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Home My WebLink About20233219.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, OCTOBER 30, 2023 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 30, 2023, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Mike Freeman, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Scott K. James Commissioner Kevin D. Ross — EXCUSED Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Controller, Chris D'Ovidio El MINUTES: There being no corrections to the Minutes of the Board of County Commissioners meeting of October 16, 2023, as printed. Commissioner Buck moved to approve. Commissioner James seconded the motion and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Buck seconded the motion and it carried unanimously. le WARRANTS: 1) GENERAL WARRANTS - OCTOBER 25, AND 27, 2023: Commissioner Saine moved to approve the General Warrants, as printed. Commissioner James seconded the motion and it carried unanimously. BIDS: 1) APPROVE BID #B2300178, SHOOTING RANGE BUILDING ADDITION AND NEW WATER TREATMENT SYSTEM - FACILITIES DEPARTMENT (CONT'D FROM 10/16/2023): Carolyn Geisert, Purchasing Department, stated staff recommends selecting the lowest bidder who met specifications, KR Construction Group, Inc., for a total amount of $172,775.66. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. 115 Minutes, Monday, October 30, 2023 Page 1 2023-3219 BC0016 • 2) APPROVE BID #B2300176, COURTS SECURITY SCREENING AT VARIOUS LOCATIONS - SHERIFF'S OFFICE: Ms. Geisert stated staff received four (4) bids which were evaluated based on pricing, qualifications, and functional compatibility. Based on the evaluation criteria, she stated staff recommends selecting the most complete and comprehensive bidder who met specifications, Precision Security Team, LLC. Captain Matt Turner, Weld County Sheriff's Office, alongside Sergeant Jarrod Bean, stated the importance of this contract is to allow the court detentions sergeants to take charge of managing the personnel, as well as vendors. He noted staff's frustration because only one (1) out of the four (4) submissions were complete, and Precision Security Team, LLC, was indicated as the second to lowest bidder. In response to Commissioner Saine, Sergeant Bean explained in addition to Precision Security Team, LLC, being the only submission that was complete, they had the experience in court screening, which is necessary for safety reasons. In response to Commissioner James, Captain Turner confirmed the recommended company will be able to provide the services needed. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Buck, and it carried unanimously. • NEW BUSINESS: 1) CONSIDER ACCEPTANCE OF TWO (2) AWARD LETTER STATEMENTS OF WORK REGARDING SMALL DOLLAR GRANT AWARD TERMS AND CONDITIONS FOR 2023 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) AND LOCAL EMERGENCY MANAGEMENT SUPPORT (LEMS) PROGRAM FUNDING, AND AUTHORIZE OFFICE OF EMERGENCY MANAGEMENT TO DISBURSE FUNDS: Roy Rudisill, Director of the Office of Emergency Management, stated these funds are used to support various needs of the Office of Emergency Management (OEM), in the amount of $92,037.50, in addition to a fifty percent (50%) local match which is accounted for in the budget. Commissioner James moved to accept said award letter statements of work, and authorize the Office of Emergency Management to disburse funds. The motion was seconded by Commissioner Buck, and it carried unanimously. El 2) CONSIDER CONTRACT ID #7512 AGREEMENT REGARDING CONSENT FOR PHOTOGRAPHS OF CHILDREN IN LEGAL CUSTODY OF WELD COUNTY AND AUTHORIZE CHAIR TO SIGN - LIFE STORIES CHILD AND FAMILY ADVOCACY, AND COURT APPOINTED SPECIAL ADVOCATES (CASA) OF WELD COUNTY: Jamie Ulrich, Director of the Department of Human Services, stated this agreement allows for Life Stories Child and Family Advocacy to take photographs of children in the County's legal custody solely for the purpose of use in court reports and sharing with case parties between hearings, which is in compliance with federal requirements. Commissioner Saine moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously. El 3) CONSIDER CONTRACT ID #7513 AGREEMENT REGARDING TRANSPORTATION OF CHILDREN IN LEGAL CUSTODY OF WELD COUNTY AND AUTHORIZE CHAIR TO SIGN - LIFE STORIES CHILD AND FAMILY ADVOCACY, AND COURT APPOINTED SPECIAL ADVOCATES (CASA) OF WELD COUNTY: Ms. Ulrich stated this agreement allows for the transportation of children in the County's legal custody, which is following national association standards. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and it carried unanimously. • 4) CONSIDER CONTRACT ID #7515 AMERICAN RESCUE PLAN ACT (ARPA) GRANT AGREEMENT FOR CASE MANAGEMENT AGENCIES (CMA) RECRUITMENT AND RETENTION PROJECT, AND AUTHORIZE CHAIR AND DEPARTMENT OF HUMAN SERVICES TO SIGN: Ms. Ulrich stated this agreement is for a retention payment grant that is used for current case management staff to remain employed during the transition process with Envision. Commissioner Buck Minutes, Monday, October 30, 2023 Page 2 2023-3219 BC0016 moved to approve said agreement and authorize the Chair and the Department of Human Services to sign. The motion, which was seconded by Commissioner James, carried unanimously. • 5) CONSIDER CONTRACT ID #7516 AMERICAN RESCUE PLAN ACT (ARPA) GRANT AGREEMENT FOR CASE MANAGEMENT AGENCIES (CMA) RETENTION PROJECT PHASE TWO (2) AND AUTHORIZE CHAIR AND DEPARTMENT OF HUMAN SERVICES TO SIGN: Ms. Ulrich stated this agreement is for a different segment of the same grant mentioned in the previous item of business, for the purpose of staff retention from the Case Management Agency. Commissioner James moved to approve said agreement and authorize the Chair and the Department of Human Services to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. Ei 6) CONSIDER CONTRACT ID #7517 AMERICAN RESCUE PLAN ACT (ARPA) GRANT AGREEMENT FOR CASE MANAGEMENT AGENCIES (CMA) TRANSITION SUPPORT START-UP PROJECT AND AUTHORIZE CHAIR AND DEPARTMENT OF HUMAN SERVICES TO SIGN: Ms. Ulrich stated this agreement allows for the opportunity to receive funding that will provide transition support. Commissioner Buck moved to approve said agreement and authorize the Chair and the Department of Human Services to sign. The motion, which was seconded by Commissioner James, carried unanimously. ▪ 7) CONSIDER CONTRACT ID #7519 PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER, WELD REGIONAL OFFICE: Ms. Ulrich stated this agreement allows the department to utilize Promoting Safe and Stable Families (PSSF) funds to provide support services for kinship and adoptive families, including support, education, and resource referrals. Commissioner Saine moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. El 8) CONSIDER CONTRACT ID #7528 PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - KIDS AT HEART: Ms. Ulrich stated this agreement allows the department to utilize PSSF funds to provide respite -type services, including Fundingo, summer day camps, and Teen Connect. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously. • 9) CONSIDER CONTRACT ID #7531 MEMORANDUM OF UNDERSTANDING FOR FACILITY USAGE TO CONDUCT STRONG PEOPLE PROGRAM AND AUTHORIZE CHAIR TO SIGN — TOWN OF MILLIKEN: Ms. Ulrich stated this Memorandum of Understanding (MOU) is a non -financial agreement to utilize a meeting space for the Strong People Program for community members who are 60+ years of age. Commissioner Buck moved to approve said MOU and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. 10) CONSIDER CONTRACT ID #7534 AGREEMENT TO PURCHASE OUT -OF -HOME PLACEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - THE DAISY CENTER: Ms. Ulrich stated this agreement is to purchase residential childcare facility and qualified residential treatment program services. Commissioner Buck moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Saine, carried unanimously. Minutes, Monday, October 30, 2023 Page 3 2023-3219 BC0016 11) CONSIDER CONTRACT ID #7536 AGREEMENT FOR PROFESSIONAL SERVICES FOR LOW-INCOME ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE PROGRAM AND AUTHORIZE CHAIR TO SIGN — UNITED WAY OF WELD COUNTY: Ms. Ulrich stated this agreement allows for United Way of Weld County to provide outreach for energy assistance during the winter months for low-income families. Commissioner Buck moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. 12) CONSIDER BILL OF SALE AND INVOICE TERMS AND CONDITIONS FOR EMERGENCY PURCHASE OF SLIDING AXEL TRAILER, AND AUTHORIZE CHAIR AND CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS - TRANSWEST TRUCK TRAILER RV: David Springer, Director of the Department of Fleet Services, on behalf of the Department of Public Works, stated a replacement trailer is needed for the pavement management division, as the current one is deemed beyond repair, and staff recommends the purchase of a 2024 Trail King sliding axel trailer, for the amount of $120,093.50. Commissioner James moved to approve said bill of sale and invoice for purchase on an emergency basis, and authorize the Chair and Controller to sign any necessary documents. The motion was seconded by Commissioner Buck, and it carried unanimously. 13) CONSIDER TEMPORARY CLOSURE OF CR 63 BETWEEN CR 380 AND U.S. HWY 34: Amy Mutchie, Department of Public Works, stated this closure will begin November 6, 2023, and go through November 14, 2023, for replacement of a 72 -inch arch irrigation culvert. She stated this closure is a modification to a previously approved road closure by the Board on May 17, 2023, through Resolution #2023-1388, and explained water will be used, as needed, for the one (1) mile portion of gravel road on the detour route. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner James, and it carried unanimously. IR 14) CONSIDER TEMPORARY CLOSURE OF CR 52 BETWEEN CRS 61 AND 65: Ms. Mutchie stated this closure will begin November 6, 2023, and go through November 14, 2023, for replacement of an irrigation culvert, and is in conjunction with the previous item of business. She stated this will allow safer access for the residents in the area. Commissioner Buck moved to approve said temporary closure. The motion was seconded by Commissioner James, and it carried unanimously. El 15) CONSIDER CANCELLATION OF BOARD OF COUNTY COMMISSIONERS MEETING SCHEDULED FOR NOVEMBER 29, 2023: Commissioner James moved to approve said cancellation of the Board of Commissioners meeting, due to the Board's attendance at the winter Colorado Counties, Inc. (CCI) Conference. The motion was seconded by Commissioner Buck, and it carried unanimously. PUBLIC COMMENT: No public comment was offered. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:18 a.m. Minutes, Monday, October 30, 2023 Page 4 2023-3219 BC0016 These Minutes were approved on the 13th day of November, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ..,.,,e144) Gam( .11„4:4 Weld County Clerk to the Board BY: • W VI' LW Deputy Clerk Clerk to the Board Mike eeman, Chair B , k, Pro-Tem Perry L. S dptt K. James CUSED vin D. Ross Lori Saine Minutes, Monday, October 30, 2023 Page 5 2023-3219 BC0016 Hello