HomeMy WebLinkAbout20230516.tiffRESOLUTION
RE: APPROVE AMENDMENT TO DATA USE AGREEMENT FOR COLORADO ALL PAYER
CLAIMS DATA AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY - CENTER
FOR IMPROVING VALUE IN HEALTH CARE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Amendment to the Data Use
Agreement for Colorado All Payer Claims Data between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and the Center for Improving Value in Health Care,
commencing upon full execution of signatures, with further terms and conditions being as stated
in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Amendment to the Data Use Agreement for Colorado All Payer
Claims Data between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Center for Improving Value in Health Care, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of February, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditifwv%tk.
man, Chair
L � Perry Bk, Pro-Tem
Scott . James
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APPROVED AS TO FOR
.County Attorney
Date of signature: 03/09 /23
cc: HL(T0)
03/0/23
evin D. Ross
2023-0516
HL0056
QiiflVciC'F bituuao
Memorandum
TO: Mike Freeman, Chair
Board of County Commissioners
FROM: Gene O'Hara, Interim Executive Director
Department of Public Health 8. Environment
DATE: February 8, 2023
SUBJECT: Center for Improving Value in Health
Care (CIVHC) All Payer Claims
Database (APCD) 2023 Data Use
Agreement
For the Board's approval is a 2023 Data Use Agreement between the Center for
Improving Value in Health Care (CIVHC) and the Board of County Commissioners of
Weld County for the use and benefit of the Weld County Department of Public Health
and Environment (WCDPHE) for the Health Department's APCD Assessment project.
In 2021, WCDPHE obtained a de -identified data set (i.e., the dataset contains no
personal identifying information) from CIVHC called the All -Payer's Claims Database
to assess health needs of the community. We wish to continue our analyses by obtaining
additional years of data as part of the Department's ongoing community health
assessment function to look at a number of areas including behavioral health, chronic
condition prevalence, and how patients are accessing the health care system in our area
compared to neighboring regions and Colorado overall. Our objective is to report on
where there are needs and opportunities for the Department along with its community
partners to potentially improve health outcomes for county residents.
With the approval of the Board, WCDPHE will purchase an updated dataset from
CIVHC to include the years 2020 and 2021. WCDPHE received a scholarship from the
Colorado APCD Scholarship Committee on January 10, 2023, covering 80% of the
$19,000 fee for these data therefore, the cost to Weld County will be $3,800. The Data
Use Agreement for this project was reviewed by the county attorney and the board in
2021 and is still in place with the addition of the DUA amendment 23.156 adding
additional project data users. No additional FTE is required or requested as part of this
request.
Assistant Weld County Attorney, Karin McDougal, has reviewed this Data Use
Agreement and determined that its terms are acceptable.
The Board approved placement of this Data Use Agreement on the Board's agenda via
pass -around dated February 8, 2023.
I recommend approval of this Data Use Agreement with CIVHC.
2023-0516
�Z /n
0LO051.c
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: Center for Improving Value in Health Care (CIVHC) All Payer Claims Database (APCD) 2023 Data
Use Agreement
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: February 8, 2023
PERSON REQUESTING: Gene O'Hara, Interim Executive Director
Brief description of the problem/issue:
For the Board's review and approval for placement on the agenda is a 2023 Data Use Agreement
between the Center for Improving Value in Health Care (CIVHC) and the Board of County Commissioners
of Weld County for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE) for the Health Department's APCD Assessment project.
In 2021, WCDPHE obtained a de -identified data set (i.e., the dataset contains no personal identifying
information) from CIVHC called the All -Payer's Claims Database to assess health needs of the community.
We wish to continue our analyses by obtaining additional years of data as part of the Department's
ongoing community health assessment function to look at a number of areas including behavioral health,
chronic condition prevalence, and how patients are accessing the health care system in our area
compared to neighboring regions and Colorado overall. Our objective is to report on where there are
needs and opportunities for the Department along with its community partners to potentially improve
health outcomes for county residents.
With the approval of the Board, WCDPHE will purchase an updated dataset from CIVHC to include the
years 2020 and 2021. WCDPHE received a scholarship from the Colorado APCD Scholarship Committee
on January 10, 2023, covering 80% of the $19,000 fee for these data therefore, the cost to Weld County will
be $3,800. The Data Use Agreement for this project was reviewed by the county attorney and the board
in 2021 and is still in place with the addition of the DUA amendment 23.156 adding additional project data
users. No additional FTE is required or requested as part of this request.
This Data Use Agreement is undergoing review by Assistant Weld County Attorney, Karin McDougal, and
we will await her approval prior to placing this item on the Board's agenda.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approving this Agreement will enable WCDPHE to conduct a robust community health assessment, fulfill a
core public health function for the citizens of Weld County, and maintain compliance with the Public
Health Accreditation Board regarding Domain 1, Community Health Assessment.
Declining this Agreement will result in a missed opportunity for accessing updated population health data
and improving our knowledge of health issues and needs in Weld County.
Recommendation: I recommend approval of this Data Use Agreement with CIVHC.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin Ross
Lori Saine
Karla Ford
From:
Sent:
To:
Subject:
Approve
Scott James
Wednesday, February 8, 2023 1:07 PM
Karla Ford
RE: Please Reply - PASS -AROUND: CIVHC Data Use Agreement
Scott K. James
Weld County Commissioner, District 2
115O O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity
to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Karla Ford
Sent: Wednesday, February 8, 2O23 12:53 PM
To: Scott James
Subject: Please Reply - PASS -AROUND: CIVHC Data Use Agreement
Importance: High
Please advise if you approve recommendation. Thank you!
Karla Ford X
Office Manager Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:OOa.m.-5:OOp.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of ony action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
DocuSign Envelope ID: 56C6D0DB-0E2D-47O4-989F-D9171 A9D6BB6
r.=mla
h uh
an -a
CIVHC
CENTER FOR IMPROVING
VALUE IN HEALTH CARE
AMENDMENT # 23.156
DATA USE AGREEMENT
This Data Use Agreement ("DUA") Amendment is made and entered as of 2/7/2023 (the "Effective Date")
by and between the Center for Improving Value in Health Care, in its capacity as the Colorado All Payer
Claims Database ("APCD") Administrator, and Weld County (hereinafter, the "Receiving Organization").
This DUA Amendment is to the Project Workforce only. All other elements of DUA are the same.
1. Project Workforce. All of the Receiving Organization's employees, contractors, and clients must
adhere to the requirements contained in the Application and this Agreement. Any person or entity
that processes or receives the Data and its agents must be obligated, by contract, to adhere to the
terms of this DUA and agree to follow the Data privacy, security, and protection requirements, prior
to being granted access to APCD Data. The following named individuals, and only these individuals,
will have access to the APCD Data. The Receiving Organization will notify the APCD Administrator
when an individual leaves the project. The Receiving Organization will obtain written approval from
the APCD Administrator for any additions to this list, prior to granting such individuals with access to
APCD Data.
The changes to the current Project Workforce are effective as of the Effective Date of this Amendment
and are as follows:
a. Added: Raissa
L
Name
NI
Role
organization
Contact
Email
Cindy
PhD
Kronauge,
MPH,
Senior
Specialist
Health
Data
Weld
Department
Health
County
of
Public
ckronauge@weldgov.com
Elizabeth
McEvoy,
MPH
Health
Specialist
Data
II
Weld
Department
Health
County
of
Public
emcevoy@weldgov.com
Raissa
MPH
Huntley
-Fryer,
Health
Specialist
Data
I
Weld
Department
Health
County
of
Public
rhuntley@weldgov.com
By signing this Agreement, the Receiving Organization agrees to abide by all provisions set out in this
Agreement.
SIGNATURES:
For the APCD Administrator:
For the Receiving Organization:
Signature
Signature
1
DocuSigned oy
hitt, Fiews,atA,
-3EDDC58303EC44D
DocuSign Envelope ID: 56C6D0DB-0E2D-47O4-989F-D9171A9D6BB6
r.==MI
UU."
`i-_iP
CIVHC
CENTER FOR IMPROVINC3
VALUE IN HEALTH CARE
Name: Pete Sheehan Name: Mi ke Freeman
Title: Vice President Title: Chaff r,weld County Commissioner
Date 02/08/2023
Date 2/27/2023
DocuSign Envelope ID: 56C6D0DB-0E2D-47O4-989F-D9171 A9D6BB6
IIIIM Ell III
EMI UM Ow
I MI I
COME
CIVHC
CENTER FOR IMPROVING
VALUE IN HEALTH CARE
Weld County Department of Health & Environment
Weld County Market Assessment (Refresh of 21.156)
Data Release Fee
(DRE)
#23.156
2/7/2023
The Center for Improving Value in Health Care (CIVHC), in its commitment to supporting the
achievement of Triple Aim goals through data transparency and performance measurement, proposes
to provide Cindy Kronauge, MPH, PhD of Weld County Department of Health & Environment with a CO
APCD [type of release] Data Set upon payment of the Non -Public Data Release Fee described below.
The Project purpose, including its benefit to Colorado residents, and the specific data elements in the
Data Set are described in detail in Application V1, Supplemental Application V2, and the related Data
Elements Dictionary V4, herein referred to as 'APPLICATION'.
Deliverable to CIVHC
In accordance with the terms of CIVHC's Data Use Agreement, the Receiving Organization agrees to
provide the APCD Administrator with a copy of any results derived from the APCD Data and information
regarding the outcome of 23.156 within 12 months of CIVHC's fulfillment of the requested Data Set.
Disclaimer
CIVHC aims to fulfill this non-public data release in accordance with the terms of the Application and
related DED. However, if in the course of data analysis and fulfillment, CIVHC discovers any concerns
related to compliance with HIPAA, HITECH or other state or federal data privacy and security laws and
11Page
DocuSign Envelope ID: 56C6D0DB-0E2D-47O4-989F-D9171A9D6BB6
regulations; Federal Trade Commission or Department of Justice anti-trust safe harbor guidelines; CMS
guidelines regarding minimum cell size and complimentary cell suppression, and / or APCD statutory and
regulatory requirements, then CIVHC will promptly inform, and work with, the data requester on an
alternative deliverable that meets the requester's needs and satisfies all legal requirements for the non-
public release of data from the CO APCD.
Fees
Total
Non
-Public
Data
Release
Fee
for $19,000
$19,000
CO APCD
Scholarship
Fund
(if
applicable)
-$15,200
Data
Requestor's
Non
-Public
Release
Fee:
$3,800
Data Release Fees are based on a number of factors including labor and data analytics costs, time
required to compile data sets, number of unique and specific data elements, output type, any
professional services / consultation requested and indirect costs to CIVHC. The Non -Public Data Release
Fees described herein are intended to cover the costs associated with preparation of the CO APCD Data
Set described in the Application. Any changes to the Project scope, including any additional elements or
custom analytics, may be subject to additional fees above what is reflected herein. Should the scope of
this project change from the scope outlined in the APPLICATION and APPLICATION SUPPLEMENT,
additional licensing fees will be applied. The licensing fee includes one revision not to exceed 5 hours of
additional analytics, consulting or project management work. Any additional work beyond 5 hours will
be billed at a rate of $304 per hour.
Acknowledgment and Payment Terms:
1.) By signing below and sending this signed Data Release Fee Agreement back to CIVHC, you
understand and agree to remit the "Data Requester's Non -Public Release Fee," which is payable
to CIVHC in accordance with the invoice to be sent upon execution of this agreement.
2.) Your organization understands that this funding commitment is dependent upon APCD
Scholarship approval by the Colorado Department of Health Care Policy and Financing (HCPF),
who administers and awards scholarship funds.
3.) All CO APCD Scholarship recipients must provide CIVHC with a final analysis, white paper and/or
research findings within 12 months of receiving CO APCD data or as outlined in the "Deliverable
to CIVHC" section of this agreement.
Requestor:
CIVHC:
Name
(Printed):
Mi
ke Freeman
Name
(Printed):
Pete Sheehan
21Page
DocuSign Envelope ID: 56C6D0DB-0E2D-47O4-989F-D9171A9D6BB6
Signature:
Signature:
( DocuSignedby:
9EQQC58303E44D
11c(L_--
Title:
Chaff
r, wel
d county Commissioner
Title: VP
of Client
Solutions
& State Initiatives
Date:
2/27/2023
Date:
02/08/2023
Contract Form
En -
Entity Name. Entity ID.
CENTER FOR IMPROVING VALUE IN @00040981
HEALTH CARE
❑ New Entity?
Contract Name* Contract ID
CENTER FOR IMPROVING VALUE IN HEALTH CARE (CIVHC) 6688
2023 DATA USE AGREEMENT
Contract Status
CTB REVIEW
Contract Lead.
KJAKUS-HOTCHKISS
Contract Lead Email
kjakus-
hotchks s@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
ALL PAYER CLAIMS DATABASE DATA USE AGREEMENT WITH THE CENTER FOR IMPROVING VALUE IN HEALTH CARE (CIVHC) TO
RE USED FOR HEALTH ASSESSMENT 2023
Contract Description 2
Contract Type
AGREEMENT
Amount
419,000.00
Renewable*
NO
Automatic Renewal
NO
Grant
NO
IGA
NO
HEALTH
Department Email
CM -Health ntweldgov.com
Department Head Email
CM-Health-
DeptHeadc@weIdgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORN EYE LDG
OV.COM
If this is a renewal enter previous Contract ID
5023
If this is part of a NSA enter NSA Contract ID
Requested BOCC Agenda
Date.
02/15/2023
Due Date
02/11/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnPase
CO
Effective Date
02/07/2023
Review Date.
11/15„2024
Renewal Date
Termination Notice Period
Contact Name
Contact Type
Contact Email
Contact Phone 1
Contact Phone 2
Approval Rr rc�s
Department
TANYA GEISER
DH Approved Date
02/10/2023
1*
BOCC Signed Date
BOCC Agenda Date
02/22/2023
Originator
KJAKUS-HOTCHKISS
Committed Delivery Date
Finance Approver
CHERYL PATTELLI
Expiration Date*
12/31/2024
Purchasing Approved Date
Finance Approved Date
02/10/2023
Tyler Ref #
AG 022223
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
02/13/2023
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