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Home My WebLink About20233227.tiffRESOLUTION RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT, AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER, WELD REGIONAL OFFICE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Promoting Safe and Stable Families (PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic Charities and Community Services of the Archdiocese Denver, Weld Regional Office, commencing October 1, 2023, and ending September 30, 2024, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic Charities and Community Services of the Archdiocese Denver, Weld Regional Office, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. cc:t-lSD I V3O/2.3 2023-3227 HR0095 PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP PROJECT AGREEMENT - CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER, WELD REGIONAL OFFICE PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of October, A.D., 2023, nunc pro tunc October 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datAA) rl t� /, Weld County Clerk to the Board BY: 111 .13ut.o74-k- Deputy Clerk to the Board County ttorney Date of signature: 1) 104,12.5 O 4 123 Mi reeman, Chair Perry L luck, Pro-Tem 2023-3227 HR0095 CpnVv0.C} rat 1519 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS AROUND TITLE: Promoting Safe and Stable Families Program (PSSF) Partnership Project Agreement between Weld County Department of Human Services (WCDHS) and Catholic Charities DEPARTMENT: Human Services DATE: October 17, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Colorado Department of Human Services (CDHS) has awarded funding to WCDHS and Catholic Charites through the Promoting Safe and Stable Families Program (PSSF) to enhance the safety and well-being of at - risk families and focus on stabilizing and strengthening families through a case management model, and Kinship Support Services for kinship and adoptive families, which includes support, education and resource referrals. These services will be implemented and facilitated by the Catholic Charities Case Management/Family Advocate staff and the WCDHS Community Case Manager/Liaison staff. What options exist for the Board? • Approval of the PSSF Partnership Project Agreement. • Deny approval of the PSSF Partnership Project Agreement. Consequences: Weld County will not receive the awarded amount of $49,141.00 for the PSSF Partnership Project Agreement. Impacts: Weld County clients will not have access to the funding for the PSSF Partnership Project Agreement. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total funding = $70,201.00. WCDHS has been awarded $49,141.00 which shall be used to reimburse Catholic Charites for actual costs per month. Catholic Charities will contribute a 30% match in the amount of $21,060.00 for a project total of $70,201.00. Catholic Charities will issue an invoice to WCDHS for the costs incurred the previous month. On that invoice it will be noted the amount of matched funds Catholic Charites contributed for that month. • Funded through CDHS. • Term: October 1, 2023 through September 30, 2024. Recommendation: Approval of the Agreement and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Pass -Around Memorandum; October 17, 2023 - CMS ID 7519 2023-3227 0/30 HSO Oneo►se. tc.)) 30183 PSSF Partnership Project Agreement THIS AGREEMENT, made and entered into thil3yday of2023, by and between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services, hereinafter referred to as "WCDHS", and Catholic Charities and Community Services of the Archdiocese Denver Weld Regional Office, also known as Catholic Charities, hereinafter referred to as "CC." WITNESSETH: WHEREAS, WCDHS and CC have identified a need for additional personnel resources in the areas of prevention and education; and WHEREAS, WCDHS and CC are willing and able to commit personnel resources to the provision of services according to the terms and conditions set forth herein. WHEREAS, the Colorado Department of Human Services has awarded funding to WCDHS and CC through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal Adoption and Safe Families Act, Title IV -B, Sub -Part 2, and WCDHS has funding available through Temporary Assistance for Needy Families (TANF). NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and agree as follows: Project Description 1. The services described herein will in part be known as the WCDHS PSSF Partnership Project, hereinafter referred to as the "Project". The Project is a collaborative effort of WCDHS and CC to enhance the safety and well-being of at -risk families. 2. The Project consists of Family Support Services/Family Preservation Services that focus on stabilizing and strengthening families through a case management model, and Kinship Support Services for kinship and adoptive families, including support, education and resource referrals. The services will be implemented in accordance with Exhibit A. 3. "At -risk families" are defined as 1) families identified by community referrals and 2) homeless families who reside at the Guadalupe Community Center(GCC). 4. The Project will be cooperatively implemented and facilitated by the CC Case Management/ Family Advocate staff and the WCDHS Community Case Manager/Liaison staff. Personnel 1. Engagement. WCDHS and CC have collaboratively identified a need for additional personnel resources in the areas of prevention and education. Portions of the salary for up to three (3) CC employees will be funded under this agreement in accordance with Exhibit B. 1 2o23^3227 2. Employment. The three (3) staff shall be employees of CC. As such, the employees will be subject to the policies, rules, regulations, directives and orders of CC. The employees will be subject to the supervision of CC. 3. Standards. The employees shall provide all services pursuant to this Agreement in accordance with applicable state and federal law, and any performance standards jointly established by WCDHS and CC. CC shall provide information to the employees regarding what is necessary to facilitate performance of its obligations to Weld under this Agreement. If an employee is required to be licensed or to act under the supervision of a licensed person or entity during job duties performed by an employee for CC, CC shall be solely responsible for verifying such licensure or providing such required supervision. 4. Qualification and Selection. The employees will be selected by CC in accordance with CC and State of Colorado qualifications. CC will verify skills and references with respect to the employment of the employees' subject to this Agreement. 5. Employee Costs. CC shall be responsible for direct payment to the employees of all personnel costs associated with the employees, including, but not limited to, salary, benefits, employment taxes, and insurance. 6. Compliance with Laws and Record Maintenance. CC shall be responsible for compliance with all laws concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition, CC shall be responsible for completion, reporting and maintenance of payroll and benefit records, and CC will be the W-2 Employer for purposes of record keeping. 7. Compliance with the Fair Labor Standards Act ("FLEA"). Each party agrees to maintain records of actual hours worked by an employee during each pay period. Each party agrees to comply with the FLSA. 8. Contract Amount. WCDHS shall reimburse CC for actual costs per month, not to exceed $49,141.00 for the term of this Agreement. CC shall contribute a 30% match in the amount of $21,060.00 resulting in a total project amount of $70,201.00 for the term of this Agreement. Allowable expenses are noted in Exhibit B, Approved Budget, and include personnel costs, supplies and administrative costs. 9. Billing. CC shall issue an invoice on or before the 10th day of the month to WCDHS for actual costs incurred in the previous month. Each invoice should also note the amount of matched funding CC contributed during the previous month. WCDHS agrees to submit the approved invoice for payment within ten (10) business days of the date the correct invoice is received. 10. Excluded Parties List. For all contracts more than $25,000, WCDHS or its associated entity shall obtain from CC a certification that neither CC nor any of its principal employees are listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs. CC shall supply this certification within 10 days of execution by both parties of this agreement. Failure to supply this certification will be considered a default. 11. Worker's Compensation Insurance. CC will furnish and keep in force and effect during the term of this Agreement workers compensation insurance as may be required by law and as may concern the employees funded under this agreement. Upon written request, each party shall furnish a Certificate of Insurance verifying coverage for workers' compensation. 2 12. Insurance. CC shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to WCDHS prior to the performance of any services under this Agreement. Professional Liability (Errors and Omissions Liability) is also required. The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of services of this contract. CC shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Agreement resulting from professional services. In the event that the professional liability insurance required by this Agreement is written on a claims -made basis, CC warrants that retroactive date under the policy shall precede the effective date of this Agreement; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Agreement is completed. Minimum Limits: Per Loss Aggregate $1,000,000 $1,750,000 13. Contact Persons. The Contact Person for CC and the Contact Person for WCDHS are each set forth on Exhibit C attached hereto and incorporated herein. The designated Contact Person for each party may be changed from time to time so long as notice of such change is provided to the other party, following the procedure for Notices as set forth in this Agreement. Unless a formal notice is required as set forth in paragraph 29, any requirement of communication between the CC and WCDHS shall be satisfied if such communication is provided to the other party's Contact Person. 14. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings between the Contact Persons of WCDHS and CC to promote understanding of and adjustments to any operation or activity involved herein. 15. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members. 16. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulations and policies implementing HIPAA requirements whether now or hereafter existing. CC and WCDHS agree to execute Business Associates Agreements as may be determined to be necessary. 17. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and policies implementing the Americans with Disabilities Act requirements whether now or hereafter existing. 18. Term. The term of this Agreement shall be from October 1, 2023, through September 30, 2024. 19. Termination. WCDHS or CC may terminate this Agreement upon giving the other party thirty (30) days prior written notice. In the event of termination, CC shall promptly provide to WCDHS all information necessary for payment of any outstanding compensation. Neither party shall have any further obligations after the effective date of termination, except for such obligations that (i) accrued prior to the effective date of termination, or (ii) are expressly stated herein to extend beyond the effective date of termination. Additionally, if the State of Colorado immediately terminates its agreements with WCDHS regarding the funding of this Agreement for the public interest or any other reason, WCDHS may immediately terminate this Agreement without the thirty (30) days' notice. 20. Default. Except in situations when termination is the appropriate action pursuant to paragraph 19, each party shall promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or breach of any term or provision of this Agreement. If such default or breach is not cured within thirty (30) days after the delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed to 3 seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any term or provision of this Agreement at any one time shall not constitute a waiver of my other or all provisions. Any waiver of any part or provision of this Agreement at any one time shall not constitute a waiver for all times. 21. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated by this Agreement is that of independent entities working in cooperation. CC employees or agents are not to be considered WCDHS employees for any purpose and said persons may not hold themselves out as employees or agents of WCDHS or otherwise make any representation or commitment on behalf of WCDHS. WCDHS employees or agents are not to be considered employees of CC for any purpose and said employees may not hold themselves out as employees or agents of CC or otherwise make any presentations or commitments on behalf of CC. Under this Agreement, except for the payments as stated herein, neither party shall be in any way required to provide any pecuniary benefits, salaries, wages or fringe benefits to employees of the other party. 22. Indemnification. CC shall indemnify and hold WCDHS harmless from all claims, actions, penalties, liabilities, damages, or expenses, including reasonable attorney's fees and other costs of defense or settlement, legal or equitable, made against or suffered by WCDHS arising out of or related to the action or omission of any CC employee while performing services for or under the auspices of CC, or arising out of or assumed by CC under this Agreement or CC's failure or alleged failure to perform such duties. The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force and effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in this Agreement to the contrary, however, neither party waives any immunities to which they are entitled pursuant to law. 23. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings, WCDHS or CC shall, during and after the term of this Agreement, keep confidential all information relating to this Agreement and shall utilize their best efforts to prevent and protect such information from unauthorized disclosure by their employees and agents. WCDHS and CC shall further not use or allow their agents or employees to use any information to the competitive disadvantage of or in any way which is detrimental to either party. 24. Notices. All notices and other communications required or permitted under this Agreement shall be given in writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt requested, as follows: a. If to CC: b. If to WCDHS: Darren Walsh, President/Chief Executive Officer Catholic Charities and Community Services of the Archdiocese Denver Weld Regional Office 6240 Smith Road Denver, CO 80216 Jamie Ulrich, Director Weld County Department of Human Services P.O. Box A Greeley, CO 80632 25. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties with respect to its subject matter and supersedes all prior agreements or understandings, whether written or unwritten, with respect to the same subject matter. 26. Amendment. This Agreement may not be amended or modified except by a written instrument executed by all parties to this Agreement. 4 27. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of reference and shall not in any way affect the meaning or interpretation of this Agreement. This document may be executed in two or more counterparts, each of which may be deemed an original. This Agreement will take effect when a single original or counterpart copies are executed by each party. 28. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of the State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement, whether incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. It is further agreed by both parties that any causes of action arising out of this Agreement shall be vetted in the courts of Weld County, Colorado, to the extent that those courts are reposed with subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of those courts. 29. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 30. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the purpose and intent of this Agreement. 31. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -assigning party. 32. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301 C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S., et.seq. (Abuse of Public Office), as amended, and that no violation of such provisions is present. The signatories hereto state that to the best of their knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property described herein. 33. Fund Availability. Financial obligations of WCDHS payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by WCDHS. 34. Required Approval. This Agreement shall not be deemed valid until it has been approved by any and all necessary and required entities. 35. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal year. 36. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 37. No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above. COuJNTY; ATTEST: d.dtir4A) Kc4o;(ik Weld County Clerk to the Board B eputy Clerk to the Board 6 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair NTRACTOR: OCT 3 0 2023 atholic Charities and Community Services of the Archdiocese Denver Weld Regional Office 6240 Smith Road Denver, Colorado 80216 Darren Walsh By: Darren Walsh (Oct 11, 202311:39 MDT) Darren Walsh President/Chief Executive Oct 11, 2023 Date: 2023-322 7 a f• COLORADO ExhibitA Department of Early Childhood INTRODUCTION/BACKGROUND The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be addressed effectively. To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the Adoption and Safe Families Act of 1997. To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). SCOPE OF WORK (INTENSIVE CASE MANAGEMENT) Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDHS) to residents of Weld County and by Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The Catholic Charities Case Manager shall consult and coordinate provision of services with the WCDHS when a Guadalupe resident is also receiving services through the WCDHS. The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining the unity of families, advocating for services for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of preventive services and crisis intervention management, all services are intended to stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy, and nurturing environments for children. The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy services for families who self -refer or who are referred by community partners, such as schools, juvenile justice entities, therapists and other family serving organizations, as well as families reported to child protective services but screened out and/or closed after initial assessment/ These services shall increase enrolled families' protective capacities by promoting individual, family, and community strengths; and shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services. Assessments of parents' goals and their need for skill development along with assessing psychosocial and economic challenges shall help families determine their needed and requested services. Wraparound services and community mental and physical health services shall be used along with case management support to address challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Children may be Page 2 of 24 a COLORADO ExhibitA Department of Early Childhood referred for assessments to identify and address the child's psycho -social, physical, and educational needs. By partnering with families in the early stages of child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County. The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when they are homeless and reduce the need for out -of - home placements. Families shall be provided Intensive Case Management Services upon entering the Guadalupe Community Center Shelter as a resident in our goal orientated Extended Stay Program and throughout their shelter stay. Families reside at the Guadalupe Center four to five months with a goal to transition back to the community with housing and economic stability. A safe and stable home is critical to a family's wellbeing and the emotion and physical development of a child. The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining housing through Catholic Charities Guadalupe Campus. Homeless families often experience domestic violence, and children may experience sexual abuse, lack of stability and predictability and various forms of trauma including abrupt separations for their parents, placements with strangers and lack of school stability. Homeless families and their children are at risk of increased stress and household instability and can benefit from Intensive Case Management Services to increase stability to their lives and address their children's needs resulting from a lack of a stable home, relationships, and nurturance. Some of these families shall be dealing with serious and long-term physical disabilities, physical challenges, mental health and substance abuse disorders, and developmental issues. The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when other shelters are full. Families receive emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transition support and planning are provided until a safe housing or shelter plan can be finalized. During this time, short term intensive case management can be critical to keep children safe, minimize the danger of abuse and support the parents through this crisis. The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supports (case management, social capital opportunities and flex funding) based on family identified goals. Through case management utilizing the PSSF Intensive Case Management model (PSSF ICM), caregivers shall demonstrate increased skills in the protective factors and confidence so they can better address stressors, self -advocate, become self-sufficient, and increase their knowledge of how to access benefits and resources. Families shall be provided resources and training to further develop their skills. Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. There shall be a short assessment period in which a service plan and goals shall be developed for families utilizing the PSSF ICM model. Families shall be provided community and Human Services resources and shall be offered Family Team Meetings (FTM) to further assist in the development of a service plan. They shall complete a pre -assessment within the first two (2) weeks of contact and shall complete a post -assessment to evaluate their successes with the Colorado Family Support Assessment (CFSA) 2.0. PERIOD OF PERFORMANCE October 1, 2023, through September 30, 2024 Page 3 of 24 COLORADO Department of Early Childhood WORK PLAN Exhibit A Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES (Memo statement: Clients shall demons ricrasd life skills and confidence so they ebetter address stressors self -advocate, become self- : sufficient, and increase their knowledge of how to access benefits and resources. The Weld County Department of Human Services (WCDHS) shall provide 40 families with intensive case management utilizing the PSSF ICM. Catholic Charities shall provide PSSF ICM to another 15 families on their Guadalupe campus. Case Managers front both organizations shall work with families to complete a pre- and post -assessment using the Colorado Family Support Assessment (CFSA) 2.0 which incorporates the Protective Factors Survey. WCDHS shall see a reduced number of families entering the Child Welfare system when they work with a Community or Catholic Charities Case Manager. This partnership shall allow collaboration in providing community based supportive services to families who are in crisis or at risk of involvement in the child welfare system. Through the PSSF ICM, these families shall gain skills and knowledge to improve their overall well-being and household stability. Key Activity A: Intensive Case Management Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Completion of Intake with family To be completed within 5 working days of referral assignment Case Managers shall meet with caregivers' face to face to complete the Prevention Services intake form. Intakes maybe conducted at the client's home, in the community or at the WCDHS office. Intake information and completion date shall be documented as required in the Office of Early Childhood (CDEC) database Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support Completion of the CFSA 2.0 tool To be completed within the 2"1 face to face contact, within one (1) — three (3) weeks of case opening. Case Managers shall work with the family to evaluate their individual strengths and needs using the CFSA 2.0 as a focal point for services. Family engagement includes goal setting and outlining action steps for families and Case Managers. CFSA 2.0 —Pre- and post-test shall be used to focus the family plan, with families showing an improvement in a minimum of two (2) of the 11 areas of focus. Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support Family Engagement Meeting Initiated during or following the intake process continued again every 30-90 days. Family Engagement Meetings (FEM) are designed to convene family members and relevant family and professional supports to develop and review the comprehensive support plan for the family. Review progress of activities set for completion of goals and action steps during each meeting. FEMs shall be documented in CDEC database in service activity section. Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support Ongoing Contact Weekly face to face contact for the first three (3) months and continued as needed for the duration of the case Ongoing face to face and other contacts via phone, email or text with the family occur to initiate and monitor services necessary to support family goals. Face to face contacts to occur in person or virtually as requested by the family. Contacts shall be documented in the CDEC database in service intensive case management section Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support Page 4 of 24 a tnEc COLORADO Department of Early Childhood Exhibit A Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible . Budget. : Category Emergency Supports As indicated and documented in family plan Flex funding can be used to address concrete economic needs which support family stability when no other formal and informal resources are available. Flex funding needs are documented in the family plan and are reported through monthly invoicing. Requests are submitted by Case Managers to Weld County Human Services Funds Distribution Group and the Family Resource Director for review and Approval. Community Case Managers, Catholic Charities Case Manager, and Family Resource Director Supplies and Operating Expenses Resource Navigation and Advocacy Ongoing throughout the lifetime of the open case Case Manager to provide resource information and referral to community programming which may meet the goals and objectives of the family as needed to support family stability and well-being. Resource and referral information shall be documented and tracked in the case notes in the CDEC database. Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support Transition stage Completed prior to or at case closure (typically 3-6 months). Case Manager shall work with the family to initiate their transition plan. Case Managers shall complete the transition stage with the families served. 45% of families shall complete all aspects of their agreed upon goals set through Intensive Case Management Community Case Managers Catholic Charities Case Manager Personnel Services - Family Preservation and Family Support SCOPE OF WORK (KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS) Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants explore their strengths, learn about the Protective Factors, and create strategies from their own wisdom and experiences. The goals are to strengthen families, protect children from abuse and neglect, and preserve permanency for families by enhancing caregivers' ability to meet the emotional, developmental, and educational needs of their children. Parent Caf�s are skill - based and informational but shall also help caregivers reduce social isolation and develop new support systems and social connections. Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways to cope with conflicts and stress in their lives including the challenges which may arise from being separated from birth parents and in the care of foster, kinship or adoptive parents. Fun activities, educational games and play shall enhance group participation. The children's groups take place concurrent to Parent Caf�'s. Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be brought into present to the group on evidenced based parenting education, the impacts of trauma, and tools and techniques for parenting children who have experienced trauma. The goal is to equip caregivers with tools to manage children's behaviors, understand child development, and improve caregiver/child relationships. Page 5 of 24 a CDEC COLORADO Department of Early Childhood WORK PLAN Exhibit A Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcome statement,.The Parent Cafe Support Groups shall strive to enrich p ; s lls, en'raa relationship b, nd eon�t eet n with other l ltlsliip, achlpttrfie.sod foster co egivers and strengthen the caregiver/child relati€nships with the goal of establishing peemanency, and avoiding further out -of -home. placement Parent Caf� pre and post-tests shall measure the changes in each caregiver's expectations and the program shall use tools and techniques to help child behavior and regulation and enhance the parent/child relationship. Key Activity A: Kinship, Adoption and Foster Care Parent Education and Support Groups ha sResponsible �!'ime �'er��ti.� Deliverable r Measurement Person(s) Bud gory Adoption Adoption Promotion and Support (APS), Personnel Services - Family Preservation and Family Support Plan and conduct monthly Parent Caf� support groups for families Monthly Catholic Charities and the WCDHS shall plan the focus of each group utilizing the Parent Caf� model and the Protective Factors. A minimum of 30 families shall be served through these groups throughout the grant cycle. 50% shall have demonstrated new parenting skills, self -reported improved communication and connectedness with other Parent Caf� families. Families shall be able to identify at least two (2) community resources that can further assist in times of need. Family Resource esource Supervisor Catholic Charities Case Manager and Director of Case Management Plan and conduct monthly Children's Groups to coincide with Parent Caf�s. Monthly Using the Nurturing Parenting curriculum as a guide, develop children's group activities designed to strengthen communication, social and coping skills for children in kinship, foster and adoptive homes. A minimum of 30 children shall participate in children's groups throughout the grant cycle. Family Resource Supervisor Catholic Charities Case Manager and Director of Case Management APS, Personnel Services - Family Preservation and Family Support Page 6 of 24 COLORADO Department of Early Childhood Exhibit A Work Plan Key Activity B: REPORTING AND PERFORMANCE MONITORING Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category PSSF sites shall comply with Colorado Department of Human (CDEC) data collection methodology system. Data reports shall show tasks/activities completed to align with designated outcomes and measures of services provided. 10/01/2023- 09/30/2024 Data on all PSSF services/activities shall be entered into CDEC data -system. • Completion of PSSF intake form in Salesforce or entering other intake tool completion date in designated fields. • PSSF program staff shall set goals with families engaged in PSSF services, goals are identified on goal setting sheet or designated goal fields, including status of goals. • CFSA 2.0 assessments completed with families participating in services. Required for intensive case management services; or family preservation/support category families without an open Child Welfare involvement or receiving more than six (6) total hours of PSSF services required. • Protective Factors Survey • PSSF services — each family with an open PSSF case should be receiving at least one (1) service. Services should include activities related to the service, individual(s) participating in the service, and service area identified. • An assessment for each service should be documented with pre/post-dates and name of assessment in designated fields. • Flex funds — Only if included in the approved budget, can be provided only to families that have an open PSSF service. Flex funds are only provided to support the family goals. Required data shall be entered into CDEC data -system within five (5) working days of completing a task or activity (i.e., intake, goal setting, PSSF services, case management notes, referral for services, flex funding, instrumentation tools including CFSA 2.0, or assessment tools are identified and dates of pre/post and included). Weld County Department of Human Services Personnel Services Invoices/ Expenditure reports Required monthly or when requested. 10/01/2023- 9/30/2024 Invoices/Expenditure reports must be submitted on a monthly basis to CDEC on the PSSF Invoice Template provided by the Office of Early Childhood to the invoice email: CDEC invoicing@state.co.us Contractor shall submit all invoices/expenditure reports by the 20th day of each month. Final billing for each fiscal year must be submitted per Exhibit D — Additional Provisions Weld County Department of Human Services Personnel Services Page 7 of 24 COLORADO Department of Early Childhood Exhibit A Work Plan Budget Category Tames Time Period Deliverable Measurement Person(s) Responsible Submit programmatic reports to CDEC. Report templates shall be provided or created in Salesforce. When requested. 10/01/2023- 9/30/2024 Reports shall be submitted according to CDEC timeframes and include all requested information. Reporting templates shall be provided by the PSSF Program Manager Reports shall be submitted to CDEC twice per year during the federal fiscal year. The first report is due on the last business day of April each year. The final report is due on the last business day of October each year. Weld County Department of Human Services Personnel Services PSSF Programs shall run reports and monitor outcomes using CDEC data -system Quarterly or when requested 10/01/2023- 9/30/2024 Reports shall be reviewed in the CDEC data -system to ensure performance targets are being met. Reports shall be submitted to CDEC on quarterly basis or as needed by the program. Report templates shall be created by State Program Administrator, and accessible by Supervisor in each site. Personnel Services Key Activity C: Program Evaluation Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Travel PSSF program staff shall complete program trainings as recommended or required by CDEC. PSSF site shall send at least one (1) person per site to the biennial Strengthening Families Conference and the biennial PSSF program grantee meeting. 10/01/2023- 09/30/2024 PSSF program staff shall complete trainings necessary/pertinent for program delivery. Participation in conference and grantee meeting. Staff attendance or documented information regarding completion for recommended or pertinent trainings, which may include but is not limited to Motivational Interviewing, CFSA 2.0, Strengthening Families, Financial Health, mandated reporter, CDEC data system training for users, and other required certification trainings related to services being provided by the PSSF site to meet model fidelity. (i.e., if providing Nurturing Parenting, you must have a certified trainer) PSSF Program Staff Page 8 of 24 COLORADO Department of Early Childhood Exhibit A Work Plan Key Activity D: Participate as Comparison Group in the Colorado Fatherhood Program evaluation Tusks Time Period Deliverable Measurement Person(s) Responsible Budget Category Participate in 1 hour training meeting to learn about the evaluation. 10/1/2023- 9/30/2024 Evaluation comparison sites shall have at minimum one attendee from each site participate in the 1 -hour provided informational overview/training for the evaluation process. Attendance of one person per site at the training. Preferred attendance by PSSF coordinator. PSSF Program Coordinator Evaluation Team PSSF sites shall receive written information from the DU evaluation team regarding the evaluation and instructions to help fathers self -refer for participation. Information can be shared in written communication or verbally by the PSSF advocate. Sites can determine the best method for sharing the referral process. 10/1/2023- 9/30/2024 PSSF sites shall have access to the written information as well as verbal scripts regarding referrals for the evaluation to provide to fathers. Fathers participating in PSSF services shall receive the evaluation referral information. Contracted Community Provider PSSF Program Coordinator Evaluation Team Member PSSF sites shall provide referral information to fathers participating in the following services: Incredible Years, Nurturing Parenting or Nurturing Fathers, PAT, Intensive Case Management, and/or Adoption/Kinship Navigation. The DU evaluation team shall make determine eligibility and obtain fathers consent for participation. 10/1/2023- 9/30/2024 Referral information shall be provided to fathers who maybe eligible. Referrals shall be accessed by fathers if he so chooses. DU evaluation team shall make determinations of eligibility and participation in the evaluation. DU shall ask what services are being provided. DU evaluation shall obtain fathers consent for participation. Fathers shall self -refer to evaluation and enter evaluation. Fathers shall receive incentives for participation in the evaluation. Data on referrals provided and received by DU evaluation team. Contracted Community Provider PSSF Program Coordinator Evaluation Team Member Page 9 of 24 COLORADO ExhibitA Department of Early Childhood CONFIDENTIALITY PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of PSSF services. SCHEDULE/MILESTONES Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supportive case management services to a minimum of 55 Weld County families. Services are voluntary, with a goal of increasing family well-being, reducing crisis and to preserving intact families. Family service plans are designed in partnership with the family to address these goals. 45% of families served by the WCDHS shall successfully complete the goals and objectives created on their initial service plan. Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than 5% of all families served through all PSSF ICM shall enter or re-enter the child welfare system by the end of the grant cycle. 80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shelter with income and sustainable housing. 90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a period of at least one (1) year. Pre- and post-tests shall demonstrate that families acquired and use new skills related to child management and the strengthening of their parent/child relationships. 40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers shall report they have learned and are utilizing at least three (3) new techniques to help children with self -regulation and positive behavior as well as three (3) new methods to improve communication and relationships. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families (PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. The referral process for all PSSF services may be initiated through self -referral, community referrals from schools, juvenile justice entities, therapists and other family serving organizations, as well as from child welfare for families reported to child protective services but screened out and/or closed after initial assessment. Community Case Managers and the Catholic Charities Case Manager shall review and track all referrals. They shall work together to collect and document all required data for program evaluation and tracking. Page 10 of 24 a ,elf• COLORADO ExhibitA Department of Early Childhood County and Community PSSF sites agree to comply with all data process and tools to provide the CDEC with all requested data. The PSSF advocates shall submit written quarterly reports to the PSSF Program Manager that shall include data statistics, client satisfaction forms and any anecdotal information as they collect this. County encourages any site visits to occur and shall comply with any visits that are requested. Page 11 of 24 a cnsc COLORADO ExhibitA Department of Early Childhood INTRODUCTION/BACKGROUND The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be addressed effectively. To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the Adoption and Safe Families Act of 1997. To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management, group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a second Kinship Support and Education Circle every other month, Children's Programs, Case Management, and a bi-monthly Kinship Newsletter to information pertinent to the often -unique needs and challenges of kinship families. SCOPE OF WORK (KINSHIP SUPPORT) The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management, group support and training. The COVID-t 9 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a Support Circle every other month for families receiving intensive case management and/or families who are participating in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship Newsletter to information pertinent to the often -unique needs and challenges of kinship families. Page 13 of 24 .efit COLORADO ExhibitA Department of Early Childhood Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more informal level and to share supportive parenting strategies with the support of the Catholic Charities case management staff. Catholic Charities staff shall share parenting strategies in response to the topics of group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and understanding of how to manage challenging behaviors shall be less likely to utilize strategies that could be considered abusive or the cause of further harm to the child(ren), risking their stability in the kinship home. This group shall be informative; however, it shall also provide increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shall determine the schedule of topics and there shall be time for sharing a meal and friendship building. Children's Circle: The goal is to offer a safe and supportive environment where children can learn new ways to cope with conflicts and stress in their lives, including challenges which may arise from being separated from birth parents and in the care of grandparents or other relatives. Fun, developmentally appropriate activities, educational games, and play shall also enhance children's experience of participating in the group. These programs shall be offered in addition to Parent Caf� Support Groups. Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution from the WCDHS. The Newsletter shall be sent electronically and via mail every other month to all kinship families involved with Catholic Charities and the Weld County Department of Human Services. The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other month and the newsletter shall also be produced every other month. PERIOD OF PERFORMANCE October 1, 2023 -September 30, 2024. Page 14 of 24 a f. [DEC COLORADO ExhibitA Department of Early Childhood perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of PSSF services. SCHEDULE/MILESTONES Seventy-five percent (75%) of families who participate in the Support Circle shall report they have learned and are utilizing at least three (3) new parenting techniques and tools to encourage developmentally and age -appropriate behavior as well as three (3) strategies in strengthening the parent/child relationship. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families (PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. Page 18 of 24 EXHIBIT C CONTACT PERSONS For this Agreement, the individuals identified below are hereby designated representatives (Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact Person may from time to time designate in writing a new or substitute representative(s): For Weld County: Julie Witkowski Family Resource Division Head 315 A. N. 11th Avenue, Building A Greeley, Colorado 80631 (970) 400-6777 witkowjx@weldgov.com For CC: Joe San, Executive Regional Director Catholic Charities and Community Services of the Archdiocese Denver Weld Regional Office 1442 North 11th Avenue Greeley, Colorado 80631 (970) 616-8629 jsarr@ccdenver.org SIGNATURE REQUESTED: Weld/PSSF CC Agreement Oct 2023 -Sept 2024 Final Audit Report 2023-10-11 Created: 2023-10-11 By: Sara Adams (sadams@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAALXfFnKfZRFIzS2hgKQsE2pS4hvGDp7JX "SIGNATURE REQUESTED: Weld/PSSF CC Agreement Oct 2 023 -Sept 2024" History t Document created by Sara Adams (sadams@co.weld.co.us) 2023-10-11 - 3:50:58 PM GMT Wy Document emailed to dwalsh@ccdenver.org for signature 2023-10-11 - 3:53:04 PM GMT 5 Email viewed by dwalsh@ccdenver.org 2023-10-11 - 5:25:31 PM GMT do Signer dwalsh@ccdenver.org entered name at signing as Darren Walsh 2023-10-11 - 5:39:51 PM GMT GSo Document e -signed by Darren Walsh (dwalsh@ccdenver.org) Signature Date: 2023-10-11 - 5:39:53 PM GMT - Time Source: server © Agreement completed. 2023-10-11 - 5:39:53 PM GMT Powered by Adobe Acrobat Sign Contract For Entity Information Entity Name * CATHOLIC CHARITIES AND COMMUNITY SERVICES Entity ID* @00031292 Contract Name * CATHOLIC CHARITIES AND COMMUNITY SERVICES (PSSF PARTNERSHIP AGREEMENT) Contract Status CTB REVIEW O New Entity? Contract ID 7519 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * NEW AGREEMENT. TERM 10/1/23-9/30/24. WCDHS WILL REIMBURSE CC UP TO $49,141 .00. RELATED TO THE PSSF AGREEMENT Contract Description 2 PA IS ROUTING THROUGH Contract Type * AGREEMENT Amount * $49,141.00 Renewable NO Automatic Renewal Grant IGA THE NORMAL PROCESS. ETA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM TO CTB 10/17/23 Requested BOCC Agenda Due Date Date* 10/21/2023 10/25/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 07/30/2024 Committed Delivery Date Renewal Date Expiration Date* 09/30/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 10/19/2023 10/20/2023 10/20/2023 Final Approval BOCC Approved Tyler Ref # AG 103023 BOCC Signed Date Originator SADAMS BOCC Agenda Date 10/30/2023 Hello