HomeMy WebLinkAbout20230302.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, JANUARY 30, 2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, January 30, 2023, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Scott K. James
Commissioner Kevin D. Ross
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
MINUTES: Commissioner Buck moved to approve the Minutes of the Board of County
Commissioners meeting of January 16, 2023, as printed. Commissioner James seconded the motion and
it carried unanimously.
Ji PUBLIC INPUT: No public input was given.
J AMENDMENTS TO AGENDA: There were no amendments to the agenda.
0 CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Ross seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Ross reported the south half of the
parking lot has been completed for the Department of Planning Services and Department of Oil and Gas
Energy building remodel. He further stated David Springer, Director of Fleet Services, is working diligently
to overcome the supply chain delays to purchase vehicles for the County, but is still facing a large
challenge as the manufacturers are just not able to meet demands.
la PRESENTATIONS:
1) RECOGNITION OF SERVICES, AREA AGENCY ON AGING ADVISORY BOARD- JIM RIESBERG,
AND ROBERTA SPEYER: Chair Freeman read the certificates recognizing thier volunteer contributions.
Jim Riesberg was present and stated he was privileged to serve with tremendous staff who offer great
programs and services to those aging in place. Each Commissioner, in turn, expressed their gratitude for
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his wealth of knowledge that was instrumental in the networking available for seniors in Weld County.
Ms. Speyer was unable to attend. (Clerk's Note: The group gathered for a photo opportunity.)
la, 2) RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD — GARY MATTEN:
Chair Freeman read the certificate for the record and thanked Mr. Matten for his volunteer contributions.
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WARRANTS:
1) GENERAL WARRANTS — JANUARY 27, 2023: Commissioner Ross moved to approve the General
Warrants, as printed. Commissioner Buck seconded the motion, and it carried unanimously.
I.! 2) COMMISSIONER WARRANTS (KEVIN D. ROSS) - JANUARY 27, 2023: Commissioner James
moved to approve the Warrant, as printed. Commissioner Buck seconded the motion, and upon a roll call
vote of four (4) to zero (0), the motion carried with Commissioner Ross recused.
1:! BIDS:
1) APPROVE BID #62200177, AUDIO VISUAL EQUIPMENT UPGRADE - FACILITIES DEPARTMENT:
Christie Peters, Purchasing Department, stated during the bid review it was determined the response
from the sole bidder, Xcite Audiovisuals, LLC, for the Request for Proposal (RFP) was incomplete. She
recited a detailed list of items that were required, and stated, in addition, the submission contained
language that identified certain equipment necessary were not included in the upgrade. Ms. Peters stated
due to these omissions, a standard platform to establish consistent user interface would not be achieved
with this RFP, thus staff's recommendation is to reject this bid. Commissioner Ross moved to reject said
bid, per staff's recommendation. The motion was seconded by Commissioner Buck, and it carried
unanimously.
El 2) PRESENT BID #B2200170, NON -PROJECT SUBSURFACE UTILITY ENGINEERING
SERVICES - DEPARTMENT OF PUBLIC WORKS: Ms. Peters stated three (3) bids were received and
staff will make a recommendation on March 6, 2023, following review of the RFP process.
Et NEW BUSINESS:
1) CONSIDER APPLICATION, GRANT AWARD LETTER AND SUMMARY OF GRANT AWARD TERMS
AND CONDITIONS FOR COLORADO ELECTION SECURITY ACT (CESA) GRANT PROGRAM,
AUTHORIZE CLERK AND RECORDER TO SUBMIT APPLICATION ELECTRONICALLY, AND
AUTHORIZE CHAIR TO SIGN AND SUBMIT GRANT AWARD ELECTRONICALLY: Carly Koppes, Weld
County Clerk and Recorder, stated due to a Senate Bill enacted last year, funds in the amount of
$19,000.00, were awarded to allow for more security cameras to ensure the election area is secure. She
further stated a second round of funding was announced last week to cover the cost of unfunded
mandates coming from the State. Commissioner James moved to approve said application and grant
award letter, and authorize the Clerk and Recorder to submit said application electronically, and authorize
the Chair to sign and submit the grant award letter electronically. The motion was seconded by
Commissioner Buck, and it carried unanimously.
I','� 2) CONSIDER CONTRACT ID #6623 CHANGE ORDER TO AGREEMENT FOR CONSTRUCTION
SERVICES FOR DEPARTMENT OF PLANNING SERVICES REMODEL (BID #62200056) AND
AUTHORIZE CHAIR TO SIGN - SWIFT BUILDERS, LLC: Curtis Naibauer, Facilities Department, stated
the contractor provided a change order to correct the subsurface soils and switched from asphalt to
concrete to complete the parking lot for the Department of Planning Services remodel project. He
explained the concrete supply company provided a notice that the price of concrete would increase
effective immediately, and stated an additional $34,821.00 is requested to complete this project.
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Commissioner Ross moved to approve said change order, and authorize the Chair to sign. The motion
was seconded by Commissioner Buck, and it carried unanimously.
i 3) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR REMOVAL OF MATERIAL
LOCATED AT HOKESTRA GRAVEL PIT AND AUTHORIZE CHAIR TO SIGN - TOWN OF FIRESTONE:
Curtis Hall, Director of the Department of Public Works, stated this agreement authorizes the removal of
materials from the Hokestra Gravel Pit at the expense of the Town of Firestone, at $4.00 per cubic yard,
totalling $267,000.00. Bruce Barker, County Attorney, stated there is additional material they are going
to purchase, and this agreement has worked well to benefit the County. Commissioner James provided
insight as a member of the Firestone Urban Renewal Authority, and stated there is a developer that plans
to utilize this material to elevate some properties out of the floodplain. Commissioner James moved to
approve said agreement and authorize the Chair to sign. The motion, which was seconded by
Commissioner Ross, carried unanimously.
Ji 4) CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGING ADVISORY BOARD:
Commissioner Buck moved to approve said reappointments. The motion was seconded by
Commissioner James, and it carried unanimously.
`''` 5) CONSIDER REAPPOINTMENTS TO EXTENSION ADVISORY BOARD: Commissioner James
moved to approve said reappointments. The motion was seconded by Commissioner Buck, and it carried
unanimously.
6) CONSIDER REAPPOINTMENT TO FEDERAL MINERAL LEASE DISTRICT BOARD OF
DIRECTORS: Commissioner Buck moved to approve said reappointment. The motion was seconded by
Commissioner James, and it carried unanimously.
1,,� 7) CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD: Commissioner Saine
moved to approve said appointment. The motion was seconded by Commissioner Ross, and it carried
unanimously.
1, 8) CONSIDER APPOINTMENT TO 911 EMERGENCY TELEPHONE SERVICE AUTHORITY
BOARD: Commissioner James moved to approve said appointment. The motion was seconded by
Commissioner Saine, and it carried unanimously.
9) CONSIDER CONTRACT ID #6653 PROFESSIONAL SERVICE AGREEMENT FOR
ENTERPRISE RESOURCE PLANNING (ERP) PAYROLL AND TIME TRACKING FUNCTIONAL LEAD
CONSULTING, AND AUTHORIZE CHAIR TO SIGN — REMY CORPORATION: Cheryl Pattelli, Chief
Financial Officer, stated this agreement allows for payroll and time tracking functional lead consulting.
Commissioner Ross moved to approve said agreement and authorize the Chair to sign. Commissioner
James seconded the motion, and it carried unanimously.
PLANNING:
1) CONSIDER TERMINATION OF ROAD MAINTENANCE AGREEMENT FOR USE BY SPECIAL
REVIEW PERMIT, USR19-0060 - NGL WATER SOLUTIONS DJ, LLC: Jazmyn Trujillo -Martinez,
Department of Planning Services, requested the termination of the road maintenance agreement for the
Use by Special Review Permit, USR19-0060, as a result of the complete vacation of the USR and
rescission of the Resolution on January 9, 2023. Commissioner James moved to approve said
termination. The motion was seconded by Commissioner Buck, and it carried unanimously.
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RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:19 a.m.
These Minutes were approved on the 13th day of February, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddthAj�' JC1o;(1
Weld County Clerk to the Board
eputy Clerk to the Board
Minutes, Monday, January 30, 2023
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