HomeMy WebLinkAbout20233544.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE
INNOVATION AND OPPORTUNITY ACT(WIOA)PROGRAM FUNDS FOR MIGRANT
SEASONAL FARM WORKER(MSFW)PROGRAM,AND AUTHORIZE CHAIR TO SIGN
ELECTRONICALLY
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with an Expenditure Authorization and Work
Plan for Workforce Innovation and Opportunity Act(WIOA) Program Funds for the Migrant
Seasonal Farm Worker(MSFW)Program between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County,on behalf of the Department of
Human Services,and the Colorado Department of Labor and Employment,commencing July 1,
2023,and ending June 30, 2024,with further terms and conditions being as stated in said
expenditure authorization and work plan,and
WHEREAS,after review,the Board deems it advisable to approve said expenditure
authorization and work plan,a copy of which is attached hereto and incorporated herein by
reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Expenditure Authorization and Work Plan for Workforce Innovation
and Opportunity Act(WIOA)Program Funds for the Migrant Seasonal Farm Worker(MSFW)
Program between the County of Weld,State of Colorado,by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and the
Colorado Department of Labor and Employment,be,and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized
to electronically sign said expenditure authorization and work plan.
cc:HS D,ACT(cr/co) 2023-3544
01/31/24 HR0095
EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE INNOVATION AND
OPPORTUNITY ACT(WIOA)PROGRAM FUNDS FOR MIGRANT SEASONAL FARM WORKER
(MSFW)PROGRAM
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 6th day of December,A.D.,2023,nunc pro tunc July 1,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: .44)
Mi eman,Chair
Weld County Clerk to the Board
1/060,1,a�4... err L.B ,Pro-Tem
BY.
Deputy Clerk to the Board
S tt K.James
APP D Ate.%'"IRM: °'a USED
n D.Ross
Count'orney
IZ(IZ12 r' Saine
Date of signature: " �'�
2023-3544
HR0095
Co -vac+i -nobo
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Employment Services of Weld County(ESWC)Submission of a Work Plan and
Expenditure Authorization for the Migrant Seasonal Farm Worker(MSFW)Grant
Program.
DEPARTMENT: Human Services DATE: November 20,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:Approve Employment Services of Weld County's(ESWC)Submission
of a Work Plan and Expenditure Authorization for the Migrant Seasonal Farm Worker(MSFW)grant program.
MSFW staff will deliver an array of services which include worker protection information,wage and working
condition complaints,Workforce Center registration,employment referrals,job development,employer events
and training program information flyers to migrant and seasonal Farm Workers. Outreach will provide direct
referrals to community agencies for accessing basic needs.
What options exist for the Board?
• Approval of MSFW Work Plan and Expenditure Authorization.
• Deny approval of MSFW Work Plan and Expenditure Authorization.
Consequences: Program funds will not be distributed.
Impacts: ESWC will not be able to provide needed Services for the MSFW program.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): See funding below.
NFA# Funding Program/Source Period of Performance 1 Amount
WE Year
23-007 PY22 Wagner Peyser 10%0-Migrant 07/01/2023 through $43,331.00
Seasonal Farm Worker 06/30/2024
(MSFW)
Recommendation:
• Approval of this Expenditure Authorization and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tem
Mike Freeman,Chair
Scott K.James /k.`
Kevin D.Ross
1 n
Lori Saine
Pass-Around Memorandum;November 20,2023-CMS ID 7606 2023-3544
WORK PLAN NFA #WE23-007:
Local Area: Weld County
Weld County Local Area
MSFW_WP 10 WORK PLAN
This WORK PLAN is agreed to by the partys' signature below :
For the Local Area Digitally signed by Mike Freeman
Digitally signed by Bill Johnson �(
Mike Freeman Date: 2023.12 06 12:20:36 -0700'
BillJohnson Date 2023.11 .0715:00:46
-07'00• Chair, BOCC or Designee
LWDB ( ' hair or Designee Date:
Date: For Workforce Development Programs
Karina Amaya Digitally signed by Kanna Amaya
Ragland James A. Newby
X Ragland Date: 2023. 11 .07 16:03:36 -07'00' James A . Newby 2023. 12. 13 0a:23:10 -0700'
Workforce Center Director or Designee Operations Director or Designee
Date:
Date:
I . WORK PLAN SUMMARY
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW):
Does this WORK PLAN include a request for Transfer of Funds between AD and DW. DYES I /NO
If YES, complete Section V.
NFA# Fundi Program/ Period of Code Amount Formula CFDA# FAIN #
WE- ng Source Performance
Year
23-007 PY22 Wagner 07/01/2023 - 2M62 $43 , 331 Y 17 . 207 ES-38720- 22- 55-
Peyser 10% - 06/30/2024 A-8
Migrant
Seasonal
Farm Worker
B . THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF
EXPLANATION HERE : CLICK OR TAP HERE TO ENTER TEXT.
CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
CHANGE TO BUDGET
CHANGE TO PERFORMANCE OUTCOMES
TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V)
OTHER Click or tap here to enter text .
(complete all changes in review/track changes/strikethrough mode and highlight new information)
II . PROGRAM CONTACTS
LOCAL AREA COORDINATOR WDP PROGRAM COORDINATOR WDP LIAISON
Name :Josefina Marqquez Name : Olga Ruis Name : Jesus Borrego
Email : marquejx@co. weld . co . us Email : olga . ruiz@state . co . us Email : jesus . borrego@state . co . us
III . FUNDING PROVISIONS (CHECK ONE)
No changes to previous provisions .
IX Funding provisions included or embedded below :
Subject Funding Provisions
Program Migrant Seasonal Farmworker Program
Date July 1, 2023
1 . FUNDING PURPOSE
WORK PLAN 5.23
WORK PLAN NM #WE23-007:
Local Area: Weld County
Funding provided for staffing and outreach activities described in accordance with Program
guidance Letter# : WP- 2013 -01 ; the Wagner- Peyser Act of 1933; 20 CFR 651, 653, and 658 .
2 . USE OF FUNDS
Funding is provided to support the Local Workforce areas delivery of services to Migrant
Seasonal Farm Workers ( MSFWs ) and to cover personnel and benefits, training, and travel
costs, as well as the purchasing of equipment, supplies, and other materials to operate the
MSFW Program .
Colorado Department of Labor and Employment ( CDLE ) has reviewed the Federal MSFW
Program requirements and has determined that the funding provided through this
discretionary grant may be used for the following :
• Outreach training for MSFW staff, which covers both in - state and out- of-state
travel .
• Operational costs which cover :
o Purchasing and/or replacement of equipment that would assist the outreach
workers in providing better services to the MSFW population . Such
equipment to include but not be limited to, laptop computers, portable
printers, cell phones, etc .
o MSFW Program public relations, outreach , information , and allowable
promotional activities and/or materials, approved by the State Monitor
Advocate .
o Housing inspection costs that includes mileage reimbursement
o Mileage reimbursement related to outreach activities
o Staff salaries and benefits
• Supportive services and Personal Protective Equipment for essential MSFW
workers unable to afford the resources necessary to ensure their health and
safety during the COVID- 19 pandemic ( If needed -no specific $ amount allocated ) .
3 . REQUIRED SERVICES
As specified in 20 CFR 653 . 100 ( a ) This subpart sets forth the principal regulations of the Wagner-
Peyser Act Employment Service ( ES ) concerning the provision of services for MSFWs consistent
with the requirement that all services of the wcrkforce development system be available to all
job seekers in an equitable fashion . This includes ensuring MSFWs have access to these
services in a way that meets their unique needs . MSFWs must receive services on a basis which
is qualitatively equivalent and quantitatively proportionate to services provided to non -
MSFWs .
Each Significant Office is expected to provide to the MSFW population equitable services that
are both quantitatively and equitably proportionate to the services provided to the non - MSFW
customer and strive to meet the equitable indicators and the minimum service indicators
presented below on a quarterly basis . The MSFW Program funding is provided in support of
meeting these service level indicators . As you will notice , there are two sets of indicators . The
reason being is that there has been a change in reporting . In the transition , we will use both
indicators until the new indicators are reported correctly in our reporting system .
( New Indicators ) Participant Individual Record Layout ( PIRL)
WORK PLAN 5.23
WORK PLAN NFA #WE23-007:
Local Area: Weld County
Minimum Service Level Indicators Minimum Required
% Individuals Placed in a Job - ( 2nd QTR post exit) - PIRL Greater °/o than Non -
1602 MSFWs
Median Earnings - (2nd QTR post exit) - PIRL 1704 Greater % than Non -
MSFWs
Individuals Placed in a Job - (4th QTR post exit) - PIRL Greater % than Non -
1706 MSFWs
% Employment Retention ( 2nd QTR post exit) - PIRL 1618 Greater % than Non -
MSFWs
Equity Ratio Indicators Minimum Required %
1 . % Received Basic Career Svc (PIRL 1001 ) Greater % than Non-MSFWs
2 . % Received Career Guidance from Staff ( PIRL 1102) Greater % than Non-MSFWs
3 . % Received Job Search from Staff (PIRL 1104) Greater % than Non -MSFWs
4 . % Referred to Employment (PIRL 1105) Greater % than Non-MSFWs
5 . % Received UI Claim Assistance ( PIRL 1112) Greater % than Non-MSFWs
6 . % Referred to Federal Training ( PIRL 1106) Greater % than Non-MSFWs
7 . % Referred to Federal Assistance (PIRL 1113) Greater % than Non-MSFWs
8 . % Received Individual Career Service PIRL 1201 ) Greater % than Non-MSFWs
4. Allocations
The following local areas serving as MSFW Significant Offices are responsible for the following
amounts of funding :
a . Colorado Rural Workforce Consortium : $90, 018 To be distributed as follows :
o South Central - $ 20, 153
o South East/Lamar - $ 26, 199
o South East/La Junta - $ 22, 505
o Western Region $ 21, 161
b . Adams County : $ 27, 879
c . Weld County : $43, 331
PROGRAM COORDINATOR
Olga Ruiz, State Monitor Advocate
P 303- 318-8802 C 303- 241 -8511 F 303 - 318 -8934
olga . ruiz@state . co . us
IV. WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incorporated by reference . ( skip Section IV . B . below )
Project Plan/Grant proposal is attached as the WORK PLAN . ( skip Section IV . B . below )
X WORK PLAN follows in Section IV, B below .
WORK PLAN modification follows in Section IV, B below and/or Section VI
WORK PLAN 5.23
WORK PLAN NFA #WE23-007:
Local Area: Weld County
B . WORK PLAN COMPONENTS AND OUTLINE (CHECK ALL THAT APPLY)
Note : Component rows will automatically expand to fit multiple bullet points
Components Program/Project Activities Estimated Anticipated Outcome (s)
-LIST AS BULLET POINTS- Completion Date -LIST AS BULLET POINTS-
* " OG" if
ongoing
Planning OG In coordination with State Monitor
Advocate, Adams County, numerous community
Xl Planning organization and ESWC : plan, coordinate and
execute Northern Colorado Area MSFW Picnic and
Grower' s Seminar.
Outreach OG Staff participate in agency planning strategies
and the development of marketing materials
and participate in local agency workgroups
N Outreach and attend in-state and out-of-state trainings
that focus on improving delivery of services to
MSFWs .
Partnership OG Meet with State Monitor Advocate, all other
significant WFC areas, Northern Colorado Migrant
x Partnerships Coalition and State Migrant Coalition to coordinate
service delivery and community activities and
discuss ongoing MSFW issues .
Program Integration
• Including worker protection information,
wage and working condition complaints,
Workforce Center registration ,
employment referrals, job development,
• Staff deliver services to MSFWs employer events and training program
• Provide on -site training information flyers .
X Service Delivery • Staff will conduct various employment
Y
OG • On -site training in pesticide safety, field
marketing and worker protection compliance
sanitation , housing inspections, MSPA
• Staff provide direct referrals to community wage & working conditions training and
g
agencies State and Federal regulation changes that
g g
affect migrant and seasonal farm workers .
• Such as, employment hiring events, mini
fairs, assistance with recruitment of local
WORK PLAN 5. 23
WORK PLAN NFA ttWE23-007:
Local Area: Weld County
labor force for specific employers,
complete housing certification and
conduct customer complaint
investigations as needed .
• To access basic needs such as housing, legal
assistance, community fairs, food assistance,
and medical and educational assistance .
Individuals may be referred to the workforce
center and be registered by in-house staff with
core services provided at that time and any
subsequent visits .
❑ Work- Based Learning
❑ Business Services
❑ Sector Strategies
❑ Career Pathways
❑ Evaluation
Equipment replacement/upgrades OG Equipment used while performing outreach,
housing certifications and field checks may be
replaced or upgraded . Upgrades include the
Other : specify replacement of a laptop computer, portable
scanner, work boots, flashlight, tape measures, and
carrying cases for materials.
WORK PLAN 5.23
WORK PLAN NFA #WE23-007:
Local Area: Weld County
V . TRANSFER REQUEST ( BETWEEN AD AND DW) (CHECK ONE)
Tier I ( Up To 50%) Tier 2 ( Between 51% and 75% ) Tier 3 ( Between 76% And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
FOR COLE USE ONLY: (sEE PGL WIOA 2017-01)
1 . TIER 1 (CHECK ALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that is based on labor market information, Worker Readjustment and Retraining Notification ( WARN )
notices, or one-stop center data .
❑ Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
❑ Local Area is on track :o meet participant measurements for the Adult and Dislocated Worker programs .
TIER 2 'CHECK ALL THAT APPLY)
All Tier 1 items and :
Local area is on track :o meet priority of service requirements for the Adult program ;
❑ Local area is enrolling participants in Work-based Training ( On the Job Training, Apprenticeships, Internships, Work
Experiences, etc. ) as part of the plan ; and
❑ Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment ( RESEA), across all eligibility categories applicable to the local area
and to those with barriers to employment .
TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and :
Local area has a documented, significant need to transfer funds;
❑ Local area has collaboration with Partner Agencies demonstrated by co-enrollments and leveraging of multiple
funding streams and program referrals; and
Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers.
WORK PLAN 5. 23
WORK PLAN NFA #WE23-007:
Local Area: Weld County
VI . CHARTS ( BUDGET & PERFORMANCE )
Attach all applicable workbook charts. The Workbook is a separate document from the Workplan. Charts must be
maintained on the workbook and attached here to provide annual and historical data .
PROJECTED EXPENDITURES Chart - Cumulative LOCAL AREA: Weld
Grant: MSFIN WP 10 - —
Funding Year: PY22
NFA#: WE23-007 Period of • erformarice • carters - Start in1st �• carter
N Y 1st Quarter � L
Allocation $ S43 , 331 2nd Quarter 3rd Quarter 4th Quarter
Date Range Date Range Date Range Date Range
07/01/2023 10/01/2023 01/01/2024 04/01/202=-
Date Range:
Program Code(s) : -09/30/2023 - 12/31/2023 -03/31/2024 -06/30/2024
Admin SC SO $0 $0
r,' 2 Program 510.332 521 .664 $32,496 543, 331
Total $ 10, 832 $21,664 $32,496 S43,331
.
96 Expended 25% 50=' 75% 100=`
PROJECTED PERFORMANCE Chart-Cumulative :_
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Carry- In Participants 0
Date Range Date Range Date Range Date Range
07/01/2023 10/01/2023 01/01/2024 04/01/2024
Date Range : _09/30/2023 -12/31/2023 -03/31/2024 -06/30/2024
Total Participants (Cumulative) 76 152 228 304
New Participants (Cumulative) 76 152 228 304 I
I % New 100% 100% 100% 100%
WORK PLAN 5. 23
Contract Form
Entity Information
Entity Name* Entity ID* ❑New Entity?
COLORADO DEPARTMENT OF @00010497
LABOR&EMPLOYMENT
Contract Name* Contract ID Parent Contract ID
COLORADO DEPARTMENT OF LABOR&EMPLOYMENT 7606
(PROGRAM YEAR 2023-2024)FOR MIGRANT * Requires Board Approval
SEASONAL FARM WORKER(MSFW) Contract Lead
WLUNA YES
Contract Status
Contract Lead Email Department Project#
CTB REVIEW
wluna@weldgov.com;cob
bxxlk@weldgov.com
Contract Description"
2023-2024 MIGRANT SEASONAL FARM WORKER(MSFW)WORKPLAN AND ASSOCIATED EA. NFA#WE23-007.
PERIOD OF PERFORMANCE:JULY 1,2023 THROUGH JUNE 30,2024.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB:11/27/2023.
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HUMAN SERVICES Date* 12/02/2023
12/06/2023
Amount* Department Email
$43,331.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable*
com
NO Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
04/30/2024
Termination Notice Period Committed Delivery Date Expiration Date*
06/30/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/22/2023 11/26/2023 11/27/2023
Final Approval
BOCC Approved Tyler Ref#
AG 120623
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
12/06/2023
Hello