HomeMy WebLinkAbout20233278.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
MONDAY,NOVEMBER 6,2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building,Greeley,Colorado,Monday,November 6,2023,at the hour of 9:00 a.m.
IE ROLL CALL:The meeting was called to order by the Chair and on roll call the following members
were present,constituting a quorum of the members thereof:
Commissioner Mike Freeman,Chair—EXCUSED
Commissioner Perry L.Buck,Pro-Tem
Commissioner Scott K.James
Commissioner Kevin D.Ross
Commissioner Lori Saine
Also present:
County Attorney,Bruce Barker
Acting Clerk to the Board,Houstan Aragon
Chief Financial Officer,Cheryl Pattelli
'MI MINUTES:There being no corrections to the Minutes of the Board.of County Commissioners
meeting of October 23,2023,as printed,Commissioner Ross moved to approve.Commissioner James
seconded the motion and it carried unanimously.
READ ORDINANCE BY AUDIO:Commissioner Ross moved to read Code Ordinance#2023-22
by audio.The motion was seconded by Commissioner James,and it carried unanimously.
NI AMENDMENTS TO AGENDA:There were no amendments to the agenda.
L l CONSENT AGENDA:Chair Pro-Tem Buck opened for public comment concerning the Partial
Vacation, VAC23-0048, of Two-Lot Recorded Exemption, RECX19-0052, for Removal of Lot B—
Joshua and Holly Lehman; however, no public comment was offered regarding this matter.
Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Ross
seconded the motion and it carried unanimously.
IR WARRANTS:
1) GENERAL WARRANTS- NOVEMBER 3, 2023: Commissioner James moved to approve the
General Warrants,as printed.Commissioner Ross seconded the motion and it carried unanimously.
I ZI Minutes,Monday,November 6,2023 2023-3278
Page 1 BC0016
IN BIDS:
1) APPROVE BID #B2300177, BRIGGSDALE SAND AND GRADER SHED - FACILITIES
DEPARTMENT: Carolyn Geisert, Purchasing Department, stated staff recommends selecting the
lowest bidder who met specifications, TCC Corporation, for a total amount of $1,745,056.00.
Commissioner James moved to approve said bid.The motion was seconded by Commissioner Ross,
and it carried unanimously.
In 2)PRESENT BID#B2300185,REQUEST FOR QUOTE/REQUEST FOR PROPOSAL(RFQ/RFP)
FOR BRIDGE 54/13A REPLACEMENT PROJECT - DEPARTMENT OF PUBLIC WORKS:
Rose Everett, Purchasing Department, stated four (4) bids were received and staff will make a
recommendation at a later date yet to be determined.
El 3)PRESENT BID#B2300198,FORT LUPTON ANNEX BUILDING(SOUTHEAST SUBSTATION)
NETWORK — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the
Department of Information Technology, stated two (2) bids were received and staff will make a
recommendation on November 20,2023.
I' 4 4) PRESENT BID#62300199, CHASE BUILDING (822 7TH ST, GREELEY) RENOVATION
NETWORK—DEPARTMENT OF'INFORMATION TECHNOLOGY:Mr.Rose stated two(2)bids were
received and staff will make a recommendation on November 20,2023.
IN 5) PRESENT BID #62300200, ZERTO REPLICATION LICENSES — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Rose stated four (4) bids were received to assist with the
Department of Public Safety Communications' system and staff will make a recommendation on
November 20,2023.
I.J I NEW BUSINESS:
1) CONSIDER CONTRACT ID #7537 FOR LOCAL MATCH FUNDS FOR CR 21 AND SH 66
INTERSECTION IMPROVEMENTS PROJECT,AND AUTHORIZE CHAIR PRO-TEM TO SIGN AND
SUBMIT ELECTRONICALLY: Don Dunker, Department of Public Works, clarified the Colorado
Department of Transportation(CDOT)is utilizing FASTER grant funds and not the Match Multimodal
Transportation Options Funding(MMOF)for this project. He stated Weld County is contributing$2
Million towards the intersection project at County Road(CR)21 and State Highway(SH)66,which will
be used for adding left turn lanes on all four(4)legs,wider shoulders and larger radii.In response to
Commissioner James,Mr.Dunker confirmed turn lanes will also be added to the CR portions of the
intersection.Commissioner Ross moved to approve said contract and authorize the Chair Pro-Tem to
sign and submit electronically. The motion was seconded by Commissioner James, and it carried
unanimously.
N 2) CONSIDER CONTRACT ID #7574 ACCEPTANCE OF INTERGOVERNMENTAL GRANT
AGREEMENT SUMMARY OF TERMS AND CONDITIONS FOR ENERGY AND MINERAL IMPACT
ASSISTANCE FUND (EIAF) PROGRAM FOR PHASE II OF CR 77 IMPROVEMENTS PROJECT
BETWEEN CRS 100 AND 106(AUGUST CYCLE—TIER I):Elizabeth Relford,Deputy Director of the
Department of Public Works,requested the Board's acceptance of the Department of Local Affairs
(DOLA)Tier I grant funds,in the amount of$200,000.00,which will be utilized for Phase II of CR 77
between CRs 100 and 106 to be constructed in 2024.Commissioner Ross moved to approve said
agreement and accept said grant award.The motion was seconded by Commissioner James,and it
carried unanimously.
Minutes,Monday,November 6,2023 2023-3278
Page 2 BC0016
IItgI 3)CONSIDER FUNDING APPROVAL/AGREEMENT TRANSMITTAL FOR HOUSING AND
URBAN DEVELOPMENT(HUD)GRANT FUNDS FOR 2023 COMMUNITY DEVELOPMENT BLOCK
GRANT(CDBG)PROGRAM,AND AUTHORIZE CHAIR PRO-TEM TO SIGN:Elizabeth Relford,CDBG
Project Manager, expressed her appreciation for the Board's support in getting this item onto the
agenda with the last-minute notification,and stated the County has been awaiting grant funding for the
2023 Annual Action Plan projects, in the amount of$1,177,685.00, from the U.S.Department of
Housing and Urban Development(HUD).Commissioner Ross commended Ms.Relford for remaining
diligent and further moved to approve said funding approval agreement and authorize the Chair to sign.
The motion was seconded by Commissioner James,and the motion carried unanimously.
I ] 4)CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 7 BETWEEN CR 48 AND
SH 56:Amy Mutchie,Department of Public Works,requested an extension of the temporary closure of
County Road(CR)7 between CR 48 and State Highway(SH)56,to begin November 9,2023,and go
through December 2,2023.She explained the extension is due to unanticipated additional roadway
repairs that were needed and the delays of receiving and transporting additional supplies.
Commissioner James moved to approve said extension of temporary closure. The motion was
seconded by Commissioner Ross,and it carried unanimously.
I91 5) CONSIDER DECLARATION OF CERTAIN EQUIPMENT AS SURPLUS PROPERTY,
APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES,AND DELEGATE
AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS:Cheryl Pattelli,Chief
Financial Officer,stated the list of vehicles attached(Exhibit A)are set for auction on November 8,
2023,and staff recommends approval.Commissioner James moved to approve said declaration of
surplus property,sale of same at auction, and delegation of authority to the Controller to sign any
necessary documents.The motion was seconded by Commissioner Ross,and it carried unanimously.
E1 6) CONSIDER RATIFICATION OF APPOINTMENTS TO BOARD OF TRUSTEES OF HIGH
PLAINS LIBRARY DISTRICT:Matt Horton,Executive Director of Highplains Library District,thanked
Commissioner Freeman for serving on the selection committee, and stated Michael Wailes is
recommended as the Region 3 Representative and Deanna Lemos-Garcia as the At-Large
Representative.Commissioner Ross moved to approve said ratification of appointments.The motion
was seconded by Commissioner James,and it carried unanimously.
I1 7)CONSIDER APPOINTMENT TO BUILDING TRADES ADVISORY COMMITTEE:Commissioner
Ross moved to approve said appointment.The motion was seconded by Commissioner James,and it
carried unanimously.
I-i 8)FIRST READING OF CODE ORDINANCE#2023-22,IN THE MATTER OF REPEALING AND
REENACTING,WITH AMENDMENTS,CHAPTER 5 REVENUE AND FINANCE,AND CHAPTER 21
AREAS AND ACTIVITIES OF STATE INTEREST,OF THE WELD COUNTY CODE(ANNUAL FEES):
Jennifer Oftelie,Budget Manager,stated the County makes annual revisions as part of the budgeting
process to allow for updates,and gave a brief overview of the proposed changes to Chapter 5 and
Chapter 21 of the Weld County Code.She stated general revisions,as discussed at the work session,
have been made with the most notable change to move the fees for the Department of Oil and Gas
Energy from Chapter 21 to Chapter 5 for annual updates.No public testimony was offered concerning
this matter.Commissioner Ross moved to approve Code Ordinance#2023-22 on First Reading.The
motion was seconded by Commissioner James,and upon a roll call vote,the motion carried three(3)to
one(1),with Commissioner Saine opposed.(Clerk's Note:Chair Pro-Tern Buck inadvertently stated the
title was Chapter 7 for the record when it should have been Chapter 5.)
Minutes,Monday,November 6,2023 2023-3278
Page 3 BC0016
IN PUBLIC COMMENT:No public comment was offered.
RESOLUTIONS AND ORDINANCES:The Resolutions were presented and signed as listed on the
Consent Agenda.Code Ordinance#2023-22 was approved on First Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.There being no further business,this meeting was adjourned at 10:14 a.m.
These Minutes were approved on the 20th day of November,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: dd�,,t l, C.1 „�/ EXCUSED
Mike eman,Chair
Weld County Clerk to the Board
nA Perry .B ,Pro-Tem
B . Argo''11. f ��"+•�
Deputy Clerk to the Board ,� .!L6•,�!
;.. K.Ja
ean,s-
1-7 D.Ross
NOU0.•
•� Lori Saine
Minutes,Monday,November 6,2023 2023-3278
Page 4 BC0016
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