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Home My WebLink About20232392 Corrlva c* I t 730i PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 5,2023 1861 ` TO: Board of County Commissioners—Pass-Around )7,1141 ` FR: Jamie Ulrich,Director,Human Services UN �+j �J= c o _.. RE: Child Welfare SFY 2023-24 Memorandum of Understanding(MOU)Template and Provider List for School Stability for Students in Foster Care Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Child Welfare SFY 2023-24 Memorandum of Understanding(MOU)Template and Provider List for School Stability for Students in Foster Care.Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts.Under state and federal law students in out-of-home placements should remain in their school of origin unless doing so is not in his or her best interest.In these cases,the Department and County School Districts must collaborate to provide necessary transportation when students remain in their school of origin.To support this effort,the Every Student Succeeds Act(ESSA)allows child welfare agencies the use of ESSA transportation funds to transport eligible children and youth,within reason,to their school of origin.When this occurs,the Department and School Districts may bill the Colorado Department of Human Services and one another for transportation provided. The Department wishes to enter into Memorandums of Understanding(MOUs)with 12 Weld County School Districts,listed below,to outline how school placement decisions will be made through a Best Interest Determination(BID)process and how transportation cost sharing between the County and School District will be reimbursed. # CMS ID School District 1 RE-1(Gilcrest) 2 RE-2(Eaton) 3 RE-3(Keenesburg) 4 RE-4(Windsor) 5 RE-5(Johnstown Milliken) 6 RE-6(Evans-Greeley) 7 RE-7(Platte Valley) 8 RE-8(Fort Lupton) Pass-Around Memorandum;July 5,2023—CC/M�S,I�D Various / 0) 2023-2392 comtal-11°116°1/4- V1L 23 ‘-‘120015 • PRIVILEGED AND CONFIDENTIAL 9 RE-9(Ault-Highland) 10 RE-10(Briggsdale) 11 RE-11(Prairie) 12 RE-12(Pawnee) I do not recommend a Work Session.I recommend approval of the MOU template and list of providers and authorize the Chair to Sign approved MOUs. Approve Schedule Recommendation Work Session Other/Comments: Perry L.Buck,Pro-Tem .O{' Mike Freeman,Chair rY\E Scott K.James Kevin D.Ross V Lori Saine Pass-Around Memorandum;July 5,2023—CMS ID Various Page 2 MEMORANDUM OF UNDERSTANDING SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY SCHOOL DISTRICT RE-9 This Memorandum of Understanding made and entered into the I y0'day of Minty uS 2023,by and between the Board of Weld County Commissioners,on behalf of the Weld County Department of Human Services,hereinafter referred to as the"County Department"and Weld County School District RE-9,hereinafter referred to as the"School District". 1. BACKGROUND Ensuring school stability and academic success for children and youth in foster care is an important joint responsibility of child welfare agencies and school districts.Under state and federal law,when a student in an out-of-home placement(Student)changes foster care placement,the Student should remain in his or her school of origin unless doing so is not in his or her best interest,in which case the Student must be immediately enrolled in a new school. Local child welfare agencies(County Department)and local education agencies(School District) must collaborate to provide necessary transportation when Students remain in their schools of origin. 2. BEST INTEREST DETERMINATIONS When an out-of-home placement results in a potential school change for the Student,the County Department will conduct a Best Interest Determination(BID).The County Department will give the School District at least 3 school days'notice when possible.BIDs will be conducted by the County Department in accordance with applicable statute and regulation.The School District will provide the input of individuals who know the Student and can speak to his/her school experience and needs prior to or by participating in BID.The School District will have the opportunity to offer input regarding best interest,although the ultimate determination will be decided by the County Department. When the Student remains in his or her school of origin,which is the presumption,the School District and County Department will collaborate to ensure that necessary transportation is provided. When the County Department determines that it is not in the best interest of a Student to remain in his or her school of origin,the School District will transfer the education records of the Student to the new school without delay. 3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN Short-term transportation to allow a Student to remain in the school of origin will be arranged by the County Department.The County Department and School District will collaborate to provide ongoing transportation to allow the Student to remain in the school of origin.Regardless of 1 oar- 39'' which party arranges,provides or funds the transportation(or any disputes pertaining thereto), the parties shall ensure that transportation is provided when necessary for the Student to remain in the school of origin. 4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF ORIGIN The provision of transportation to allow a Student to remain in his or her school of origin may result in costs that exceed what the School District would otherwise pay to transport the student to school if the student were not in foster care(Additional Costs). The State Department of Human Services(State Department)will reimburse 80%of the Additional Costs for Students to remain in their schools of origin.The County Department and the School District will equally share the remaining 20%of Additional Costs(10%to each party). If the School District incurs the Additional Costs by providing transportation directly,the School District will invoice the County Department to reflect the following: a) 100%of the total Additional Costs. b) 10%credit of the total Additional Cost for the School District's portion. c) 90%Net Due to the School District from the County Department. Invoices for the County Department should be sent to Doug Hainley at Hainlejd@weld.gov. If the County Department incurs the Additional Costs by providing transportation directly, paying mileage to a caregiver,or by providing another form of private transportation,the County Department upon receiving an invoice from the transportation vendor will: a) Invoice the School District for the 10%share of the Additional Costs. Invoices for the School District should be sent to Hilary Linnertz at hlinnertz@weldre9.org. POINTS OF CONTACT The primary point of contact for accomplishing the objectives of this MOU,including day-to-day communications,are: County Department School District Doug Hainley David Chandler Mental Health and Support Services Supervisor Transportation Director 970-400-6210 970-301-0529 Hainlejd@weld.gov dchandler@weldre9.org 5. INFORMATION SHARING In addition to collaborating to make Best Interest Determinations and facilitate the immediate enrollment of students in out-of-home placements through the transfer of education records,the County Department and School District shall immediately disclose information that is relevant to 2 the health and safety of the Student or anyone else to the fullest extent allowed by applicable law,specifically including but not limited to C.R.S.§19-1-303(2)(allowing"school personnel" to obtain"any information required to perform their legal duties and responsibilities"from any agency that performs duties under Title 19 of Colorado Revised Statutes)and 20 U.S.0§ 1232g(b)(1)(I)(allowing schools to disclose confidential information to"appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons'). At a minimum,the County Department will notify School District within 3 school days when children enrolled in the district enter or change out-of-home placements,so that the School District can fulfill its other obligations toward students in out-of-home placements(which are outside the scope of this agreement). 6. TERM The term of this MOU shall commence on July 1,2023 and shall be perpetual. 7. SIGNATURES COUNTY: ATTEST , ..drittA l '0i. BOARD OF COUNTY COMMISSIONERS Weld Con'y lerk to the Bo.d WELD COUNTY,COLORADO By: (lLA:�. Deputy Cl-f to "•:r .,ivv' �` Mike Freeman Chair p ri �► �(� a.4�� AUG 1 4 2023 fir: �� N CONTRACTOR: Weld County School District RE-9 P.O.Box 1390 210 West 1st Street Ault,Colorado 80610 • Robes- a kiiiq By: Robert D.Ring Jr,(Aug 8 2023 fl..44 MDT) Robert D.Ring,Superintendent Date: Aug 8,2023 3 SIGNATURE REQUESTED: Weld/RE-9 Ault Transportation MOU 23-24 Final Audit Report 2023-08-08 Created: 2023-08-07 By: Windy Luna(wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAKK08Y_iGasucdDN3yzbHbkPfossgnh2U "SIGNATURE REQUESTED:Weld/RE-9 Ault Transportation M OU 23-24"History In Document created by Windy Luna(wluna@co.weld.co.us) 2023-08-07-10:23:33 PM GMT E-►Document emailed to rring@weldre9.org for signature 2023-08-07-10:25:31 PM GMT 'n Email viewed by rring@weldre9.org 2023-08-07-10:33:30 PM GMT ESa Signer rring@weldre9.org entered name at signing as Robert D.Ring Jr. 2023-08-08-7:44:52 PM GMT 05 Document e-signed by Robert D.Ring Jr.(rring@weldre9.org) Signature Date:2023-08-08-7:44:54 PM GMT-Time Source:server Q Agreement completed. 2023-08-08-7:44:54 PM GMT Powered by Adobe rya Acrobat Sign Contract Form New Contract Request Entity Information Entity Name* Entity ID" E New Entity? WELD COUNTY SCHOOL DISTRICT --g00000904 RE-9 Contract Name. Contract ID Parent Contract ID WELD COUNTY SCHOOL DISTRICT RE-9(SCHOOL 7309 TRANSPORTATION MOO(ESSA) Contract Lead* Requires Board Approval Contract Status SSLUNA ,ES CTB REVIEW Contract Lead Email Department Project# w-luna,,weldgov.com;cobbx xlk.,,,,e;dgovcom Contract Description (CONSENT)WELD COUNTY SCHOOL DISTRICT XX SCHOOL DISTRICT TRANSPORTATION MOO FOR THE EVERY STUDENT SUCCEEDS ACT.TERM-JULY 1 2023 AND SHALL NE PERPETUAL. Contract Description 2 VENDOR WAS ON APPROVED PROVIDER LIST FOR SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE SENT TO CIS ON 07;07,2023. Contract Type Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date. 08 12 2023 08 16 2.023 Amount. Department Email $0.00 CM- Will a work session with BOCC be required?* HumanSe,vices,,,veIdgov.co NO Renewable YES Does Contract require Purchasing Dept.to be included? Department Head Email Automatic Renewal CM-HumanServices- DeptHeadeldgov.corn Grant County Attorney GENERAL COUNTY IGA ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEYg,WELDG OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should he left bia.nk if those contracts are not in On Ease Contract Dates Effective Date Review Date. Renewal Date. 05 01.2024 07 01,2024 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE LRICH ,HER PATTELLI SYRON HOWELL OH Approved Date Finance Approved Date Legal Counsel Approved Date o8 09,-2023 OS 09:2,02-3 OS 09 2023 Final Approval ROCC Approved Tyler Ref# AC 081423 BOCC signed Date ROCC Agenda Date 08 4 2023 Originator WLUNA Cheryl Hoffman From: noreply@weldgov.com Sent: Thursday,June 6,2024 11:51 AM To: CM-ClerktoBoard;Windy Luna;Lesley Cobb;CM-HumanServices-DeptHead Subject: Fast Tracked Contract ID(8342) Follow Up Flag: Follow up Flag Status: Flagged Contract#8342 has been Fast Tracked to CM-Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name:WELD COUNTY SCHOOL DISTRICT RE-9 Contract Name:WELD COUNTY SCHOOL DISTRICT RE-9, AULT/HIGHLAND,SCHOOL DISTRICT TRANSPORTATION MEMORANDUM OF UNDERSTANDING(ESSA)Contract Amount: $0.00 Contract ID:8342 Contract Lead:WLUNA Department:HUMAN SERVICES — Review Date:5/1/2025 • Renewable Contract:YES -Renew Date:6/1/2025 Expiration Date: Tyler Ref#: Thank-you P0.02&—a.590 1 ,L�ieo�9� Cheryl Hoffman From: Windy Luna Sent: Thursday,June 6,2024 11:29 AM To: CTB Cc: HS-Contract Management Subject: FAST TRACK 8342-CW School District Transportation MOU RE-9 Ault/Highland Attachments: RE-9 Ault Transportation MOU 23-24(e).pdf;No Changes-Julie R..pdf Follow Up Flag: Follow up Flag Status: Flagged Good morning CTB, FAST TRACK ITEM: Attached please find the Memorandum of Understanding between Weld County and Weld County School District RE-9,Ault/Highland,Tyler ID#2023-2392,originally CMS#7309.The term of this agreement is July 1st, 2023 and is Perpetuity.There are no changes to the MOU at this time and it is being Fast Track in CMS for tracking purposes only(CMS#8342). Thank you, Windy Luna Contract Administrative Coordinator Weld County Dept.of Human Services 315 N.11th Ave.,Bldg A PO Box A Greeley,CO 80632 (970)400-6544 wluna@weld.gov r4 4, rIr Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 From: Julie Rudley To: Windy Luna;Doug Hainley Cc: HS-Contract Management Subject: RE:CW School District Transportation MOU"s Date: Monday,June 3,2024 3:59:08 PM Attachments: image002.onq image004.joq image001.onq No changes—can we also change these to be in perpetuity? Julie Rudley(she/her) Child Welfare Resource Manager Weld County Department of Human Services 822 7th St Suite 150 970-400-6291 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety,health and well- being of individuals and families through the delivery of responsive and collaborative services. From:Windy Luna<wluna@weld.gov> Sent:Monday,June 3,2024 9:44 AM To:Doug Hainley<Hainlejd@weld.gov>;Julie Rudley<jrudley@weld.gov> Cc:HS-Contract Management<HS-ContractManagement@co.weld.co.us> Subject:CW School District Transportation MOU's Good morning Doug and Julie, We have received expiry notices for the School District Transportation MOU's.I have attached an example for Gilcrest.These are for the Every Student Succeeds Act(ESSA's). Last year the agreements that were signed and executed are in perpetuity. Would you like to request any changes to these agreements this year?If not I can set these for review in one year. Thank you, Windy Luna Contract Administrative Coordinator Weld County Dept.of Human Services 315 N.11th Ave.,Bldg A PO Box A Greeley,CO 80632 (970)400-6544 wlunaPweld.gov Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Houstan Aragon From: noreply@weldgov.com Sent: Wednesday,July 16,2025 1:31 PM To: CM-ClerktoBoard;Windy Luna;Lesley Cobb;CM-HumanServices-DeptHead Subject: Fast Tracked Contract ID(9778) Contract#9778 has been Fast Tracked to CM-Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name:WELD COUNTY SCHOOL DISTRICT RE-9 Contract Name:WELD COUNTY SCHOOL DISTRICT RE-9, AULT/HIGHLAND,SCHOOL DISTRICT TRANSPORTATION MEMORANDUM OF UNDERSTANDING(ESSA)Contract Amount:$0.00 Contract ID:9778 Contract Lead:WLUNA Department:HUMAN SERVICES Review Date:5/1/2026 Renewable Contract:YES C,a*/CkC,4 Renew Date:7/1/2026 1�,, Expiration Date: 1EaS�Svc �"€vieweci Tyler Ref#:20232392 Thank-you 1 2023 239 22 1-��0y°15 Houstan Aragon From: Windy Luna Sent: Wednesday,July 16,2025 1:27 PM To: CTB Cc: HS-Contract Management Subject: FAST TRACK ITEMS:Memorandums of Understanding with various School Districts Good afternoon CTB, FAST TRACK ITEMS: Attached please find thirteen(13)Memorandums of Understanding between Weld County and various School Districts,along with the email confirmation stating that no changes are needed for the current year. To assist with your review,I've included a table below outlining the information for each agreement. CMS ID Tyler ID Provider2 Term `�% ws r»� �,a �z � 'k # LD COUNTY'SCHOOL DISTRIC AUGUST�t £an I(G rest)9771 2023-2096 EATON SCHOOL DISTRICT RE-2 JULY 1,2023 and is in PERPETUITY " � 99 COUNTY SCHOOL DISTRICTr A ST nd is a RIE-3J(KeeneSburg/Johnstown PERPETU Y, 9773 2023-2897 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in RE-4(WINDSOR) PERPETUITY 0Q171NSTOWN/MILLI O PER E�ICY aru�s rn 9775 2023-2391 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in #6(GREELEY) PERPETUITY Itgariti ,k i x EL CONY S OOL S Y 02 s Yr" f 9777 2023-2479 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in RE-8,(FORT LUPTON) PERPETUITY it k_ ELD COUNT SCHOOL t IS RI`CT A GU T and ins 7� 9780 2023-2515 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in RE10J,(BRIGGSDALE) PERPETUITY L G�� HOt L 01#01.0- AUGI. T 1, a23 and is in J �i� l� RE-41( E) ;{ PERPETUITY 9782 2023-2900 PAWNEE SCHOOL DISTRICT RE-12 AUGUST 1,2023 and is in PERPETUITY x�f,,M 4 WELD COU TY HOOL R`E IJ(ST 1 ►N VALLEY) ,k ;' PE I ETUITY X 1 Please let me know if you need anything further. Best regards, Windy Luna COUNTY,CO Windy Luna Administrative Contract Coordinator Weld County Department of Human Services Desk:970-400-6544 315 N.11th Ave.,Greeley,CO 80631 0 0 00 Join Our Team IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Houstan Aragon From: Onbase Sent: Monday, March 23, 2026 1:16 PM To: CM-ClerktoBoard; Windy Luna; cobbxxlk@weld.gov; CM-HumanServices-DeptHead Subject: Fast Tracked Contract ID (10486) Contract# 10486 has been Fast Tracked to CM-Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name:WELD COUNTY SCHOOL DISTRICT RE-9 Contract Name:WELD COUNTY SCHOOL DISTRICT RE-9, AULT/HIGHLAND, SCHOOL DISTRICT TRANSPORTATION MEMORANDUM OF UNDERSTANDING (ESSA) Contract Amount: $0.00 Contract ID: 10486 Contract Lead:WLUNA Department: HUMAN SERVICES OI 1�� Can-ack 1 �-t Review Date: 5/3/2027 ,,1 d Renewable Contract:YES �GS� vO'-C , r` Renew Date: 7/1/2026 Expiration Date: Tyler Ref#: Thank-you 1 023 �397_ \-krzucn 5 Houstan Aragon From: Windy Luna Sent: Monday, March 23, 2026 1:13 PM To: Houstan Aragon; CTB Cc: HS-Contract Management Subject: COMMUNICATION ITEM/FAST TRACK ITEMS - 13 School District Transportation MOU's (ESSA's) Good afternoon CTB, FAST TRACK ITEM(S): The Department currently has thirteen (13) MOUs with Weld County Schools for the transportation of foster care children. These agreements are in perpetuity. Child Welfare has reviewed the agreements and has confirmed that no revisions are necessary at this time, and each agreement is valid and in full effect. I have prepared the chart below, which outlines the pertinent information you may need. I am Fast- Tracking these agreements, and we will set the review out one year. CMS# Name on Agreement Agreement Name Document I 11 Memorandum of Understanding School Stability 10476 School District RE-1 (Gilcrest) 2023 24n for Students in Foster Care (ESSA) - In Perpetuity 10477 School District RE-10J Memorandum of Understanding School Stability 2023-2515 (Briggsdale) for Students in Foster Care (ESSA) - In Perpetuity Memorandum of Understanding School Stability 10478 School District RE 11 (Prairie) 2023-289 for Students in Foster Care (ESSA) - In Perpetuity 10491 School District RE-12 Memorandum of Understanding School Stability 2023 290(=\ (Pawnee) for Students in Foster Care (ESSA) - In Perpetuity 10479 School District RE 2 (Eaton) Memorandum of Understanding School Stability 2023 209to for Students in Foster Care (ESSA) - In Perpetuity 10480 School District RE-3J Memorandum of Understanding School Stability 2023-2890 (Keenesburg) for Students in Foster Care (ESSA) - In Perpetuity 10481 School District RE-4 Memorandum of Understanding School Stability 2023 289-1 (Windsor) for Students in Foster Care (ESSA) - In Perpetuity 10482 School District RE-5J Memorandum of Understanding School Stability 2023-290\ (Johnstown/Milliken) for Students in Foster Care (ESSA) - In Perpetuity 10483 School District RE 6 (Greeley) Memorandum of Understanding School Stability 2023-239 for Students in Foster Care (ESSA) - In Perpetuity 10484 School District RE-7 (Platte Memorandum of Understanding School Stability 2023-2390 Valley/Kersey) for Students in Foster Care (ESSA) - In Perpetuity 10485 School District RE-8 (Fort Memorandum of Understanding School Stability 2023 247 Lupton) for Students in Foster Care (ESSA) - In Perpetuity i 10486 School District RE-9 Memorandum of Understanding School Stability 2023 239Z (Highland/Ault) for Students in Foster Care (ESSA) - In Perpetuity 10487 School District RE-11 (St. Memorandum of Understanding School Stability 2025-0771\ Vrain) for Students in Foster Care (ESSA) - In Perpetuity Please let me know if you need anything further. Warm Regards, Windy Luna W—ELff .igbf i COUNTY.CO Windy Luna Contract Administrative Coordinator Weld County Department of Human Services Desk: 970-400-6544 315 N. 11th Ave., Greeley, CO 80631 Ox 0OO Join Our Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Hello