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Home My WebLink About20231264.tiffRESOLUTION RE: APPROVE APPLICATION FOR JUVENILE DIVERSION AND MARIJUANA TAX CASH FUNDS FOR STATE FUNDING ALLOCATION, AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Juvenile Diversion and Marijuana Tax Cash Funds for the State Funding Allocation from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, commencing July 1, 2023, and ending June 30, 2024, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Juvenile Diversion and Marijuana Tax Cash Funds for the State Funding Allocation from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Kirsta Britton, 19th Judicial District Attorney's Office, be, and hereby is, authorized to submit said application electronically. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of May, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: W.,,atofm) :4 Weld County Clerk to the Board ounty orney Date of signature: 05/l6/23 GC : DR(FttkH) AGT(c?/ce) oS/rt/23 MikgF-'egman, Chair 2023-1264 DA0028 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Juvenile Diversion allocation funding submission DEPARTMENT: District Attorney PERSON REQUESTING: Michael Rourke, District Attorney DATE: 4/26/23 Brief description of the problem/issue: The Division of Criminal Justice allocates funds to each judicial district annually to fund Juvenile Diversion programs. DCJ will fund the 19th Judicial District $153,000 for fiscal year 2023-2024. This amount and the substance of the program is unchanged from the previous three years. We need authorization to submit the application to the Division of Criminal Justice for funding. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the application to go to a full board meeting for authorization to submit to the state. Not submitting the application will result in a loss of $153,000. Recommendation: Approve the application to be considered at a regular meeting of the Board of County Commissioners. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. Jame Kevin D. Ross Lori Saine Approve Recommendation \Lan L Schedule Work Session Other/Comments: 2023-1264 5/8 prtc c Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: lsaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Thursday, April 27, 2023 7:23 AM Karla Ford RE: Please Reply: Juvenile Diversion Funds Allocation Pass -Around Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Thursday, April 27, 2023 7:21 AM To: Lori Saine <Isaine@weld.gov> Subject: Please Reply: Juvenile Diversion Funds Allocation Pass -Around Importance: High Please advise if you approve recommendation. Thank you. Karla Fords Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.•5:00p.m.** 1 ZCOMGRANTS Email This Preview Save as PDF Print Close Window A♦ ♦ Colorado Division of Criminal Justice THIS IS NOT A COMPETITIVE GRANT ONLY DISTRICT ATTORNEY JUVENILE DIVERSION PROGRAMS OR PROGRAMS DESIGNATED TO RECEIVE FUNDING BY THE DA OR DCJ SHOULD COMPLETE THIS APPLICATION. Juvenile Diversion and Marijuana Cash Tax Fund - 20-21, 21-22, 22-23 and 23-24 Deadline: 5/17/2023 District Attorneys Office, 19th Judicial District 2023 -DV -23-30016-19 / Weld County Juvenile Diversion Program Jump to: Organizational Details Statement of Work & Application Questions Budget Summary Tables Documents $ 153,000.00 Requested District Attorney's Office, 19th Judicial District Project Contact Kirsta Britton kbrittonaco.weld.co.us Tel: 970-400-4775 Additional Contacts cdovidio@co.weld.co.us,cdovidio@weldgov.com Organizational Details (SQ 915 10th St. Greeley, CO 80631-1117 United States Chair of the Board Scott K. James BOCC- Contractsna.weldgov.com Telephone970-356-4010 Fax 970-392-4572 Web http://www.co.weld.co.us/Departments/DistrictAttorney/ EIN 846000813 UEI MKKXT9U9MTV5 SAM 12/28/2021 Expires 1. Applicant Doing Business As (DBA) under a parent company/unit of government? LI Yes ❑ No 2. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. Weld County 3. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631-9596 4. Enter the district information for the physical address of your organization 04 Colorado US Congressional District (01-07) 13 State Senate District (01-35) 50 State House District (01-65) 19 Colorado Judicial District (01-22) TOTAL 5. Applicant Type ❑ Not for Profit LI Public / Government ❑ For Profit Statement of Work & Application Questions L,p Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1. Project Start Date MM/DD/YYYY 07/01/2023 2. Project End Da -e MM/DD/YYYY 06/30/2024 Application Type 3. Will there be a significant change to this project Born FY 22-23? Significant change aeons additional programming, changing of the targeted audience, adding funds to a new budget category, or adding/deleting goals and objectivm. 1 you do not know whether a change is significant, contact kate.ferebee@state.co.us. ❑ DO NOT SELEC- - 2020 - 2021 Juvenile Diversion Allocation ❑ DO NOT SELEC-- 2021 - 2022 Juvenile Diversion Allocation ❑ YES - significant changes from FY 22-23 0 NO - no signifn;ad changes from FY 22-23 Project Officials 4. Project Directo-: Name Enter salutation, fiat, fast, title, agency (e.g. Mrs.Sally Smith, Program Coordinator, ABC Company) Kirsta Britton 5. Project Director Email Address kbritton@co.weld.©.us 6. Project Directo = Phone Number 970-400-4775 7. Financial Office: lame Enter salutation, fiat, ast, title, agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Chris D'Ovidio 8. Financial Office: Email Address cdovidio@co.weld.ao.Ls 9. Financial Office.: 'hone Number 970-400-4447 10. Signature Autloisty: Name Enter salutation, fiat, fast, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company) Mike Freeman, Char cf the Board, Board of Weld County Commissioners 11. Signature Autiorty: Mailing Street Address 1150 O Street, PO Boa 758 12. Signature Autiorty: City, State, Zip Greeley, CO 80631 13. Signature Autiorty: Email Address BOCC-Contracts@velegov.com 14. Signature Autllodty: Phone Number 970-336-7204 Statement of W.rk 15. Implementing Agency (if doing business as another agency) Please include the Agency Name, Mailing Address, and Phone Number Weld County District Attorney's Office PO Box 1167 Greeley, CO 80632 16. Project ?ion -answer not pres, gr ,,ecausc 0! the answer. #3- 17. Provide a brie# narrative of collaborative efforts and additional agencies included in planning and implementation of project / program. In Weld County, the Dversion program is primarily based on a pre -file system. All cases that come to the office, allegedly committed by a juvenile with 2 or few prior cases are forwarded from the intake secretary to the Diversion staff for review. An initial determination regarding eligibility for the Divsrsce program is made by the Diversion team. Simultaneously, the prosecutors determine probable cause and whether the case would go through traditional prosecution absent Diversion. The ARNA screening tool is administered in collaboration by either Diversion staff or CYDC staff. Once it's determined that prosecutorial action will occur on a case, then a staffing with the juvenile unit, consisting of Diversion staff, juvenile prosecutors, victims/witness representative and the chief of the juvenile unit is held and determinations are made on which cases will be offered Diversion. In some cases, no action is taken after this review process. Additionally, in some cases, it's decided to prosecute a case but after the case has been filed and more information gathered, it's determined that Diversion makes more sense for the case. At that point, Diversion is offered and if appropriate, the case is dismissed as a result of acceptance into the program. Further, the Diversion Director reviews all detention screens to determine if those cases could be handled in Diversion. CYDC completes the ARNA when applicable on detention screens and provides the tool to the Diversion Director for data entry and Diversion consideration. Case management is provided by the program but counseling or classes are not offered in-house as those programs are already offered by community partners. North Range Behavioral Health is frequently referred to for counseling services when appropriate. Many options, such as the community center or food bank, are referred to as well to best meet participants needs. The Director is the current chair of the CYDC Juvenile Services Planning Committee and a non -mandated member of the CMP. 18. Describe how evidence -based programs and practices are utilized in operation of this program. The program was developed based on the community needs and did not duplicate an existing Evidence -Based Program, however, the program unintentionally replicated many aspects of the Adolescent Diversion Program from Michigan State University, a program rated Effective by the National Institute of Justice (crimesolutions.gov), as this program also diverts youth from formal processing into community based services. Additionally, the program frequently refers to Functional Family Therapy (effective), Multisystemic Therapy (effective), Strengthening Families (effective), and community based mentoring (there are three options available locally that combine effective and promising components). All of these programs can be found in the OJJDP Model Programs Guide. The program hopes to be able to measure success using evaluation data from IFC. 19. If incentives will be included in the services to be provided, specifically describe the incentives, how eligibility to receive incentives will be determined, how they will be administered, and how they will be tracked. Enter "NA", if incentives are not included. NA 20. Funding Sources by Percentage Indicate the estimated percentage of funding represented by each of the following for your total juvenile diversion budget. 51 % DCJ / State allocation 49 % County / Municipality 0 % Other State Funding 0 % Federal 0 % Foundation 0 % Other , 0, TOTAL 21. Eligible populations to be served (check all that apply): ❑d First-time Offenders ❑�I Low risk ❑ Medium risk ❑ High risk ® Misdemeanor ❑ Felony 1 or 2 ❑ Felony 3 ❑� Felony 4 ❑d Felony 5 ❑J Felony 6 ❑ Sex Offense ❑ Drug Offense 0 Weapon Offense 0 Minor in Possession of Alcohol or Marijuana 22. List assessment(s) or risk screening tool(s) being utilized for diversion -eligible youth. All youth are screened with the Arizona Risk and Needs Assessment per 19-2.5-402. The MAYSI II, AUDIT and/or CUDIT (Alcohol/Cannabis Use Disorder Identification Test), the CRAFFT, or the VIPR S (Violence Injury Protection and Risk Screen) are used. Not all tools are used for every juvenile if not indicated. 23. What services does your agency provide in house for juveniles in your program? (check all that apply) ❑ Substance Use Treatment ❑ Mental Health Treatment ❑ Teen Court ❑ Education / Tutoring 0 Life Skills ❑ Restorative Asti. ❑ Victim / Offender rlediation ❑ Community Servi. 0 Restitution ❑ Employmentj►Vcational ❑ Drug / AlcoholC,sses ❑ Offense Specie Classes ❑ Pro -social Act wities ❑ Family Counselin j 24. What services do 's your agency outsource for juveniies in your program? (check all that apply) -answer not preserved e a .ise of the answer to #3- 25. How are you utilising additional funds to expand or enhance previous programming (if applicable)? Due to the increases workload added to diverting a youth, funds are required to meet the needs of the legislation. This doesn't allow for expansion or enhancement of are-lous programming. Partnerships with community partners who are able to provide payment for services or services in -kind are sought when furlirg is able to serve Diversion participants. 26. How are you pros ding minority youth with equitable opportunities to access diversion services? The biggest impact an ninority youth getting equitable access to Diversion was when processes were changed so that Diversion staff were able to review every since case, rather than be referred cases from a third party. Deputy District Attorney's revolve through juvenile assignments fairly quickly as they advanca in their careers. As such, being beholden to frequently changing prosecutors with their own biases referring cases meant that there did not seem to be equitable access. Once Diversion staff were able to look at every case, in conjunction with many trainings on bias, anecdotally these n cmhers were able to change to reflect a more equitable distribution of Diversion opportunities. Generally, Weld County Diversion participarls hove been more likely to be Hispanic females, which is opposite of the statewide data. This has changed in recent years after the program did cpestion the relatively lower number of males served and has focused on boys access to Diversion in the past years. This reflects that focusing of underserved populations can be effective in providing equitable opportunities for Diversion. 27. Please explainhav you may adjust your program this year based on last year's results. The program had been increasing the number of youth Diversion and we are attempting to evaluate if this is the proper level of service for these youth and if it is woical le to divert this many youth. Because of the increased demands on staff for each case diverted, the workload is impacting the ability to divert pu The non-profit partn ar bat was providing Restorative Justice has closed. Locally, RJ is wanted as a component of not just juvenile justice but for the community as a+ah ole. However, building yet another RJ program is a challenge. It is our intention to always have funds available for RJ so that when it is an optiot , we are ready to fund it. However, it is a shift in programming to not have this option. 28. Have you met pour target goals and objectives for the past 5 years? 0 YES ❑ NO 29. If "YES," please explain how you will adjust your objectives this fiscal year. Note: This will not affect your funding. Goals and objectives should be#argets that help programs continually improve. Enter N/A if not applicable. Even though RJ hasn't peen available to Weld youth since August of 2021, goals are being met otherwise and will adjust our RJ goal to reflect our reality. 30. If "NO," please explain why. Note: This will not affect your funding. Goals and objectives should be targets that help programs continually improve. Enter N/A if not applicable. N/A Budget Summary t� Budget Summary Fequested/Awarded Personnel Supplies and Operainc Travel Equipment Consultants / Contracte Indirect Total Tables t0y Diversion Grant Funds $ 100,731.00 $ 764.00 $ 1,505.00 $ 0.00 $ 50,000.00 $ 0.00 $ 153,000.00 Goals & Objectives GOAL 1 Goal 1 Objective 1.1 Objective Outcome Measurement Timeframe Objective 1.2 Objective Outcome Measurement Timeframe Objective 1.3 Objective Outcome Measurement Timeframe GOAL 2 Goal 2 Objective 2.1 Objective Outcome Measurement Timeframe Objective 2.2 Objective Outcome Measurement Timeframe Objective 2.3 Objective Outcome Measurement Timeframe GOAL 3 Goal 3 Objective 3.1 Objective Outcome Measurement Timeframe Objective 3.2 Objective Outcome Measurement Timeframe Objective 3.3 Objective Outcome Reduce the number of juvenile delinquency filings/cases by successfully diverting juveniles from the traditional justice system. Interview juveniles referred to Diversion, screen using the MAYSI II, deliver appropriate sanctions and referrals, and provide case management for Diversion clients. 100% of youth required to be screened for Diversion eligibility with the ARNA, 100 youth will be diverted; 100% of consenting youth will be screened with the MAYSI II, 20% will be referred for a formalized assessment, 75% of youth will receive services to which they are referred, 80% of youth will complete their agreement, fewer than 15% of youth will reoffend within one year of program completion. Diversion module, Excel Spreadsheet and client record, CDAC Action database and Colorado Courts Data Access database. By June 30, 2023 Investigate and collaborate with partners to identify a Restorative Justice option. Attend CMP meetings to discuss Restorative Justice options. Community partners will be aware of the need for RJ services. CMP meetings will be attended by the Diversion Director 75% of the time. By June 30, 2023 Measurement Timeframe Project Evaluation Project Evaluation- Describe the approach for evaluating the project in resporse to the stated objectives, outcomes and neeauurements. See instructions for further infornatbn. Personnel: Budget & Budget Narrative Details Annual ,lo Salary Position Base Salary Title Arm.' Base to be Paid Td Be Annual Personnel and Salary by Paid on Base Fringe Name Diversion Diversion Funds Funds Director $ 91,794.00 $ 13,905.00 14.99 % $ 39,831.00 of Diversion Annual % Fringe Total Fringe to To be Annual Base be Paid by Paid by Salary Diversion Diversion Funds Funds Fringe Total Base Salary + Fringe To Budget Narrative & Be Paid By Justification Diversion Funds $ 0.00 0.00 % $ 132:585.00 $ 13,905 00 60% of time is spent on this project, with an estimated 14.99% of the allocation supporting this position. Salary is based on the Counties scheduled pay scale and representative of 15 years program experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% fora total of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2022 and is factored into requested amounts. This increase will be for all County employee salaries. A salary survey in 2016 shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all administration, supervision, collaboration, and evaluation efforts for Diversion and is a member of the DA's Office management team. 2 Case $ 60,330.00 $ 60,330.00 100.00 % $ 26,496.00 $ 26,496.00 100.00 % $ 86,826.00 $ 86,826.00 The amount requested Manager will fund the Case manager salary. Salary is based on the Counties scheduled pay scale and is commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2022. This increase will be for all County employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for other Diversion counselors in the state, per the 2016 salary survey. Complete job descriptions are attached as required. 3 $ $ $ $ $0.00 $0.00 4 $ $ $ $ S 0.00 $ 0.00 5 $ $ $ $ $ 0.00 $ 0.00 6 $ $ $ $ $ 0.00 $ 0.00 7 $ $ $ $ $ 0.00 $ 0.00 8 $ $ $ $ $ 0.00 $ 0.00 9 $ $ $ $ $ 0.00 $ 0.00 10 $ $ $ $ $ 0.00 $ 0.00 Total $153,084.00 $ 74,235.00 48 % $ 66,327.00 $ 26,496.00 40 % $219,411.00 $100,731.00 Non -Personnel: Budget Narrative Details Amount To Be Budget Item Item Paid By Budget Narrative and Justification Diversion Funds SUPPLIES & OPERATING S&O 1 Office Supplies $ 264 This will fund basic office supplies to include business cards, copy paper, triplicate forms, cleaning supplies, snacks for juveniles while participating in Diversion activities. S&O 2 S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 S&O 9 S&O 10 Supplies & Operating Total TRAVEL Ti T2 T3 T4 T5 T6 T7 T8 T9 T 10 Travel Total EQUIPMENT (Items over MAO PER UNIT and with a useful life of now than a year) E1 E2 - - E3 E4 E5 -- E6 E7 E8 E9 E 10 Equipment Total CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC 1 CC 2 CC 3 CC 4 CC 5 CC 6 CC 7 CC 8 Conference Registrations Travel related expenses $ 500 Conference registration. While a specific conference has yet to be determined, this is consistent with conference registration costs for years past. $ 764 $ 1,505 Anticipated travel costs include at least three trips to Denver and related travel expenses to attend conferences, including air and ground transportation, hotel and meal expenses. Mileage is estimated at the Weld County reimbursement rate of $.54/mile. $ 1,505 $ 0 $ 0 Restorative $ 50,000 The Weld County District Attomey's Office will contract with a local Justice non-profit with Restorative Justice Programming to provide Restorative Justice conferencing for Diversion participants. This is an established relationship with a community partner. CC 9 CC 10 Consultants/Contracts Total INDIRECT 11 Indirect Total Total Documents pp Documents Requested * Financial Management Questionnaire (FMQ) download template Job Descriptions for Grant -Funded Positions MOU with DCJ-Funded Collaborators List of Board Members (Required for Community -Based Programs) Budget Revision (DCJ Form 4-A) download template Change in Project Officials (DCJ Form 4-B) download template Change in Grant Award Period (DCJ Form 4-C) download template Modification of Other Grant Agreement Terms (DCJ Form 4-D) download template Consultants/Contracts (DCJ Form 16) download template CONTRACT DEBARMENT VERIFICATION (DCJ FORM 17) download template Most Recent Full Financial Audit and Govemance Letter (or ❑.I Full Financial Review if revenues under $300,000) Organizational Chart [Required if personnel is being requested] Certificate of Insurance (Required for Community -Based Programs) CAC Certification/Substance Use Disorder State Licensure Agency License to Provide Substance Use Disorder Treatment Budget Revision Worksheet Award Acceptance and Revisions Certificate Increase/Decrease Request Form download template DCJ Form 4E (To be used with Increase/Decrease Form) download template Other * ZoomGrantem is not responsible for the content of uploaded documents. Application ID: 440832 Become Problems? Con m2002-2023 $ $ $ 50,000 $o $ 52,269 Required? Attached Documents LLC. APPLICATION FOR JUVENILE DIVERSION AND MARIJUANA TAX CASH FUND PROGRAM FOR RESTORATIVE JUSTICE SERVICES APPROVED AS TO SUBSTANCE: Elected Official, Department Head, or Deputy Department Head APPROVED AS TO FUNDING: Chief FinancialOfficer, or Controller APPROVED AS TO FORM: County Attorney Hello