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STATE-COUNTY COST SHARING ASSOCIATION
Weld County Courthouse
c/o Barton Buss, Chairman
Greeley, Colorado
February 16, 1971
TO: All Members
Subject: The Regular Meeting •
Minutes, February 9, 1971
The Advisory Board held its regularly scheduled meeting February 9th, •
9:30 to 12:00. The meeting was held at the State Capitol Annex Building;
Denver, Colorado.
The Chairman, Barton Buss, called the meeting to order and the roll call
was as follows:
'Arapahoe County William H. Wallace, Official Board
Maury Thomas, Alternate
Boulder County Will Rittner, Official Board
Ann Leffingwell, Alternate
Carol Musser
El Paso County Millard Port, Official Board
Weld County Barton Buss, Official Board
Div. of Property Tax- A. G. Ferraro, Official Board- R. E. Carper
ation George W. Hirschfeld
The chairman reviewed the minutes of the January 13, 1971 regular meeting.
Bylaw corrections were discussed and approved. The changes in the bylaws be
incorporated in the proposals, and each member is to receive a copy of the
bylaws as approved. sTnre OF Cor_c it
COUNTY of MELD
Filed with the Clerk of kb*Baird
of County Commissioners
FEB 241971
COUNTY CLEW TWO RECORDER
By --OeMitY
710480
State-County Cost snaring Meeting -2- February 16, 1971
Held February 9, 1971
The chairman recognized Mr. Wallace, Arapahoe County, for a special
report on state-county cooperation. Mr. Wallace presented a comprehensive
summary of the Arapahoe County, City of Englewood, and City of Littleton
proposed association for mutual data processing problems. The government
agencies have formalized a working association effective January 1971. The
1971 budget had been established at $63, 000 for personnel and operating
expenses. The association will attempt to coordinate other areas of local
government into their multi-year plans. The availability of federal grants
and projections for the next five to seven years of DP applications was outlined
by Mr. Wallace.
The Official Board was briefed on three problem areas and the following
is the conclusion of its actions:
1. The Board should initiate a communication to all County Commissioners,
County Managers and related county personnel, a brief resume of the organ-
ization, its purposes, and its goals. The communication should also set out
that this is the first cooperative effort on the part of state and county to co-
ordinate systems and data processing development.
2. A communication should be forwarded to the four counties that all
members of the organization with the intent of reaching all other county
agencies that are--or about to be--involved in county DP processes. This
communication would seek out suggestions and recommendations regarding
the system concept and the specific agency's present or future plans as it
pertains to DP processes.
State-County Cost .aring Meeting -3- b'e ;nary 3,l 'ii
Held February 9, 1971
3. The group after hearing the Arapahoe report indicated there should be
some method of establishing public relations, i. e. , news releases and related
publicity to make the general governmental agencies and the public aware of
the organization's purposes and goals. The specific policy regarding public
relations was deferred until future meetings.
The agenda incorporated three special report sections on the present state-
county work program.
First, the Board participants were requested to review the system's design
as it pertains to their particular county operations. A general discussion
followed, and it was agreed to hold a special meeting on February 22, 1971 at
9:00 a. m. for the purpose of evaluating the proposed system design. The
state agency was requested to outline the general problem areas that exist
within the proposal and to suggest alternate actions that the organization could
take regarding each problem area. The county participants agreed to review
the design with its agencies or personnel that are directly involved with the
decisions on the design concepts. The group agreed the February 22 meeting
should be limited to the topic of valuation system design.
Second, the participants were briefed on the status of the cost analysis
section of the system. The state cost manuals and their related DP applications
are being completed within a short time period. The state-county problem of
•
designing and implementing the property cost calculation was presented to the
group. Three proposals' regarding courses of action on the property cost
calculation were presented to the Board. The first is a modified program on
rental with a one-time conversion cost of $4, 000 - $5, 000. This would
State-County Cos, ,paring Meeting -4- February 16, 1971
Held February 9, 1971 '
entail a continuing monthly charge of $50 for the license series of programs.
It would contain modifications to operate within a central computing center.
The second alternate is to subcontract using the basic cost calculation
designs for a series of programs that would be owned by the association. The
estimated cost of this proposal would be a one-time charge of $6, 000 - $8, 000.
These programs also would operate within a central processing center concept.
It would be completely owned by the group. The third alternative would be to
resurvey other agencies,' suppliers, DP consultants attempting to determine
if there is a package of programs that could be purchased or modified for this
phase of the DP system.
The third area of discussion centers around educational aspects of the
organization. Specific educational plans were deferred. It was agreed that
the Orange County proposal should be set up for the immediate future and
that presentations by contractors should be established.
The meeting was adjourned by the Chairman for the next regular meeting
to be held March 8, 1971. •
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