HomeMy WebLinkAbout20230167.tiffRESOLUTION
RE: APPROVE 2022 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP)
GRANT APPLICATION AND AUTHORIZE SHERIFF'S OFFICE TO SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 2022 State Criminal Alien Assistance
Program (SCAAP) Grant Application from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the
U.S. Department of Justice, with further terms and conditions being as stated in said application,
and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the 2022 State Criminal Alien Assistance Program (SCAAP) Grant
Application from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, to the U.S. Department of
Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Sonja Kohlgraf, Sheriff's Office, be,
and hereby is, authorized to submit said application electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of January, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditiu,,„
Weld County Clerk to the Board
BY:
APP
Try
o ey
Date of signature: of /0-5/23
Mike Freeman, Chair
EXCUSED
Petry L. Buck, Pro-Tem
Lori S
Cc: SO Cs O, AcT(cP/C D)
02 /O1 /2,3
2023-0167
SO0044
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: FY2022 State Criminal Alien Assistance Program Grant Application (SCAAP)
DEPARTMENT: Weld County Sheriffs Office
PERSON REQUESTING: Sonja Kohlgraf, WCSO Budget Manager
DATE: 12/28/2022
Brief description of the problem/issue:
WCSO started the grant application for SCAAP 2022 by submitting the SF424 form through Grants.gov in Dec2022.
The next step is to submit the full grant application (see attached draft).
Each year, the Federal Government allows for grant funding to help offset the cost incurred by housing illegal aliens in
jails and prisons. The Fiscal Year 2022 State Criminal Assistance Program (SCAAP) application is currently open, and the
WC Sheriff's Office would like to submit the jail data that was collected for the period July 1, 2020 through June 30th, 2021
and apply for the grant.
The data includes salaries paid to jail deputies, count of fulltime correctional deputies, bed count in the jail, eligible inmate
count and inmate days for a specific period. The grant has paid over $4.5M over the last 16 years to Weld County. The
annual award has ranged from $129,161 to $542,059 depending on availability of funds and the eligibility requirements of
the grant. Historically, the Sheriffs Office has used the money to offset the cost of medical services for inmates in the jail
which is an eligible use of these funds.
We are requesting approval to submit and certify the FY2022 SCAAP grant application on behalf of the BOCC's Chair in
JustGrants.
By not submitting the application, Weld County will forfeit any chance of receiving funds for this program for the grant
period mentioned above.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve the request to certify and submit the grant application.
Deny the request to submit the grant. This would remove our ability to receive Federal dollars for this program for Fiscal
Year 2022.
Recommendation:
Authorize to certify and submit the SCAAP FY2022 funding application, on the Chair to the Weld County Board of
Commissioners' behalf.
The WC Sheriff recommends submission.
Perry L. Buck
Mike Freeman
Scott K. James
Kevin D. Ross
Lori Saine
Schedule
Recommendation Work Session Other/Comments:
2023-0167
OVl l
so ooe-Kt
12/29/22, 7:48 AM Grant Package
Federal Estimated Funding (Federal
Share)
59000000
Total Estimated Funding
59000000
Standard Applicant Information
Funding Opportunity
Federal Agency Name
Funding Opportunity Number Funding Opportunity Title
Bureau of Justice Assistance O-BJA-2022-171484
Grants.gov Competition ID
CFDA Information
CFDA Number
16.606
Project Information
BJA FY 2022 State Criminal Alien Assistance
Program
Competition Identification Title Due Date
February 6, 2023 8:59:00 PM EST
CFDA Program Title
State Criminal Alien Assistance Program
Project Title Proposed Project Start Date
Jail Inmate Cost Coverage - Weld County Sheriffs 7/1/20
Office Applicant Estimated Funding (Non -
Federal Share)
0.0
Areas Affected by Project (Cities, Counties, States, etc.)
Authorized Representative
Authorized Representative Information
Prefix Name
Mr.
First Name Middle Name Last Name Suffix Name
Chris D'Ovidio -
Title
Proposed Project End Date
6/30/21
Program Income Estimated Funding
0.0
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREAD1?pyActivity=%40baseclass.pzProces... 1/8
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Assistant Controller
Verify Legal Name, Doing Business As, and Legal Address
Legal Name
WELD, COUNTY OF
UEI
MKKXT9U9MTV5
Legal Addess
Street 1
1150 O ST
Street 2
City
GREELEY
CongressionalDistrict
04
Certification
State
CO
Country
USA
Doing Business As
Zip/Postal Code
80631
The legal name + Doing Business As (DBA) and legal address define a unique entity in the system as represented in its entity profile. The profile legal name
and address is applicable to ALL applications and awards associated to this fiscal agent.
1. If this information is correct confirm/acknowledge to continue with completion of this application.
True I confirm this is the correct entity.
Signer Name
Sonja Kohlgraf
Certification Date / Time
12/28/2022 05:41 PM
2. If the information displayed does not accurately represent the legal entity applying for federal assistance:
a. Contact your Entity Administrator.
b. Contact the System for Award Management (SAM.gov) to update the entity legal name/address.
3. If the above information is not the entity for which this application is being submitted, Withdraw/Delete this application. Please initiate a new application in
Grants.gov with using the correct UEI/SAM profile.
Application Type
Application Type
Initial
Application Submitter Contact Information
Application POC Prefix Name
Date Received
12/14/22
Mrs.
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREADI?pyActivity=%40baseclass.pzProces... 2/8
12/29/22, 7:48 AM Grant Package
Application POC First Name
Sonja
Application POC Suffix Name
Organizational Affiliation
Weld County Sheriffs Office (Colorado)
Phone Number
9704002872
ORINumber
Type of Applicant
Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
Other (specify):
Application POC Middle Name Application POC Last Name
Kohlgraf
Title
WCSO Budget Manager
Fax Number
Executive Order and Delinquent Debt Information
Is Application Subject to Review by State Under Executive Order 12372? ,t
b. Program is subject to E.O. 12372 but has not been selected by the State for review
Is the Applicant Delinquent on Federal Debt?
No
SF424 Attachments (3)
A
Name
manifest.txt
Name
Form SF424_4_0-V4.0.pdf
El
Name
G rantApplication. xml
Date Added
12/14/22
Date Added
12/14/22
Date Added
12/14/22
Email ID
skohlgraf@weldgov.com
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevVV/!TABTHREAD1?pyActivity=%40baseclass.pzProces... 3/8
12/29/22, 7:48 AM Grant Package
SCAAP Applicant Information
Required Information on "Eligible Inmates"
Reporting Period: July 1, 2020 - June 30, 2021
Details
Accepted Inmate Records
Rejected Inmate Records
Total Inmates
Total Inmates Saved
Count
236
236
236
Required Information on "Eligible Inmates"
Nan Categr • Comme Uploaded Date
Inmates -
Upload SCARP
This Inmate
File- CO
Weld FY File
2022_txt
Inmates -
Upload This
File- CO Sonja Kohlgraf 12/26/22
Weld FY 5:42 PM
2022
Inmate records containing errors:
Date
A- Last First Middle of Inmate Date Date FBI LESC
Number Name Name Name Birth ID Country Incarcerated Released Number LAO Errors
Required Information on "Correctional Officers"
Reporting Period: July 1, 2020 - June 30, 2021
Total number of full-time "correctional officers" employed by the 226
applicant government, during the reporting period:
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREADI?pyActivity=%40baseclass.pzProces... 4/8
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iotai numoer treporreo as r i ts/ OT parr rime correctional (MOWS
employed by the applicant government, during the reporting period:
Grant Package
u
Total Number of full-time correctional officers providing services to the 0
applicant government as employees of "contract correctional facilities"
during reporting period:
Total Number of part-time correctional officers providing services to the 0
applicant government as employees of "contract correctional facilities"
during reporting period:
Sum of lines 1 through 4: "correctional officer" FTEs (during reporting 226
period):
Actual salary expenditure for "correctional officers" during the reporting $19,124,658.83
period. (Enter in dollars; do not use commas)
"Correctional Officer" salary expenditures detail (for the reporting period)
Salary File Attachments
Name Category Comment:
Payroll - Weld CO
FY22.pdf
Correctional Officers
Uploaded By Date
CorrectionalOfficers Sonja Kohlgraf 12/28/22 5:46 PM
Required Information on "Correctional Facilities"
Reporting Period: July 1, 2020 - June 30, 2021
"Maximum bed count" for the reporting period 779
"Total all inmate days" for the reporting period 203,011
https://justgrants.usdoj.gov/ptvveb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW'/ITABTHREAD1?pyActivity=%40baseclass.pzProces... 5/8
12/29/22, 7:48 AM
Grant Package
"All inmate days, by reporting day" detail (for the reporting period)
Name Category
Nightly Head Count - Weld
CO FY22.pdf Correctional Facilities
Comment: Uploaded By Date
CorrectionalFacilities Sonja Kohlgraf 12/28/22 5:49 PM
Disclosures and Assurances
Applicant Government and Submitting Government Official
On behalf of myself and the applicant government, and in support of this application to the SCAAP program, I certify to OJP, under penalty of
perjury, that the information on the applicant government and the submitting government official entered above as part of this online
application to the SCARP program is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review, and is
provided in accordance with the requirements, definitions, and instructions set out in the "SCARP Program Requirements and Application
Instructions." I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the
applicant government.
I understand and acknowledge that OJP will rely upon this and all other certifications in this online application as material representations in
any decision to make a SCARP payment to the applicant government in response to this application.
I understand and acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in
this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or
1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant "State" or "unit of local government" to civil penalties and
administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and §§ 3801-3812). I also understand and
acknowledge that payments under Opp programs such as SCARP, including certifications provided in connections with such payments, are
subject to review by 0O), including by OJP and the DOD's Office of the Inspector General.
Signed
SignerlD
skohlgraf@weldgov.com
Signing Date / Time
12/28/22 5:50 PM
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/!TABTHREAD17pyActivity=%40baseclass.pzProces... 6/8
12/29/22, 7:48 AM Grant Package
Information on "Eligible Inmates"
On behalf of myself and the applicant government, and in support of this application to the SCARP program, I certify to OJP, under
penalty of perjury, that the information on "eligible inmates" entered or uploaded as part of this online application to the SCARP
program (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and
instructions set out in *nn SCAAP Program Requirements and Application Instructions," and (2) is true and correct to the best of my
knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification to
OJP, including from the chief executive of the applicant government.
I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCAAP payment to
the applicant government in response to this application and that this certification is subject to review by DOJ. I also understand that, if
this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the
applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in
the certification in this online application as to the "Applicant Government and Submitting Government Official."
Signed
SignerlD
Signing Date / Time
Information on "Correctonal Officers'. and "Facilities"
On behalf of myself and the applicant government, and in support of this application to the SCAAP program, I certify to OJP, under
penalty of perjury, that the information on "correctional officers" and "correctional facilities" entered or uploaded as part of this online
application to the SCAAP program (1) was determined and is reported here using due diligence, and in accordance with the
requirements, definitions, and instructions set out in the "SCAAP Program Requirements and Application Instructions" and (2) is true
and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal
authority to make this certification to OJP, including from the chief executive of the applicant government.
I understand and acknowledge that OW will rely upon this certification as a material representation in making any SCAAP payment to
the applicant government in response to this application, and that this certification is subject to review by DOJ. I also understand that,
if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the
applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in
the certification in this online application as to the "Applicant Government and Submitting Government Official."
Signed
SignerlD
Signing Date / Time
https://justgrants.usdoj.gov/prweb/PR.Auth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW"/!TABTH READ1?pyActivity=%40baseclass.pzProces... 7/8
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Other Disclosures and Assurances
No documents have been uploaded for Other Disclosures and Assurances
Not Certified
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Contract Form
Entity Information
New Contract Request
Entity Name
US DEPARTMENT OF JUSTICE
Entity ID*
O00004553
Contract Name.
F2022 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) APPLICATION
Contract Status
CTB REVIEW
New Entity?
Contract ID
6604
Contract Lead
SKOHLGRAF
Contract Lead Email
skohlgrafOco.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description.
REQUEST TO SUBMIT THE FY2t122 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SC.AAPi AWARD APPLICATION AND
CERTIFICATIONS ON BEHALF OF THE BOCC CHAIR IN JUSTGRANTS
Contract Description 2
Contract Type
GRANT
Amount;
30.00
Renewable.
NO
Automatic Renewal
Grant
IGA
Department
SHERIFF
Department Email
CM-Sheriffaweldgov.com
Department Head Email
CM-Sheriff-
DeptHead3weldgov.corn
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTO RN EY RWEL DG
OV.COM
Requested BOCC Agenda
Date *
01:09:2023
Due Date
01%05:2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
IF this is a renewal enter previous Contract ID
If this is part of a MSA enter RCA Contract ID
Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date * Renewal Date
12,31 ;'2024
Termination Notice Period
Committed Delivery Date
Expiration Date
12 3112024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone l Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
DONNIE PATCH CHERYL PATTELLI KARIN MCDOUGAL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
01;06;'2023 01:06:'2023 01.06?2023
Final Approval
RDCC Approved Tyler Ref #
AG 011123
MCC Signed Date
BOCC Agenda Date
01;'11/2023
Originator
SKOHLGRAF
Cheryl Hoffman
From:
Sent:
To:
Subject:
Attachments:
Sonja Kohlgraf
Thursday, January 12, 2023 10:39 AM
CTB
OnBase#6604 submission documentation
1-12-2023 Grant Package submitted.pdf
Please find the SCAAP 2022 grant application package attached — submitted today — see below
Sonja Kohlgraf, MBA
Finance Manager
Weld County Sheriff's Office
Ph: 970-400-2872
This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Srants
JUSTICE GRANTS SYSTEM
Your application GRANT13770278 has been successfully submitted for BJA FY
2022 State Criminal Alien Assistance Program on 01-12-2023 11:54 AM ET
1
a?troi21/4- oi, 7
For more information go to www.justicegrants.usdoj.gov
justGrants is operated under the U.S. Department of justice
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