HomeMy WebLinkAbout20233323.tiff Unit/a&tbil 15
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:2024 County Personnel and Merit System Certification
DEPARTMENT:Human Services DATE: October 31,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:Weld County Department of Human Services is required by 9 CCR
2502-1(Volume 2")Rule 2.210 that each county shall annually submit to the Colorado Department of Human
Services a certification that the criteria in Rule 2.200 is being maintained.
What options exist for the Board?
• Approval of the 2024 County Personnel and Merit System Certification.
• Deny approval of the 2024 County Personnel and Merit System Certification.
Consequences:Weld County Department of Human Services will not have a current Merit System
Certification.
Impacts: Weld County Department of Human Services will not be in compliance with the Colorado
Department of Human Services Rule 2.210.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
• Total cost=This is a no cost certification
Recommendation:
• Approval of the 2024 County Personnel and Merit System Certification and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tem
Mike Freeman,Chair
Scott K.James
Kevin D.Ross
Lori Seine
COn lAround Mew random;October 31,2023MS IDS-a0"15IS ikk 2023-3323
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Department of Human Services
To: County Human/Social Services Directors
From: Colorado Department of Human Services
Date: October 26,2023
Re: 2024 County Merit System Certification
This letter serves as a reminder that the County Department of Human/Social Services is required by 9
CCR 2502-1("Volume 2")Rule 2.210 that each county shall annually submit to the Colorado Department
of Human Services a certification that the criteria in Rule 2.200 are being maintained by the County
Department of Human/Social Services. This certification must be received as prescribed by the
Department by January 1 of each year.The certification must be validated by the county board of
commissioners or designee.
The Volume 2 rules regarding the County Personnel and Merit System requirements can be accessed at
https://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionld=583ftfileName=9%20CCR%202502-1.
As a result of the 2022 audit of the County Merit System and subsequent county/state workgroup,the
frequency of attestation will be changing from annually to every other year.This change is still working
its way through the State Board and the rulemaking process and will go into effect for 2025.
Please submit your certifications to the CDHS County Liaisons,1575 Sherman Street,8th Floor,Denver,
CO 80203,or via email to Josh Running Wolf ioshua.runningwolf@state.co.us.
Thank you for your assistance!
Enclosure
cc: Minna Castillo,Interim Deputy Executive Director of Community Partnerships
Sarah Dawson,CDHS Director of Operations,Community Partnerships
Laura Strother,CDHS Director of County Relations,Community Partnerships
CDHS Certification of Compliance-Year 2024
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County Personnel and Merit System
Each county merit system shall function under the following principles and requirements in order to be
in compliance with Section 26-1-120(8),C.R.S.,and 9 CCR 2502-1 Rule 2.200:
A. The recruitment,selection,and advancement of employees shall be on the basis of relative abilities,
knowledge,and skills,including open consideration of qualified applicants for initial appointment.
B. The system shall provide equitable and adequate compensation.
C. The employees shall be trained as needed to assure high quality of performance.
D. The system shall provide for retaining employees on the basis of the adequacy of their performance,
correcting inadequate performance, and separating employees whose inadequate performance
cannot be corrected.
E. The system shall assure fair treatment of applicants and employees in all aspects of personnel
administration without regard to political affiliation,race,color,national origin,sex,religious creed,
age,or disability and with proper regard for the privacy and constitutional rights of such persons as
citizens. This fair treatment principle shall include compliance with all Federal equal opportunity
and nondiscrimination laws.
F. The system shall assure that employees are protected against coercion for partisan political purposes
and are prohibited from using their official authority for the purpose of interfering with or affecting
the results of an election or a nomination for office.
Weld County certifies that it is in compliance with the above principles and criteria for the
administration and operation of its County Personnel and Merit System for the reporting year 2024 and
has a personnel system in place for the next calendar year to assure continuing compliance.The person
signing below is authorized to undertake this certification.
By:
NOV 0 8 2023
Signature Date
Mike Freeman Chair,Board of County Commissioners
Print Name Title
ATTEST: daft/WV—"J`&D;ti
Weld Cou ty Clerk to the Board
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Contract r
Entity Information
Entity Name* Entity ID* Q New Entity?
COLORADO DEPARTMENT OF @00003650
HUMAN SERVICES
Contract Name* Contract ID Parent Contract ID
2024 COUNTY PERSONNEL AND MERIT SYSTEM 7581
CERTIFICATION
Contract Lead* Requires Board Approval
Contract Status SADAMS YES
CTB REVIEW
Contract Lead Email Department Project#
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description
2024 COUNTY PERSONNEL AND MERIT SYSTEM ANNUAL CERTIFICATION REQUIRED BY COLORADO DEPARTMENT
OF HUMAN SERVICES.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB ON 10/31/2023
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 11/04/2023
11/08/2023
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable*
com
YES Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
10/31/2024 12/31/2024
Termination Notice Period Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/01/2023 11/02/2023 11/02/2023
Final Approval
BOCC Approved Tyler Ref#
AG 110823
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
11/08/2023
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