HomeMy WebLinkAbout20231054.tiffEsther Gesick
From:
Sent:
To:
Subject:
noreply@weldgov.com
Thursday, October 5, 2023 12:51 PM
CM-ClerktoBoard; Tina Powell; CM-Communications-DeptHead
Fast Tracked Contract ID (7501)
Contract # 7501 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: CAPITAL BUSINESS SYSTEMS INC Contract Name: MAINTENANCE FOR COPIER/PRINTER AT WIRELESS
Contract Amount: $580.00 Contract ID: 7501 Contract Lead: TPOWELL
Department: COMMUNICATIONS
Review Date: 1/1/2025
Renewable Contract: YES
Renew Date: 1/1/2025
Expiration Date:
Tyler Ref 8:
Thank -you
020 3 - 1O57L
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
Multi- function device for Wireless Division (Communications)
DEPARTMENT: Print Shop DATE: 04-05-23
PERSON REQUESTING: Edna Mata for Cordero Bustos
Brief description of the problem/issue:
They are requesting scanning, copying, and printing. The machine they have now does not have all
these capibilities.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
The cost of the machine is $580.00 and maintenance will be charged .018 for black and .08 for color.
Recommendation:
This office is located in a remote location and it is imperative they have the proper machine.
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Seine
Conte-vi+-,c-a--
04/IZ /z3
Approve
Re mendati n Work Session
Schedule
Other/Comments:
2023-1054
cc. PS(1`M)
04 /ii/23
CM00Z 1
CAPITAL
BUSINESS SYSTEMS, INC.
Installation & Integration Agreement
rmation:
Customer
Name: Weld
County
Street Address:
300 8th
Avenue
City, State, & Zip:
Greeley,
CO 80631
Contact
Name:
Edna
Mata
Phone: (970-400-2050
Email:
emata@weld.gov
Product
#
MF
1127c
Serial
#
FUNCTION
NUMBER OF USERS
PRICE TO CLIENT
x
Print
s x
Email
x
Folder
Separate scope of work document prepared.
This includes oll labor on above -listed product/software installation and integration only.
Additional Instructions:
VII. CONDITIONS
1 Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration Capital
will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services.
1. ( IMITATIONS
1. Hardware & software support other than those items listed on this or another support agreement
2. Backup or restores
3. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business
Systems, Inc.
1 DISCLAIMER Of LIABILI I Y AND WARRANTY
1 Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness
for a particular purpose.
1. In no event shall Capital Business Systems, Inc be liable for any damages resulting from loss of data, loss of profits loss of use of products or Equipment, or for any incidental
or consequential damages, even if advised of the possibility of such damages. Customer's right to recover damages caused by Capital's fault or negligence shall be limited
to moneys actually paid by Customer for the services involved This limitation of liability shall apply regardless of the form of action, whether in contract or tort including
negligence Any action brought against Capital Business Systems_ Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages.
1 GENERAL
1. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement.
2 The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so. By signing this agreement, Capital Business Systems, Inc.
and Customer acknowledge they have read. understand, and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement
of agreement between them. superseding all others oral or written, relating to the subject matter of this agreement.
Signatures:
•70023--/o3-9
CAPITAL
BUSINESS SYSTEMS, INC.
FCO243
e -Automate Account II
Sales Order Agreement
51827
Order ID /4
Customer
Full
Legal
Name:
Bill
To:
Weld
County Print Shop
Address:
1500
2nd
Street, PO Box 758, Greeley,
CO 80632
Contact
Customer
Full
Legal
Name:
Ship
Name:
Edna
To:
Weld
Mata
County
Tel
# 970-400-2050
Email.
emata@weldiiov
Address:
300 8th
Avenue Greeley,
CO 80631
Contact
QTY
Name:
Instructions/Terms
Edna
Mata
Description
- Make, Model
Tel.
#: ;970-400-2050
Canon MF 1127c-
Email:
Item
emata@weld•ov
#
Unit
Subtotal
Price
$580.00
Total Amount
$580 00
S580 00
1
Special
Sales
Tax
N/A
Total
$580.00
Cash
Paid
Balanced
Owed
I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal
jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement. Except for claims losses. or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect
damages.
III. Software/ Data. Except as provided in this paragraph, references to `Equipment' include software included as part of, or installed on, the Equipment. We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date,
VI. Miscellaneous.
at 1.5% per month.
The Agreement
is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior
representations
or agreements, including any purchase orders. The parties agree that the original
of th
• .
• •
ui i rr enforcement and perfection purposes shall
be that paper copy
of the applicable Schedule
and bears the original
Customer's Authorized
ONCE YOU SIGN THIS OWNER
of our
Signature
accepts
which:
manually
bears
THIS
the
applied
ORDER
stamped or electronically
signature. Any change
WILL B ON- ANCELABLE
applied
to
replii.►•
the Ag
4
WI
f
1.--•
D •
�i!iL
j tither
-.
.
• •
indication
ned
of your intent to enter
by each party
into the
Agreement;
A Stated
Above)
X
1
�'
`10,-
•.-
-
rr
Chair
(uL
/ 1
7 / 707'i
( s
Customer
Signature
411
Name & Title
Date
Owner
("We",
"Us","Our")
..-
" ���G
Sy/lernJer
S 3 % 2I
� r/'SPah
Capital
Business Systems,
Inc.
X ,`
Signature �� Print Name & Title
Date
Owner
�_
3001 East Pershing Blvd., Ste 100, Cheyenne,
WY, 82001 _ c a ICS
RcP
&23 -/o5q
business day as designated by us; we may estimate the number of images used if such meter reading are not receiv
upon receipt of actual meter readings. You agree that the Base Payment Amount and the Excess Per Image Char
After the end of the first year of this Schedule and not more than once each successive (twelve month peno
Payment Amount and Excess Per image Charges under any other schedules for imaging equipment betwee
of the then existing payment or charge. At Expiration of original or any renewal terms, this agreement shat
to original or renewal terms
Customer
Signature: Weld County Print Shop
CUSTOMER SIGNATURE
Capital Business Systems Signature:
Revised Date: 2/22/17
CAPITAL
BUSINESS SYSTEMS, IN( .
AFTERMARKET SUPPORT AGREEMENT
Customer Bill
To:
Customer Name Weld
County Print Shop
Address: 1500
2nd Street, PO Box 758, Greeley, CO 80632
Telephone:
(970-400-2050
Attention:
Edna Mata
Email:
Customer
Customer
emata@weld. • ov
Ship To:
Name: Weld County
Address: 300 8th Avenue Greeley, CO 80631
Telephone.
(970-400-2050
Attention: Edna Mata
Email: emata@weld.gov
Make, Model, Included Accessories
Serial #
ID#
Base Payment
Beginning Meter
Reading
Image Allowance
Excess
(Plus
Per Image
Charge
Tax)
Monthly
Monthly
x
Quarterly
Quarterly
LiAnnually
!Annually
B &W
Color
B & W
Color
B &W
Color
1
Canon MF 1127c
0
0
$0.018
$0.08
2
0
0
$0.0000
$0.0000
3
0
0
$0.0000
$0.0000
4
y
0
0
50.0000
SO 0000
5
0
0
50.0000
30.0000
6
0
0
• 50.0000
$0.0000
End User Details
Location / Address
(if different to supply shipments)
Name
Email
1
2
3
4
5
Supplies
Included
Items Excluded: Paper & Staples
See attached equipment or group billing schedule Meter Frequency.
• The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule) if any applies to (check one)
x
Equipment installed under this schedule only, Equipment installed under this schedule together with equipment listed on any other applicable
or
schedule (I E an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule). images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement
TERM (check one term option)
Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO
Term: In Months: 36 (Applies to this schedule only) Start Date
f
x
PAYMENT (check one term option)
Monthly Base Payment Amount: S
(includes amounts due under this schedule only)
(Plus Tax)
Quarterly Base Payment Amount S (Plus Tax)
Annual Base Payment Amount. S (Plus Ta%
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES You are entitled to make the total number of images shown under Image Allowance Per Machine (or Total Consolidated Image Allowance, If applicable) each penod
during the term of this Agreement If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge Regardless of the number of images made in any period. you will never pay less than the Base Payment Amount You agree to provide us with the actual meter readings on any
after being requested We will adjust the estimated charge for excess images
*4 reared at any time if our estimated average page coverage Is exceeded
* •count and the Excess Per Image Charges (and at our election, the Base
Nleof the Master Agreement) may be increased by a maximum of 15%
,)f one year No refunds will be made if contract is cancelled prior
!l reeman, Chair
111
Chr/ 54,1 ct.n su rierutiev(e ‘41-11'ffir 447
_doe
REPRESENTATIVE
o?oa3 - /v5Y
s13r/z3
INSTALLATION AND INTEGRATION AGREEMENT, SALES ORDER AGREEMENT, AND
AFTERMARKET SUPPORT AGREEMENT - CAPITAL BUSINESS SYSTEMS, INC.
APPROVED AS TO SUBSTANCE:
Elected Official, epartment Head, or Deputy Department Head
APPROVED AS TO FUNDING:
Chief Financial Officer, or Controller
APPROVED AS TO FORM:
tmootio-42Anr-
County Attorney
Cangdrdel
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