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Home My WebLink About20231639.tiffRESOLUTION RE: APPROVE ACCEPTANCE/APPEAL OF PRELIMINARY AWARD DECISION FORM FOR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR LICENSE PLATE READERS AND AUTHORIZE SHERIFF'S OFFICE TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Acceptance/Appeal of Preliminary Award Decision Form for the 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program for License Plate Readers from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, with further terms and conditions being as stated in said form, and WHEREAS, after review, the Board deems it advisable to approve said form, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Acceptance/Appeal of Preliminary Award Decision Form for the 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program for License Plate Readers from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Sonja Kohlgraf, Sheriff's Office, be, and hereby is, authorized to electronically sign and submit said form. Cc:So(SK/S k) 1}cT(cP/cD) O-1/13 /23� 2023-1639 SO0044 ACCEPTANCE/APPEAL OF PRELIMINARY AWARD DECISION FORM FOR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR LICENSE PLATE READERS PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 12th day of June, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dia.%) Weld County Clerk to the Board Bdtrthil. IJOA Ik7 i W Deputy Clerk to the Board AP-eVED AS o�• ounty ttorney Date of signature: te)Z517.n Mik -F e man, Chair 2023-1639 SO0044 Coh-a c1- 11)4-70(0(0 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Competitive 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Award for 3 stationary LPRs DEPARTMENT: Sheriffs Office DATE: 6/5/2023 PERSON REQUESTING: Sonja Kohlgraf, WCSO's Finance Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to accept the Dept of Public Safety, Division of Criminal Justice funding in the amount of $49,928 and have the Grant Program Manager sign the acceptance of Preliminary award Decision via DocuSign. The funding will be used to purchase 3 stationary License Plate Readers for the Patrol division. Ongoing cost for these readers will include yearly SIM card cost of $3,000 for three and continued warranty of an estimated $1000 per camera. The cameras will be placed in high crime areas in Weld County and counteract vehicle theft. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Approve to accept of the award in the amount of $49,928 from the Justice Assistance Grant Program and authorize the WCS0 Finance Manager to docusign the preliminary award decision. • Deny the grant award. This will forego the opportunity to apply advanced technology to high crime areas solving crimes. • Schedule a work session to discuss further. Recommendation: The proposal has been reviewed by Sheriff Reams and is recommended for approval. Approve Recommendation Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: 2023-1639 wIZ so 00 -k -t Acceptance/Appeal of Preliminary Award Decision 2023 - Colorado Justice Assistance Grant (JAG) Download this form, complete, sign and save the document, and upload back to the Documents tab no later than the dates listed below. Forms received after the due date will not be considered. Project Number/ Title: COMPLETE EITHER SECTION A OR B, BUT NOT BOTH. A. PROJECT WAS AWARDED FULL OR PARTIAL FUNDING OF > = 50 % (NOT ELIGIBLE TO APPEAL): DUE NO LATER THAN: June 14, 2023 I have received preliminary notification concerning my 2023 Colorado Justice Assistance (JAG) application and I wish to: ____ SIGNATURE AND DATE OF PROJECT DIRECTOR B. PROJECT WAS DENIED FUNDING OR PARTIAL FUNDING OF < 50 % (ELIGIBLE TO APPEAL): DUE NO LATER THAN: June 14, 2023 I have received preliminary notification concerning my 2023 Colorado Justice Assistance (JAG) application and I wish to: Accept the reduced funding of less than 50% S o nj a KoIgraf Digitally signed by Sonja Kohlgraf Date: 2023.06.05 15:32:58 -06'00' SIGNATURE AND DATE OF PROJECT DIRECTOR Acceptance/Appeal of Preliminary Award Decision 2022 - Colorado Justice Assistance Grant (JAG) List the reasons for appeal: (5,000 characters or less) co ZNMGRANTS Email This Preview Save as PDF Print Close Window A ♦ ♦ Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Deadline: 3/9/2023 Weld County Government Implementation of LPRs to increase stolen vehicle recovery in Weld County Jump to: Organizational Details Questions / Statement of Work Tables (Goals and Outcomes, Budget, Additional Funding) Documents $ 99,858.00 Requested Weld County Government Project Contact Sonja Kohlgraf skohlaraf(o.weldaov.com Tel: 970-400-2872 Additional Contacts none entered Organizational Details Ltp 1950 O Street Telephone 970-356-4015 Greeley, CO 80631-1117 Fax 970-304-6764 United States Web https://www.weldgov.com/ EIN 846000813 Chair to the Weld County Board of UEI MKKXT9U9MTV5 Commissioners SAM Expires Mike Freeman BOCC-Contracts(@weldaov.com 1. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. if your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. County of Weld 2. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip c 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street Greeley, CO 80631 3. Organization Type ❑ Not for Profit ❑ Branch of Colorado State Government 0 Other Public / Government 4. Legal Entity County Enter the County of your legal entity address Weld 5. Entity's Fiscal Year End (For example, December 31, June 30) December 31 6. Total Federal Expenditures during entity's last fiscal year. This includes all federal expenditures regardless of funding source. 83,925,875.00 Questions / Statement of Work tp.2 Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1. Project Start Date Enter "10/01/2023" or a later date 10/01/2023 2. Project End Date Enter "09/30/2024" or an earlier date 09/30/2024 Application Type 3. Select the best description of your request for funds (This response will show or hide subsequent questions) ❑ Body Worn Cameras (skip continuation questions 10, 11, 12) ® Purchase of Goods, Equipment, or Basic Gear (skip continuation questions 10, 11, 12) ❑ Program/Project (skip continuation questions 10, 11, 12) ❑ Program/Project and Purchase of Goods (skip continuation questions 10, 11, 12) ❑ Continuation Applicant Contact 4. Application Primary Contact: Name, Phone, email address This is the individual that will be contacted during the review period, and will be notified of award decisions and next steps. Enter the name, telephone number, and e-mail address. Sonja Kohlgraf 970-400-2872 skohlgraf@weldgov.com Statement of Work - Application Instructions provide additional information on response requirements 5. Purpose Area Indicate the appropriate Purpose Area for this project to ensure that the project falls within the parameters identified. Only one option can be chosen. 0 01- Law Enforcement ❑ 02- Prosecution, Court, and Indigent Defense ❑ 03- Prevention and Education ❑ 04- Corrections and Community Corrections ❑ 05- Drug Treatment and Drug Enforcement ❑ 06- Planning, Evaluation, Technology Improvement ❑ 07- Crime Victims and Witness Protection ❑ 08- Mental Health Programs 6. Project Summary (Limit 1000 characters) Provide a concise description of your project stating the issue or problem you are wanting to impact, a description of your goals, how they will be measured, and how your project will address the 2022 JAG goal. Be clear and succinct. The purpose of this request is to seek funding for six stationary License Plate Readers (LPRs). Weld County covers a total of 4,017 square miles and is a "hub" for stolen vehicles due to two interstates and eleven highways that serve Weld County. Strategically deployed LPRs, in high -crime and high traffic areas, are an innovative, multidisciplinary, evidence -based practice to recover stolen vehicles. The LPRS are critical to the citizens of Weld County, Colorado in general and the Weld County Sheriffs Office, because they can provide data to identify stolen vehicles and allow deputies to respond to victims of crime. Colorado is the nationwide leader in auto theft since 2020 and has been second in the nation for property crimes the past two years. Between the years 2019 and 2022, vehicle theft rose 111.6 % (Institute, 2022). During 2022, more than 45,000 auto thefts occurred in Colorado. (Doane, 2023). These devices will help apprehend auto theft suspects. 7. Problem Statement: Refer to the JAG Application Instructions to see the additional questions that need to be addressed. (Limit 5000 characters) What problem are you trying to solve? Use local or state information or data that supports your problem statement. See Application Instructions. Stolen vehicles result in victim's lost work time, financial hardship, and crime weary communities. In September 2022, Govemor Jared Polls wrote to the Colorado Commission on Criminal and Juvenile Justice seeking increased penalties for persons convicted of auto theft. The Weld County Sheriff's Office is proactively addressing the search and recovery of stolen motor vehicles by utilizing mobile LPRs. The agency currently has three mobile LPRs that are deployed throughout the county. The Weld County Sheriffs Office Patrol unit is requesting six stationary cameras, which are solar powered, LTE enabled, and store data on cloud servers. The plan is to strategically place these LPRs in areas with high crime rate to assist in addressing the issue of stolen vehicles and secondary associated crime(s) inherent with these incidents. Criminals steal vehicles, and drive them through local communities, often to facilitate other crimes. The proposed LPRs are "linked" into the statewide system of other similar devices. Stolen vehicles can then be tracked backwards through the software, showing from when/where the vehicles were taken, or where they come to rest. This allows law enforcement to hold suspects accountable and return vehicles/property to victims. As diverse as Colorado is, that same diversity is represented in the Weld County Sheriffs Office. The deputies that comprise the Sheriffs Office come from and live in the communities of Weld. There are deputies that have worked other industries in Weld, send their children to school in Weld, or have retired and stayed in Weld. They see and feel the impact of auto theft and associated crimes in their neighborhoods. This project will enable local law enforcement agencies to collaborate through data sharing and assist in identifying criminals. The system provides real time alerts, which means deputies can spent more time clearing cases and it decreases his/her time searching. These LPRs provide details to support cases. They support the goal to build safer communities because they unite civilians and law enforcement in solving crimes efficiently. Total vehicle theft statewide has increased by 94% from 2019 to 2022 and almost tripled from 2019 to 2022 in Weld County, increasing from 700 in 2019 to 1940 in 2022. This translates to more than 5 thefts per day in Weld County alone. Stationary LPRs will provide a good investigation approach in high crime areas. The funding application is based on a vendor quote dated February 2023. Prices are subject to change. The Weld County Sheriffs Office (WCSO) is applying for this grant funding because the agency has seen a reduction in revenue due to Covid and fewer citation revenue. Just like much of the country, Weld saw an economic downturn through the pandemic and feels the impact of inflation by rising cost across all divisions. WCSO was not able to fund a mobile LPR unit within their 2023 operational budget. The agency is searching for other available funds to cover the cost of these stationary LPRs, which are needed to solve crimes effectively and efficiently. WCSO will pay for the yearly air card service at $4,320 per year and additional permit and installation cost for the stationary LPRs. 8. Implementation Plan: (Limit 6500 characters) What do you plan to do? What are the steps in your process? Your response should address the 6 questions outlined in the application instructions. WCSO would like to utilize grant funds to purchase six stationary LPRs and implement them strategically in high traffic, high crime areas that have been identified within Weld County. Particularly I-25/Highway 119 has been a target area for recovering stolen vehicles, or having stolen vehicles drive through the area (major thoroughfare). Past calls for service will be analyzed to determine specific location(s) for LPR placement. WCSO can collaborate with County and State partners (engineering, CDOT, CSP) to determine best placement of the LPRs. The LPR system allows to connect and collaborate with adjacent agencies to extend the reach and multiply the search capacity. Which in turn leads to proven beneficial outcomes such as tracking stolen vehicles, apprehending criminals and returning stolen vehicles to owners. This project serves the community and its citizens by restoring justice to victims and holding criminals accountable for their actions. Following the county's purchasing policy, once the best vendor has been identified, a purchase order will be issued, and the equipment order placed. After the LPRs have been received, the vendor will install the cameras in their location and data collection can begin. Initial point of contact for this project is Captain Sam Kaneta III, though operational issues shall be handled by Sgt. Sean Standridge. Data from the LPRs, and from internal records management systems shall provide recovery incidents, value of vehicles and suspects apprehended. WCSO will cover any additional operational cost that occur during the year of implementation and any future years. Implementing Agency 9. Implementing Agency Will this be implemented by a different agency? If yes, enter Agency Name below. If not, enter NA. Weld County Sheriffs Office Continuation Applicants - Applicable to projects currently operating using JAG funds 10. Project Accomplishments: (Limit 2000 characters) -answer not presented because of the answer to #3- 11. Project Changes: (Limit 5000 characters) -answer not presented because of the answer to #3- 12. Evaluation of Past Progress: (Limit 5000 characters) -answer not presented because of the answer to #3 - Direct Services Project 13. Direct Services Specific Projects If this project provides direct services please complete the table below. If not, enter "0" in the first cell below and move to the next question. Application Instructions contains additional details. 0 # of adults to be served 0 # of juveniles to be served 0.00 TOTAL Project Officials - You must have a minimum of three contacts for this application, the Project Director, Financial Officer, and Signature Authority (also called the Authorized Official). All three must be from the applicant agency and must be unique individuals; one person cannot serve in more than one role. 14. Project Director: Name Enter salutation, first, last, title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company) Sonja Kohlgraf 15. Project Director: Mailing Address Enter street Address, City, State, Zip +4 for the project director. 1950 O St., Greeley CO 80631-9503 16. Project Director: Email Address Enter email address for the project director to be used for primary communication. skohlgraf@weldgov.com 17. Project Director: Phone Number Enter primary phone number for the project director. 970-400-2872 18. Financial Officer: Name Enter salutation, first, last, title, agency (e.g., Mr. John Doe, Senior Accountant, Acme County) Chris D'Ovidio 19. Financial Officer: Mailing Address Enter street Address, City, State, Zip +4 for the financial officer. 1150 O St., Greeley CO 80631-9503 20. Financial Officer: Email Address Enter email address for the financial officer to be used for primary communication. cdovidio@weldgov.com 21. Financial Officer: Phone Number Enter primary phone number for the financial officer. 970-400-4447 22. Signature Authority: Name Enter salutation, first, last, title, agency (e.g., Ms. Jane Austen, County Commissioner Chair, Acme County) Mr. Mike Freeman, County Commissioner Chair, Weld County 23. Signature Authority: Mailing Address to be used with legal binding documents Enter Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957). 1150 O St., Greeley CO 80631-9503 24. Signature Authority: Email Address Enter email address for the signature authority to be used for primary communication. BOCC-Contracts@weldgov.com 25. Signature Authority: Phone Number Enter primary phone number for the signature authority. 970-336-7204 Geographic Area where Grant Funds will be Utilized - Enter each US Congressional District, Colorado Judicial District, State Senate District, State House District, County, and City where services will be delivered. Separate each by a comma. Enter Statewide if services will be delivered across the state. This may include more areas than where the applicant agency is located. 26. Colorado US Congressional District (01-07) Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating district should be separated by a comma. 04 27. State Senate District (01-35) Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating district should be separated by a comma. 13 28. State House District (01-65) Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating district should be separated by a comma. 48 29. Colorado Judicial District (01-22) Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating district should be separated by a comma. 19 30. Counties Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating counties served should be separated by a comma. Weld 31. Cities Enter district information that corresponds to the Service Area of this project. If Statewide, enter Statewide in the box provided. All other responses designating counties served should be separated by a comma. Greeley and all towns in Weld County Tables (Goals and Outcomes, Budget, Additional Funding) tge Goals & Outcomes GOAL 1 Goal 1 The goal of this proposal is to increase the identification of stolen vehicles and increase the recovery of such vehicles. Outcome 1.1 Outcome Measurement Timeframe Outcome 1.2 Outcome Measurement Timeframe Outcome 1.3 Outcome Measurement Timeframe GOAL 2 Goal 2 Outcome 2.1 Outcome Measurement Timeframe Outcome 2.2 Outcome Measurement Timeframe The outcome for the implementation of six additional stationary LPRs is estimated to be a 5% increase in stolen vehicle recovery. The percent is based on implementing all six cameras. The LPRs will enable WCSO to identify stolen vehicles and create new leads. Predicting how many stolen cars the agency will identify by using the new LPRs is difficult, because stationary cameras are not currently used and therefore all additional identifications will result in a beneficial outcome. WCSO is going to collect the count per month and will report quarterly on the number of vehicles that are being identified with the newly implemented LPRs. The timeframe to evaluate the goal will start on the implementation date, when the LPRs are ready to use, and end with the last reporting quarter of the grant. Outcome 2.3 Outcome Measurement Timeframe GOAL 3 Goal 3 Outcome 3.1 Outcome Measurement Timeframe Outcome 3.2 Outcome Measurement Timeframe Outcome 3.3 Outcome Measurement Timeframe Project Evaluation Describe the evaluation plan for the project based on the stated outcomes and measurements. See Application Instructions for complete list of questions. Personnel: Budget & Budget Narrative Details Table Total _ Annual Base OT OT - Base % To Annual % To Total Salary Annual Annual Total To Position Salary Be Fringe Be Annual + OT - Base Fringe Be Paid Budget Annual To Be Salary OT Title Top Be Paid Annual Paid Base Fringe Annual To Be By Grant Narrative Personnel and Base paid By Fringe Paid By Salary To Be Base To Paid Annual Paid Funds and Name Salary By Grant By Grant + Paid Salary Paid Fringe By (including Justification Grant By Grant Funds Funds Funds Fringe By Grant Grant overtime) Funds Grant Funds Funds Funds $o $0 $o $o $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $0 $0 $0 $0 $0 $0 1 2 3 4 5 6 7 8 9 10 Total Non -Personnel: Budget & Budget Narrative Details Amount To Budget Item Item Be Paid By Budget Narrative and Justification Grant Funds SUPPLIES & OPERATING S&O 1 $o $o $ 0 $ 0 $ 0 $ 0 $0 $ 0 $ 0 $ 0 $0 S&O 2 S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 S&O 9 S&O 10 Supplies & Operating Total TRAVEL Ti T2 T3 T4 T5 T6 T7 T8 T9 T 10 Travel Total EQUIPMENT E1 E2 E3 E4 E5 E6 E7 E8 E9 E 10 Equipment Total CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC I CC 2 CC 3 CC 4 CC 5 CC 6 CC 7 CC 8 CC 9 CC 10 Consultants/Contracts Total INDIRECT 6 Stationary LPR Camera $ $ 0 $ 0 $ 99,858 The vendor quote used for this grant application was received on 2-7-2023 and is subject to change. It includes 6 cameras, wireless modems, camera mounting, ethernet cables, operation licenses, installation. Each camera package is priced at $16,158. Total was calculated by $16,158 quoted per camera setup plus 3% price increase after quote expires. $ 99,858 $0 11 Indirect Total Total $ 0 $ 99,858 Budget Questions Answer Budget Questions Have local funds been appropriated or allocated for any of the requested budget items? No What would happen to this project in the event federal funding isn't available? The project would have to be reconsidered at a different time in the future. If you didn't have federal funds available to conduct this project, would you still conduct No, the project would not be conducted due to budgetary it with other funds anyway? constrains. Prior JAG Funding Amount Awarded Grant Number Total $ 0.00 Documents ti22 Project Title Purpose Area Grant Period Documents Requested * Required? Attached Documents * Organizational Chart [Required if grant funds personnel] Priority Letter: [Required if more,than one JAG application is submitted in one funding cycle] Letters of Support [see instructions] Federally Approved Indirect Cost Rate (NICR) [if applicable] Body Armor Certification: Download the template download template Certification Regarding Lobbying; Debarment, Suspension [Required for grants equal or over $100,000, only] download template Other * ZoomGrants°° is not responsible for the content of uploaded documents. Application ID: 429559 Become a fan of ZoomGrantsTM' on Facebook Problems? Contact us at �ues[ions(o7ZoomGrants.com ©2002-2023 GrantAnalyslcom. All ngtrts eserved. "ZeemGrante and the ZoomGrants logo are trademarks o(GranlAnalystwm, LLC. Logouf�Browser Contract Form New Contract Request Entity Information Entity Name" THE DIVISION OF CRIMINAL JUSTICE Entity ID. x00035241 Contract Name* 2023-2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM AWARD Contract Status CTB REVIEW ❑ New Entity? Contract ID 7066 Contract Lead* SKANETA Contract Lead Email s kaneta`aco.weld .co. us ; skohlgraEW'weldgov.com Contract Description" AWARD TO PURCHASE 3 STATIONARY LPRS - APPLIED FOR 6. PRELIM AWARD ACCEPTANCE Contract Description 2 Contract Type* GRANT Amount. 849,928.00 Renewable* ND Automatic Renewal Grant YES IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHeadsfweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTO R N EYWWELDG OV.COM Grant Deadline Date If this is a renewal enter previous Contract ID If this is part of a NSA enter NSA Contract ID Requested F1OCC Agenda Date* 06/12,2023 Parent Contract ID Rene YES d Department Project # Due Date 06,08 2023 Will a work session with I3OCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are On Base Contract Da Effective Date Review Date. 07/01:2024 Renewal Date Termination Notice Period Contact Information Committed Delivery Date Contact Info Contact Name Contact Type Contact Email Purchasing Purchasing Approver Approval Process Department Head Finance Approver DONNIE PATCH CHERYL PATTELLI Expiration Date' 09; 30 2024 Contact Phone I Contact Phone 2 Purchasing Approved Date Legal Counsel BYRON HOWELL OH Approved Date Finance Approved Date Legal Counsel Approved Date 06•'06,2023 06 06;'2023 06.06,;2023 Final Approval BOCC Approved BOCC Signed Date 0C Agenda Date 067 ,'12/2023 Originator 5KOHLGIIAF Tyler Ref I AG 061223 Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Peoor ELF Liag,ulss/vd- Sonja Kohlgraf Monday, June 12, 2023 12:15 PM Cheryl Hoffman CTB RE: Edward Byrne Memorial Justice Assistance Grant Award RE: 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Hello Cheryl, I did not actually submit it but rather attached it to the grant in the ZoomGrants Management system. I will attach an email that confirms the State received it and can open the document. Hopefully that will suffice for proof. There will be an official award letter - I assume - once they have all the prelim acceptance letters sorted out. Sonja Kohlgraf, MBA Finance Manager Weld County Sheriff's Office Ph: 970-400-2872 From: Cheryl Hoffman <choffman@weld.gov> Sent: Monday, June 12, 2023 12:07 PM To: Sonja Kohlgraf <skohlgraf@weld.gov> Cc: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Subject: Edward Byrne Memorial Justice Assistance Grant Award Hi Sonja, Once you submit this award form, please send proof of submittal so I can finalize this one in OnBase under Contract ID 7066. Thanks so much! Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weid.gov 1 Cheryl Hoffman From: Sent: To: Subject: Wonderful - Thank you, Sonja Kohlgraf, MBA Finance Manager Weld County Sheriffs Office Ph: 970-400-2872 Sonja Kohlgraf Monday, June 12, 2023 11:09 AM Lovejoy - CDPS, Michele RE: 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) From: Lovejoy - CDPS, Michele <michele.lovejoy@state.co.us> Sent: Monday, June 12, 2023 11:03 AM To: Sonja Kohlgraf <skohlgraf@weld.gov> Subject: Re: 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. I am able to open it. Michele On Mon, Jun 12, 2023 at 11:01 AM Lovejoy - CDPS, Michele <michele.love oy@state.co.us>wrote: Sure. I' l l let you know. Michele On Mon, Jun 12, 2023 at 10:53 AM Sonja Kohlgraf <skohlgraf@weld.gov>wrote: Hello Michele, The Board approved, I signed and uploaded the file in Zoomgrants. I tried opening it but the document did not display. Could you please dbl ck to make sure you can see it? Thank you, Sonja Kohlgraf, MBA 1 Finance Manager Weld County Sheriff's Office Ph: 970-400-2872 From: ZoomGrants Notices <Notices@zoomgrants.com> Sent: Monday, June 5, 2023 2:34 PM To: Sonja Kohlgraf <skohlgraf@weld.gov> Subject: 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Colorado Division of Criminal Justice 2023 Edward Byrne Memorial Justice Assistance Grant Program (JAG) sent by: Michele Lovejoy June 5,2023 Sonja Kohlgraf Weld County Government 2 1950 O Street Greeley, CO 80631-1117 RE Colorado Justice Assistance Grant (JAG) 01-67-1 / Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County Dear Sonja Kohlgraf We appreciate your application for JAG funding and your time in presenting your request (if required) to the Justice Assistance Grant Board The Board met May 15-18, 2023, to review all the grant applications A total of 68 applications requesting $7,337,927 The funding requests far exceeded the resources for the many deserving and well -considered applications After thorough review and discussion, the Justice Assistance Grant Board has recommended partial funding of your project, pending federal funding and approval by the Governor, in the amount of $49,928, noting the following reasons Funds for only 3 LPRs @ $16,642 ea = $49,928 Reason for reduced funding Have received several years of funding in the past You are eligible to Request Reconsideration of the Preliminary Award decision or Accept the Reduced Award 3 RECONSIDERATION REQUEST Only those applications not recommended for funding, or receiving a funding recommendation of less than 50%, are eligible for reconsideration of the Board's recommendation Based on the Board's recommendation, you are eligible to request a reconsideration If you wish to request reconsideration of the Board's recommendation, you must submit the Acceptance/Appeal of Preliminary Award Decision form by 5:00 pm on Wednesday, June 14, 2023. Download the form from the Documents tab in Zoomgrants Complete Section B including the List of Reasons for Appeal on page 2, sign electronically and upload to the "Documents" tab next to the row labeled "Preliminary Acceptance/Intent to Appeal " Your request for reconsideration must address the reasons for the reduced award listed above and reference only new information not contained in your original application or oral presentation The JAG Board's Reconsideration Committee will meet on July 11, 2023, via video conference on Zoom Following receipt of your request for reconsideration, DCJ staff will contact you to schedule a time to present your reconsideration request to the Committee ACCEPTING REDUCED AWARD (NOT REQUESTING A RECONSIDERATION) Additional information regarding specific award recommendations and/or requirements on your award will be forthcoming While there will be future correspondence that will outline the exact conditions of your award, please let us know if you plan to Accept or Decline the award by submitting the Acceptance/Appeal of Preliminary Award Decision form by 5:00 pm on Wednesday, June 14, 2023 Download the form, complete Section B, sign electronically and upload to the "Documents" tab next to the row labeled "Preliminary Acceptance/Intent to Appeal " Your prompt response is greatly appreciated If you have any questions regarding this correspondence, please contact Michele 4 Lovejoy at 720-498-7205 or michele.lovejoy@state.co.us. Thank you for your interest in the Justice Assistance Grant program and your dedication to improving public safety. Sincerely, Kelly Abbott, Manager Office of Adult and Juvenile Justice Assistance This email was sent from a notification -only email address. Replies to this message will be sent to the person who originated this message. Thank you for using http://www.zoomgrants.com Michele Lovejoy Office of Adult and Juvenile Justice Assistance C 720.498-7205 Office Hours: Monday - Friday - 8:00 am - 5:00 pm 700 Kipling n8 Street, Suite 1000, Lakewood, CO 80215 michele.lovejoy@state.co.us I www.dcj.state.co.us Michele Lovejoy Office of Adult and Juvenile Justice Assistance C 720.498-7205 Office Hours: Monday - Friday - 8:00 am - 5:00 pm 700 Kiplin8 Street, Suite 1000, Lakewood, CO 80215 michele.lovejoy@state.co.us I www.dcj.state.co.us 5 Hello