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Home My WebLink About20232543.tiffRESOLUTION RE: APPROVE CHANGE ORDER #2 TO PURCHASE ORDER FUNDS FOR FAMILY FIRST TRANSITION ACT TO IMPLEMENT A THERAPEUTIC FOSTER CARE PROGRAM AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO DISBURSE FUNDS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Change Order #2 to the Purchase Order Funds for the Family First Transition Act to Implement a Therapeutic Foster Care Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, commencing January 28, 2022, and ending September 30, 2024, with further terms and conditions being as stated in said change order, and WHEREAS, after review, the Board deems it advisable to approve said change order, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Change Order #2 to the Purchase Order Funds for the Family First Transition Act to Implement a Therapeutic Foster Care Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, be, and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Department of Human Services, Division of Child Welfare, be, and hereby is, authorized to disburse said funds. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of August, A.D., 2023, nunc pro tunc January 28, 2022. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ...,/ je.(1 Weld County Clerk to the Board County Attorney Lori Saine Date of signature: a°t /12/23 CC: HSD, AcT(GP/GD) O9/iv; 3 2023-2543 HR0095 Con�uad-rba-7335 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Family First Funding Continuum Change Order #2 - RFP IHFA 202200008908. DEPARTMENT: Human Services DATE: August 22, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: Family First Placement Continuum Change Order #2 - RFP IHFA 2022000042 from the Colorado Department of Human Services. Grant funding is used to develop a therapeutic foster care program for youth who need higher level of care within our community allowing them to maintain connections with parents and family members, school and even community supports. Amount of Award $103,446.00. Original approval for this Grant was received in September 2021, referenced as Tyler ID# 2021-2706. A Purchase Order was executed on March 9, 2022, and Change Order #1 was executed on October 3, 2022; both known to the Board as Tyler ID# 2022-0749. What options exist for the Board? • Approval of the Family First Placement Continuum Change Order #2 RFP IHFA 202200008908. . Deny approval of Family First Placement Continuum Change Order #2 RFP IHFA 202200008908. Consequences: Therapeutic foster care program will not be funded. Impacts: Therapeutic foster care families will not receive funding for foster care services. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total funding = $103,446.00 • Funded through Family First Transition Fund Grant. Recommendation: • Approval of the Family First Placement Continuum Change Order #2 - RFP IHFA 2022000042 and authorize the Division of Child Welfare to disburse funds. Su000rt Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Pass -Around Memorandum; August 22, 2023 - CMS ID 7335 2023-2543 STATE OF COLORADO Department of Human Services Number: PO,IHFA,202200008908 Date: 4/11/23 Description: Family First Placement Continuum Effective Date: 01/28/22 Ex • iration Date: 09/30/24 UYER +HIP TO Page of 2 *****IMPORTANT***** The order number and line number must appear on all invoices, packing slips, cartons, and correspondence. ILL TO CHILD WELFARE 1575 SHERMAN ST. 2ND FL. DENVER, CO 80203 Buyer: Email: VENDOR Toby Erxleben toby.erxleben@state.co.us WELD COUNTY Human Services PO BOX A GREELEY, CO 80632 Contact: Denise Suniga Phone: PHONE ENDOR INSTRUCTIONS CHILD WELFARE 1575 SHERMAN ST. 2ND FL. DENVER, CO 80203 SHIPPING INSTRUCTIONS Delivery/Install Date: FOB: EXTENDED DESCRIPTION RFP IHFA 2022000042 Family First Placement Continuum Weld County Award Weld County will develop a therapeutic foster care program which will allow for placement of youth who need higher level of care within the community allowing them to maintain connections with parents and family members, school and community supports. 91800 0 0.00 $103,446.00 Description: Family First - Transition Fund - Placement Continuum Service From: 01/28/22 Service To: 09/30/24 TERMS AND CONDITIONS https://www.colorado.gov/osc/purchase-order-terms-conditions REASON FOR MODIFICATION Change Order Number: 2 Modification issued to extend PO, per EC 230575. a STATE OF COLORADO Department of Human Services Page 2 of 2 DOCUMENT TOTAL = $103.446.00 Weld County Therapeutic Foster Care Program Statement of Work Weld County will develop a therapeutic foster care program which will allow for placement of youth who need higher level of care within the community allowing them to maintain connections with parents and family members, school and community supports. The program will consist of four to five veteran and specially trained foster parents. Each home will be a two- parent home with one parent being at home when the youth are present in order to provide support, encourage youth extracurricular activities and family visitation. Families recruited for the program will have proven experience with difficult and challenging youth, either as foster parents, residential staff, teachers or counselors. Families will have a history of providing service and support to youth, promoting positive outcomes for youth and collaborating with professionals and families in the best interest of youth. Weld County will work with the larger multidisciplinary team to ensure the youth's needs are met and to coordinate service provision that meets the youths needs, including but not limited to: mental health treatment, substance use treatment, therapeutic needs and mentoring. Timeline Targeted recruitment for the therapeutic foster homes will begin in January 2022, including identifying current foster homes to transition to this new program as well as recruiting new homes to be part of the program. The certification and training process will be completed by April 2022 and first placements into this program will occur beginning in May 2022. Based on an average length of stay of three months, the first youth will transition to home, kin or a lower level of care by the end of July 2022. Budget Weld County is requesting funding for three years to support the implementation of our therapeutic foster care program. The total funding request for three years is $103,446.00. The yearly funding request includes: • Salary and benefits of a County communication staff to spend 10% of work time to provide recruitment support using social media postings, marketing material creation and website updates 12 hours of initial training for 5-6 foster parents as required by rule and monthly 2-4 hours of training for foster parents to support ongoing training needs Respite care for one full weekend per month for 6 youth, 3 hours unplanned respite time each month for 6 youth and 108 hours of respite time to be used by the biological family and provided by the foster home after youth return home Incentive funding for family activities, youth pro -social and extra -curricular activities and gifts cards for food and supplies for 5-6 foster parents and 12 youth. Intense Stabilization Support for youth in the program based on their needs, i.e. mental health treatment, SUD treatment, etc. New Contract Request Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF @00003650 HUMAN SERVICES ❑ New Entity? Contract Name* Contract ID FAMILY FIRST PLACEMENT CONTINUUM PO, IHFA, 7335 202200008908 Contract Status CTB REVIEW Contract Lead WLUNA Contract Lead Email wluna@weldgov.com;co bbxxlk@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description* NEW PURCHASE ORDER (PO) RFP IHFA 202200008908, FAMILY FIRST PLACEMENT CONTINUUM WELD COUNTY AWARD. DHS CW DIVISION THERAPEUTIC FOSTER CARE PROGRAM. SERVICES FROM JANUARY 28, 2022 THROUGH SEPTEMBER 30, 2024. RELATED TO TYLER ID: 2021-2706 & 2022-0749 Contract Description 2 PA IS ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 08/24/2023. Contract Type* GRANT Amount* $103,446.00 Renewable* NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 08/26/2023 08/30/2023 Department Email CM- HumanServices@weldgo v.com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WE LDGOV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date" 07/30/2024 Committed Delivery Date Renewal Date Expiration Date* 09/30/2024 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 08/21/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 08/30/2023 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 08/21/2023 08/21/2023 Tyler Ref # AG 083023 Hello