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Home My WebLink About20230580.tiffCorrlvc,Ma art ck ADDENDUM#1 BID REQUEST NO. B2300047 TRAFFIC PAINT - BEADS DEPARTMENT OF PUBLIC WORKS PLEASE NOTE THE FOLLOWING. SIGN AND EMAIL BACK TO bidst'a?.weldaov.com: Page 17, Bid specifications read as: IS VENDOR WILLING TO SELL GOODS ON AN AS NEEDED BASIS FROM THE TIME OF BID OPENING TO MARCH 1, 2023? YES NO Now needs to read: IS VENDOR WILLING TO SELL GOODS ON AN AS NEEDED BASIS FROM THE TIME OF BID OPENING TO MARCH 1, 2024? YES X NO ***We need signed copy on file. Thank You!*** Addendum received by: January 12, 2023 nop64--- Swarco Reflex LLC FIRM 900 N. Denton ADDRESS Mexia, TX 76667 CITY AND STA BYi lspro President roseann.meredith@swarco.com 1/16/2023 EMAIL to„)) 2023-0580 6W)6 p3I0(/23 SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING: WATERBORNE TRAFFIC PAINT Quantities Color Y IIow Whit B2300047 Bid Unit 250 gal bulk totes 250 gal bulk totes Delivery Dates 2023 Estimated Quantities 15,000 Gallons 15,000 Gallons 9 HIGH BUILD ACRYLIC WATERBORNE TRAFFIC PAINT Must meet CDOT spec Table 708-3 -2022 Quantities Color Yellow White Bid Unit 250 gal bulk totes 250 gal bulk totes Delivery Dates 2023 Estimated Quantities 1,000 Gallons 1,000 Gallons Delivery Location Weld County Public Works 1111 H Street Greeley, CO 80631 Special Instructions Contact Person Kevin Hettinger @ 970-400.3782 or 970-301-0503, OR Ryan Reynolds @ 970-400-3780 or 970-590-6372 FAX# 970.304-6497 Quantities of paint delivered at each delivery date will be flexible to allow for full truck loads, Pat ai truck load deliveries not; required Contact Kevin Hettinger; for: acceptance. 48 hours notice required prior to delivery. Delivery times need to be between 7:00 a.m. to 3:00 p.m., Monday thru Friday. Materials are to be delivered on carrier that will prevent freezing and can be off-loaded from the side with a forklift. Van deliveries will be accepted providing driver will dolly to rear; of trailer.; B2300047 10 FAST DRYING WHITE ACRYLIC WATERBORNE TRAFFIC PAINT 1.0 SCOPE: This specification describes a 100% acrylic type, low VOC, fast drying, white, waterborne traffic paint that can be used on bituminous and Portland cement concrete pavements. 2.0 GENERAL: 2.1 The paint shall be formulated and processed_ specifically for service as a binder for beads, in such a manner as to produce maximum adhesion, refraction, and reflection. Any capillary action of the paint shall not be such as to cause complete coverage of the beads. 2.2 The paint shall be well mixed in the manufacturing process and shall be properly ground when incorporated the pigments in order to conform to the requirements as specified. 2.3 The paint shall not liver, thicken, curdle, gel, settle excessively, or otherwise show any objectionable properties after periods of storage of at least six months; and at any time during such periods, shall be readily remixed manually to smooth, uniform, consistency throughout. 2.4 The paint shall dry on the road surface to a strongly adherent film that will not turn dark in sunlight or show appreciable discoloration with age. It shall be easily and uniformly applicable with mechanical line marking equipment and shall have excellent covering properties. The paint shall be suitable for binding glass beads so as to produce a highly weather and wear resistant traffic line. 3.0 CLASSIFICATION: 3.1 The ready mixed 100% acrylic emulsion type paint covered in this specification shall be furnished as specified in the invitation for bids, contracts, or order. 4.0 APPLICATION: 4.1 This paint must be reflectorized for night visibility by adding reflective spheres before the paint dries or sets, by using drop -on or pressurized methods. The reflective spheres shall be evenly dispersed to a wet film thickness of 15❑ 1 mils (110-115 square feet per gallons) at an equivalent rate of six (6) pounds per gallon. 5.0 COMPOSITION: 5.1 The composition of the paint shall comply with the following 5.1.1 The binder shall be 100% acrylic, Rohm & Haas E-2706 or approved equal, 5.1.2 Titanium Dioxide 5.1.3 Pigment 5.1.4 Total solids 5.1.5 Total non-volatile vehicle shall be 1 lb./gal. min. 53-62% by weight 79% max. by weight 58-62% by volume 42% min. by weight 62300047 11 5.1.6 Lead 5.1.7 VOC 5.1.8 The pH of the paint shall be 0.06% max. 150 max. 9.3 min. 5.1.9 The paint shall have a closed cup flash point of 1150 F. min. 6.0 DETAILED REQUIREMENTS: 6.1 Weight per gallon: the weight per gallon shall be no more than 14.1 ❑0.3 pounds per gallon. 6.2 Viscosity: the viscosity shall be 85-95 Krebs Units. 6.3 Grind: the fineness of grind shall be 3-4 Hegman. 6.4 Drying time: the paint shall dry -to -no -pick-up not more than four (4) minutes longer than a control paint of known satisfactory performance run at or near the same time at 770 F. and 650 relative humidity when tested according to ASTM D711 and drawn down to a wet film thickness of 12 mils. 6.5 Track -Free Time. When applied under the following conditions, the line shall show not visual tracking after 90 seconds when viewed from 50 feet after driving a passenger vehicle over the line at a speed of 25-35 mph. Fifteen mils wet film thickness Six pounds of glass beads per gallon of paint Paint temperature at nozzle between 110-160° F. Pavement temperature of 50o to 120. F, Pavement dry Relative humidity of 85% or less 6.6 Condition in the container: the respective types of paint shall not show excessive settling, gelling or curdling. and shall be easily redispersed with a hand paddle to a smooth, homogeneous state after storage for periods up to six months from the date of packaging. The pigment shall be readily dispersed and viscosity of the paint shall not have changed more than 5 KU from that of the freshly delivered paint. 6.7 Spraying properties: the paint as received shall have satisfactory spraying and hiding properties when applied by either airless or air -assisted type traffic striper to a metal plate at a wet film thickness of 15 mils. 6.8 Color: the paint shall be white and match Federal Test Standard 595a No. 37886. It shall not discolor in sunlight and shall maintain its light fastness throughout the life of the paint (approximately two years). Color determination shall be made without beads at least 24 hours after application. 6.9 The reflectance shall not be less than 88% relative to magnesium oxide when tested according to ASTM Ei347. 6.10 Dry opacity: the paint shall have a minimum contrast ratio of .98 when applied at a wet film B2300047 12 thickness of 15 mils when tested according to ASTM D2244. 6.11 Bleeding: the paint shall show no perceptible bleeding when painted over a bituminous surface as specified in ASTM D969. 6.12 Freeze -Thaw Stability: the paint shall show no coagulation or change in consistence after a minimum of five (5) cycles when tested in accordance with TT -P -1952D. 6.13 Heat Stability: the paint shall show no coagulation, discoloration or change in consistency greater than ten (10) Kreb Units when tested in accordance with TT -P -1952D. 6.14 Flexibility and Adhesion: apply 15 mil wet film thickness to 3" by 5" tin panel. Dry at 77❑ F. for 24 hours followed by two hours at 122 ❑ F. When bent over a 2" mandrel, the paint shall adhere firmly without evidence of cracking or flaking. 6.15 Scrub Resistance: the paint shall pass a minimum of 1000 cycles minimum when tested in accordance with ASTM D2486. 6.16 Dry -Through (early washout): a 12-15 mil wet film of the candidate paint placed immediately in a humidity chamber maintained at 72.5o F. + 2.5° F. and 90% + 3 relative humidity shall have a Adry-through: time less than, equal to, or up to 15 minutes longer than the specifier=s laboratory reference paint film when run at or close to the same time and tested in accordance with ASTM D 1640, except that the pressure exerted will be the minimum needed to maintain contract between the thumb and film. 7.0 PACKAGING: 7.1 Returnable bulk containers: bulk containers capable of holding 250 gallons of Waterborne paint. 7.2 The vendor shall furnish, at no cost to Weld County, returnable containers meeting the following requirements. Vendor :shalt arrange pick up of empty'containers containers at.no cost to Weld County. 7.3 The containers shall be new or reconditioned, pressure tested containers, and shall conform to federal DOT specification 57 from CFR 49, Par. 178,251, and all other appropriate rules and regulations. 7.4 All containers shall: 7.4.1 Be capable of holding approximately 250 U.S. gallons. 7.4.2 Have 46" nominal outside diameter. 7.4.3 Have forklift skids at least two-way accessible on opposite sides (but on the side of the outlet valve, if two-way) with outside dimensions not to exceed 48". 7.4.4 Have at least two-way lifting lugs that provide stable and safe lifting. 7.4.5 Have covers and valves that can easily be resealed after partial use of contents. 7.4.6 Have a minimum 6" opening on top for viewing paint; must also have one 2 inch threaded vent (provided by vendor). No bladder will be required. 7.4.7 Have a two-inch ball valve fitted with a two-inch male quick -disconnect and a two-inch B2300047 13 cap at the bottom of the container. 7.4.8 Have a security feature that shall protect the outlet valve from being opened by accident. All openings at the outlet ends shall also be protected from damage by force from heavy objects such as hammers, rocks, etc. 7.4.9 Be equipped with fittings, piping, ball, valves, etc., compatible with Waterborne Paint. 7.5 Each container shall be clearly labeled with the following: 7.5.1 Specification/formula number 7.5.2 Color 7.5.3 Name of manufacturer 7.5.4 Date of manufacture of the paint, month, day and year 7.5.5 Batch number 7.5.6 Gross weight 7.5.7 Tare weight of empty container 7.5.8 Location of manufacture 7.6 Bidders will be required to submit a photo of the tote with their bid, showing that the tote meets Weld County specifications listed above. Only one vent (provided by vendor) is required on the tote. (SEE 7.4.6). 8.0 SAMPLING AND INSPECTION: 8.1 The paint manufacturer shall submit with their bid, a batch formula in weight proportions and total gallonage per batch. The formula shall be in generic terms rather than trade names. After the paint has been manufactured, a certified batch analysis shall accompany each delivery. Upon request by Weld County, vendor Is to provide paint samples accompanied by a certified batch analysis. Paint samples do not need to be sent unless requested by Weld County. FAST DRYING YELLOW ACRYLIC WATERBORNE TRAFFIC PAINT 1.0 SCOPE: This specification shall conform to the requirements of the fast drying white 100% acrylic waterborne traffic paint except for the following: 1.1 The color shall be yellow and match Color Chip #33538 of Federal Color Standard #595A, within + or - 5% x,y coordinates for central color, FHWA Color Chart, PR -1 1.2 The daylight reflectance of 45-0 50% min. B2300047 14 2.0 COMPOSITION: 2.1 The composition of the paint shall comply with the following: 2.1.1 Contain 0.2 lb./gallon of ruble titanium dioxide, 2.1.2 Contain organic Yellow No. 75 or No. 65, 0.3#/gal. minimum 2.1.3 Pigment 60%-62% by weight 2.1.4 Total solids 76% max. by weight 2.1.5 Total non-volatile vehicle shall be 41% min. by weight 2.1.6 Lead 0.06% max. 2.1.7 Volatile Organic Compounds 150 max. 2.2 The binder shall be 100% acrylic as determined by infrared spectral analysis. 2.3 The pH of the paint shall be 9.3 minimum. 2.4 Weight/gallon shall be no more than 13.50 0,3 pounds per gallon. 2.5 The paint shall have a closed cup flash point of 1150 min. SPHERICAL GLASS BEADS - SPECIAL INSTRUCTIONS Material Specifications Spherical glass beads are to be Type I, Standard Gradation, non -flotation, ASSHTO Designation, M247-81. Quantity;needed ls:220,000 lbs. Material Specifications Spherical glass beads are to be P20+. Quantity needed is 16,000 lbs. Delivery Address Weld County Public Works 1111 H Street Greeley, CO 80631 CONTACT PERSON IS KEVIN HETTINGER at 970-400-3782 or 970-301-0503. ALTERNATE CONTACT IS RYAN REYNOLDS at 970.400-3780 or 970-590-6372. The fax number is 970-304-6497. Delivery Instructions 48 Hours notice needed prior to delivery. Delivery times will be between the hours of 7:00 a.m. and 3:00 p.m., Monday thru Friday. Quantities of beads delivered at each delivery date will be flexible to allow for full truck loads. Partial truck loaddeliveeriesfnot required. ContaKevin Hettinger for acceptance. B2300047 15 4n - Shall be made on or before March 17, 2023 in the amount of: 30 - 2000 lb. totes 60,000 Ihs Type 1 beads 8 — 2000 lb. totes 16,000 lbs P20+ beads - Shall be made on or before June 2, 2023 in the amount of: 40 - 2000 lb. totes 80,000 lbs — Type 1 beads — Shall be made on or before June 29, 2023. in the amount of: 40 - 2000 lb. totes 80,000 lbs — Type 1 Beads Material is to be delivered on a carrier that can be off-loaded from the side with a forklift. Van deliveries will be accepted providing driver will dolly to rear of trailer. C TRAFFIC P , I T (250 TOTE) UNIT PRICE 1 5,00:0 gallons yellow traffic paint 15,000 gallons white traffic paint 1:,009 gallons yellow high build traffic paint 1,000 gallons white high build traffic paint $ NO BID $ NO BID $ NO BID COST PER 250 GAL TOTE $ NO BID $NO BID TOTAL COST $ NO BID $ NO BID $ NO BID $1O BID $ NO BID $ NO BID $NO BID ** PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY, CO ** Amount of paint (both yellow and white) ordered may be increased by up to 30% at the option of the Weld County Public Works Department. The vendor awarded the bid will provide MSDS for each product at delivery. GLASS BEADS (2,000 LB BULK CONTAINER) mow lbs (2,000 lb bulk containers) TYPE reflective glass beads 16,000 lids (2,000 lb bulk containers) P20+ reflective glass beads UNIT PRICE COST PER 2,000 LB BULK CONTAINER $920.11 0.46/LB. $0.57/LB. 140.00 * PRICING MUST INCLUDE DELIVERY TO GREELEY SHOP AT 1111 H STREET, GREELEY, CO ** Amount of glass beads ordered may be increased by up to 20% at the option of the Weld County Public Works Department. The vendor awarded the bid will provide MSDS for each product at delivery. B2300047 16 I certify that the above quotation is exclusive of any federal excise taxes and all other state and local taxes. I further certify that the products offered for intended use by Weld County will meet all specifications it has so indicated on this bid form. DOES YOUR BID MEET SPECIFICATIONS? YES x NO ALL OR NOTHING BID? PARTIAL BID? x IS VENDOR WILLING TO SELL GOODS ON AN AS NEEDED BASIS FROM THE TIME OF BID OPENING TO MARCH 1, 26@8? YES X NO 2024 - addendum 1 48 -HOUR NOTICE is needed for delivers on all of the above items. Please contact Kevin Hettinger at 970-400-3782 or 970-301-0503. The alternate contact is Ryan Reynolds at 970-400-3780 or at 970- 590-6372 to set up delivery time and date. BID SUBMITTAL INSTRUCTIONS: The following items must be completed and submitted with your bid on-or.before the bid opening deadline of _10:00AM on January 18. 2623: 1) Pages 9 thru 18 of the Bid Specifications. 2) W9, if applicable.` 3) Any future Addenda must be completed. 4) All other items as requested in the Bid Specifications and/or Scope of Work. 'A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. allure to Include anysof the above items upon submittal of your bid may result le • your bid being Incomplete and;. your -bid: being rejected. If there are any exclusions or contlngencies`submitted:with your bid t may be disqualifleed 82300047 17 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the Request for Bid for Request No.. #82300047. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying bid sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Swarco Reflex LLC BUSINESS ADDRESS 900 N. Doti on CITY, STATE, ZIP CODE Mexis, TX 76667 TELEPHONE NO 254-562-0079 FAX 254-562-7601 PRINTED NAME AND TITLE Jon Sproul, President TAX ID# 33-0453 826 SIGNATURE E-MAIL roseann.meredith@swarco.com DATE 1/16/2023 WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - S. AW,r4,0 .feho;.4. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld C• n clerk to th- co;rd WELD COUNTY, COLORADO BY: :� '►_/!i,' <. i;► / Duty Cler;'to B2300047 18 O2 5 -06k° Contract Form Entity Information Entity Name* SWARCO REFLEX INC New Contract Request Contract Name* 2023 TRAFFIC PAINT AND BEADS Contract Status CTB REVIEW Entity ID* R,00021175 ❑ New Entity? Contract ID 6696 Contract Lead* KHETTINGER Contract Lead Email khettinger`weldgov.com Parent Contract ID Requires Board Approval YES Department Project I Contract Description* 2023 TRAFFIC PAINT AND BEADS, P20- AND TYPE 1 BEADS WERE AWARDED TO SWARCO REFLEX LLC Contract Description 2 Contract Type* AWARD Amount. $110,320.00 Renewable NO Automatic Renewal Grant iG.A1 Department PUBLIC WORKS Department Email CM- PublicWorksWweldgov.com Department Head Email CM-PublicWorks- DeptHeadlomeldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYWWELDG OV.COM Requested BOCC Agenda Date. 02%15,2023 Due Date 02/11/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid/RFP if* B2300047 If this is a renewal enter previous Contract ID If this is part of a NSA enter NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date. Renewal Date 101.2023 Termination Notice Period Committed Delivery Date Expiration Date. 03;01:2024 Contact Information Contact Info Contact Name Purchasing Purchasing Approver CHERYL PATTELLI Approval Process Department Head .CURTI5 HALL DH Approved Date 02'23/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03;01,2023 Originator KHETTINGER Contact Type Contact Email Contact Phone 1 Contact Phone 2 Finance Approver CHERYL PATTELLI Purchasing Approved Date 02 27 2023 Legal Counsel BRUCE BARKER finance Approved Date Legal Counsel Approved Date 02,27 2023 02,27:2023 Tyler Ref # AG 030123 Rose Everett From: Sent: To: Subject: Attachments: Meredith, Roseann <roseann.meredith@swarco.com> Monday, January 16, 2023 10:54 AM bids Bid #B2300047, 2023 Traffic Paint & Beads, due 1/18/2023 @10:00 am Bid #B2300047, Swarco Reflex LLC.pdf Caution: This email originated from outside of Weld County Government Do not click links or open attachments unless you recognize the sender and know the content is safe. Purchasing, Attached is Swarco's quote on Bid #B2300047, 2023 Traffic Paint & Beads, due Wednesday, January 18, 2023 at 10:00a m. "I hereby waive my right to a sealed bid." Please advise if you need anything further. Best regards, Roseann Meredith Bid Administrator swarcon E. roseann.meredith@swarco.com T. +1-931-388-5900 D. +1-931-560-4160 F. +1-931-388-4039 www.swarco.com/americas SWARCO I The Better Way. Every Day 0000 Swarco, P.O. Box 89, Columbia, TN 38402, U.S.A. Hello