HomeMy WebLinkAbout730743 X�JJy -sz^c
RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND THE GREELEY
NATIONAL BANK.
WHEREAS, it has been determined that the present accounting systems
within the Weld County Assessor's Office and within the Weld County
Treasurer's Office are in need of revision and change, and
WHEREAS, The Greeley National Bank has submitted an agreement
to perform services for the Weld County Assessor's Office and the Weld
County Treasurer's Office in the form of property appraisal accounting
for the Assessor's Office and property tax accounting for the Treasurer's
Office, and
WHEREAS, the Board of County Commissioners, Weld County, Colorado,
believes it to be in the best interest of the County to enter into such an
agreement on the basis recited therein.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted
by the Greeley National Bank providing property appraisal accounting for
the Assessor's Office and property tax accounting for the Treasurer's
Office, all as set forth on Exhibit A, copy of which is attached hereto and
made a part hereof by reference, be, and it hereby is approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is
authorized, to execute the agreement as submitted and to make the same
effective forthwith.
The above and foregoing resolution was, on motion duly made and
seconded, adopted by the following vote on the 31st day of January, A. D. ,
1973.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: /nl���Goi i-e„pya-Hir
w..n,.e 4, )11/ "t, 0 C..-
Clerk of hoard ,,
Jeputy �n a�
APP r/ ORM(/:
\��G ° b• lj (c t
1 %
County Attorney
.23 r9 COL;7
730743
AGREEMENT
THIS AGREEMENT, Made and entered into this 31st
day of January , 1973 , by and between THE GREELEY NATIONAL
BANK OF GREELEY, COLORADO (DATA PROCESSING CENTER DIVISION),
hereinafter referred to as GNB, and THE COUNTY OF WELD OF THE
STATE OF COLORADO, A Political Subdivision, hereinafter referred to
as Weld,
WITNESSETH, THAT:
WHEREAS, GNB is engaged in the commercial activity of
computer data processing and proposes to perform services for Weld in
the form of Property Appraisal Accounting for the Weld County Assessor's
Office and Property Tax Accounting for the Weld County Treasurer's Office,
which is set forth on Exhibit A, and which by reference is made a part
hereof, and,
WHEREAS, Weld desires to employ the services of GNB
for such purposes,
NOW, THEREFORE, in consideration of the mutual promises
and covenants of the parties as are hereinafter contained, and for the
further consideration hereinafter stated, it is understood and agreed as
follows:
1. This Agreement shall be effective for a period of one
year, commencing December 1, 1972, and ending on the last day of
November, 1973.
2. Exhibit A, above referred to, and attached hereto, sets
forth in detailed scheduling as to dates when information is to be furnished
by GNB, the type of information as described under heading "Report Name".
Said Exhibit A lists the estimated hours and the estimated cost for each type
of report which GNB agrees to furnish. For purposes of clarification,
Programming will be billed at the rate of $10. 00 per hour, and computer
time will be billed at the rate of $87. 50 per metered hour. It is
acknowledged by the parties hereto that Exhibit A lists only the estimated
times to accomplish each report. It is mutually agreed that billings will
be accomplished monthly by GNB on the basis of the estimated costs
shown on Exhibit A; provided, however, that a full detailed statement
covering the entire year's processing will be furnished to Weld with the
November 30, 1973, invoice. It is understood that said statement will
reflect either any reduction of the actual processing costs required, if
the time consumed is less than the estimate shown on Exhibit A, and GNB
represents that the billing time required for the various reports required
under Exhibit A will not in any event exceed the times shown under the
heading of "Estimated Hours" on said Exhibit A.
3. It is further mutually understood and agreed that in
the event Weld requires additional services or reports, other than those
listed on the schedule referred to as Exhibit A, GNB will separately bill
Weld for such services on the basis of $10. 00 per hour for programming
and $87. 50 per metered hour for computer time. The services described
on Exhibit A are defined as "Run Cost". GNB represents, per Exhibit A,
that Run Cost for personal property and real property will not exceed
161 1/2 hours and will not exceed a total cost of $14, 131. 25; that tax
accounting production will not exceed 84 1/2 hours and the cost thereof
will not exceed $7, 393. 75; and that the total run cost will not exceed
$21, 525. 00.
4. It is further understood and agreed by and between the
parties that in order to accomplish the reports which are described on
Exhibit A, GNB is obliged to charge for the programming which is here-
inafter referred to as "Systems". GNB agrees that the System scheduling
and cost thereof will not exceed the following schedules;
Assessor's office research and maintenance at $10. 00 an
hour for 75 hours, or a cost of $750. 00; Program charge for new or
one-time runs at $10. 00 per hour for 98 1/2 hours, or a cost of
$985. 00; Computer time necessary for new runs at $87. 50 an hour for
6 hours, or a cost of $525. 00; Tax accounting research and maintenance
at $10. 00 an hour for 60 hours, or a cost of $600. 00. Summarizing,
Systems shall not exceed in cost the sum of $2, 860. 00.
5. It is further and finally understood and agreed that
this Agreement is for a term of one year, as is hereinabove specified.
The parties acknowledge that if GNB is to continue services in behalf of
Weld beyond December 1, 1973, it will be necessary for the parties to
commence negotiations for a new agreement no later than November 1,
1973, with an agreement to be executed on or before November 15, 1973.
IN WITNESS WHEREOF, the parties hereto have hereunto
subscribed their hands on the day and year first above written.
GREELEY NATIONAL BANK OF
GREELEY, COLORADO
(DATA PROCESSING CENTER DIVISION)
ATTEST:: /, /��j
4c• J l ''''Gt��l BY � IU,ita.4w,,.</
THE COUNTY OF WELD OF THE STATE
OF COLORADO
BY art- /1-14-7.240
ATTEST: / 4(I : , r \ it Q.,,, .L
)
Clerk and RWorder, Weld County cIti Count/Commissi ners
B � '� err�C/ Deputy County Clerk
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EXHIBIT A Page 5 of 6
WELD COUNTY ASSESSOR
1972-73 DATA PROCESSING COSTS
Run Cost
Normal Production $12, 556. 25
Real 3x5 Cards $ 262. 50
Renumber Real Prop 700. 00
Renumber Personal Prop 175. 00
Water Notice and Roll 87. 50
Personal List by Business
Activity Code 131. 25
Real List by Abstract 218. 75
Total of New or One-time Runs 1. 575. 00
Total Run Cost $14, 131. 25
Systems
Research and Maintenance $ 750. 00
Program charge for Real Tax Area Change 350. 00
Program charge for Pers Tax Area Change 350. 00
Program charge for Pers B/A List 400. 00
Program charge for Real Abstract List 410. 00
Total Systems Cost $ 2, 260. 00
Total One Year Cost $16, 391. 25
EXHIBIT A Page 6 of 6
WELD COUNTY TREASURER
1972-73 DATA PROCESSING COSTS
Run Cost
Normal Production $ 7, 306. 25
Increased Run time for
Water Collections 87. 50
Total Run Cost $ 7, 393. 75
Systems
Research and Maintenance $ 600. 00
Total One Year Cost $ 7, 993. 75
December 1, 1972 to December 1, 1973
Assessor $16, 391. 25
Treasurer 7, 993. 75
One (1) Year
Total Cost $24, 385. 00
Billing charge per month $2, 032. 83
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