HomeMy WebLinkAbout20230544.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR CASE MANAGEMENT RECRUITMENT AND
RETENTION, AND STATEMENT OF ASSURANCE FORM, AND AUTHORIZE
DEPARTMENT OF HUMAN SERVICES TO SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for Case
Management Recruitment and Retention, and the Statement of Assurance Form from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, to the Colorado Department of Health Care
Policy and Financing, with further terms and conditions being as stated in said grant application,
and
WHEREAS, after review, the Board deems it advisable to approve said grant application,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for Case Management Recruitment and
Retention, and the Statement of Assurance Form from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, to the Colorado Department of Health Care Policy and Financing, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Kelly Morrison, Area Agency on Aging
Division Director, be, and hereby is, authorized to electronically submit said grant application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of February, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d,t,f4,t, w .. 'L 0;64,
Weld County Clerk to the Board
BY:
Deputy Cle
APPROVED AS TO FOR
-I-.County ttorney
Date of signature: 03/04/2.3
Mik eey,an, Chair
Scott K. Jame
evin D. Ross
Lori S
GG'• 1-1 S D, ACT(cp/co)
03/io/23
2023-0544
HR0095
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: February 14, 2023
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Colorado Department of Health Care Policy &
Financing (HCPF) Case Management Retention
Payment Grant Application
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Colorado Department of Health Care Policy
& Financing (HCPF) Case Management Retention Payment Grant Application. The Case
Management Redesign (CMRD) consists of several initiatives aimed at simplifying access to
long-term services and supports, creating stability for the case management system, increasing
and standardizing quality requirements, ensuring accountability, and achieving federal
compliance. The redesign model was initiated in 2014, with a federal requirement for a conflict -
free case management system and was further developed with input from stakeholders to create a
more simplified system. HCPF passed HB 21-1187 to implement this effort.
The Board of County Commissioners through a work session that was held on August 24, 2022,
has approved the Area Agency on Aging's Single Entry Point (SEP) to submit a response to the
Case Management Agency (CMA) Services Request For Proposal (RFP) that is due by February
28, 2023. In direct response to the Case Management Agency RFP, HCPF has created a retention
grant to encourage staff to remain employed with current CMAs through the transition phase.
The retention grant is fully funded by HCPF and can issue up to $500.00 in retention payments
to eligible employees. Eligible employees who may receive retention funds, as defined by HCPF,
are employees that have been employed for a minimum of six months, have successfully
completed all required training, and are in good standing with performance standards.
The Weld County Department of Human Services (WCDHS) is requesting approval to submit an
application for the HCPF Case Management Retention Payment grant to help with retention
efforts. If funding is awarded, retention payments would be issued to eligible employees with
the February 28, 2023, payroll and WCDHS would submit an invoice for reimbursement to the
Public Consulting Group who has been contracted by the State to manage the grant. Grant
applications may be submitted December 15, 2022, through March 1, 2023.
Pass -Around Memorandum; February 14, 2023 — Not in CMS Page 1
2023-0544
C2121
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval to submit an application for funding
for the Case Management Retention Payment grant and authorize the WCDHS to submit via a
Google form.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Pass -Around Memorandum; February 14, 2023 — Not in CMS Page 2
Cheryl Hoffman
From:
Sent:
To:
Subject:
Yes
Kevin Ross
Kevin Ross
Tuesday, February 14, 2023 12:48 PM
Cheryl Hoffman
Re: PA FOR ROUTING: AAA Case Management Retention Payment Grant (Not in CMS)
From: Cheryl Hoffman <choffman@weld.gov>
Sent: Tuesday, February 14, 2023 2:32:46 PM
To: Kevin Ross <kross@weld.gov>
Subject: FW: PA FOR ROUTING: AAA Case Management Retention Payment Grant (Not in CMS)
Approve?
Cheryl L. Hoffman
Deputy Clerk to the Board
1150 O Street/P.O. Box 758
Greeley, CO 80632
Tel: (970) 400.4227
choffman@weld.gov
From: Lesley Cobb <cobbxxlk@weldgov.com>
Sent: Tuesday, February 14, 2023 12:07 PM
To: Cheryl Hoffman <choffman@weld.gov>
Cc: Karla Ford <kford@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weld.gov>;
Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weldgov.com>; HS -
Contract Management <HS-ContractManagement@co.weld.co.us>
Subject: PA FOR ROUTING: AAA Case Management Retention Payment Grant (Not in CMS)
Good morning Cheryl,
Please see the attached PA approved for routing: AAA Case Management Retention Payment Grant (Not in CMS).
Thank you!
Lesley Cobb
Contract Management and Compliance Supervisor
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
g(970) 400-6512
$i, (970) 353-5212
cobbxxlk@weldgov.com
I
Case Management Recruitment & Retention
Grant Application & Statement of Assurance
Form
The purpose of the retention payments being offered are to encourage Case Managers to
remain employed with their current case management agency, single entry point or
community centered board throughout their companies' transition phases.
kelly.r.morrison65@gmail.com Switch account
Draft saved
* Required
Email *
kmorrison@weldgov.com
Legal Business Name:
Weld County DHS-AAA
Authorized Representatives Name and Title:
Kelly Morrison, Weld County AAA Division Dire
Email
kmorrison@weldgov.com
Phone number
970-400-6786
Business Address:
315 N 11th Ave Greeley, CO
The applicant organization listed above hereby accepts the conditions of the
Case Management Retention grant program and agrees to the following
assurances:
The retention grant funds requested in the application will be administered in
accordance with all applicable statutes, regulations, program plans, and
requirements delineated in this application.
applicant meets all eligibility requirements of the grant as outlined in the Case
OThe
Manager Retention Payments Memo
is
The Applicant understands it is their responsibility to make the initial payments to
each qualified staff and submit invoices for reimbursement.
The Applicant understands the 100% of the retention grant funds will go directly to
ISeach qualified staff and any outstanding taxes, fees, and/or administrative expenses
ensued are the responsibility of the applicant organization to cover.
The applicant will provide documentation that each staff receiving the retention
INIbonus meets the eligibility criteria using Department requested form or one with the
same information of the agency's choosing..
is
is
O
O
D
Each eligible staff must have completed required training and be in good standing
with agency performance standards.
Applicant must have an approved Grant Application/Attestation form with the
Department to be eligible for reimbursement.
Applicant understands that the funds requested in this application are likely the
maximum amount that can be paid, the department may not have additional funds
available for costs invoiced above the requested amount.
Applicant agrees to develop a procedure for retention of Case Management staff
through the Case Management Redesign contract transition.
IF ANY FINDINGS OF MISUSE OF FUNDS ARE DISCOVERED, RETENTION FUNDS
MUST BE RETURNED TO THE COLORADO DEPARTMENT OF HEALTH CARE POLICY
AND FINANCING (the Department). The Department may terminate a grant award
upon thirty (30) days' notice if it is deemed by the Department that the recipient is
not fulfilling the requirements of the funded program as specified.
The applicant will cooperate with any examination of records with respect to such
Colorado Department of Healthcare Policy and Financing (the Department), the
I51 Office of eHealth Innovation (OeHt), the State of Colorado, or any auditors on its
behalf; or (ii) any other state agency, commission, or department in the lawful
AMeirtfiegiteititogit igrtdtisappliwyltion is true and accurate.
Please provide a brief description of non monetary incentives this agency is
providing it's staff to align with the purpose of this grant?
The Weld County DHS Case Management Agency, Single Entry Point (SEP), has established
a retention plan to ensure stability throughout the case management redesign process. We
have focused on several areas, both department -wide and division (SEP) specific.
We are committed to providing competitive wages and benefits. We provide a positive,
respectful, and safe work environment. We focus on wellness and professional
development. We also recognize the importance of innovation and service and strive for
continuous improvement in all areas of our program.
We understand the importance of retaining staff, who are trained and knowledgeable in our
waiver programs, throughout the case management redesign process. This is vital to ensure
continuity of services to the individuals we serve and for a successful transition. Our
multifaceted approach to staff retention is outlined below.
Agencies will be eligible for up to $500 for each eligible staff.
How much are you asking per Case Manager Supervising staff?
If a different amount (less than $500) per staff please mark "other" with the amount
you are requesting.
Full amount of $500 per eligible staff.
OOther:
Agencies will be eligible for up to $500 for each eligible staff.
How much are you asking per Case Manager staff?
If a different amount (less than $500) per staff please mark "other" with the amount
you are requesting.
Full amount of $500 per eligible staff.
0 Other:
Agencies will be eligible for up to $500 for each eligible staff.
How much are you asking per Case Aide staff?
If a different amount (less than $500) per staff please mark "other" with the amount
you are requesting.
Full amount of $500 per eligible staff.
oOther:
How many Case Management Supervisor staff are you requesting the above
dollar amount for payment?
The department understand this number may very and the actual numbers will be
reviewed after invoices are submitted for reimbursement with payroll
documentation.
3
How many Case Management staff are you requesting the above dollar amount
for payment?
The department understand this number may very and the actual numbers will be
reviewed after invoices are submitted for reimbursement with payroll
documentation.
17
How many Case Management Aide staff are you requesting the above dollar
amount for payment?
The department understand this number may very and the actual numbers will be
reviewed after invoices are submitted for reimbursement with payroll
documentation.
2
By adding your name on this Statement of Assurances document, the applicant
attests that all information indicated in this document is accurate and true. The
applicant agrees and acknowledges that by printing their name here it acts as
their signature in order for the application to be valid.
Kelly Morrison, Weld County AAA Division Dire(
Submit Clear form
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