County would receive the $40,467 this year plus 3%annual adjustment in future years. Recommendation:Public Works recommends approval for the chair to sign the new agreement electronically. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L.Buck,Pro-Tem Vi a finati Mike Freeman,Chair Via_Erncu Scott K.James V i Q(Ma Kevin D.Ross \J�a Flag L Lori Saine V t A f Y1 at 2023-3777 Pw ©n( ge. 1Z/Z0 ►aisiia3 eGo03( Karla Ford From: Mike Freeman Sent: Tuesday, November 28, 2023 2:00 PM To: Karla Ford Cc: Perry Buck; Lori Saine; Scott James; Kevin Ross Subject: Re: Please Reply - Weld County Defense Roads IGA Approve Sent from my iPhone On Nov 28, 2023, at 1 :42 PM , Karla Ford <kford@weld .gov> wrote : Please advise if you support recommendation and to have department place on the agenda . Karla Ford X Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 : : 970.336-7204 :: kforweldoov.com : : www.weldgov.com "Please note my working hours are Monday-Thursday 7:OOa.m.-5:OOp.m." < image001 .jpg> Confidentiality Notice? This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient Is strictly prohibited. From: Curtis Hall <chall@weld .gov> Sent: Tuesday, November 28, 2023 12 : 20 PM To: Karla Ford <kford@weld .gov> Subject: FW: Weld County Defense Roads IGA Karla, Attached to this email chain from COOT is the pass around . Curtis Hall Director Public Works 1111 "H" street Greeley CO 80632 970-400-3721 < image001 .jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is 1 Karla Ford From: Perry Buck Sent: Tuesday, November 28, 2023 2:37 PM To: Mike Freeman Cc: Karla Ford; Lori Saine; Scott James; Kevin Ross Subject: Re: Please Reply - Weld County Defense Roads IGA I approve . Perry Sent from my iPhone On Nov 28, 2023, at 1 : 59 PM, Mike Freeman <mfreeman@weld .gov> wrote : Approve Sent from my iPhone On Nov 28, 2023, at 1 :42 PM, Karla Ford < kford@weld .gov> wrote : Please advise if you support recommendation and to have department place on the agenda . Karla Ford X Office Manager, Board of Weld County Commissioners 1150 0 Street, P. O. Box 758, Greeley, Colorado 60632 : : 970.336-7204 :: kford rreid4ov.com : : www.weldgov.com :: "Please note my working hours are Monday- Thursday 7:OOa.m.-5:00p.m. " < irnage001 .jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please immediately notify sender by return e- mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any ottochments by anyone other than the named recipient is strictly prohibited. From: Curtis Hall <chall@weld .gov> Sent: Tuesday, November 28, 2023 12 : 20 PM To: Karla Ford < kford@weld .gov> Subject: FW : Weld County Defense Roads IGA Karla, Attached to this email chain from CDOT is the pass around. Curtis Hall 1 Karla Ford From: Scott James Sent: Tuesday, November 28, 2O23 2: 53 PM To: Karla Ford Cc: Mike Freeman; Perry Buck; Lod Saine; Kevin Ross Subject: Re: Please Reply - Weld County Defense Roads IGA Importance: High Approve - thanks ! Scott K. James Weld County Commissioner, District 2 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 970. 336 . 7204 (Office) 970. 381 . 7496 (Cell) • v` I861 1 . j f Ls rip . k 'Coy S " Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . On Nov 28, 2O23, at 1 :42 PM, Karla Ford <kford@weld .gov> wrote : Please advise if you support recommendation and to have department place on the agenda. Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970 . 336-7204 :: kford@weldgov.com :: www.weldaov.com **Please note my working hours are Monday-Thursday 7:OOa.m.-5:OOp.m. " < imageOO1 .jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received this communication in error, please immediotely notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From : Curtis Hall <chall@weld .gov> Sent: Tuesday, November 28, 2023 12 : 20 PM To: Karla Ford <kford@weld .gov> Subject: FW: Weld County Defense Roads IGA 1 Karla Ford From: Kevin Ross Sent: Tuesday, November 28, 2023 1 :45 PM To: Karla Ford; Mike Freeman; Perry Buck; Lori Saine; Scott James Subject: Re: Please Reply - Weld County Defense Roads IGA I approve Kevin Ross From: Karla Ford <kford@weld .gov> Sent: Tuesday, November 28, 2023 1 :42 :53 PM To : Mike Freeman <mfreeman@weld .gov>; Perry Buck <pbuck@weld .gov>; Lori Saine < lsaine@weld .gov>; Scott James <sjames@weld .gov>; Kevin Ross < kross@weld .gov> Subject: Please Reply - Weld County Defense Roads IGA Please advise if you support recommendation and to have department place on the agenda . Karla Ford X Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970. 336-7204 :: kfordaweldgov.com :: www.weldgov.com "Please note my working hours are Monday- Thursday 7:OOa.m.-5:OOp.m. " 011 w r 1 . t: 1 r : I1 , . Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is addressed and may contain informouon thot is privileged, confidenticl or otherwue protected from disclosure. If you hove received this communication In error, please immediately notify sender by return e-mail and destroy the communication. My disclosure, copying, distribution or the Coking of any action concerning the contents of this communication or any ottochments by anyone other than the named recipient is strictly prohibited. From: Curtis Hall <chall@weld .gov> Sent : Tuesday, November 28, 2023 12 : 20 PM To : Karla Ford < kford@weld .gov> Subject: FW : Weld County Defense Roads IGA Karla , Attached to this email chain from CDOT is the pass around . Curtis Hall Director Public Works 1111 "H" street Greeley CO 80632 970-400-3721 1 Karla Ford From: Lori Saine Sent: Wednesday, November 29, 2023 1 :04 PM To: Karla Ford Subject: RE: Please Reply - PW Weld County Defense Roads IGA Heck yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970- 336-7233 Email : Isalneaweldgov.com Website: www.co. weld.co. us In God We Trust Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure . If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . From : Karla Ford ckford@weld.gov> Sent: Wednesday, November 29, 2O23 9 :42 AM To: Lori Saine <Isaine@weld .gov> Subject: Please Reply - PW Weld County Defense Roads IGA Importance : High Please advise if you support recommendation and to have department place on the agenda . Karla Ford R Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 : : 970. 336- 7204 :: ktordCdtweldgov,com : : www.weldgov. com "Please note my working hours are MondayThursday 7:00a.m. 5:OOp.m. " AGREEMENT FOR EXTRAORDINARY MAINTENANCE AND EXTRAORDINARY SNOW REMOVAL Maintenance&Operation Program Transporter Erector Routes Weld County,Colorado January 1,2024 This agreement is made and entered into by and between Weld County,Colorado(herein referred to as the"County");the Colorado Department of Transportation(CDOT);the United States Department of Transportation,Federal Highway Administration—Colorado Division(FHWA);and the U.S.Department of the Air Force,Warren Air Force Base, Cheyenne,Wyoming(USAF). RECITALS Whereas,pursuant to the provisions of Section 210,of Title 23,United States Code,and authority delegated by the Secretary of Transportation,FHWA is authorized to provide for the maintenance of defense access roads; Whereas,the Military Surface Deployment and Distribution Command(SDDC)has certified that it is important to the national defense to provide for extraordinary maintenance and extraordinary snow removal under the conditions herein set forth on the defense access roads hereinafter described,and has requested that FHWA take appropriate action to provide for such extraordinary maintenance and extraordinary snow removal(EM/ESR)out of funds transferred to FHWA by the U.S.Department of the Air Force(USAF); Whereas,the County and CDOT are willing to cooperate in the interest of national defense by performing the extraordinary snow removal(ESR)and extraordinary maintenance(EM)work herein specified,under conditions what will result in neither a loss nor a gain to the county or CDOT. NOW THEREFORE,the parties hereby agree as follows: 1.GENERAL: As used herein,unless the contract indicates otherwise: A."Defense Access Roads"(DAR)are County-owned roads located in Weld County, Colorado that service missile sites. B."Extraordinary Snow Removal"(ESR)is snow removal over and above that ordinarily performed by the County or CDOT for the class of roads involved.ESR 1 2o23-3777 allows for snow removal at facility driveway entrances and defense access roads leading up to the first security gate of the facility. Snow removal on State Highways is the sole responsibility of CDOT and snow removal on County roads is normally the responsibility of local county agencies and under normal circumstances the USAF has the flexibility to reschedule its activities allowing these agencies to provide snow removal service according to their regular schedules and priorities.In some instances,the USAF may need a road open prior to the County's scheduled snow removal and in other instances the County may not normally plow roads where sites are located if other means of access is available to local inhabitants. Therefore,the ESR program was established. The ESR program is essential to National Defense Readiness by providing site access during equipment and personnel emergencies.The ESR program only applies for roads not in the State highway system.During extreme weather,the USAF personnel will evaluate options available including rescheduling and using special vehicles prior to requesting ESR. C."Extraordinary Maintenance"(EM)is repair work that is over and above the normal maintenance required to accommodate County traffic when determined necessary and requested by the USAF or FHWA on behalf of the USAF. EM will only be utilized on: (i)Primary Transporter/Erector routes when a Priority 1 t or 22 exist;and (ii)Only when an alternate route to the missile Site(MS)is unavailable. An authorized agent of the USAF,or the FHWA on behalf of the USAF,will notify the County to repair the identified DAR defects.As dictated by existing roadway conditions, County priorities,manpower,availability of resources,statutory limitations,and the priority of the Air Force Emergency,the County will complete the EM work as rapidly as practicable or notify the USAF otherwise. The repairs will be made to the extent needed to permit USAF vehicle access to the MS, as determined in Priority I or 2.EM repairs may include,but are not limited to,damaged surfaces,soft spots,culvert or bridge shoring,radius enhancements,etc. EM is not intended,nor will it be used for,major repair construction. D."Force Account"means the direct performance of county highway construction work by the County by use of labor,equipment,materials,and supplies furnished by them and used under their direct control.Force account can include work contracted by the County USAF Priority 1:Repair of critical equipment for safe operation of the weapon system.Maintenance actions required to prevent damage or further damage to the weapon system,avoid injury to personnel,or render the weapon safe.To enable Security Forces to clear and re-secure/guard(e.g.,camper)LFs displaying both outer and inner acne alarms that will not reset. Priority 2:Maintenance required to place MAFs on alert or return to alert.Maintenance required to retain or return sorties to EWO status.When a known compliance discrepancy exist which could result in a violation of federal,state,or local regulation or Air Force/base instructions. Air Force Global Strike Command Instruction(AFGSCI)32-1005 2 with private parties as agreed in the SOW.The County shall comply with Title VI of the Civil Rights Act of 1964,as amended by 49 CFR 21. E. Annual Reimbursement for Setup Fixed Costs-Setup Fixed Costs are costs the County incurs for equipment setup and mobilization and routine snow removal from County roads and missile site access roads.This is independent of activities reimbursed under the provisions set forth in paragraph"2D"below. 2.TERMS OF AGREEMENT A.When EM/ESR on a DAR is necessary,an authorized agent of the USAF will formally request the service usually during normal working hours. However,weekend, evening,and late-night requests may sometimes be necessary. For such situations,the County will provide a central dispatch number and/or point of contact for after-hours calls. Should an after-hours call be received,the County may elect to perform the requested EM/ESR during non-duty hours.The overtime expense for non- duty hours incurred by the County shall be acknowledged by the USAF as necessary to the performance of the immediate need for the success of the mission. The USAF will furnish a list of authorized agents annually to the County.The USAF will notify the County of any changes to the list of authorized agents.The County will also be supplied with telephone numbers for the Air Force Base Administration and the representative FHWA.See attachment"A." B.The County will respond to all ESR requests by scheduling snow removal operations within twenty-four hours,with the intent of performing the snow removal within 24 hours after notification. Recognition by the parties to this agreement,limitations due to weather conditions,County priorities,manpower,equipment availability,resources,and priority level of the Air Force Emergency,the County will respond in a timely manner and clear the designated defense access roads(or notify the USAF otherwise.)As soon as possible after the DAR has been cleared,the County will notify the USAF snow desk by telephone at 307-287-7216(Missile Engineering 24-hour line)and 307-773-2049 (Snow Control Center). C.A request for EM services issued by the authorized agent of the USAF shall include a "scope of work"(SOW),a written description of the repair to be accomplished and a dollar limit"not to exceed". Both parties acknowledging the level of effort necessary to fulfill the request prior to mobilization shall pen initials on the SOW.The parties can readily make amendments to the SOW upon agreement.The County will record all necessary information and track services performed to accomplish the SOW as a`force account'effort.The term force account shall mean the direct performance of county highway construction work by the County by use of labor,equipment,materials,and supplies furnished by them and used under their direct control.Force account can include work contracted by the County with private parties as agreed in the SOW.The County shall comply with Title VI of the Civil Rights Act of 1964,as amended by 49 CFR 21. 3 D. In the event of an emergency requiring a missile movement and it becomes necessary to initiate the movement before the County or CDOT can respond to the Air Force's request for snow removal,by virtue of this agreement,the Air Force shall be authorized to provide its own equipment and manpower to plow defense access roads and provide sander escort as needed for the success of the mission.Air Force shall notify the County or CDOT in advance that they will be plowing a county road or state highway so that it is known that there is a convoy on the road in a storm.Closed roads are of particular concern and prior contact is mandatory to ascertain if road is passable. E. For ESR and EM done by the County at the request of the USAF or FHWA on behalf of the USAF,the County will be reimbursed for the force account bill and associated documentation.Documentation shall include justification of rates,all costs including,but not limited to,labor(including equipment operator),supervision,equipment,material and delivery,labor additives,overhead,depreciation,fuel,subcontracts,rentals,operation& maintenance,and insurance. For verification of completed work,the County shall submit a copy of the EM SOW,any amendments,force account bill,and supporting documentation to: (i)FHWA;and (ii)Joshua Maynez(ioshua.mavnez(avus.af.mil)and Thomas Niichel (thomas.niichel.l(atus.af.mil) Within 20 working days,CDOT and FHWA will review and determine if the billing documentation is acceptable for further payment processing or CDOT will notify the County in writing of the deficiencies necessary to complete the bill and resubmit for acceptance. F.ANNUAL REIMBURSEMENT FOR SETUP FIXED COSTS.This agreement recognizes fixed costs incurred by the County for equipment setup and mobilization independent of activities reimbursed under the provisions set forth in paragraph"2D". The County may request reimbursement for the amount identified in the provision below. The agreed amount below was negotiated based on historical data.The base year is established for Federal FY 2024 and the respective historical payment amount. FY 2024 Basis-Weld County$40,467(based on previous agreement 2023) For the term of this agreement,the County will be reimbursed at the rate of the base year amount increased by simple interest rate at 3.50%per year.The table below shall be the amount reimbursed upon receipt of the proper billing documentation. Weld County FY 2024 $41,883 FY 2025 $43,349 4 FY 2026 $44,866 FY 2027 $46,437 FY 2028 $48,062 G.COMPLIANCE WITH ANTI-DEFICIENCY ACT.Any requirement for the payment or obligation of funds by the FHWA pursuant to this Agreement shall be subject to the availability of appropriated funds and the inclusion of such funds into the Department of the Air Force's annual"program work plan".No provision herein shall be interpreted to require any obligation or payment of funds in violation of the Anti- Deficiency Act 31 U.S.C.§1341.In cases where payment or obligation of funds would constitute a violation of the Anti-Deficiency Act,the dates established requiring the payment or obligation of such funds by the FHWA shall be appropriately adjusted.It is the expectation of the parties to this Agreement that all obligations of the FHWA arising under this Agreement will be fully funded.The FHWA agrees to seek sufficient funding through the United States Department of Defense budgetary process to fulfill its obligation under this Agreement. H.OUTSIDE EQUIPMENT RENTAL. When considered necessary,the County may rent equipment from outside parties to perform the work provided for herein,with advance approval from FHWA.The County will be reimbursed on the basis of their actual cost for the operation and rental of this equipment. Including expenses incurred in obtaining the equipment and stand-by charges.To be reimbursed,the County will need to submit detailed records of the rental agreements,billings,man-hours,and expenses in obtaining and utilizing the equipment.The County will be reimbursed on the basis of their actual cost for the operation and rental of this equipment including expenses incurred in obtaining the equipment and stand-by charges.The County shall not enter into any contracts for any work contemplated under this agreement without prior written authorization of the FHWA. I. Detailed records of the costs associated with ESR and EM claims shall be retained on file by the County for a minimum of three years after the date of final payment for each contract period.The records shall be made available for review or audit by the CDOT or FHWA upon request.The records shall include the name and number of hours worked for each worker and whether it was straight time or overtime and the quantity and cost of all materials used,including the basis of cost of the materials. 3.EFFECTIVE DATE AND TERMINATION:This Agreement shall run from January 1,2024,through December 31,2028.This Agreement may be extended annually for up to three additional years by written mutual agreement.This agreement is subject to the right of either party,at its option,may terminate this Agreement at any anniversary date. If a party decides to terminate the Agreement,they shall notify the other party at least 90 days prior to the anniversary date.Furthermore,at the request of any party,this Agreement shall be renegotiated. This Agreement represents the entire and integrated Agreement between the parties and supersedes all prior negotiations,representations,and agreements whether written or oral. 5 DocuSign Envelope ID:6AADFOE2-BE3A-404B-B63A-C9F6B1C37538 The parties hereto release the other parties and their officers,agents,and employees from any cause or action arising out of the negligent performance by other parties. IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed by their proper officials thereunto duly authorized as of the dates below indicated. EXECUTED by the FHWA this_22nd day of_November ,2023. Federal Highway Administration JOHN MARTIN CATER D a zoi3;i z21V::os MAR ONCATER Division Administrator United States Air Force WARREN AFB DocuSigned by: Lle ,�{-eln umilA ,M„M.ars6 r, Lt Col Remington gdet Rte'Base Civil Engineer Colorado Department of Transportation ,II ne DocuSigned by: [.itL {t f as iL V-hiekEtigiinetr CDOT Tracking Number:331003239,24-HA4-XC-00262 EXECUTED by Weld County this 20th day of December ,2023 „.-DocuSigned by: hiLL FV'l,Lxtuk, Mike Freeman Title Chair Title 6 0?.°a3-3777 ATTACHMENT"A" To provide a reliable track record of service calls,USAF requests that a copy of this document be filled out and submitted to 90CES/CEM at email: ioshua.mavnez@us.af.mil and thomas.niichel.l@us.af.mil for each service request in Logan County.This form will be submitted with each request for payment. Persons authorize to request ESR/EM and telephone numbers: F.E.Warren AFB Personnel Authorized to Activate Emergency Snow Removal(ESR) and Extraordinary Maintenance(EM)—FY24 The following F.E.Warren AFB Personnel are authorized to Activate ESR: 1. Mr.Thomas Pachniak 307-773-3375 2. Mr.Vic Moore -2049 3. Mr.Dave Simpson -2049 4. MSgt Tyler Meiers -2049 5. TSgt Tyler Preston -2049 6. SSgt Cody Overgard -2049 The following F.E.Warren AFB personnel are authorized to activate ESR/EM: 1. Lt Col Remington Marsden 307-773-3600 2. Mr.John"Andy"McKinley 307-773-3600 3. Mr.Joshua Maynez 307-773-2802/2438 4. Mr.Tom Niichel 307-773-4086/2438 5. Mr.Jim Myers 307-773-3557/2438 1.Type of service request received.EM i I+attach signed Scope of Work per agreement ESR I I Date Time 2.Requester's Name Rank and Phone# 3.Location:Missile site and# and County Rd.# 4.Date and time service was completed. 7 5.Comment or remarks: Recommend Approval date Recommend Disapproval date Reason: 8 Contract r.. Entity Information Entity Name* Entity ID* O New Entity? COLORADO DEPARTMENT OF @00003413 TRANSPORTATION Contract Name* Contract ID Parent Contract ID AGREEMENT FOR EXTRAORDINARY MAINTENANCE 7697 AND EXTRAORDINARY SNOW REMOVAL Contract Lead* Requires Board Approval Contract Status CHALL YES CTB REVIEW Contract Lead Email Department Project# chall@co.weld.co.us Contract Description* AGREEMENT BETWEEN WELD COUNTY,UNITED STATES AIR FORCE,WARREN AIR FORCE BASE,CHEYENNE,WY& CDOT.COUNTY WILL PROVIDE EXTRAORDINARY SNOW REMOVAL&MAINTENANCE FOR WELD COUNTY ROADS THAT SERVICE DEFENSE MISSILE SITES.THIS IS A 5 YEAR CONTRACT. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT PUBLIC WORKS Date* 12/23/2023 12/27/2023 Amount* Department Email $224,597.00 CM- Will a work session with BOCC be required?* PublicWorks@weldgov.co HAD Renewable* YES Does Contract require Purchasing Dept.to be Department Head Email included? Automatic Renewal CM-PublicWorks- NO YES DeptHead@weldgov.com Grant County Attorney NO GENERAL COUNTY IGA ATTORNEY EMAIL YES County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM IGA Deadline Date If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 12/14/2023 12/31/2025 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel .CURTIS HALL CHERYL PATTELLI BRUCE BARKER DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/14/2023 12/14/2023 12/15/2023 Final Approval BOCC Approved Tyler Ref# AG 122023 BOCC Signed Date Originator CHALL BOCC Agenda Date 12/20/2023 Hello