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Home My WebLink About20213299.tiff4ac- BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Amendment #4 to the Professional Services Agreement between Weld County, Colorado Bioscience Institute, and St. Vrain Valley School District RE -1J (Bid# 2100142) DEPARTMENT: Human Services PERSON REQUESTING: Jamie Ulrich, Director, Human Services DATE: December 5, 2023 Brief description of the problemlissue: Through Bid #B2100142, Employment Services of Weld County (ESWC) awarded a Professional Services Agreement (PSA) to Colorado Bioscience Institute and St. Vrain Valley School District, known as Tyler ID 2021-3299, which was approved on June 8, 2022. The Department has since amended the PSA as follows: • Amendment #1 was approved on September 12, 2022 to modify the Scope and Budget. • Amendment #2 was approved on May 15, 2023 to extend the term date for one year. • Amendment #3 was approved on August 28, 2023 to modify the Scope and Budget, and to include new language that the State of Colorado required. The Department is now requesting to amend Exhibit C to modify the Scope and Budget to reallocate funding as of August 1, 2023. What options exist for the Board? Approval of Amendment #4 to the PSA with Colorado Bioscience Institute and St, Vrain Valley School District RE -1J. Deny approval of Amendment #4 to the PSA with Colorado Bioscience Institute and St, Vrain Valley School District RE -1J. Consequences: There will not be a modified Scope and Budget with reallocated funds. Impacts: Funds will not be reallocated to accommodate the needs of the Program. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total cost = $435,200.00 (No change from original agreement) Funded through Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Recommendation: • Approval of the Professional Services Agreement Amendment #4 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Y4 Pass -Around Memo ,andum; December 5, 2023 - CMS ID 7653 CanSe l --A cc : I -ISO ©r)2re. 2021-32 17/20 /2 to l a l / a3 RIR AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COLORADO BIOSCIENCE INSTITUTE AND ST VRAIN VALLEY SCHOOL DISTRICT RE -1J This Agreement Amendment made and entered into W' day ofDP( }1&.k2QY , 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Colorado Bioscience Institute and St Vrain Valley School District RE -1J, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on June 8, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The original Agreement will continue until December 31, 2024, or upon Contractor's completion of the responsibilities as described in Exhibit B and C, whichever is earliest. The original Agreement was amended on: • September 12, 2022, to amend Exhibit C, Modified Scope and Budget. May 15, 2023, to extend the term date for an additional one-year period or until the Contractor's completion of the responsibilities as described in Exhibit C. August 28, 2023, to amend Paragraph 3 Term and Exhibit C, Modified Scope and Budget. The amendments are identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299. These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of August 1, 2023: 1. Exhibit C, Modified Scope and Budget is hereby amended as attached. All other terms and conditions of the Original Agreement remain unchanged. aoa►-3.D99 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Clerk to the Board B 1,0 4u) Deputy Clerk to the Boar 1151 IS La so it, co - BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ike Freeman, Chair DEC 2 0 2023 Colorado Bioscience Institute 600 Grant Street, #306 Denver, Colorado 80203 By: V Meg John, Vice President Date: Dec 11, 2023 CONTRACTOR: St Vrain Valley School District RE -1J 395 South Pratt Parkway Longmont, Colorado 80501 GYe o •teiit By: • Gre ory eth D c :7.2023 18:25 MST, Gregory Fieth, Chief Financial Officer Dec 17, 2023 Date: ac a► -3 9 Exhibit C Modified Scope and Budget Amendment 4 Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board for Bid Number B2100142. Scope of Service In accordance with Senate Bill 21-116, Prohibit American Indian Mascots, Contractor, Colorado Bioscience Institute (CBI), and St. Vrain Valley School District (SVVSD) are renaming the program from WarriorTech to EagleTech. This program is not considered experimental, developmental, or research work. Funding Contractor, Colorado Bioscience Institute (CBSI), requests that St. Vrain Valley School District (SVVSD), (Unique Entity ID: R833SR99SC48). whom CBSI partnered with on the grant, receive the total award of 5435,200.00 that will be issued in one (1) allotment in June of 2022 as invoiced by SVVSD. This agreement began upon the date of the execution by the County, June 8, 2022, and shall continue until December 31, 2024. Employment Services of Weld County (ESWC) agrees to advance the payment to SVVSD in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. ESWC did not want to cause an undue burden by using a reimbursement method. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. All unspent grant funds at the end of the contract period must be returned to Employment Services of Weld County. Starting with the April 2022 Project and Expenditure Report, the eligible uses associated with this Federal award are under the Negative Economic Impacts Expenditure Category, 2.10, Assistance to Unemployed or Underemployed Workers (e.g., job training, subsidized employment, employment supports or incentives). January 2022 through March 2022, the Expenditure Category was 2.7, Job Training Assistance (e.g., Sectoral job training, Subsidized Employment, Employment Supports, or Incentives). SVVSD is not using this funding for indirect costs or publications. The below table references the SI,FRF Grant Agreement Amendment #1 signed by the Weld County Board of County Commissioners Board Chair Scott James and the State of Colorado Deputy Director & CFO Darcy R. Kennedy on June 15, 2022. Exhibit C Modified Scope and Budget Amendment 4 Federal Awarding Office US Department of Treasury Grant Program Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Assistance Listing Number 21.027 Federal Award Number SLRFP0126 Federal Award Date May 18, 2021 Federal Award End Date December 31, 2024 Federal Statutory Authority Title VI of the Social Security Act, Section 602 Total Amount of Federal Award (this is not the amount of this grant agreement) $3,828,761,790 1. Budget Table (Per calendar year) Budget Categories Description Projected endttur Cott Salaries and Benefits Includes 1.5 FTE annually x2 years, plus benefits (NOT including PERA; St. Vrain will cover those costs) $203,766.00 Tuition and Fees Industry -aligned associate's degree course work for 3 student cohorts x2 years $157,434.00 Teacher Extra Duty Stipends Stipends for teacher professional development and summer teaching hours x2 years $11,000.00 Purchased Services Certification and fees @$150.00 per certification $0.00 Textbooks Student Textbooks $9,000.00 General Supplies General Supplies including instructional materials $49,000.00 Student Transportation Total Program Cost Student transportation to industry site visits and internships $5,000.00 $435,200.00 2. Submittal of Invoice SVVSD shall prepare and submit one invoice certifying that services will be provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement and shall submit the invoice to the Department by June 30, 2022. Receiving the invoice after June 30th may result in delay or forfeiture of payment. Terms 1. Contractor understands that it is expected that approximately thirty (30) participants will complete their high school graduation requirements each year beginning in the school year 2022-2023 Exhibit C Modified Scope and Budget Amendment 4 2. Contractor will ensure that students benefiting from the grant monies will enroll in Connecting Colorado or update their Connecting Colorado accounts. Should parents or students object, ESWC will create a pseudo account for Stimulus Innovation tracking and will capture as much demographic information as possible. 3. Contractor will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email and formally via virtual meetings at the beginning and end of each school semester. During the meeting, formal outcomes such as successes and challenges in the last semester and goals for the next semester will be discussed. Contract Professional will provide financial reports a minimum of two times a year, to ensure expenses are aligned with the budget table. The ESWC Stimulus Innovation support staff is monitoring the Contract Professional's progress utilizing the quarterly reporting method as defined by the Colorado Workforce Development Council. Contractor, SVVSD, or a business representative may attend a Weld County Workforce Development Board (WCWDB) meeting to formally report the project's progress. 4. Contractor will ensure that the parents of students benefiting from the grant monies will be notified about, or enrolled in, appropriate programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA), WIOA Youth Programs, Temporary Assistance for Needy Families (TANF) program and applicable job -seeking workshops such as Resume, Interview, Knowledge Skills Aptitudes, etc. Federal Requirements Record Retention and Access: Contract Professional must permit Employment Services of Weld County and auditors to have access to records, as necessary, to meet federal requirements, such as audits and closeout for the grant. For the purpose of State and Local Federal Relief Funds, records must be retained for five (5) years after funds have been expended or sent back to the Treasury, whichever is later. Audit Requirements: Per 2 CFR Part 200, Subpart F: Non-federal entities that expend $750,000 or more in Federal awards must have a single or program -specific audit conducted for that fiscal year. Title VI of the Civil Rights Act: Contract Professional shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Exhibit C Modified Scope and Budget Amendment 4 Department of Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this Agreement (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S. C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CRF Part 22, and herein incorporated by reference and made part of this Agreement. The State of Colorado is accountable to the Treasury for oversight of their subrecipients, including ensuring their subrecipients awardees comply with the SLFRF statute, SLFRF Award Terms and Conditions, Treasury's Interim Final Rule, and reporting requirements, as applicable. Contract Professional is an awardee and will comply with the federal requirements associated with these funds. SIGNATURE REQUESTED: Weld/CBSI SWSD Amendment #4 Final Audit Report 2023-12-18 Created: 2023-12-13 By: Sara Adams (sadams@co.wetd.00.us) Status: Sued Transaction ID: CBJCHBCAABMBUn-CLbx9v3uYwvRVRAnVgQGICNoEgd "SIGNATURE REQUESTED: Weld/CBSI SWSD Amendment # 4" History t Document created by Sara Adams (sadams@co.weld.co.us) 2023-12-13 - 6:39:47 PM GMT '.► Document emailed to Gregory Fieth (fieth_gregory@svvsd.org) for signature 2023-12-13 - 6:40:56 PM GMT 5 Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2023-12-13 - 6:41:04 PM GMT t Email viewed by Gregory Fieth (fieth gregory@swsd.org) 2023-12-15 - 4:01:16 PM GMT 5 Email viewed by Gregory Fieth (fieth_gregory@swsd.org) 2023-12-16 - 8:08:52 PM GMT 4 Document e -signed by Gregory Fieth (fieth gregory@swsd.org) Signature Date: 2023-12-18 - 1:25:07 AM GMT - Time Source. server 4 Agreement completed. 2023-12-18 - 125:07 AM GMT Contract Form Entity Information Entity Name * ST VRAIN VALLEY SCHOOL DISTRICT RE la) Entity ID* @00018418 Contract Name ST VRAIN VALLEY SCHOOL DISTRICT/COLORADO BIOSCIENCE (AMENDMENT #4 TO PROFESSIONAL SERVICES AGREEMENT) Contract Status CTB REVIEW Q New Entity? Contract ID 7653 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID 20213299 Requires Board Approval YES Department Project # Contract Description * (CONSENT) AMENDMENT #4 TO MODIFY EXHIBIT C TO CHANGE SCOPE AND BUDGET. (BID# B2100142). Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 12/5/23. Contract Type* Department AMENDMENT HUMAN SERVICES Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 12/20/2023 Due Date 12/16/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 10/31/2024 Committed Delivery Date Renewal Date Expiration Date* 12/31/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 12/18/2023 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/18/2023 12/18/2023 12/18/2023 Final Approval BOCC Approved Tyler Ref # AG 122023 BOCC Signed Date Originator SADAMS BOCC Agenda Date 12/20/2023 Conkvac-r l t 7Z1$ PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 25, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Amendment #3 to the Agreement for Professional Services with Colorado Bioscience Institute and St Vrain Valley School District RE -1J (Bid #B2100142) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Amendment #3 to the Agreement for Professional Services with Colorado Bioscience Institute and St Vrain Valley School District RE -1J (Bid #B2100142). Through Bid #B2100142, Employment Services of Weld County (ESWC) awarded a Professional Services Agreement to Colorado Bioscience Institute and St Vrain Valley School District, known as Tyler ID 2021-3299, which was approved on June 8, 2022. On September 12, 2022, Amendment #1 was issued to modify the scope and rates, and on May 15, 2023, Amendment #2 was issued to extend the term date for one year. The Department is now requesting to amend Exhibit C, Modified Scope and Budget, to include new language that the State of Colorado is requiring. I do not recommend a Work Session. I recommend approval of Amendment #3 and authorize the Chair to sign. Approve Recommendation Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; July 25, 2023 — CMS 6469 Page 1 co"ne�°" z 8ioja3 2021-3299 0-Vc0c 3 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COLORADO BIOSCIENCE INSTITUTE AND ST VRAIN VALLEY SCHOOL DISTRICT RE -1J This Agreement Amendment, made and entered into Z Ut" day of Si— , 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld Coun Department of Human Services, hereinafter referred to as the "Department", and Colorado Bioscience Institute and St Vrain Valley School District RE -1J, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on June 8, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The original Agreement will continue through and until Contractor's completion of the responsibilities as described in Exhibit B and C. The original Agreement was amended on: • September 12, 2022, to amend Exhibit C, Modified Scope and Budget. • May 15, 2023, to extend the term date for an additional one-year period or until the Contractor's completion of the responsibilities as described in Exhibit C. • The amendments are identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of July 1, 2023: 1. Paragraph 3 Term. The term of this Agreement shall be from the date fully executed and continue until December 31, 2024, or upon Contractor's completion of the responsibilities described in Exhibit B and C, whichever is earliest. 2. Exhibit C, Modified Scope and Budget, is hereby amended as attached. All other terms and conditions of the Original Agreement remain unchanged. gyp./ -3 9 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: diddiAd i. e BY: Colorado Bioscience Institute 600 Grant Street, #306 Denver, Colorado 80203 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair AUG 2 8 2023 CONTRACTOR: Meg John, Vice President Aug 21, 2023 Date: CONTRACTOR: St Vrain Valley School District RE -1J 395 South Pratt Parkway Longmont, Colorado 80501 Gre,gory 'eUl By: Gregory Fi th (Aug 22, 2023 08:03 MDT) Gregory Fieth, Chief Financial Officer Aug 22, 2023 Date: Exhibit C Modified Scope and Budget Amendment 3 Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board for Bid Number B2100142. Scope of Service In accordance with Senate Bill 21-116, Prohibit American Indian Mascots, Contractor, Colorado Bioscience Institute (CBI), and St. Vrain Valley School District (SVVSD) are renaming the program from WarriorTech to EagleTech. This program is not considered experimental, developmental, or research work. Funding Contractor, Colorado Bioscience Institute (CBSI), requests that St. Vrain Valley School District (SVVSD), (Unique Entity ID: R833SR99SC48), whom CBSI partnered with on the grant, receive the total award of $435,200.00 that will be issued in one (1) allotment in June of 2022 as invoiced by SVVSD. This agreement began upon the date of the execution by the County, June 8, 2022, and shall continue until December 31, 2024. Employment Services of Weld County (ESWC) agrees to advance the payment to SVVSD in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. ESWC did not want to cause an undue burden by using a reimbursement method. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. All unspent grant funds at the end of the contract period must be returned to Employment Services of Weld County. Starting with the April 2022 Project and Expenditure Report, the eligible uses associated with this Federal award are under the Negative Economic Impacts Expenditure Category, 2.10, Assistance to Unemployed or Underemployed Workers (e.g., job training, subsidized employment, employment supports or incentives). January 2022 through March 2022, the Expenditure Category was 2.7, Job Training Assistance (e.g., Sectoral job training, Subsidized Employment, Employment Supports, or Incentives). SVVSD is not using this funding for indirect costs or publications. The below table references the SLFRF Grant Agreement Amendment #1 signed by the Weld County Board of County Commissioners Board Chair Scott James and the State of Colorado Deputy Director & CFO Darcy R. Kennedy on June 15, 2022. Exhibit C Modified Scope and Budget Amendment 3 Federal Awarding Office _ US Department of Treasury Grant Program Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Assistance Listing Number 21.027 Federal Award Number SLRFP0126 Federal Award Date May 18, 2021 Federal Award End Date December 31, 2024 Federal Statutory Authority Title VI of the Social Security Act, Section 602 Total Amount of Federal Award (this is not the amount of this grant agreement) $3,828,761,790 1. Budget Table (Per calendar year) Budget Categories I�rojected Expenditures.,,., Description ' ��NTT Cost Salaries and Benefits Includes 1.5 FTE annually x2 years, plus benefits (NOT including PERA; St. Vrain will cover those costs) $220,000.00 Tuition and Fees Industry -aligned associates degree course work for 3 student cohorts x2 years $129,200.00 Teacher Extra Duty Stipends Stipends for teacher professional development and summer teaching hours x2 years $3,000.00 Purchased Services Certification and fees @$150.00 per certification $3,000.00 Textbooks Student Textbooks $50,000.00 General Supplies General Supplies including instructional materials $20,000.00 Student Transportation Student transportation to industry site visits and internships $10,000.00 $435,200.00 Total Program Cost 2. Submittal of Invoice SVVSD shall prepare and submit one invoice certifying that services will be provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement and shall submit the invoice to the Department by June 30, 2022. Receiving the invoice after June 30th may result in delay or forfeiture of payment. Terms 1. Contractor understands that it is expected that approximately thirty (30) participants will complete their high school graduation requirements each year beginning in the school year 2022-2023 Exhibit C Modified Scope and Budget Amendment 3 2. Contractor will ensure that students benefiting from the grant monies will enroll in Connecting Colorado or update their Connecting Colorado accounts. Should parents or students object, ESWC will create a pseudo account for Stimulus Innovation tracking and will capture as much demographic information as possible. 3. Contractor will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email and formally via virtual meetings at the beginning and end of each school semester. During the meeting, formal outcomes such as successes and challenges in the last semester and goals for the next semester will be discussed. Contract Professional will provide financial reports a minimum of two times a year, to ensure expenses are aligned with the budget table. The ESWC Stimulus Innovation support staff is monitoring the Contract Professional's progress utilizing the quarterly reporting method as defined by the Colorado Workforce Development Council. Contractor, SVVSD, or a business representative may attend a Weld County Workforce Development Board (WCWDB) meeting to formally report the project's progress. 4. Contractor will ensure that the parents of students benefiting from the grant monies will be notified about, or enrolled in, appropriate programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA), WIOA Youth Programs, Temporary Assistance for Needy Families (TANF) program and applicable job -seeking workshops such as Resume, Interview, Knowledge Skills Aptitudes, etc. Federal Requirements Record Retention and Access: Contract Professional must permit Employment Services of Weld County and auditors to have access to records, as necessary, to meet federal requirements, such as audits and closeout for the grant. For the purpose of State and Local Federal Relief Funds, records must be retained for five (5) years after funds have been expended or sent back to the Treasury, whichever is later. Audit Requirements: Per 2 CFR Part 200, Subpart F: Non-federal entities that expend $750,000 or more in Federal awards must have a single or program -specific audit conducted for that fiscal year. Title VI of the Civil Rights Act: Contract Professional shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Exhibit C Modified Scope and Budget Amendment 3 Department of Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this Agreement (or agreement). Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S. C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CRF Part 22, and herein incorporated by reference and made part of this Agreement. The State of Colorado is accountable to the Treasury for oversight of their subrecipients, including ensuring their subrecipients awardees comply with the SLFRF statute, SLFRF Award Terms and Conditions, Treasury's Interim Final Rule, and reporting requirements, as applicable. Contract Professional is an awardee and will comply with the federal requirements associated with these funds. SIGNATURE REQUESTED: Weld/CBSI SVVSD Amendment #3 Final Audit Report 2023-08-22 Created: 2023-08-18 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAel4MYgYk9sPgGF1ijgpgnWagwnp3zCdu "SIGNATURE REQUESTED: Weld/CBSI SVVSD Amendment # 3" History t Document created by Windy Luna (wluna@co.weld.co.us) 2023-08-18 - 5:41:22 PM GMT El Document emailed to mjohn@cobioscience.com for signature 2023-08-18 - 5:42:31 PM GMT f Email viewed by mjohn@cobioscience.com 2023-08-21 - 6:04:44 PM GMT 0f Signer mjohn@cobioscience.com entered name at signing as Meg John 2023-08-21 - 6:07:55 PM GMT 4 Document e -signed by Meg John (mjohn@cobioscience.com) Signature Date: 2023-08-21 - 6:07:57 PM GMT - Time Source: server E7+ Document emailed to Gregory Fieth (fieth_gregory@svvsd.org) for signature 2023-08-21 - 6:07:58 PM GMT ,n Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2023-08-21 - 6:08:06 PM GMT 4 Document e -signed by Gregory Fieth (fieth_gregory@svvsd.org) Signature Date: 2023-08-22 - 2:03:30 PM GMT - Time Source: server et Agreement completed. 2023-08-22 - 2:03:30 PM GMT Powered by Adobe Acrobat Sign New Contract Request Entity Information Entity Name* ST VRAIN VALLEY SCHOOL DISTRICT RE 1(.1) Entity ID* @00018418 Contract Name* ST VRAIN VALLEY SCHOOL DISTRICT/COLORADO BIOSCIENCE (AMENDMENT #3 TO PROFESSIONAL SERVICES AGREEMENT) Contract Status CTB REVIEW Contract ID 7278 Contract Lead * COBBXXLK ("New Entity? Parent Contract ID 20213299 Requires Board Approval YES Contract Lead Email cobbxxlk@co.weld.co.0 Department Project # s Contract Description* (CONSENT) AMENDMENT #3 TO CHANGE TERM FROM DATE OF EXECUTION UNTIL DECEMBER 31, 2024 OR UNTIL THE CONTRACTOR'S COMPLETION OF THE RESPONSIBILITIES AS DESCRIBED IN EXHIBIT C. AND TO MODIFY EXHIBIT C TO ADD STATE REQUIRED LANGUAGE. (BID# B2100142). Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 7/27/23. Contract Type* AMENDMENT Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgo v.com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WE LDGOV.COM Requested BOCC Agenda Due Date Date* 07/29/2023 08/02/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 10/31/2024 Committed Delivery Date Renewal Date Expiration Date* 12/31/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 08/22/2023 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 08/22/2023 08/22/2023 08/22/2023 Final Approval BOCC Approved Tyler Ref # AG 082823 BOCC Signed Date BOCC Agenda Date 08/28/2023 Covr\-vuc4 l Rioma AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COLORADO BIOSCIENCE INSTITUTE AND ST VRAIN VALLEY SCHOOL DISTRICT RE -1J This Agreement Amendment, made and entered into { 5'" day of _CA2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County partment of Human Services, hereinafter referred to as the "Department", and Colorado Bioscience Institute and St Vrain Valley School District RE -1J, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on June 8, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The original Agreement will continue through and until Contractor's completion of the responsibilities as described in Exhibit B and C. The original Agreement was amended on: • September 12, 2022, to amend Exhibit C, Modified Scope and Budget. • This amendment is identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of June 8, 2023: 1. Term. This agreement is being renewed for an additional one-year period or until the Contractor's completion of the responsibilities as described in Exhibit C. • All other terms and conditions of the Original Agreement remain unchanged. Conovi+ Atjerxsa s/I5/ Z3 oh,p3 2.011-3z99 X12-009'3 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ysda., �i: `�-.•�"•�"' BY: Clerk to th = Board Deputy Cle o th Boar BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair ONTRACTOR: MAY 1 5 2323 olorado Bioscience Institute 600 Grant Street, #306 Denver, Colorado 80203 By: Meg Joh ay 1, 2023 13:42 MDT) Meg John, Vice President Date: May 1, 2023 CONTRACTOR: St Vrain Valley School District RE -1J 395 South Pratt Parkway Longmont, Colorado 80501 GYe,qol-s `etit By: Gregory ieth ay, 202314:06 MDT) Gregory Fieth, Chief Financial Officer Date: May 7, 2023 o20c -/-3,277 SIGNATURE REQUESTED: Weld/CBSI SWSD Amendment #2 - Renewal Final Audit Report 2023-05-07 Created: 2023-04-25 By: Lesley Cobb (cobbxxlk@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAANLeuWeNLRhGk8t8Ub4fSf0rZ6v5g1pM "SIGNATURE REQUESTED: Weld/CBSI SWSD Amendment # 2 - Renewal" History .5 Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-04-25 - 3:56:04 PM GMT- IP address: 204.133.39.9 C, Document emailed to mjohn@cobioscience.com for signature 2023-04-25 - 3:57:17 PM GMT n Email viewed by mjohn@cobioscience.com 2023-04-28 - 4:44:39 PM GMT- IP address: 174.51.227.118 054 Signer mjohn@cobioscience.com entered name at signing as Meg John 2023-05-01 - 7:42:53 PM GMT- IP address: 174.51.227.118 Ai Document e -signed by Meg John (mjohn@cobioscience.com) Signature Date: 2023-05-01 - 7:42:55 PM GMT - Time Source: server- IP address: 174.51.227.118 C'► Document emailed to Gregory Fieth (fieth_gregory@svvsd.org) for signature 2023-05-01 - 7:42:58 PM GMT n Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2023-05-01 - 7:50:53 PM GMT- IP address: 64.233.172.187 ▪ Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2023-05-04 - 9:55:47 PM GMT- IP address: 64.233.172.189 n Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2023-05-07 - 8:04:09 PM GMT- IP address: 64.233.172.238 6© Document e -signed by Gregory Fieth (fieth_gregory@svvsd.org) Signature Date: 2023-05-07 - 8:06:03 PM GMT - Time Source: server- IP address: 161.97.226.32 Cowered by Adobe Acrobat Sign Q Agreement completed. 2023-05-07 - 8:06:03 PM GMT Contract Form New Contract Request Entity Information Entity Name" ST VRAIN VALLEY SCHOOL DISTRICT RE 1(J) Contract Name Entity ID* 00018418 ❑ New Entity? Contract ID Parent Contract ID ST VRAIN VALLEY COLORADO BIOSCIENCE AMENDMENT #2 6966 TO PROFESSIONAL SERVICES AGREEMENT Contract Status CTB REVIEW Contract Lead" COBBXXLK 20213299 Requires Board Approval YES Contract Lead Email Department Project # cobb:xxlkWco.weld.co.us Contract Description" (CONSENT) AMENDMENT 92 EXTENDING TERM FOR ONE YEAR PERIOD JUNE 8, 2023 TO JUNE 7, 2024 OR UNTIL THE CONTRACTOR'S COMPLETION OF THE RESPONSIBILITIES AS DESCRIBED IN EXHIBIT C. (BIDe B2100142). Contract Description 2 CONSENT - APPROVED BID 98210042 (NO PA ROUTING DUE TO TERM EXTENTION ONLY) Contract Type" AMENDMENT Amount" 50.00 Renewable" NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices9Aweldgov.co Department Head Email CM-HumanServices- DeptHeadAweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY aWELDG OV,COM Requested BOCC Agenda Date 05 17 2023 Due Date 05:'13 2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are riot in OnBase Contract Dates Effective Date Review Date* 04 05:2024 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Contact Type Contact Email Expiration Dater 06.'07,2024 Contact Phone I Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 05; 10:2023 Approval Process Department Head JAMIE ULRICH DH Approved Date 05/10/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 05110 2023 Originator COE0XXLK Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 05x1012023 05•'10 2023 Tyler Ref # AG 051523 Coal -vac\ It04(01L.1 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: February 14, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Employment Services of Weld County (ESWC) Amendment #2 to the Agreement for Professional Services with Jobs of Hope, Inc. (Bid #B2100142) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Employment Services of Weld County (ESWC) Amendment #2 to the Agreement for Professional Services with Jobs of Hope, Inc. (Bid #B2100142). Through Bid #B2100142, Employment Services of Weld County (ESWC) awarded a Professional Services Agreement to Jobs of Hope, Inc., known as Tyler ID 2021-3299 which was approved on February 16, 2022. On August 29, 2022, Amendment #1 was issued to modify the scope and rates. The Department is now amending the agreement to renew for an additional one-year period from February 16, 2023 to February 15, 2024, or until the Contractor's completion of the responsibilities as described in the scope. I do not recommend a Work Session. I recommend approval of Amendment #2 and authorize the Chair to sign. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Schedule Recommence elation Work Session Other/Comments: Pass -Around Memorandum; February 14, 2023 — CMS ID 6674 Page 1 L011Vv CZI27 / 2.3 t2 -1 -3Z 19 4goe9:3 Cheryl Hoffman From: Sent: To: Subject: Yes Kevin Ross Kevin Ross Tuesday, February 14, 2023 12:49 PM Cheryl Hoffman Re: PA FOR ROUTING: ES Jobs of Hope Amendment 2 (B2100142) (CMS 6674) From: Cheryl Hoffman <choffman@weld.gov> Sent: Tuesday, February 14, 2023 2:31:51 PM To: Kevin Ross <kross@weld.gov> Subject: FW: PA FOR ROUTING: ES Jobs of Hope Amendment 2 (B2100142) (CMS 6674) Approve? Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weldgov.com> Sent: Tuesday, February 14, 2023 12:08 PM To: Cheryl Hoffman <choffman@weld.gov> Cc: Karla Ford <kford@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weldgov.com>; HS - Contract Management <HS-ContractManagement@co.weld.co.us> Subject: PA FOR ROUTING: ES Jobs of Hope Amendment 2 (B2100142) (CMS 6674) Good morning Cheryl, Please see the attached PA approved for routing: ES Jobs of Hope Amendment 2 (32100142) (CMS 6674) Thank you! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 V(970) 400-6512 r (970) 353-5212 N<cobbxxlk@wcldgov.com 1 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JOBS OF HOPE, INC. ftfl This Agreement Amendment, made and entered into day of f t,aLILI.V9 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Jobs of Hope, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on February 16, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The Original Agreement can be renewed annually and will continue through and until Contractor's completion of the responsibilities as described in Exhibit C. The original Agreement was amended on: • August 29, 2022, to amend Exhibit C, Modified Scope and Budget. • This amendment is identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term. This agreement is being renewed for an additional one-year period or until the Contractor's completion of the responsibilities as described in Exhibit C. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ddrif&V JCI69;,1 BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ike Freeman, Chair FEB 2 'r 2323 Jobs of Hope, Inc. 1324 10th Avenue Greeley, Colorado 80631 e`eeft Cree/wiar iaca By: Ernest Cienfuegos -Baca (Jan 3 202312:34 MST) Ernest Cienfuegos -Baca, Executive Director Jan 31, 2023 Date: doOz/- 3.291 SIGNATURE REQUESTED: Weld/Jobs of Hope Amendment 2 (B21-00121 & B21-00142) Final Audit Report 2023-01-31 Created: By: Statue Transaction ID: 2023-01-31 Lesley Cobb (cobbxxlk@co.weld.co.us) Signed CBJCHBCAABAA u2NWTPFXysXBSLHura7ULAgU10gHLQt "SIGNATURE REQUESTED: Weld/Jobs of Hope Amendment 2 (B21-00121 & B21-00142)" History ,5 Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-01-31 - 5:33:58 PM GMT- IP address: 204.133.39.9 a Document emailed to ecbaca@jobsofhope.org for signature 2023-01-31 - 5:34:51 PM GMT t Email viewed by ecbaca@jobsofhope.org 2023-01-31 - 7:33:52 PM GMT- IP address: 64.233.172.50 Signer ecbaca@jobsofhope.org entered name at signing as Ernest Cienfuegos -Baca 2023-01-31 - 7:34:44 PM GMT- IP address: 73.203.35.190 &, Document e -signed by Ernest Cienfuegos -Baca (ecbaca@jobsofhope.org) Signature Date: 2023-01-31 - 7:34:46 PM GMT - Time Source: server- IP address: 73.203.35.190 0 Agreement completed. 2023-01-31 - 7:34:46 PM GMT Powered by Adobe Acrobat Sign Contract Form JOBS OF HOPE Entity ID* O0O044857 Contract Name* JOBS OF HOPE, INC. AMENDMENT #2 TO THE PROFESSIONAL SERVICES AGREEMENT (82100142) Contract Status CTB REVIEW ❑ New Entity? Contract ID 6674 Contract Lead. COBBXXLK Contract Lead Entail cobbxxlk@co.weld.co.us Parent Contract ID 20213299 Requires Board Approval. YES Department Project Contract Description* (CONSENT) AMENDMENT #2 (82100142) EXTENDING TERM ONE-YEAR OR UNTIL THE CONTRACTORS COMPLETION OF THE RESPONSIBILITIES AS DESCRIBED IN THE SCOPE. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 2/9;23. Contract Type* AMENDMENT Amount. $0.00 Renewable. YES Automatic Renewal ICA Department HUMAN SERVICES Department Email CM - H umanServicesAweldgov.co Department Head Email CM-HumanServices- DeptHead0weldgov.c©m County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - C O UNTYAT TO RN EYOW'EL D G OV.COM Requested 00CC Agenda Date 02/15/2023 Due Date 02/11/2023 2023 Will a work session with ROCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a WA enter -NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract e Date tion Notice Period Contact Name Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasir�g Purchasing Approver Approval I'oces5 Department Head JAMIE ULRICH DH Approved Date 02 /06,/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 02/22/2023 Originator COBBXXLK Review Date. 11/24/2023 Committed Delivery Date Finance Approver CHERYL PATTELLI Renewal Date 011126/2024 Expiration Date Purchasing Approved Date Finance Approved Date 02/07/2023 Tyler Ref* AG 022223 Legal Counsel MATTHEW CONROY Legal Counsel Approved Date 02/07/2023 LarivaCt lulu l 1 0,6rr,-611+- o2iz-1 /z3 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: February 14, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Employment Services of Weld County (ESWC) Amendment to the Agreement for Professional Services with Northern Colorado Veterans Resource Center (NCVRC) (Bid #B2100142) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Employment Services of Weld County (ESWC) Amendment to the Agreement for Professional Services with Northern Colorado Veterans Resource Center (NCVRC) (Bid #B2100142). Through bid #B2100142, Employment Services of Weld County (ESWC) awarded a Professional Services Agreement to Northern Colorado Veterans Resource Center, known as Tyler ID 2021-3299 which was approved on February 23, 2022. The Department is now amending the agreement to renew for an additional one-year period from February 23, 2023 to February 22, 2024, or until the Contractor's completion of the responsibilities as described in the scope. I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; February 14, 2023 - CMS ID 6679 Page 1 /c27/o2 2o21-3ace 6140Oct 3 Cheryl Hoffman From: Sent: To: Subject: Yes Kevin Ross Kevin Ross Tuesday, February 14, 2023 12:48 PM Cheryl Hoffman Re: PA FOR ROUTING: ES Northern Colorado Veterans Resource Center Amend (B2100142) (CMS 6679) From: Cheryl Hoffman <choffman@weld.gov> Sent: Tuesday, February 14, 2023 2:31:23 PM To: Kevin Ross <kross@weld.gov> Subject: FW: PA FOR ROUTING: ES Northern Colorado Veterans Resource Center Amend (B2100142) (CMS 6679) Approve? Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weldgov.com> Sent: Tuesday, February 14, 2023 12:09 PM To: Cheryl Hoffman <choffman@weld.gov> Cc: Karla Ford <kford@weldgov.com>; Bruce Barker <bbarker@weidgov.com>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weldgov.com>; HS - Contract Management <HS-ContractManagement@co.weld.co.us> Subject: PA FOR ROUTING: ES Northern Colorado Veterans Resource Center Amend (B2100142) (CMS 6679) Good morning Cheryl, Please see the attached PA approved for routing: ES Northern Colorado Veterans Resource Center Amend (B2100142) (CMS 6679). Thank you! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 S (970) 400-6512 (970) 353-5212 -4cobbxx I k;il} wcldgov.com 1 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND NORTHERN COLORADO VETERANS RESOURCE CENTER This Agreement Amendment, made and entered into 7th day of February 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Northern Colorado Veterans Resource Center (NCVRC), hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on February 23, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement can be renewed annually and will continue through and until Contractor's completion of the responsibilities as described in Exhibit C. These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term. This agreement is being renewed for an additional one-year period or until the Contractor's completion of the responsibilities as described in Exhibit C. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO / ` r BY: Deputy Cle like Freeman, Chair FEB 2 '7 2323 NTRACTOR: orthern Colorado Veterans Resource Center 777 8th Avenue, Suite 120 Greeley, Colorado 80631 gy: gi/av2iuddrr. �G Harrison Swift, Director/Founder Date: 2/7/2023 Contract Form New Contract Request Entity Information Entity Name. Entity ID' NORTHERN COLORADO VETERANS $•00040792 RESOURCE CENTER Contract Name. NORTHERN COLORADO VETERANS RESOURCE CENTER (AMENDMENT) TO THE PROFESSIONAL SERVICES AGREEMENT Contract Status CTB REVIEW Contract ID 6679 Contract Lead COBBXXLK New Entity? Parent Contract ID 20213299 Requires Board Approval YES Contract Lead Email Department Project # cobbxxlk@co.vveld.co.us Contract Description. (CONSENT) AMENDMENT EXTENDING TERM FOR A ONE-YEAR PERIOD OR UNTIL THE COMPLETION OF RESPONSIBIUTIES AS DESCRIBED IN THE SCOPE. Contract Description 2 PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 2,16/23. Contract Type. AMENDMENT Amount' $0.00 Renewable* YES Automatic Renewal Grant ICA Department HUMAN SERVICES Department Email CM- HurnanServices@weldgov.co Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY@WELDG OV.COM Requested BOCC Agenda Date 02,22 (2023 Due Date 02;18;2023 Will a work session with BOCC be required?. NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MA enter VISA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date. 12/22/2023 Renewal Date. 02/23/2024 Termination Notice Period nfon Conl act Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 02/07/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 02115/2023 Originator COBBXXLK Contact Type Cnmrnitted Delivery Date Contact Email Finance Approver CHERYL PATTELLI Expiration Date Contact Phone 1 Purchasing Approved Date Finance Approved Date 02/08/2023 Tyler Ref # AG 021523 Legal Counsel MATTHEW CONROY Contact Phone 2 Legal Counsel Approved Date 02/08/2023 Cc,nrlva CI- D#i (0Zqo PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: September 6, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Employment Services of Weld County (ESWC) Amendment #1 to the Agreement for Professional Services with Colorado Bioscience Institute (CBI) and St Vrain Valley School District RE -1J (SWSD). Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of Employment Services of Weld County (ESWC) Amendment #1 to the Agreement for Professional Services with Colorado Bioscience Institute (CBI) and St Vrain Valley School District RE -1J (SVVSD). Employment Services of Weld County (ESWC) is amending the original agreement with the Colorado Bioscience Institute (CBI) and St Vrain Valley School District RE -1.1 (SWSD), known as Tyler ID# 2021-3299, to make the following changes to Exhibit C. Modified Scope and Budget. • Rename the program from WarriorTech to EagleTech. • Add State and Local Fiscal Recover Funds (SLFRF) reporting requirements as outlined in the Workforce Innovation and Opportunity Act (WIOA) Master Grant Agreement. I do not recommend a Work Session. I recommend approval of Amendment #1 and authorize the Chair to sign. Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine A rove Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; September 6, 2022 - CMS ID 6290 Page I Consen-l-ero, C& A/teet,1415.0 ?IRA —.6299 0°l/ly /Z/71_9/'9/02,1- �I r -00q 3 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND COLORADO BIOSCIENCE INTITUTE AND ST VRAIN VALLEY SCHOOL DISTRICT RE -1J This Agreement Amendment, made and entered into l} h day of Se I11106622 Imo' W022 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Colorado Bioscience Institute and St Vrain Valley School District RE -1J, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on June 8, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will continue through and until Contractor's completion of the responsibilities as described in Exhibit B and C. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit C, Modified Scope and Budget, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: BY: ATTEST: G421L\J Go• D�� Clerk to the : oard Deputy Cler1 to the Boar BOA OF COUNTY COMMISSIONERS fC WEI/OUNTY, COLORADO K. James, Chair SEP 14 2022 CONTRACTOR: Colorado Bioscience Institute 600 Grant Street, #306 Denver, Colorado 80203 /L1e,7'hif By: Meg ohn (Aug 26, 202210:36 MDT) Meg John, Vice President Aug 26, 2022 Date: CONTRACTOR: St Vrain Valley School District RE -1J 395 South Pratt Parkway Longmont, Colorado 80501 By: 4ro°et (Ar>y rego Fug 31, 2022 10:21 MDT( Gregory Fieth, Chief Financial Officer Aug 31, 2022 Date: m2��! ,3,*5 I I Exhibit C Modified Scope and Budget Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board. 1. Scope of Service In accordance with Senate Bill 21-116, Prohibit American Indian Mascots, Contractor, Colorado Bioscience Institute (CBI), and St. Vrain Valley School District (SVVSD) are renaming the program from WarriorTech to EagleTech. 2. Funding Contractor, Colorado Bioscience Institute (CBI), requests that St. Vrain Valley School District (SVVSD), whom CBI partnered with on the grant, receive the total award of $435,200.00 that will be issued in one (1) allotment in June of 2022 as invoiced by SVVSD. The Department agrees to reimburse SVVSD in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. Starting with the April 2022 Project and Expenditure Report, the eligible uses associated with this Federal award are under the Negative Economic Impacts Expenditure Category, 2.10, Assistance to Unemployed or Underemployed Workers (e.g., job training, subsidized employment, employment supports or incentives). January 2022 through March 2022, the Expenditure Category was 2.7, Job Training Assistance (e.g., Sectoral job training, Subsidized Employment, Employment Supports, or Incentives). The below table references the SLFRF Grant Agreement Amendment #1 signed by the Weld County Board of County Commissioners Board Chair Scott James and the State of Colorado Deputy Director & CFO Darcy R. Kennedy on June 15, 2022. Federal Awarding Office US Department of Treasury Grant Program Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Assistance Listing Number 21.027 Exhibit C Modified Scope and Budget Federal Award Number SLRFP0126 Federal Award Date May 18, 2021 Federal Award End Date December 31, 2024 Federal Statutory Authority Title Vfof the Social Security Act, Section 602 Total Amount of Federal Award (this is not the amount of this grant agreement) $3,828,761,790 3. Budget Table (Per calendar year) Budget Categories Protected Expenditures Description Cost Salaries and Benefits Includes 1.5 FTE annually x2 years, plus benefits (NOT including PERA; St. Vrain will cover those costs) $220,000.00 Tuition and Fees Industry -aligned associates degree course work for 3 student cohorts x2 years $129,200.00 Teacher Extra Duty Stipends Stipends for teacher professional development and summer teaching hours x2 years $3,000.00 Purchased Services Certification and fees @$150.00 per certification $3,000.00 Textbooks Student Textbooks $50,000.00 General Supplies General Supplies including instructional materials $20,000.00 Student Transportation Total Program Cost Student transportation to industry site visits and internships $10,000.00 $435,200.00 4. Submittal of Invoice SVVSD shall prepare and submit one invoice certifying that services will be provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement and shall submit the invoice to the Department by June 30, 2022. Receiving the invoice after June 30th may result in delay or forfeiture of payment. Terms 1. Contractor understands that it is expected that approximately thirty (30) participants will complete their high school graduation requirements each year beginning in the school year 2022-2023 2. Contractor will ensure that students benefiting from the grant monies will enroll in Connecting Colorado or update their Connecting Colorado accounts. Exhibit C Modified Scope and Budget 3. Contractor will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email and formally via virtual meetings at the beginning and end of each school semester. The ESWC Stimulus Innovation support staff is monitoring the Contract Professional's progress utilizing the quarterly reporting method as defined by the Colorado Workforce Development Council. Contractor, SVVSD, or a business representative may attend a Weld County Workforce Development Board (WCWDB) meeting to formally report the project's progress. 4. Contractor will ensure that the parents of students benefiting from the grant monies will be notified about, or enrolled in, appropriate programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA), WIOA Youth Programs, Temporary Assistance for Needy Families (TANF) program and applicable job -seeking workshops such as Resume, Interview, Knowledge Skills Aptitudes, etc. SIGNATURE REQUESTED: Weld/CBSI SVVSD Amendment 1 with Exhibit C Final Audit Report 2022-08-31 Created: 2022-08-22 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAA2rN3gfz-sxV7VG9KOzfRGW2-kyl_gAtB "SIGNATURE REQUESTED: Weld/CBSI SVVSD Amendment 1 with Exhibit C" History t Document created by Windy Luna (wluna@co.weld.co.us) 2022-08-22 - 9:40:53 PM GMT s Document emailed to mjohn@cobioscience.com for signature 2022-08-22 - 9:42:42 PM GMT t Email viewed by mjohn@cobioscience.com 2022-08-26 - 3:06:31 AM GMT GSp Signer mjohn@cobioscience.com entered name at signing as Meg John 2022-08-26 - 4:36:19 PM GMT dp Document e -signed by Meg John (mjohn@cobioscience.com) Signature Date: 2022-08-26 - 4:36:20 PM GMT - Time Source: server Pr Document emailed to Gregory Fieth (fieth_gregory@svvsd.org) for signature 2022-08-26 - 4:36:25 PM GMT t Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2022-08-26 - 4:36:41 PM GMT t Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2022-08-27 - 5:08:38 PM GMT t Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2022-08-29 - 3:04:31 AM GMT t Email viewed by Gregory Fieth (fieth_gregory@svvsd.org) 2022-08-31 - 3:35:40 AM GMT Powered by Adobe Acrobat Sign d® Document e -signed by Gregory Fieth (fieth_gregory@svvsd.org) Signature Date: 2022-08-31 - 4:21:05 PM GMT - Time Source: server Agreement completed. 2022-08-31 - 4:21:05 PM GMT Powered by Adobe Acrobat Sign ❑ New Entity? Request Entity Name. ST VRAIN VALLEY SCHOOL DISTRICT RE 1(J1 Entity ID. 000018418 Contract Name* Contract ID ST VRAIN VALLEYS COLORADO BIOSCIENCE AMENDMENT TO 6290 PROFESSIONAL SERVICES AGREEMENT Contract Status CTB REVIEW Contract Lead. WLUNA Contract Lead Entail � rluna0Sveidgov.com ;co bbx xk@weldgov.com Parent Contract ID 20213299 Requires Board Approval YES Department Project Contract Description (CONSENT) AMENDMENT MODIFYING EXHIBIT C, MODIFIED SCOPE AND BUDGET, ADDING STATE AND LOCAL FISCAL RECOVERY FUND (SLFRF) REPORTING REQUIREMENTS. AMOUNT. S435,200.00. (PROPOSAL PACKAGE NUMBER B21-00142). TERM: JUNE 8, 2022 TO JUNE 7, 2023. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB: 09,,`8'2022. Contract Type* AMENDMENT Amount* $435,200.00 Renewable. NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM- HumanServicesieldgov.cos Department Head Email CM -H u roan Serviices-- DeptHeadeldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM - CO U NTYATTO RN EY@WEL D G OV,COM Requested BQCC Agenda Date* 09/14,x2022 Due Date 09,10'2022 Will a work session with B0CC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MBA enter MBA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination. Notice Period Contact Information Contact Info Contact Name Purchasing Review Date 04,107,/2023 Committed Delivery Date Renewal Date Expiration Date O6/07/20233 Contact Type Contact Email Contact Phone i. Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 09,02//2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09,14,/2022 Originator WLUNA. Finance Approver CHERYL PATTELLI Legal Counsel MATTHEW CONROY Finance Approved Date Legal Counsel Approved Date 09/06/2022 09/07/2022 Tyler Ref # AG 091422 C�nvCfktt uZqc1 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: August 23, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Employment Services of Weld County (ESWC) Amendment #1 to the Agreement for Professional Services with Jobs of Hope, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Departments' Employment Services of Weld County (ESWC) Amendment #1 to the Agreement for Professional Services with Jobs of Hope, Inc. Through Bid #B2l -00142, Employment Services of Weld County (ESWC) awarded a Professional Services Agreement to Jobs of Hope, Inc. ESWC is amending the original agreement with Jobs of Hope, Inc., known as Tyler ID 2021-3299 to make the following changes to Exhibit C, Modified Scope and Budget. • Add State and Local Fiscal Recovery Fund (SLFRF) reporting requirements as outlined in the Workforce Innovation and Opportunity Act (WIOA) Master Grant Agreement. I do not recommend a Work Session. I recommend approval of Amendment #1 and authorize the Chair to sign. Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Approve Recommendation 7,0ee Schedule Work Session Other/Comments: Pass -Around Memorandum; August 23, 2022 — CMS ID 024,9 C ) nom- ee 1 02.12c1/12�q/a�- 1Li --32°R NRWR3 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JOBS OF HOPE, INC. This Agreement Amendment, made and entered into C. I day of { 2022 by and between the Board of Weld County Commissioners, on behalf of the Weld Cou Department of Human Services, hereinafter referred to as the "Department", and Jobs of Hope, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Professional Services, the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-3299, approved on February 16, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will continue through and until Contractor's completion of the responsibilities as described in Exhibit C. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit C, Modified Scope and Budget, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. BY: ATTEST: dir.44) COUNTY: BOARD OF COUNTY COMMISSIONERS Clerk to e Board WELp COUNTY, COLORADO Deputy Cl rk to the Bo K. James, Chair AUG 2 9.202a ONTRACTOR: Jobs of Hope, Inc. 1324 10. Avenue Greeley, Colorado 80631 ctireft Ciewf eef Yana By: Ernest Cienfuegos -Baca ,Aug 1 , 20221113 MDT) Ernest Cienfuegos -Baca, Executive Director Aug 18, 2022 Date: Exhibit C Modified Scope and Budget Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board. 1. Funding Contract Professional will receive a total award of $46,257.94. An Immediate one (1) allotment of $4,584.94 and three (3) allotments of $13,891.00 each, per calendar year to be released by February of 2022, January of 2023 and January of 2024, as invoiced by the Contract Professional. The Department agrees to reimburse the Contract Professional in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. Starting with the April 2022 Project and Expenditure Report, the eligible uses associated with this Federal award are under the Negative Economic Impacts Expenditure Category, 2.10, Assistance to Unemployed or Underemployed Workers (e.g., job training, subsidized employment, employment supports or incentives). January 2022 through March 2022, the Expenditure Category was 2.7, Job Training Assistance (e.g., Sectoral job training, Subsidized Employment, Employment Supports, or Incentives). The below table references the SLFRF Grant Agreement Amendment #1 (Tyler ID 2022- 1663) signed by the Weld County Board of County Commissioners Board Chair Scott K. James and the State of Colorado Deputy Director & CFO Darcy R. Kennedy on June 15, 2022. Federal Awarding Office US Department of Treasury Grant Program Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Assistance Listing Number 21.027 Federal Award Number SLRFP0126 Federal Award Date May 18, 2021 Federal Award End Date December 31, 2024 Federal Statutory Authority Title VI of the Social Security Act, Section 602 Total Amount of Federal Award (this is not the amount of this grant agreement) $3,828,761,790.00 Exhibit C Modified Scope and Budget 2. Budget Table (Per calendar year) Budget Categories Description Cost per Calendar Year Administration Cost associated with grant Administration/Accounting responsibilities and oversight of the program. $1,262.00 Personnel Expenses Financial accounting of expenses and grand funds Certified "Men of Valor" Facilitator (.20 FTE) 'Expenses Facilitation of Jobs of Hope Educational Soft Skills/Leadership Program $10,629.00 Class/Training Supplies Supplies needed for the Educational/Leadership "Men of Valor" classes $2 000.00 Program Cost per Year $13,891.00 Budget Categories Description First Year ONE time cost Equipment Expenses Equipment for new staff and client services Printer HP Laser Jet Pro M479fdw $649.00 Laptop x2 HP 15.6 FHD IPS Laptop ($1,249.99 each) $2,499.98 Computer Accessories x2 Docking station, monitors, wireless keyboard, and mouse ($717.98 per working station) $1,435.96 Warranty All equipment conies with a one-year warranty for replacement of defective parts. JOH has a contract with Alpha Networks that handles all other com i titer IT needs. Total One Time Cost $4,584.94 3. Submittal of Invoice Contract Professional shall prepare and submit a yearly invoice certifying that services were provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement, and Contract Professional shall submit invoices to the Department by January 15th of each year with the exception of the first immediate payment. Invoices received after January 15th may result in delay or forfeiture of payment. Terms 1. Contract Professional understands that it is expected that forty (40) participants will enroll in the project per year, all of whom are considered "homeless" (lack of sufficient or fixed shelter, living in temporary accommodations, and/or living in places not designed for human habitation). The number of participants was determined in the previous Stimulus Innovation award. Exhibit C Modified Scope and Budget 2. All House of Hope occupants (except staff), and Jobs of Hope participants deemed homeless, will enroll in Connecting Colorado or update their Connecting Colorado accounts. 3. Contract Professional will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email at a minimum weekly and will formally report outcomes of the grant quarterly. The ESWC Stimulus Innovation support staff is monitoring the Contract Professional's progress utilizing the quarterly reporting method as defined by the Colorado Workforce Development Council. Contract Professional may attend a Weld County Workforce Development Board (WCWDB) meeting to formally report the project's progress. 4. All recipients of grant monies will be notified about, or enrolled in, programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA) program and applicable job -seeking workshops such as Helping Offenders Prepare for Employment (HOPE), Resume, Interview, Knowledge Skills Aptitudes, etc. SIGNATURE REQUESTED: Weld/Jobs of Hope Amendment with Exhibit C (B21-00142) Final Audit Report 2022-08-18 Created: 2022-08-17 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAgQr7RWZTQj9oXf9-XXhxg-Lwj33wICuA "SIGNATURE REQUESTED: Weld/Jobs of Hope Amendment wi th Exhibit C (B21-00142)" History t Document created by Windy Luna (wluna@co.weld.co.us) 2022-08-17 - 10:49:52 PM GMT , Document emailed to ecbaca@jobsofhope.org for signature 2022-08-17 - 10:50:35 PM GMT In Email viewed by ecbaca@jobsofhope.org 2022-08-17 - 11:57:36 PM GMT 60 Signer ecbaca@jobsofhope.org entered name at signing as Ernest Cienfuegos -Baca 2022-08-18 - 5:13:18 PM GMT 6© Document e -signed by Ernest Cienfuegos -Baca (ecbaca@jobsofhope.org) Signature Date: 2022-08-18 - 5:13:20 PM GMT - Time Source: server OD Agreement completed. 2022-08-18 - 5:13:20 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity Information Entity Name. JOBS OF HOPE Entity ID :000044857 Contract Name. Contract ID JOBS OF HOPE, INC. (AMENDMENT) TO THE PROFESSIONAL 6249 SERVICES AGREEMENT Contract Status CTB REVIEW Contract Lead. W'LU NA ❑ New Entity? Parent Contract ID 20213299 Requires Board Approval YES Contract Lead Email Department Project # wlunagweldgov.com;cobbx xlkOlweldgov.com Contract Description. (CONSENT) AMENDMENT MODIFYING EXHIBIT C, MODIFIED SCOPE AND BUDGET, ADDING STATE AND LOCAL FISCAL RECOVERY FUND REPORTING REQUIREMENTS. NO MONEY WILL BE TRANSFERRED. (PROPOSAL PACKAGE NUMBER B21- 00142) Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 08;'1 7'2022. Contract Type. AMENDMENT Amount. $0.00 Renewable. NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServicesPNeldgov.co Department Head Email CM-HumanServices- DeptHeadT weldgov,com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EYSV WELDG OV.COM Requested BOCC Agenda Date. 08?` 31 t 2022 Due Date 08.27;2022 Will a work session with BDCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a RSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in DnBase Contract Dates Effective Date Review Date. 10 31 2024 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date 12x'31;2024 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 08 19;'2022 Approval Process Department Head JAMIE ULRICH DH Approved Date 08,`19/2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 08'29;2022 Originator WLUNA Finance Approver CONSENT Legal Counsel CONSENT finance Approved Date Legal Counsel Approved Date 08 19 2022 08`19:2022 Tyler Ref # AG 082922 Con -Iva ck 11*69e-17 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND COLORADO BIOSCIENCE INSTITUTE AND ST VRAIN VALLEY SCHOOL DISTRICT RE -1J THIS AGREEMENT is made and entered into this701 u day of V u... .Q, , 2022, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Colorado Bioscience Institute ("CBSI"), whose address is 600 Grant Street, #306, Denver, Colorado 80203, and St Vrain Valley School District RE -1J ("District"), whose address is 395 South Pratt Parkway, Longmont, Colorado 80501; CBSI and District are collectively hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, B and C, each of which forms an integral part of this Agreement. Exhibits A, B and C are specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A, B and C, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Proposal (RFP) as set forth in "Proposal Package No. B2100142". The RFP contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Proposal. The Response confirms Contractor's obligations under this Agreement. Exhibit C consists of a Modified Scope of Work and Budget based on the actual award amount. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and Budget and further agrees to diligently provide all services and labor, as set forth in Exhibit B and C. 3. Term. The term of this Agreement shall be from the Date Fully Executed and continue for a period of one year, or upon Contractor's completion of the responsibilities described in Exhibit B and C, which ever date is earliest. This Agreement maybe extended annually upon written agreement of both parties. 4. Termination. County and Contractor have the right to terminate this Agreement, with or without cause OISV) 0�IZZ Nom. ` Ct Zo21-32.99 {�-OCYg3 on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breachof the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than $435,200.00 for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Modified Scope of Work and Budget as described in Exhibit C. The County will review the invoice and if it agrees Contractor has invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County; provided, however, any student personally identifiable information obtained by County from District shall continue to be owned by the District, or the applicable student and parent/guardian, as more specifically set forth in Section 33 below. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor 2 further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. 14. Public Entity Insurance. Contractor shall provide evidence of insurance showing general liability coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims for bodily injury, death, property damage, or personal injury which may arise through the execution of this agreement. 15. Indemnity. To the extent permitted by Colorado law, the County and Contractor shall defend, indemnify and hold harmless the other party, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arisingout of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arisingor recovered under workers' compensation law or arising out of the failure of County or Contractor, as applicable, to conform to any statutes, ordinances, regulation, law or court decree. 16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, the Workforce Deputy Director, or designee. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. 3 Notification Information: Contract Professional: Colorado Bioscience Institute Attn.: Meg John, Vice President Address: 600 Grant Street, #306 Address: Denver, Colorado 80203 E-mail: mjohn@cobioscience.com Contract Professional: Saint Vrain Valley Schools Attn.: Don Haddad, Ed. D. Superintendent Address: 395 South Pratt Parkway Address: Longmont, Colorado 80501 E-mail: haddad don(asvvsd.org County: Name: CeCe Majchrowski Position: Workforce Deputy Director Address: 315 N 11th Avenue, Bldg. B Address: Greeley, Colorado 80631 E-mail: cgarcia-moreno(cr�weldgov.com With copy to: Name: Karina Amaya-Ragland Position: Workforce Director Address: 315 N 11th Avenue, Bldg. B Address: Greeley, Colorado 80631 E-mail: kamava@weldgov.com 19. Compliance with Law. Contractor and County shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive; County and Contractor may engage or use other contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or 4 beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 24. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 25. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 26. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non- performing or delayed party. 27. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld. County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 30. Public Employment Retirement Program. District is a Colorado public school district whose employees are enrolled in Colorado's Public Employment Retirement Program. 31. Public Contracts for Services C.R.S. §8-17.5-101. [Please note that C.R.S. § 8-17.5-101 et seq. was repealed by the Colorado General Assembly through SB21-199, effective July 1, 2022. Therefore, the provisions of this paragraph are void and unenforceable as of July 1, 2022.] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United Statesto perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that failsto certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. IfContractor obtains actual knowledge that a subcontractor performing work under the public contract for servicesknowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor 5 and County withinthree (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employedor contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identificationdocuments for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the Stateof Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable foractual and consequential damages. [Please note that C.R.S. § 24-76.5-103 was repealed by the Colorado General Assembly through SB21-199, effective July 1, 2022. Therefore, requirements under § 24-76.5-103 are void and unenforceable as of July 1, 2022.] Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18)years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individualapplies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification requiredby C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 32. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A, B, and C, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 33. STUDENT DATA PRIVACY. §§22-16-101 et seq., C.R.S. County agrees that any data given to it by the District in order to perform its obligations under this Agreement (i.e., student personally identifiable information, demographic data, financial data, etc., collectively referred to herein as "Confidential Data"), whether provided through electronic transfer or on physical drives, remains the sole property of the District. County shall maintain the Confidential Data in the strictest confidence consistent with, and shall comply with, the Colorado Student Transparency and Security Act (in particular § 22-16-108 through 110, C.R.S.), Children's Online Privacy Protection Rule, and the Family Education Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). District hereby designates County as a "school official" with "legitimate educational interests" in District's educational records, as those terms have been defined under FERPA and its implementing regulations, and County agrees to abide by the FERPA limitations and requirements imposed upon school officials. Any discovery of Confidential Data by County in the ordinary course of business shall remain confidential and shall similarly be maintained in a manner consistent with all Colorado and federal laws. Confidential Data shall not be passed, transported, or otherwise moved outside the District networks, County's secure data transmission site, or off District property without written approval from the District's Chief Technology Officer. Changes to County's practices, privacy policy, or end -user license agreement that conflict with existing Colorado or federal laws and material breaches that involve the misuse or unauthorized release of Confidential Data may result in immediate termination of this Agreement. (a) Data Transparency: County shall provide clear information that is understandable by a layperson 6 explaining the data elements of the Confidential Data that Employment Services of Weld County (ESWC) collects utilizing the Colorado Department of Labor and Employment (CDLE) database Connecting Colorado, the learning purpose for which CDLE requires ESWC to collect it, and how CDLE and ESWC uses and shares it. The information must include all Confidential Data that County collects regardless of whether it is initially collected or ultimately held individually or in the aggregate. County shall update the information as necessary to maintain accuracy. 1. Upon discovering the misuse or unauthorized release of the Confidential Data held by County, a subcontractor of County, or a subsequent subcontractor, County shall notify the District as soon as possible, regardless of whether the misuse or unauthorized release is a result of a material breach of the terms of this Agreement. (b) Use of Confidential Data. County shall not: 1. Sell the Confidential Data; except that this prohibition does not apply to the purchase, merger, or another type of acquisition of County, or any assets of County, by another entity, so long as the successor entity continues to be subject to the provisions of C.R.S. § 22-16-101 et seq. with respect to the Confidential Data that County acquired while subject to the provisions of C.R.S. § 22-16-101 et seq.; 2. Use or share Confidential Data for purposes of targeted advertising to students; or 3. Use Confidential Data to create a personal profile of a student other than for supporting purposes authorized by the District or with the consent of the student or the student's parent. Notwithstanding any provision of C.R.S. § 22-16-101 et seq. to the contrary, County may use or disclose Confidential Data to: • Ensure legal or regulatory compliance or to take precautions against liability; • Respond to or participate in the judicial process; • Protect the safety of users or others on County's website, online service, online application, or mobile application; or • investigate a matter related to public safety. If County uses or discloses Confidential Data as allowed above, County shall notify the District as soon as possible after the use or disclosure of the information. 4. County may use or disclose Confidential Data to a subcontractor only if County contractually requires the subcontractor to comply with C.R.S. § 22-16-101 et seq. The provisions of this paragraph apply to the ability of an initial or subsequent subcontractor to further subcontract. If the District determines that an initial or subsequent subcontractor has committed a material breach of this Agreement that involves the misuse or unauthorized release of Confidential Data, the District shall comply with the requirements of section 22-16-105(5) (a) or 22-16-107 (2) (a), as applicable; except that the District is not required to consider terminating this Agreement if County terminates this Agreement with the subcontractor as soon as possible after County knows or has reason to know of the initial or subsequent subcontractor's material breach. 5. A student may consent to the use, sharing, or retention of the student's Confidential Data only if the student is at least eighteen years of age or legally emancipated. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: t BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO r Deputy Cl Mike Freeman, Pro —Tern Colorado Bioscience Institute 600 Grant Street, #306 Denver, Colorado 80203 By: Meg John (43, 2022 09:12 MDT) Meg John, Vice President Date: Jun 3, 2022 JUN 0 8 2022 St Vrain Valley School District RE -1J 395 South Pratt Parkway Longmont, Colorado 80501 By: Grego Fieth ) ay 27, 2022 15:37 MDT) Gregory Fieth, Chief Financial Officer Date: May 27, 2022 8 o2ocZJ - 3aig EXHIBIT A REQUEST FOR PROPOSALS WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: NOVEMBER 1, 2021 BID NUMBER: B2100142 DESCRIPTION: WORKFORCE INNOVATION GRANT PROGRAM - REPOST DEPARTMENT: WELD COUNTY WORKFORCE DEVELOPMENT BOARD DEADLINE FOR SUBMITTING QUESTIONS: NOVEMBER 10, 2021 BY 5:00 PM ANSWERS TO QUESTIONS POSTED ON BIDNET DIRECT: NOVEMBER 12, 2021 BY 5:00 PM BID OPENING: NOVEMBER 24, 2021 AT 10:00 AM 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, and the Weld County Workforce Development Board (collectively referred to herein as, "Weld County"), will receive Requests for Proposals (RFP) for the following: Workforce Innovation Grant Program under Colorado House Bill 21-1264 Proposals will be received for the above listed merchandise, equipment, and/or services up to, but not later than: November 24, 2021 at 10:00 AM (Weld County Purchasing Time Clock). The submitted proposals will be read over a Microsoft Teams Conference Call on November 24, 2021 at 10:30 AM. To join, call the phone number and enter the Conference ID provided below: Phone Number: (720) 439-5261 Conference ID: 222323200 PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said services shall be delivered at the location(s) specified herein. Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the vendor will expect the Weld County to pay if awarded the proposal. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Pr000sal Delivery to Weld County: 1. One electronic copy of the proposal is required. Email proposals to bids(a.weldgov.com. If your proposal exceeds 25 MB please upload it to https://www.bidnetdirect.com. Only upload your bid to BidNet if your bid exceeds 25 MB. The maximum file size to upload to BidNet is 500 MB. EXHIBIT A 2. PDF format is required. Emailed proposals must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your proposal. Please call Purchasing at 970-400-4222 or 4223 with any questions. 3. INSTRUCTIONS TO VENDORS: INTRODUCTORY INFORMATION Proposals shall be typewritten. Each proposal must give the full business address of vendor and be signed by him with his usual signature. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the proposal of the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall be initialed by the person signing the proposal. All vendors shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. Late or unsigned proposals shall not be accepted or considered. It is the responsibility of the vendor to ensure that the proposal arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing vendor prior to the time fixed for award. Negligence on the part of a vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the vendors' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County vendors in all cases where said proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple vendors, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. In submitting the proposal, the vendor agrees that the signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful vendor's response, and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. The County may require a separate contract, which if required, has been made a part of this RFP. 4. SUCCESSFUL VENDOR HIRING PRACTICES - ILLEGAL ALIENS Successful vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful vendor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful vendor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under B2100142 2 EXHIBIT A this Agreement. Successful vendor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful vendor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful vendor shall notify the subcontractor and County within three (3) days that Successful vendor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful vendor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful vendor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5- 102(5), by the Colorado Department of Labor and Employment. If Successful vendor participates in the State of Colorado program, Successful vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful vendor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful vendor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Successful vendor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful vendor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful vendor receives federal or state funds under the contract, Successful vendor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. B2100142 3 EXHIBIT A D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and B2100142 4 EXHIBIT A acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a one-year warranty period during which Contractor must correct any failures or deficiencies caused by contractor's workmanship or performance. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. B2100142 5 EXHIBIT A S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. X. Taxes: County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. B2100142 6 EXHIBIT A The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. B2100142 7 EXHIBIT A Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $1,000,000 $2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. Remainder of Page Intentional Left Blank B2100142 8 EXHIBIT A SPECIFICATIONS AND SCOPE OF WORK PURPOSE Weld County Board of County Commissioners (the County), on behalf of the Weld County Workforce Development Board (WCWDB), is seeking proposals for the Workforce Innovation Grant Program under Colorado House Bill 21-1264. This bid was previously posted in August 2021 and there are still funds available to compete out. BACKGROUND On June 23, 2021, Colorado House Bill 21-1264 was signed into law by Governor Jared Polis. The bill appropriated $75 million in federal funds from the American Rescue Plan to support talent development. This includes $60 million to the Colorado Workforce Development Council to invest in programs and grants that support training for the unemployed and underemployed during times of substantial unemployment. The Innovation Grants compose $35 million of this stimulus package. Of this amount, $17,500,000 is distributed by formula to local workforce boards to award funds to eligible applicants through a competitive process. This RFP was created in response to Colorado House Bill 21-1264 described above. Vendors are strongly encouraged to read Program Guidance Letter GRT-2021-02 issued by the Colorado Department of Labor and Employment that outlines the vision for the Innovation Grant, Colorado's unemployment rate remains higher than pre-COVID levels, and the impacts,of low -quality jobs and demands for skilled workers create stress within the labor market. Of particular focus in the legislation are the following three key driving messages: • Supporting work -based learning, skill development, training completion, and quality job placement Supporting employers and small business to mitigate financial hardships resulted from the public health emergency or providing greater opportunities for communities disproportionately affected by COVID-19 to engage in talent development. Increasing participation by underserved communities including, but not limited to, black, indigenous, and people of color, people with disabilities, new Americans, ex -offenders, and older workers. ELIGIBLE GRANT APPLICANTS Grant applicants must conduct business in Weld County with a physical presence in the area. The following entities are eligible to apply to local workforce boards for Innovation Grants: 1. Public and Private Sector Employers, Employer Organization, or Trade Associations 2. Apprenticeship Sponsors 3. Community -Based Organizations 4. Colorado Workforce Centers 5. Formalized Sector Partnerships recognized by the CWDC Eligible applicants may apply in partnership with sub -applicants, including higher education, libraries, K-12 Local Education Agencies (LEAs) or Boards of Cooperative Educational Services (BOCES), adult education programs, proprietary (private) training providers, economic development corporations, and non-profit organizations. SCOPE OF WORK The intent of this Request for Proposal is to award grants to eligible applicants that will build in -demand skills, connect workers and learners to quality jobs, and drive employer engagement in talent development. Allowable Activities: A. Providing quality education and training for reskilling, upskilling and next-skilling individuals who are in COVID-19 impacted households and underserved populations that were disproportionately impacted by the COVID-19 Public Health Emergency; B2100142 9 EXHIBIT A B. Building accountable partnerships and systems to improve outcomes or decrease costs for workers and learners to access quality education and training; C. Provide support services and equipment to workers and learners with barriers to accessing education, training, and job placement; D. Increasing access to career counseling and navigation programs for in -school and out -of -school workers and learners; E. Develop new, work -based learning programs in partnership with employers; F. Increasing access to English as a Second Language (ESL) and other career readiness programs that enable equitable access and integration; G. Providing services to businesses and employers; H. Supporting initiatives to enhance job quality; I. Increasing adoption of skills -based practices, including incentivizing new skills -based hires; J. Developing or expanding incumbent worker training and work -based programs in partnership with Colorado Workforce Centers, training providers, community -based organizations, local education providers, and institutions of higher education; K. Building new internal pathways for existing employees. L. Adopting focused outreach strategies specific to underserved communities; M. Increasing partnership with community -based organization that serve these populations in order to support existing trusted messengers that can enhance outreach; N. Improving language access, to include American sign language, to ensure outreach and participation. Non -Allowable Costs A. Funding may not be used to directly or indirectly offset a reduction in net tax revenue due to a change in law from March 3, 2021 through the last day of the fiscal year in which the funds provided have been spent, B. No recipient, including cities, non -entitlement units of government, and counties, may use funding to make deposits to a pension fund, C. Funding debt service, D. Legal settlements or judgements, E. Deposits to rainy day funds or financial reserves, F. General infrastructure spending is not covered as an eligible use outside of water, sewer, and broadband investments or above the amount allocated under the revenue loss provision, G. Politically related activities, H. Entertainment, I. Fines/penalties, J. Donations, K. Fundraising activities, L. Individual memberships and subscriptions, and M. Any activities related to the marijuana industry. SUBMISSION, EVALUATION AND SELECTION A. RFP INQUIRIES, QUESTIONS, AND ANSWERS Questions may be submitted via email to cqarcia-moreno(weldgov.com. The deadline to submit questions is November 10, 2021 by 5:00 PM. If questions are received, they will be posted to https://www.bidnetdirect.com no later than November 12, 2021 at 5:00 PM. Questions will not be answered over the phone or in person. B. PROPOSAL REVIEW AND EVALUATION PROCESS Proposals will be screened for compliance with the requirements and compliance with the specifications of this RFP. B2100142 10 EXHIBIT A Proposal will initially be evaluated for acceptability, with emphasis placed on completeness and responsiveness to the functional criteria. The following minimum criteria will be used to determine which proposals will continue on to further evaluation: The proposer has addressed all required responsibilities and functions; The proposer has included all requested information and documentation in the application package; and • The proposal is submitted in accordance with the RFP. Proposals that have met the minimum criteria, as stated above, will then be reviewed and ranked by the Weld County Workforce Development Board. Proposals will be ranked based on evaluation criteria outlined in the next section. These rankings will be used as a guide for discussion and determination of recommendations. Note: The Weld County Workforce Development Board retains the right to request additional information from proposers. If no response adequately addresses the services and outcomes requested, the committee may recommend that no award be made. The recommendations of the Workforce Development Board will be presented to the Weld County Board of County Commissioners for approval. All contract awards will be considered provisional, pending receipt of any additional documentation regarding administrative qualifications and/or any other areas of concern and the successful completion of contract negotiations. C. PROPOSAL EVALUATION CRITERIA The Evaluation Committee will evaluate each submitted proposal based on the following criteria: 1. Minimum Criteria 2. Need and Innovation 3. Proposed Impact 4. Partnerships 5. Sustainability 6. Governance 7. Equity Pass/Fail 20 20 20 Pass/Fail 20 20 The maximum number of points available is 100 points. These sections ask the vendor what they will do, how they will do it, how much it will cost, and how qualified they are to successfully carry out their proposal. All sections are required to be completed. Refusal to complete all of the sections to the satisfaction of the Workforce Development Board will eliminate the proposer from the competition. D. SCORED SECTIONS Need and Innovation (20 points) This category will evaluate what the project is, why the applicant designed this project, and the data and evidence it is based on. Evaluation will also include how the proposal supports innovative, locally driven solutions to respond to community needs. Proposed Impact (20 points) This category will evaluate how the proposal will improve employment outcomes for workers and students and/or increase employer engagement, including evaluation of strategies for marketing the project in creative and effective ways. Partnerships (20 points) This category will evaluate the support the applicant has from community organizations such as local chambers of commerce, non -profits, businesses, or faith -based organizations. Sustainability (Pass/Fail) This category will evaluate how the applicant will continue the project after the grant term expires. B2100142 11 EXHIBIT A Governance (20 points) This category will evaluate how the applicant will ensure appropriate administration, monitoring, reporting, and compliance for the grant. Evaluation of the performance and management capability of the applicant will include administrative experience and capacity; proposed allocation of funding received; and coordination with Employment Services of Weld County to track program participants. Equity (20 points) This category will evaluate how the proposal will improve education and economic outcomes for underserved populations or communities. Submission Requirements: At a minimum all proposals must address the following 6 items to be considered in this process. Unless addendums are released, proposals should not exceed thirteen (13) total pages (nine (9) of those being narrative responses). 1. Need and Innovation (Maximum 2 pages total) A. Describe the project identified including its main objective and projected outcomes. B. Describe how the project responds to community needs such as graduating or attaining a credential or earning a livable wage. C. Document the information, data, research, etc., which lead you to design this project. 2. Proposed Impact (Maximum 2 pages total) A. Describe the anticipated impact of the project on current and future members of the workforce. B. Highlight the skills/competencies obtained, industry recognized credentials received, and job placement opportunities, as a result of the project. C. Describe your plan for promoting the project including the development and distribution of marketing and outreach materials. 3. Partnerships (1 page total) A. Describe and document your partnerships within Weld County with local chambers of commerce, non -profits, businesses, etc. Be sure to include a clear statement of relationship between your organization and each partner, and how your past relationship will support your project. B. Describe efforts identified to engage business, which may include improving the quality of jobs. 4. Sustainability ( l page total) A. Describe the capacity of the project once the grant funding is fully expended. 5. Governance (Maximum 2 pages Iota) A. Describe your plan to administer the project. B. Describe the cadence of meeting with ES WC to track your project in the database of record. C. Please summarize your total budget in the below table. Indicate if the funds will be used for one, two, or three years. D. Provide a narrative describing your budget assumptions, unique expenditures, or other budget information you would like the evaluation committee to know. Budget Categories Description Cost Administration application request) (up to 10% of Click here to enter text. Click here to enter text. Projected a. Click Expenditures riere to enter text. a. Click here to enter text. a. Click here to enter text. B2100142 12 EXHIBIT A b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. 6. Equity (1 page total) A. Please be detailed about how you will target and serve specific populations as previously identified. PROPOSAL CHECKLIST It is the vendor's responsibility to make sure that all required elements are included in the proposal. If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued and posted on https://www.bidnetdirect.com/. It is the responsibility of the vendor to ensure that they have received all addendums and to submit the acknowledgement with the proposal response. Proposals that do not include the required elements will be automatically disqualified. No exceptions will be granted. If you have questions about the requirements or feel that special circumstances apply to your proposal, please submit questions in writing to: cparcia-moreno(weldgov.com to be answered on https://www.bidnetdirect.com; if special circumstances require confidentiality, those questions will be answered via email. Before submitting your proposal, please check the following: Proposal Response Package Requirements • Proposal Cover Sheet • Need and Innovation Proposed Impact • Partnerships Sustainability Governance (to include the budget) Equity A completed and signed page 14 of this document Conflict of interest acknowledgement (Exhibit A) * The successful vendor is required to sign a separate contract (a sample contract is included as a separate attachment.) B2100142 13 EXHIBIT A The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100142. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. FIRM BY (Please print) BUSINESS ADDRESS CITY, STATE, ZIP CODE TELEPHONE NO SIGNATURE DATE FAX TAX ID # E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller B2100142 14 EXHIBIT A B2100142 - WORKFORCE INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor, vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Name Signature Date ***We need signed copy on file submitted with your proposal. Thank you!*** Addendum received by: VENDOR ADDRESS CITY AND STATE BY EMAIL EXHIBIT A QUESTIONS & ANSWERS 82100142 -WORKFORCE INNOVATION GRANT PROGRAM POSTED 11/12/21 1) Could you please confirm the expenditure period for the Workforce Innovation Grant Program? Answer: 90% of funding allocations must be obligated no later than December 31, 2023. 100% of the funds must be expended by December 31, 2024. 2) If the expenditure period is multi -year, should the applicant present an annual budget or a total budget request? Answer: Applicants may present the budget based on the scope of the project. For example, projects do not need to span multiple years. 3) Could you confirm whether by receiving Workforce Innovation grant funds the participating Local Education Agency (LEA) would be required to include SSNs of all student participants, or just those whose parents proactively opt -in? Answer: The preference is that anyone enrolled in a project stemming from this award also enroll with Con nectingColorado.com. Participants and their parents can complete the sign-up on their own. Once enrolled with Connecting Colorado, the statewide system masks the Social Security Number. 1 EXHIBIT B THE INSTITUTE re COLORADO BIOSCIENCE r totmar ST. WAIN VALLEY SCHOOLS November 22, 2021 To Whom It May Concern: On behalf of the Colorado Bioscience Institute, Tolmar Inc., and St. Vrain Valley Schools, we are pleased to present this proposal for your consideration. For the past three years, St. Vrain Valley Schools, the Colorado Bioscience Institute, and a team of bioscience industry employers have partnered to implement the Pathways in Technology Early College High School (PTECH) model. This Workforce Innovation Grant Proposal will support WarriorTech, St. Vrain Valley Schools' second PTECH program, which focuses on creating a highly trained and diverse bioscience workforce pipeline in Weld County. The PTECH model provides a robust career pathway, including a no -cost -to -the -student Associate degree in a high -demand field paired with unparalleled hands-on industry experience provided by an industry partner. PTECH offers a solution for workforce shortages, creates a path to high -paying jobs, and reduces the postsecondary attainment gap. Importantly, it is scalable and transferable. Funds from this grant will support WarriorTech as it increases from three student cohorts to five student cohorts over the next two years. By 2024, the program will graduate 30 entry-level bioscience workers annually; these students will not only be eligible to immediately fill entry-level jobs (more than 100 of which are currently open among the program's industry partners alone), but graduates will also have an Associate degree with no postsecondary debt. The partners are committed to the program's success after the conclusion of any investment by the Workforce Innovation Grant program. St. Vrain has demonstrated this commitment with its first PTECH, which was founded with support from a U.S. Department of Education Race to the Top District grant and has since been expanded using St. Vrain's general fund. Further supporting sustainability, beginning in school year 2023-24, St. Vrain will become eligible to collect state revenue from students participating in their fifth year of PTECH programming. This grant will provide an important revenue source until guaranteed state revenues begin flowing in future years. We appreciate your consideration of this proposal and your efforts to support our current and future Weld County workforce. Sincerely, se Blazevich President Colorado Bioscience Institute Don Haddad, Ed.D. Superintendent St. Vrain Valley Schools Sylvia Robinson Communications & HR Manager Tolmar Proposal Information: In response to Weld County B2100142 WORKFORCE INNOVATION GRANT PROGRAM Proposal Contact: Meg John, Vice President, Colorado Bioscience Institute mjohn(a)_cobioscience.com 600 Grant St #306 Denver, CO 80203 EXHIBIT B Need and Innovation A. Describe the project identified including its main objective and projected outcomes. A. Two years ago, St. Vrain Valley Schools, AIMS Community College, the Colorado Bioscience Institute, Tolmar, AveXis, and Agilent Technologies founded WarriorTech PTECH in Frederick (Weld County), Colorado. WarriorTech is a rigorous workforce pipeline program, individualized to each student's interests and abilities, that delivers an industry -aligned college degree at no cost to the student. Working together, the partners provide participating students with a no -cost Associate degree alongside their high school diploma, industry certifications, and paid work experience, allowing graduates to immediately fill talent shortages with no postsecondary debt. The program includes many of the elements outlined in the Workforce Innovation Grant program, including career counseling, work -based learning opportunities, building accountable partnerships to improve outcomes and decrease costs, and providing support services to learners with barriers to accessing education, training, and job placement. With a focus on first -generation and traditionally underrepresented students, the objective of PTECH is to provide the following to each Weld County program participant over the four to five year duration of the program: • 60 college credits • At least one industry certification • Associate degree in biochemistry • 135 paid internship hours • 100 industry mentoring hours St. Vrain has successfully implemented this model in two other industries (both in Boulder County): computer information systems and cybersecurity. There is strong evidence of program success, including the following outcomes at FalconTech, St. Vrain's first PTECH program: • A 91% retention rate among program participants • More than 50% of participating students completed their five year high school diploma/Associate degree course sequence in only four years • Increased student attendance among participants compared to the overall school population, indicating high levels of student engagement • Students earned 128 certificates in web development, programming, and business specialization To date, WarriorTech has served three cohorts of 90 total students and will ultimately serve five cohorts of approximately 150 students annually (all in Weld County). Among students in WarriorTech's first three cohorts, 100% are on track to earn their Associate degree within five years, including 48% who are on track to earn their degree in four years. These statistics are remarkable when compared to local averages; overall, only a quarter of students who begin an Associate degree ultimately complete it at Denver Metro Area public community colleges. In WarriorTech, students' cumulative GPA was 3.33 (compared to Frederick High School's overall cumulative average GPA of 2.75) and students had a 98% course passage rate. Importantly, WarriorTech has a higher rate of first -generation, BIPOC, and low-income students than the high school as a whole. B. How the project addresses community needs. B. Locally, there is strong demand for skilled talent in the bioscience industry, as well as related industries such as manufacturing. Colorado's biosciences workforce grew by 7% between 2016 and 2018, a rate more than double the national average. Most biosciences jobs require some level of postsecondary training, including certifications, Associate degrees, and/or Bachelor's degrees. National research demonstrates that lifetime earnings are significantly correlated with some level of postsecondary education, with Associate degree holders earning $423,000 more over the course of their lifetime when compared with individuals who only earn a high school diploma. Local data demonstrates that more support for postsecondary attainment - particularly for industry -aligned degrees - is needed in Weld County, where the overall postsecondary attainment rate is 36%. This rate is markedly below the state Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 1 of 9 EXHIBIT B attainment rate of 61% (defined as adults ages 25-64 who hold a Bachelor's or Associate Degree). Additionally, statewide data demonstrates wide attainment gaps between White students and students of color; currently, White students have a 65% postsecondary attainment rate compared to 29% of Hispanic and Latinx students, 33% of Native American and Alaska Native students, and 40% of African American and Black students. This data indicates a need for more targeted postsecondary/workforce programming for first -generation and underrepresented students. Frederick High School and its feeder system of elementary and middle schools serve a diverse student population, including 32% of students who are eligible for free/reduced lunch and 42% who are Black, Indigenous, or People of Color (BIPOC). The WarriorTech program has even higher rates of first -generation college students and BIPOC students. However, low-income and first -generation families must make difficult decisions in order to gain the long-term economic benefit of a postsecondary education. Postsecondary debt has increased to $1.5 trillion nationally and first -generation, low-income individuals face higher rates of loan default. Tuition costs at Colorado's public colleges have risen by 70% in the past 10 years alone, the sixth highest increase of any state in the country. And now more than ever, the workforce urgently needs talent (with or without a postsecondary credential), making employers anxious for faster upskilling and re-skilling. These competing factors - the long term economic benefits of higher education, its increasingly high costs, and employers urgently in need of workers - make solution -finding complicated for families and educators. PTECH is that solution, simultaneously accelerating students' postsecondary progress, reducing or eliminating their debt, providing them with work -ready skills upon graduation from high school, and creating a pipeline of workers for industry partners. C. Document the information, data, research, etc., which led you to design this project. C. St. Vrain originally began the PTECH model when it was approached by IBM to open the first PTECH school west of the Mississippi. IBM had opened its first PTECH site in New York City in 2011. Initial student outcomes from the New York site convinced St. Vrain that PTECH simultaneously addressed workforce and postsecondary needs in a unique way. St. Vrain established its first PTECH in 2016; local data (shared above) strongly establishes the program's effectiveness in the Colorado context. The model is currently being implemented in 210 sites across the country, with St. Vrain offering the most PTECH programs in Colorado. Independent evaluation by MDRC, a national nonpartisan education and social policy research organization, demonstrates that students in PTECH gain career/technical education credits at a significantly faster rate than a comparison group, and that students are prepared for postsecondary entrance more quickly than like counterparts. Planning and research for WarriorTech took place over a two year period. Planning began by identifying an optimal high school site. Considerations included the school's location, demographics of its student population, experience level of school leadership, and staff experience in the targeted industry. In Frederick, the high school had an already established biosciences program; therefore, St. Vrain investigated this industry as a first choice for a PTECH. Weld County companies like Tolmar had many open, entry level positions, firmly establishing the workforce justification for such a program. Next, St. Vrain identified corporate partners with strong interest in preparing their next generation of talent. Once interested industry partners were identified, the school district, higher education partner (AIMS Community College), and industry partners (Tolmar, Agilent Technologies, the Colorado Bioscience Institute, KBI Biopharma and AGC Biologics - the latter two of which were added this year after AveXis, a founding partner, relocated its facility) worked to identify the specific job roles which could be filled by the PTECH. Once potential roles were identified, St. Vrain, AIMS, and the industry partners identified which degree would be most suitable to the skills needed, including customization of the course sequence to meet the needs of all partners. Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 2 of 9 EXHIBIT B Proposed Impact A. Describe the anticipated impact of the project on current and future members of the workforce. Beginning in 2023, WarriorTech will graduate annual cohorts of 30 Weld County students who are ready to fill bioscience workforce pipelines. These graduates will be diverse, highly prepared, and debt -free. Through their participation in the WarriorTech PTECH program, students will each attain: • A high school diploma (including 24.5 credits, among the highest requirements in the state of Colorado and making all graduates eligible for entrance into four-year institutions of higher education) • An Associate degree in biochemistry from AIMS Community College, including 60 college credits • 135 hours of paid internships at Tolmar, AveXis, KBI Biopharma, and/or AGC Biologics • At least one industry certification (Biotechnician Assistant Credential Exam) • 100 hours of mentoring from an industry mentor Through this preparation, Weld County will gain an annual pipeline of 30 highly qualified workers in the biosciences industry. Examples of roles for which WarriorTech students are prepared for include: • Manufacturing Assistant • Manufacturing Technician (Aseptic/Injectables) • Manufacturing Support Associate • Lab Technician • Stability Technician • Sample Coordinator • Material Handler • Quality Assurance Associate WarriorTech's industry partners currently have more than 100 openings for these roles. Statewide, there are 720 life sciences companies and organizations employing a total of 32,089 people. Between 2016 and 2018, life science industry employment increased by 7%, more than double the national rate. Colorado employees in the life sciences industry have an average wage of $96,460. B. Highlight the skills/competencies obtained, industry recognized credentials received, and job placement opportunities, as a result of the project. By participating in the WarriorTech P -TECH program, students will gain the following skills, competencies, and industry credentials: • 60 college credits • At least one industry certification (Biotechnician Assistant Credential Exam (BACE) • Associate degree in biochemistry • 135 paid internship hours • 100 industry mentoring hours Each of the industry partners may interview any PTECH graduate for appropriate job roles upon their graduation. In St. Vrain's first PTECH, 10 members of its first graduating class gained immediate employment with the industry partner (IBM). Currently, the participating partners have more than 100 job openings which PTECH graduates will be eligible to fill. Developing workplace skills is another critical element of the WarriorTECH curriculum. Teaching students the importance of communication skills (verbal and written), problem -solving, team building, and professionalism are critical components to developing a stronger workforce. WarriorTECH is committed to ensuring students have not only the technical skills to succeed in today's workforce but also the "durable skills" that will enable them to thrive and become tomorrow's leaders. St. Vrain uses IBM's workplace skill development curriculum, which was developed specifically for delivery within the PTECH model. Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 3 of 9 EXHIBIT B C. Project promotion, including the development/distribution of marketing and outreach materials. A critical element of PTECH's success is its recruitment of students in middle school. Students begin PTECH coursework in their ninth grade year and participate within a dedicated cohort; therefore, middle school recruitment is necessary. Beginning in students' eighth grade year, a dedicated PTECH counselor will visit feeder middle schools and work with students, teachers, counselors, and families to introduce the program and its benefits. Because this is the second PTECH within St. Vrain, the community already has a basic understanding of the program format. The PTECH counselor will visit student classes, host P -TECH information sessions, meet with families, and attend other school events to recruit students. Specific efforts are made to recruit underrepresented students, including minority students, first generation students, and girls. Students must apply to the PTECH program, but there are no prerequisites or academic requirements for admission. Program staff evaluate teacher recommendations and student attendance when admitting potential students. Otherwise, the explicit goal of the program is to prioritize enrollment of underserved students. The program's cohort limit is 30 students due to staffing and scheduling considerations. The program has had no difficulty in recruiting a full program cohort for the past three years, indicating that the marketing and recruitment efforts described above are working effectively. Importantly, the program has high representation among diverse and first -generation students, ensuring that the pipeline of workers will reflect the demographics of the community at large. Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 4 of 9 EXHIBIT B Partnerships A. Describe and document your partnerships within Weld County. As noted above, the PTECH program is collectively governed by St. Vrain Valley Schools, AIMS Community College, the Colorado Bioscience Institute, Tolmar, Agilent Technologies, KBI Biopharma, and AGC Biologics. Key designated staff from each partner meet on a monthly or bi-weekly basis to collectively make decisions, solve problems, and plan activities for the program. The organizational chart for PTECH is included below. Each of the partners' roles is as follows: • St. Vrain Valley Schools: St. Vrain is the lead implementation partner of the PTECH program. The St. Vrain executive director of P -TECH is the primary point of contact for the program and will work in partnership with Frederick High School leadership and staff to, among other things: (a) ensure curriculum and course assignments are finalized in a timely manner; (b) lead efforts to inform parents of the P -TECH opportunity and recruit students for the program; (c) help coordinate internships and mentorships with the Industry Partner; and (d) serve as the lead liaison between the different Parties facilitating open and constructive communication. St. Vrain will serve as the fiscal agent for this grant. • AIMS Community College: AIMS is the lead higher education degree- and certificate -granting partner of the P -TECH school. The AIMS Director of High School Programs is the primary point of contact for AIMS and will, among other things: (a) ensure curriculum and course assignments are consistent with AIMS requirements; (b) ensure parents and students are well informed regarding college policies and degree and certificate requirements; and (c) coordinate providing appropriate instructors from AIMS where qualified St. Vrain faculty are not available to teach courses. • Tolmar, Agilent Technologies, KBI Biopharma, AGC Biologics, and the Colorado Bioscience Institute: the Industry Partners each designate one or more individuals who serve as the primary point of contact for WarriorTech and serve on the steering committee. These individuals (a) coordinate the recruitment, training, and assignment of mentors for students (Industry Partners will strive to achieve a 1:3 ratio of mentors -to -students in the 9th, 10th, and 11th grades); (b) organize four age -appropriate mentor events each school year; (c) use reasonable efforts to coordinate internships and/or apprenticeships for students during their summers between 11th -12th grades, or between 12th -13th grades, as appropriate; and (d) if possible, maintain at least a regular presence at Frederick High School allowing him/her to build relationships with students, teachers, counselors, and administrators. B. Describe efforts identified to engage business. As noted throughout, PTECH is collaboratively governed by a group of organizations which include four business partners. The Colorado Bioscience Institute, one of the governance partners, represents nearly 150 biosciences companies in Colorado. Meg John, Vice President of the Colorado Bioscience Institute, dedicates 0.12 FTE to support the PTECH; the PTECH industry partners each contribute a share of those costs. All of the industry partners participate in bi-weekly calls, where they work collaboratively to design work -based learning experiences and mentoring opportunities for every PTECH student. Prior to PTECH implementation, the business partners worked collaboratively to design the PTECH scope and sequence. They evaluated open positions and which of those positions both a) had a higher than average entry-level wage and b) could be filled by someone with an Associate degree and/or specific industry certifications. Based on these discussions, the PTECH scope and sequence was finalized, ensuring that the business partners would benefit optimally from the PTECH program. Additionally, because of the industry partners' ongoing involvement, they have an opportunity to shape the program on an ongoing basis, adding industry certifications or other coursework which becomes critical as industry needs evolve. Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 5 of 9 EXHIBIT B Sustainability A. Describe the capacity of the project once the grant funding is fully expended. Under Colorado law, PTECH programs receive formula -based per pupil funding for students participating in their fifth year of the program. Currently, that amount is $8,500 per pupil. This funding, estimated at $255,000 annually for each cohort of 30 students in their fifth year, covers the costs of serving those students that year, as well as some of the costs of providing the program in previous years. However, since WarriorTech is currently in its third year, it will not receive any dedicated state revenue for another two years. Weld County Workforce Innovation grant funding will serve as an important stopgap until dedicated state revenue begins to flow in FY2023-24. In addition to state revenue, St. Vrain Valley Schools also dedicates approximately $61,000 annually to cover the costs of additional staffing, tuition, and equipment. These funds are already committed within the general fund budget and will continue to be allocated after grant funds expire in order to sustain the program. St. Vrain has a history of sustaining grant -funded PTECH programs; its first PTECH program, FalconTech, was largely grant -funded for its first several years and has been sustained on general fund dollars since those grants expired. St. Vrain currently dedicates $400,000 to the FalconTech program annually and expects to eventually dedicate a similar sized budget to WarriorTech (adjusted for cohort size; FalconTech graduates cohorts of 50 students annually compared to WarriorTech's 30 students). Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 6 of 9 EXHIBIT B Governance A. Describe your plan to administer the project. St. Vrain Valley Schools will serve as the fiscal agent of this grant. St. Vrain has significant experience in monitoring grant funded programs, having won $23M in competitive grant funds over the past four years. Several of these grants were federally sourced; St. Vrain is familiar with the monitoring and auditing requirements for federal sub -awards. In St. Vrain, every grant is monitored by the director of competitive grants, the grant accounting technician, the grant program manager, and the site level finance analyst. Numerous policies and procedures, such as monthly budget checks, allowability checks against every transaction, time and effort certification, etc., ensure that funds are effectively managed. St. Vrain has received the Certificate of Achievement for Excellence in Financial Reporting (awarded by The Government Finance Officers Association of the United States and Canada) and the Certificate of Excellence in Financial Reporting (awarded by the Association of School Business Officials International) annually since 2004. For the past five fiscal year audits, St. Vrain has not reported any material weaknesses or significant deficiencies and is considered a low -risk auditee. Staff maintain strict adherence to Board policies regarding financial controls, including procurement, conflict of interest, and grant management. Demonstrating its commitment to excellence in public procurement, St. Vrain was awarded the Rocky Mountain Governmental Inaugural Purchasing Team of the Year and Purchasing Manager of the Year in 2020, recognizing proficiency, creativity, and dedication to the profession of public procurement. Finally, St. Vrain is certified by the Universal Public Procurement Certification Council and has received the Sterling Award, which is the agency's most prestigious recognition. All of these processes and recognitions demonstrate significant administrative experience and capacity. To monitor progress toward programmatic and grant goals, the partner steering committee will meet on a bi-weekly basis to plan activities, monitor overall student cohort progress, and address issues that arise. St. Vrain has experience monitoring grant deliverables in the context of the PTECH model; its cybersecurity PTECH at Silver Creek High School in Boulder County is currently a recipient of a National Science Foundation grant, which has ongoing progress monitoring and research components. Based on this experience, St. Vrain is confident that it can effectively administer this project. B. Describe the cadence of meeting with ESWC to track your project in the database of record. This grant will be particularly straightforward to integrate within existing governance structures; the WarriorTech governance team already meets bi-weekly and has capacity to add grant management items to its regular meeting agendas. The project leadership team will meet with the ESWC at whatever frequency is necessary to ensure effective tracking. Depending upon the ESWC's guidance, monthly or more frequent check -ins will be scheduled to monitor program participation and progress toward project goals. C. Please summarize your total budget in the below table. Indicate if the funds will be used for one, two, or three years. The budget below covers a two-year expenditure period: January 1, 2022 - December 30, 2023. Budget Category Description Cost Administration N/A $0.00 Projected Expenditures: a. Salaries and benefits a. Includes 1.5 FTE annually x 2 years, plus benefits (NOT including PERA; St. Vrain will cover those costs) a.$210,000 Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 7 of 9 EXHIBIT B b. Tuition and fees b. Industry -aligned associate degree coursework for 3 student cohorts x 2 years b.$197,200 c. Teacher extra c. Stipends for teacher professional development and c. $23,000 duty stipends summer teaching hours x 2 years d. Purchased services e. Textbooks d. Certification fees @ $150/certification e. Student textbooks d.$3,000 e.$60,000 f. General supplies f. General supplies including instructional materials f. $20,000 g. Student g. Student transportation to industry site visits and g.$10,000 transportation internships h. Student wages h. Internship stipends @ $2,500 x 30 students year 1; h.$165,000 $1,500 x 60 students year 2 Total Expenditures $688,200 D. Provide a narrative describing your budget assumptions, unique expenditures, or other budget information you would like the evaluation committee to know. This budget is based on St. Vrain's experience with its two other PTECH programs. Salary costs are necessary to absorb additional student cohorts (two cohorts of 30 students each) added over the next two years. Salary and health benefit estimates are based on St. Vrain Valley Schools' average teacher salaries. Tuition costs are budgeted at $30/credit hour (the AIMS Community College rate) and are based on the actual course sequence taken by 11th, 12th, and 13th year students in the PTECH and the number of students who will be enrolled in each course within the grant period. Teacher extra duty stipends are necessary for teachers participating in training and teaching PTECH courses during the summer; these costs are budgeted at $30/hour. The textbook budget is based on previous experience with PTECH and escalating costs as students take higher level college coursework. Certification costs are based on the actual cost of the Biotechnician Assistant Credential Exam (BACE). Student transportation costs will include both busing to industry site visits and/or mileage reimbursement for low-income students traveling a longer distance who may need support to cover fuel costs and/or bus passes. Paid internships stipends support work -based learning during the summer, allowing students to gain on-the-job experience with the partners they will be applying for roles with upon graduation from the program. Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 8 of 9 EXHIBIT B Equity - A. Detail how you will target and serve specific populations as previously identified. The PTECH model was designed specifically to serve underrepresented populations and first -generation college students. Participating Weld County students earn a no -cost Associate degree in a high demand STEM field and receive ongoing mentoring from Weld County industry professionals, paid internships, and a pipeline directly into local industry employers. St. Vrain prioritizes the placement of PTECH programs at high schools where first generation, underrepresented students can gain access to accelerated postsecondary access and workforce preparation. The PTECH model is unique in that it adds layers of opportunity to a student's learning experience without taking anything away; a student earns industry certifications and an Associate degree, but also earns a traditional high school diploma aligned with four-year postsecondary institutions. Additionally, the student's Associate degree is structured to ensure maximum transferability, such that if the student chooses to pursue their Bachelor's degree after high school, they will only need to complete two years to earn their degree. The program's in-depth work experience and mentoring provides the durable skills (teamwork, communication, work ethic, problem solving, etc.) to ensure that students are prepared for immediate workforce success. Finally, PTECH's industry pipeline ensures that students are first in line for jobs for which they have been explicitly prepared, making them highly competitive for high wage jobs immediately upon graduation. Weld County employers gain a pipeline of qualified workers who have been explicitly prepared for their companies through work -based learning opportunities such as mentoring and internships. The PTECH model provides strong wraparound support to ensure student success; this support is critical given the rigor and pace of the program. PTECH programs in St. Vrain are embedded within comprehensive high schools and provide all of the typical support structures that a high school provides, including counseling, postsecondary/career planning, extracurricular activities, tutoring, and more. In addition to those typical supports, PTECH students gain access to a dedicated counselor with a reduced caseload. PTECH students also receive monthly mentoring from a dedicated industry mentor, who stays with the student throughout their 4-6 years in the program. Mentors have a maximum of three mentees (and ideally just one or two), so they are able to create strong and lasting relationships. Finally, PTECH students gain more than 100 hours of work -based learning experience, providing them with a constant reminder of "why" their classroom learning matters. These factors combined result in a high level of student retention and success, as demonstrated in section A. The PTECH model includes many layers of support to ensure the success of first generation students, low-income students, and students of color, who have been disproportionately impacted by the COVID-19 pandemic. Beginning in middle school, the PTECH counselor works with families to host information nights and one-on-one meetings to help families understand the model and the benefits that the program will provide to students. Typically, there is greater demand for the program than there are spots available. First -generation and low-income students are given first priority for entrance into the program. Among students currently enrolled in WarriorTech, 52% are first -generation college students and 52% are students of color. Once students enter the program as high school freshmen, they immediately receive enhanced counseling support to ensure that they are successful. Students in need of tutoring receive access to it and are connected to other support services (behavioral health, housing support, etc.) as necessary. These structures are extremely successful in retaining students, as demonstrated by the program's 91% retention rate. Other evidence of WarriorTech students' success include: 99.2% of students passed all core classes. 42% of students had term GPA of 4.0 or better; 84% of students had term GPA of 3.0 or better 3.4 - PTECH cumulative GPA for 2020-2021; 3.5 - AIMS Community College coursework GPA 100% -AIMS Community College course pass rate 88% of PTECH students are involved in clubs & athletics 98% attendance rate in all Warrior Tech classes Workforce Innovation Grant Proposal - Colorado Bioscience Institute - Page 9 of 9 EXHIBIT B The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100142. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. FIRM Colorado Bioscience Institute BUSINESS ADDRESS 600 Grant St. #306 BY Elyse Blazevich (Please print) CITY, STATE, ZIP CODE Denver, CO 80203 TELEPHONE SIGNATURE FAX DATE 11/18/20 TAX ID # 45-5030488 E-MAIL eblazevich@cobioscience.com **ALL BIDDERS SHALL PROVIDE A W-9 WI -H THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller EXHIBIT B EXHIBIT A B2100142 - WORKFORCE INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor, vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Elyse Blazevich Name Signature November 22, 2021 Date ***We need signed copy on file submitted with your proposal. Thank you!*** Addendum received by: Colorado Bioscience Institute VENDOR 600 Grant St Ste 306 ADDRESS Denver, CO 80203 CITY AND STATE Meg John BY mjohn@cobioscience.com EMAIL Exhibit C Modified Scope and Budget Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board. 1. Funding Contractor, Colorado Bioscience Institute (CBSI) requests that St. Vrain Valley School District (SVVSD), whom CBSI partnered with on the grant, receive the total award of $435,200.00 that will be issued in one (1) allotment in March of 2022 as invoiced by SVVSD. The Department agrees to reimburse SVVSD in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Budget Table (Per calendar year) Budget Categories Description Cost Salaries and Benefits Includes 1.5 FTE annually x2 years, plus benefits (NOT including PERA; St. Vrain will cover those costs) $220,000.00 Tuition and Fees Industry -aligned associates degree course work for 3 student cohorts x2 years $129,200.00 Teacher Extra Duty Stipends Stipends for teacher professional development and summer teaching hours x2 years $3,000.00 Purchased Services Certification and fees @$150.00 per certification $3,000.00 Textbooks Student Textbooks $50,000.00 General Supplies General Supplies including instructional materials $20,000.00 Student Transportation Student transportation to industry site visits and internships $10,000.00 Total Program Cost $435,200.00 3. Submittal of Invoice SVVSD shall prepare and submit one invoice certifying that services will be provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement and shall submit the invoice to the Department by June 30, 2022. Receiving the invoice after June 30th may result in delay or forfeiture of payment. Exhibit C Modified Scope and Budget Terms 1. Contractor understands that it is expected that approximately thirty (30) participants will complete their high school graduation requirements each year beginning in the school year 2022-23. 2. Contractor will ensure that students benefiting from the grant monies will enroll in Connecting Colorado or update their Connecting Colorado accounts. 3. Contractor will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email and formally via virtual meetings at the beginning and end of each school semester. 4. Contractor will ensure that the parents of students benefiting from the grant monies will be notified about, or enrolled in, appropriate programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA), WIOA Youth Programs, Temporary Assistance for Needy Families (TANF) program and applicable job -seeking workshopssuch as Resume, Interview, Knowledge Skills Aptitudes, etc. Contract Form New ontract Reou, Entity Names ST VRAIN VALLEY SCHOOL DISTRICT RE 1(J) Entity ID* x00018418 ❑ New Entity? Contract Name* Contract ID ST VRAIN VALLEY/COLORADO BIOSCIENCE PROFESSIONAL 5947 SERVICES AGREEMENT Contract Status CTB REVIEW Contract Le COBBXXLK Contract Lead Email cobbxxlkcco.weld.co.us Parent Contract ID 20213299 Requires Board Approval YES Department Project # Contract Description* CONSENT -PROFESSIONAL SERVICES AGREEMENT WiST VRAIN - COLORODO BIOSCIENCE AS A VENDOR TO THE EMPLOYMENT SERVICES DIVISION. REF BID #82100142. $435,200.00. TERM: ONE YEAR FROM DAI L EXECUTED. Contract Description 2 THIS VENDOR WAS PRESENTED TO THE BOARD BY PURCHASING ON 12/20/2021. REF BID #B2100142 Contract Type AGREEMENT Amount* $435,200.00 Renewable NO Automatic Renewal Department HUMAN SERVICES Email CM- HumanServices@weldgov.co m rtment Head "1 CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WELDG OV.COM Requested BOCC Agenda Date* 06,15,`2022 Due Date 06,'11,`2022 Will a work session with BOCC be required? NO Does Contract require Purchasing Dept_ to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note. the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract is Effective Date Revi Date 04,05;2023 Renewal Date Termination Notice Period a ur Purchasing Purchasing Approver CONSENT Approval Piss De t JAMIE ULRICH DH Approved Date 06/03/2022 BOCC Approved BOCC Agenda Date 06/08;2022 Originator COBBXXLI{ Expiration Date 06;0512023 Tvife Contact Email Contact Phone I Contact Phone 2 Finance Approver CONSENT Purchasing Approved Date 06/03;2022 Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 06/ 3/2022 06/03/2022 Tyler Ref # AG 060822 COHvac+ IX555Z AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & NORTHERN COLORADO VETERANS RESOURCE CENTER THIS AGREEMENT is made and entered into this 1O"day of cebyu , 2022, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and -'through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Northern Colorado Veterans Resource Center (NCVRC), whose address is 777 8th Avenue, Suite 120, Greeley, Colorado 80631, hereinafter referred to as "Contract Professional". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below; and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, B and C, each of which forms an integral part of this Agreement. Exhibits A, B and C are specifically incorporated herein by this reference. County and Contract Professional acknowledge and agree that this Agreement, including specifically Exhibits A, B and C, define the performance obligations of Contract Professional and Contract Professional's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Proposal (RFP) as set forth in "Proposal Package No. B2100142". The RFP contains all of the specific requirements of County. Exhibit B consists of Contract Professional's Response to County's Request for Proposal. The Response confirms Contract Professional's obligations under this Agreement. Exhibit C consists of a modified Scope of Work and Budget based on the actual award amount. 2. Service or Work. Contract Professional agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project described in Exhibit B and C which is attached hereto and incorporated herein by reference. Contract Professional shall coordinate with Weld County to perform the services described on attached Exhibits B and C. Contract Professional shall faithfully perform the work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contract Professionals performing services of a similar nature to those described in this Agreement. Contract Professional shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Exhibits B and C within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. cip,J O2/ 23/22 Akv) ptkzsA2-02- 2021-3299 OE 0093 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contract Professional's completion of the responsibilities described in Exhibit C. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contract Professional if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. However, nothing herein shall be construed as giving Contract Professional the right to provide services under this Agreement beyond the time when such services become unsatisfactory to the County. If this Agreement is terminated by County, Contract Professional shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contract Professional provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contract Professional is using, by whatever method it deems expedient; and, Contract Professional shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product incomplete at the time of termination shall be marked "DRAFT -INCOMPLETE." Upon termination of this Agreement by County, Contract Professional shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contract Professional shall be the basis for additional compensation unless and until Contract Professional has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contract Professional's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. In the event the County shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contract Professional for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the Contract Professional for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall be deemed covered in the compensation and time provisions of this Agreement 6. Compensation/Contract Amount. Upon Contract Professional's invoice certifying the services were provided, and County's acceptance of the same, County agrees to pay an amount no greater than $130,935.00 for the one year Agreement term, which is the bid set forth in Exhibit C. Contract Professional acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the Director of Weld County Public Works, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. Any other provision of this Agreement notwithstanding, in no event shall County be liable for payment for services rendered and expenses incurred by Contract Professional under the terms of this Agreement for any amount in excess of the sum of the bid amount set forth in Exhibit C. Contactor acknowledges that any work it performs beyond that specifically authorized by County is performed at Contract Professional's risk and without authorization under this Agreement. County shall not be liable for the payment of taxes, late charges or penalties of any nature other than the compensation stated herein. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contract Professional was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contract Professional shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contract Professional hereunder and Contract Professional agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Mileage may be reimbursed if the provisions of Exhibit C permit such payment at the rate set forth in Exhibit C. Contract Professional shall not be paid any other expenses unless set forth in this Agreement. Payment to Contract Professional will be made only upon presentation of a proper claim by Contract Professional, itemizing services performed and, (if permitted under this Agreement), mileage expense incurred. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contract Professional in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contract Professional. Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law and as set forth in Exhibit A provide proof thereof when requested to do so by County. 8. Subcontractors. Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Contract Professional shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contract Professional by the terms of this Agreement, and to assume toward Contract Professional all the obligations and responsibilities which Contract Professional, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contract Professional and Contract Professional shall cooperate in such process. The Contract Professional shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential financial information of the Contract Professional should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contract Professional is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contract Professional agrees to keep confidential all of County's confidential information. Contract Professional agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contract Professional agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contract Professional warrants that the services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. Contract Professional further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contract Professional is aware that all work performed on this Project pursuant to this Agreement is subject to a one year warranty period during which Contract Professional must correct any failures or deficiencies. This warranty shall commence on the date of County's final inspection and acceptance of the Project. 12. Acceptance of Services Not a Waiver. Upon completion of the work, Contract Professional shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contract Professional of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contract Professional, and County's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contract Professional may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contract Professional to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contract Professional hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, the Workforce Deputy Director, or designee. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. Notification Information: Contract Professional: Northern Colorado Veterans Resource Center Attn.: Harrison Swift, Director/Founder Address: 777 8th Avenue, Suite 120 Address: Greeley, Colorado 80631 E-mail: harrisonswift@nocovrc.com County: Name: CeCe Majchrowski Position: Workforce Deputy Director Address: 315 N 11th Avenue, Building B Address: Greeley, Colorado 80631 E-mail: cgarcia-moreno@weldgov.com With copy to: Name: Karina Amaya-Ragland Position: Workforce Director Address: 315 N 11th Avenue, Building B Address: Greeley, Colorado 80631 E-mail: kamaya@weldgov.com 18. Compliance with Law. Contract Professional shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contract Professionals or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of Contract Professional's services and Contract Professional shall not employ any person having such known interests. During the term of this Agreement, Contract Professional shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by Contract Professional to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of Contract Professional nor any member of Contract Professional's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to Contract Professional. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre- employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 29. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contract Professional acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A, B and C, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this L3 day of , 2022. ,�, COUNTY: ATTEST: v• 'reit" BOARD OF COUNTY COMMISSIONERS WE '► COUNTY, COLORADO BY: Deputy '- rk to the ,�?''�: r. ' ' a' �' K. James, Chair FEB 2 3 2022 Northern Colorado Veterans Resource Center 777 8th Avenue, Suite 120 Greeley, Colorado 80631 51471t - By: Harrison Swift, Director/Founder Date: Jan 28, 2022 020,24-30197 EXHIBIT A REQUEST FOR PROPOSALS WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: NOVEMBER 1, 2021 BID NUMBER: B2100142 DESCRIPTION: WORKFORCE INNOVATION GRANT PROGRAM - REPOST DEPARTMENT: WELD COUNTY WORKFORCE DEVELOPMENT BOARD DEADLINE FOR SUBMITTING QUESTIONS: NOVEMBER 10, 2021 BY 5:00 PM ANSWERS TO QUESTIONS POSTED ON BIDNET DIRECT: NOVEMBER 12, 2021 BY 5:00 PM BID OPENING: NOVEMBER 24, 2021 AT 10:00 AM 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, and the Weld County Workforce Development Board (collectively referred to herein as, "Weld County"), will receive Requests for Proposals (RFP) for the following: Workforce Innovation Grant Program under Colorado House Bill 21-1264 Proposals will be received for the above listed merchandise, equipment, and/or services up to, but not later than: November 24, 2021 at 10:00 AM (Weld County Purchasing Time Clock). The submitted proposals will be read over a Microsoft Teams Conference Call on November 24, 2021 at 10:30 AM. To join, call the phone number and enter the Conference ID provided below: Phone Number: (720) 439-5261 Conference ID: 222323200 PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said services shall be delivered at the location(s) specified herein. Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the vendor will expect the Weld County to pay if awarded the proposal. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Proposal Delivery to Weld County: 1. One electronic copy of the proposal is required. Email proposals to bids@weldaov.com. If your proposal exceeds 25 MB please upload it to https://www.bidnetdirect.com. Only upload your bid to BidNet if your bid exceeds 25 MB. The maximum file size to upload to BidNet is 500 MB. EXHIBIT A 2. PDF format is required. Emailed proposals must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your proposal. Please call Purchasing at 970-400-4222 or 4223 with any questions. 3. INSTRUCTIONS TO VENDORS: INTRODUCTORY INFORMATION Proposals shall be typewritten. Each proposal must give the full business address of vendor and be signed by him with his usual signature. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the proposal of the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall be initialed by the person signing the proposal. All vendors shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. Late or unsigned proposals shall not be accepted or considered. It is the responsibility of the vendor to ensure that the proposal arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing vendor prior to the time fixed for award. Negligence on the part of a vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the vendors' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County vendors in all cases where said proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple vendors, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. In submitting the proposal, the vendor agrees that the signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful vendor's response, and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. The County may require a separate contract, which if required, has been made a part of this RFP. 4. SUCCESSFUL VENDOR HIRING PRACTICES - ILLEGAL ALIENS Successful vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful vendor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful vendor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under B2100142 2 EXHIBIT A this Agreement. Successful vendor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful vendor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful vendor shall notify the subcontractor and County within three (3) days that Successful vendor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful vendor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful vendor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5- 102(5), by the Colorado Department of Labor and Employment. If Successful vendor participates in the State of Colorado program, Successful vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful vendor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful vendor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Successful vendor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful vendor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful vendor receives federal or state funds under the contract, Successful vendor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. B2100142 3 EXHIBIT A D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and 82100142 4 EXHIBIT A acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a one-year warranty period during which Contractor must correct any failures or deficiencies caused by contractor's workmanship or performance. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. B2100142 5 EXHIBIT A S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. X. Taxes: County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. B2100142 6 EXHIBIT A The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. B2100142 7 EXHIBIT A Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of Iwo (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $1,000,000 $2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. Remainder of Page Intentional Left Blank B2100142 8 EXHIBIT A SPECIFICATIONS AND SCOPE OF WORK PURPOSE Weld County Board of County Commissioners (the County), on behalf of the Weld County Workforce Development Board (WCWDB), is seeking proposals for the Workforce Innovation Grant Program under Colorado House Bill 21-1264. This bid was previously posted in August 2021 and there are still funds available to compete out. BACKGROUND On June 23, 2021, Colorado House Bill 21-1264 was signed into law by Governor Jared Polis. The bill appropriated $75 million in federal funds from the American Rescue Plan to support talent development. This includes $60 million to the Colorado Workforce Development Council to invest in programs and grants that support training for the unemployed and underemployed during times of substantial unemployment. The Innovation Grants compose $35 million of this stimulus package. Of this amount, $17,500,000 is distributed by formula to local workforce boards to award funds to eligible applicants through a competitive process. This RFP was created in response to Colorado House Bill 21-1264 described above. Vendors are strongly encouraged to read Program Guidance Letter GRT-2021-02 issued by the Colorado Department of Labor and Employment that outlines the vision for the Innovation Grant. Colorado's unemployment rate remains higher than pre-COVID levels, and the impacts of low -quality jobs and demands for skilled workers create stress within the labor market. Of particular focus in the legislation are the following three key driving messages: • Supporting work -based learning, skill development, training completion, and quality job placement • Supporting employers and small business to mitigate financial hardships resulted from the public health emergency or providing greater opportunities for communities disproportionately affected by COVID-19 to engage in talent development. • Increasing participation by underserved communities including, but not limited to, black, indigenous, and people of color, people with disabilities, new Americans, ex -offenders, and older workers. ELIGIBLE GRANT APPLICANTS Grant applicants must conduct business in Weld County with a physical presence in the area. The following entities are eligible to apply to local workforce boards for Innovation Grants: 1. Public and Private Sector Employers, Employer Organization, or Trade Associations 2. Apprenticeship Sponsors 3. Community -Based Organizations 4. Colorado Workforce Centers 5. Formalized Sector Partnerships recognized by the CWDC Eligible applicants may apply in partnership with sub -applicants, including higher education, libraries, K-12 Local Education Agencies (LEAs) or Boards of Cooperative Educational Services (BOCES), adult education programs, proprietary (private) training providers, economic development corporations, and non-profit organizations. SCOPE OF WORK The intent of this Request for Proposal is to award grants to eligible applicants that will build in -demand skills, connect workers and learners to quality jobs, and drive employer engagement in talent development. Allowable Activities: A. Providing quality education and training for reskilling, upskilling and next-skilling individuals who are in COVID-19 impacted households and underserved populations that were disproportionately impacted by the COVID-19 Public Health Emergency; B2100142 9 EXHIBIT A B. Building accountable partnerships and systems to improve outcomes or decrease costs for workers and learners to access quality education and training; C. Provide support services and equipment to workers and learners with barriers to accessing education, training, and job placement; D. Increasing access to career counseling and navigation programs for in -school and out -of -school workers and learners; E. Develop new, work -based learning programs in partnership with employers; F. Increasing access to English as a Second Language (ESL) and other career readiness programs that enable equitable access and integration; G. Providing services to businesses and employers; H. Supporting initiatives to enhance job quality; I. Increasing adoption of skills -based practices, including incentivizing new skills -based hires; J. Developing or expanding incumbent worker training and work -based programs in partnership with Colorado Workforce Centers, training providers, community -based organizations, local education providers, and institutions of higher education; K. Building new internal pathways for existing employees. L. Adopting focused outreach strategies specific to underserved communities; M. Increasing partnership with community -based organization that serve these populations in order to support existing trusted messengers that can enhance outreach; N. Improving language access, to include American sign language, to ensure outreach and participation. Non -Allowable Costs A. Funding may not be used to directly or indirectly offset a reduction in net tax revenue due to a change in law from March 3, 2021 through the last day of the fiscal year in which the funds provided have been spent, B. No recipient, including cities, non -entitlement units of government, and counties, may use funding to make deposits to a pension fund, C. Funding debt service, D. Legal settlements or judgements, E. Deposits to rainy day funds or financial reserves, F. General infrastructure spending is not covered as an eligible use outside of water, sewer, and broadband investments or above the amount allocated under the revenue loss provision, G. Politically related activities, H. Entertainment, I. Fines/penalties, J. Donations, K. Fundraising activities, L. Individual memberships and subscriptions, and M. Any activities related to the marijuana industry. SUBMISSION, EVALUATION AND SELECTION A. RFP INQUIRIES, QUESTIONS, AND ANSWERS Questions may be submitted via email to cgarcia-morenoCa�weldgov.com. The deadline to submit questions is November 10, 2021 by 5:00 PM. If questions are received, they will be posted to https://www.bidnetdirect.com no later than November 12, 2021 at 5:00 PM. Questions will not be answered over the phone or in person. B. PROPOSAL REVIEW AND EVALUATION PROCESS Proposals will be screened for compliance with the requirements and compliance with the specifications of this RFP. B2100142 10 EXHIBIT A Proposal will initially be evaluated for acceptability, with emphasis placed on completeness and responsiveness to the functional criteria. The following minimum criteria will be used to determine which proposals will continue on to further evaluation: • The proposer has addressed all required responsibilities and functions; • The proposer has included all requested information and documentation in the application package; and • The proposal is submitted in accordance with the RFP. Proposals that have met the minimum criteria, as stated above, will then be reviewed and ranked by the Weld County Workforce Development Board. Proposals will be ranked based on evaluation criteria outlined in the next section. These rankings will be used as a guide for discussion and determination of recommendations. Note: The Weld County Workforce Development Board retains the right to request additional information from proposers. If no response adequately addresses the services and outcomes requested, the committee may recommend that no award be made. The recommendations of the Workforce Development Board will be presented to the Weld County Board of County Commissioners for approval. All contract awards will be considered provisional, pending receipt of any additional documentation regarding administrative qualifications and/or any other areas of concern and the successful completion of contract negotiations. C. PROPOSAL EVALUATION CRITERIA The Evaluation Committee will evaluate each submitted proposal based on the following criteria: 1. Minimum Criteria 2. Need and Innovation 3. Proposed Impact 4. Partnerships 5. Sustainability 6. Governance 7. Equity Pass/Fail 20 20 20 Pass/Fail 20 20 The maximum number of points available is 100 points. These sections ask the vendor what they will do, how they will do it, how much it will cost, and how qualified they are to successfully carry out their proposal. All sections are required to be completed. Refusal to complete all of the sections to the satisfaction of the Workforce Development Board will eliminate the proposer from the competition. D. SCORED SECTIONS Need and Innovation (20 points) This category will evaluate what the project is, why the applicant designed this project, and the data and evidence it is based on. Evaluation will also include how the proposal supports innovative, locally driven solutions to respond to community needs. Proposed Impact (20 points) This category will evaluate how the proposal will improve employment outcomes for workers and students and/or increase employer engagement, including evaluation of strategies for marketing the project in creative and effective ways. Partnerships (20 points) This category will evaluate the support the applicant has from community organizations such as local chambers of commerce, non -profits, businesses, or faith -based organizations. Sustainability (Pass/Fail) This category will evaluate how the applicant will continue the project after the grant term expires. B2100142 11 EXHIBIT A Governance (20 points) This category will evaluate how the applicant will ensure appropriate administration, monitoring, reporting, and compliance for the grant. Evaluation of the performance and management capability of the applicant will include administrative experience and capacity; proposed allocation of funding received; and coordination with Employment Services of Weld County to track program participants. Equity (20 points) This category will evaluate how the proposal will improve education and economic outcomes for underserved populations or communities. Submission Requirements: At a minimum all proposals must address the following 6 items to be considered in this process. Unless addendums are released. proposals should not exceed thirteen (13) total pages (nine (9) of those being narrative responses). 1. Need and Innovation (Maximum 2 pages total) A. Describe the project identified including its main objective and projected outcomes. B. Describe how the project responds to community needs such as graduating or attaining a credential or earning a livable wage. C. Document the information, data, research, etc., which lead you to design this project. 2. Proposed Impact (Maximum 2 pages total) A. Describe the anticipated impact of the project on current and future members of the workforce. B. Highlight the skills/competencies obtained, industry recognized credentials received, and job placement opportunities, as a result of the project. C. Describe your plan for promoting the project including the development and distribution of marketing and outreach materials. 3. Partnerships (1 page total) A. Describe and document your partnerships within Weld County with local chambers of commerce, non -profits, businesses, etc. Be sure to include a clear statement of relationship between your organization and each partner, and how your past relationship will support your project. B. Describe efforts identified to engage business, which may include improving the quality of jobs. 4. Sustainability (1 page total) A. Describe the capacity of the project once the grant funding is fully expended. 5. Governance (Maximum 2 pages total) A. Describe your plan to administer the project. B. Describe the cadence of meeting with ESWC to track your project in the database of record. C. Please summarize your total budget in the below table. Indicate if the funds will be used for one, two, or three years. D. Provide a narrative describing your budget assumptions, unique expenditures, or other budget information you would like the evaluation committee to know. Administration (up to 10% of application request) Click hereto enter text, Click here to enter text. Projected Expenditures a. Click here to enter text. a. Click here to enter text. a. Click here to enter text. 82100142 12 EXHIBIT A b. c. d. e. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. 6. Equity (1 page total) A. Please be detailed about how you will target and serve specific populations as previously identified. PROPOSAL CHECKLIST It is the vendor's responsibility to make sure that all required elements are included in the proposal. If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued and posted on https://www.bidnetdirect.com/. It is the responsibility of the vendor to ensure that they have received all addendums and to submit the acknowledgement with the proposal response. Proposals that do not include the required elements will be automatically disqualified. No exceptions will be granted. If you have questions about the requirements or feel that special circumstances apply to your proposal, please submit questions in writing to: cqarcia-moreno(a weldgov.com to be answered on https://www.bidnetdirect.com; if special circumstances require confidentiality, those questions will be answered via email. Before submitting your proposal, please check the following: Proposal Response Package Requirements • Proposal Cover Sheet • Need and Innovation • Proposed Impact • Partnerships • Sustainability • Governance (to include the budget) • Equity • A completed and signed page 14 of this document Conflict of interest acknowledgement (Exhibit A) * The successful vendor is required to sign a separate contract (a sample contract is included as a separate attachment.) B2100142 13 EXHIBIT A The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. #B2100142 FIRM BY BUSINESS ADDRESS (Please print) CITY, STATE, ZIP COD TELEPHONE NO SIGNATURE DATE FAX TAX ID # E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98403551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 — 5. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller B2100142 14 EXHIBIT A B21001 _ WORKFORCE INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor, vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Name Signature Date ***We need signed copy on file submitted with your proposal. Thank you!*** Addendum received by: VENDOR ADDRESS CITY AND STATE BY EMAIL EXHIBIT A QUESTIONS & ANSWERS B2100142 - WORKFORCE INNOVATION GRANT PROGRAM POSTED 11/12/21 1) Could you please confirm the expenditure period for the Workforce Innovation Grant Program? Answer: 90% of funding allocations must be obligated no later than December 31 , of the funds must be expended by December 3', 20240 123, 100% 2) If the expenditure period is multi -year, should the applicant present an annual budget or a total budget request? Answer: Appfican Ls may present the budget based on he scope of the project. For example, projects do not need to span multiple years. 3) Could you confirm whether by receiving Workforce Innovation grant funds the participating Local Education Agency (LEA) would be required to include SSNs of all student participants, or just those whose pareuits proactively opt -in? Answer: The preYerence is that anyone enrolled in a project stemming from This award also enrol with ConnectingColorado.com. Participants and their parents can complete the sign-up on their own. Once enrolled with Connecting Colorado, the statewide system masks the Social Security Number. 1 EXHIBIT B Proposal for Bid Number B21OO142 Workforce Innovation Grant Program - '' epost Date: November 8, 2021 To: WeLd County Workforce DeveLooment Board DeLivered: bids@weLdgov.com Address: WeLd County, CoLorado 1150 O Street, GreeLey, CO 80631 I hereby waive my right to a sealed bid EXHIBIT B Ne and nnova A. Project Objective and Outcomes. Northern Colorado Veterans Resource Center (\CVRC), is a oeer-tec 501c3 organization offering services throughout the state, w th a focus of clients in Weld anc Larimer County. Founced in 7018 oy veterans, the organization serves as a hub of services for incivicuaLs returning from comoat, as well as those who may continue to struggle with civilian integration. At the close of 2020, NCVRC joinec forces with Veterans Compass of \Dr -hem Colorado, which was founced in Fort Collins in 2015. With similar missions, values, and programs, merging Veterans Compass into NCVRC brings greater efficiency and effectiveness to our clients. Using wrap -around peer support anc trauma -informed case management models, NCVRC supports the recovery, healing, anc growth of CoLoraco veterans re -integrating into civilian life. Veteran Peer \avigators (VP\) work with cLients on their self-idontifioc concerns, while building security and suoport in other areas. Clients °resent with issues inclucing joo Loss; financial struggles such as eviction or utility cisconnection; accessing mental health services; enrolling in VA services; adcressing suostance aouse; discharge upgrace; anc famiLy issues such as chiLc care, parenting su000rt, anc marital counseling. \CVRC has servec an average of /100 cLients oer year utilizing 1.5 FTE navigators. AooroximateLy 15% of NCVRC clients oegin their relationship with the organization in hopes of receiving a job placement or training services. i _ lowever, oy the time they gracuate from navigation services, aoout 60% percent of incivicuals have founc means to support themselves financially through aLLaining a joo. \CVRC seeks to increase the number of clients accessing \CVRC annually oy an accitional 503 cLients. Using its wrap -around, trauma-informec, client -Led aoproach, NCVRC increases emoloyaoiLity white adcressing immeciate neecs, eventuaLLy launching once-vuLneraoLe clients into famiLy sustaining income and °eLLer mental health outcomes. 3eceuse of the unicue reeds of this community, including non-tracitionaL skill sets and experience, unusual resumes, and a Lack of a strong Local network, the rote of VP(N is critical for many returning veterans. WhiLo many veterans first reach out for suoport with issues relate° to housing or mental health, employment services oecome vital for a veteran's full anc comoLete recovery. Family -sustaining income is a precictor of mental well-being anc a orotective force against veteran suicice. In accition, suoport from supervisors that understanc the experience of veteran emoloyees anc have received information on veterans' unicue needs is a predictor of higher retention anc greater mental health. Through supoorL from the WeLc County Workforce Initiative more veterans will escaoe or avoid homelessness, improve mental health outcomes, avoid suicide, and become able to sustain themselves or their famiLies. B. Response to Community Need S Approximatly 5% of the 325,OC0 WeLc County Population has served in the military. Of these incivicuals, an estimatec 1,500 have facec ooverty in the Last 12 months, accorcing to American Community Survey Data. An estimated 4,982 live with a disaoiLity, which accounts for 31% of the veteran oopuLation, versus 13.8% of the civilian 000uLation living with a cisabiLity. Poverty and cisability are predictors of mental health concerns, suostance aouse, anc suicice. So NCVRC worKs ooth to assist incivicuaLs in fincing EXHIBIT B accessible employment situations offering a family -sustaining wage, as well as preparing employers for veterans who enter the workforce with unique skills and needs. NCVRC primarily serves the North Colorado region, but does not exclude any client based on Location. As a result, NCVRC offers services to veterans in 28 of Colorado's counties. This area is home to an estimated 323,861 veterans, according to US Census Data and American Community Survey Data. The key impact areas for NCVRC are Weld (16122) and Larimer (20,770) Counties, home to over 36,892 veterans, representing about 7% of the general population. These predominantly rural counties face unique concerns that need to be addressed skillfully by experienced team members. About 40% of this veteran population experiences a service -related disability. The rural veteran population trends older and struggles with poverty and health care access. During the 2019 Point -in -Time Homelessness Count, Colorado revealed more than 1,068 homeless veterans, with about 30% of those individuals unsheltered. National studies reveal that efforts to quantify the homeless population often under -report the housing vulnerabilities of rural communities, due at Least partially to a Lack of safety -net agencies in rural areas. Homeless individuals tend to migrate from rural to less rural areas, indicating a need for services on -the -ground in rural communities. Studies of homeless veterans indicate that rural veterans are accessing services through the VHA and other providers significantly Less often, suggesting unique barriers faced by this population. This population is also more likely than urban counterparts to face issues with mental health concerns and substance abuse (Szymkowiak, 2017), highly likely to have experienced a service -related traumatic event and significantly more likely to commit suicide (Shiner, 2020). Rural homelessness, often reported at about 7% of homeless individuals in annual point -in -time counts, is often referred to as "hidden homelessness" because of the difficulty to locate and quantify those experiencing it. Even despite this trend, in the most recent point -in -time count, about 22% of individuals experiencing homelessness in Colorado were counted within Larimer County, of whom an estimated 11% were veterans. Shockingly, 40% of the chronically homeless were veterans. C. Data Driven Project Design Upon arrival, clients meet with a VPN experienced in various VA education benefits and community resources available to the veteran and family. A veteran may be unaware of how to complete the process of enrolling in higher education and receiving the GI Bill benefits or the employer benefits available when hiring a veteran. The VPN will provide the veteran with guidance to ensure understanding of the benefits available to them and how to obtain the degree, certificate or licensure needed to become employed. Through our partnership with Employment Services of Weld County, NCVRC is able to ensure all veterans are able to receive the training, education, and benefits necessary to become financially stable and employed. Utilizing peer support is consistent with studies that show veterans tend to prefer dealing with veterans on service related issues, such as those pertaining to mental health, veteran benefits, etc. Capability of addressing immediate short term needs is consistent with decades of research on supporting at -risk or high -needs clients. Providing clients with the information needed to make an informed decision on attending school or finding full-time employment is critical in ensuring our veterans make the best choice for their future. In doing this, it ensures the veteran does not accrue unnecessary debt and obtains the degree, certificate, or licensure that is appropriate for their career choice. EXHIBIT B f20 n A. Anticipated Impact on Current and Future Workforce Members The federal veterans Employment Initiative, Executive Order 13518, states that "veterans have served and sacrificed in cefense of our \ation. When they compLete their service, we must co everything in our o ower to assist them in re-entering civiLian Life anc fincing emoloyment. The veteran Peer Suoport Program wiLL provice the current and future workforce with veterans who are motivates, interestec, anc o repared to take on full-time emoLoyment. veterans know what it means to co "an honest day's work.". This integrity translates into qualities of sincerity anc trustworthiness.The orogram wiLL also orovice suoport to emoLoyers, oreparing them to welcome veterans to their team and also supposing the e mployer when an issue or question arises. This erroloyer suoport assists ooth parties in maintaining the reLationshio anc recJcing turnover, whether the issue is an acministrative concern about veteran e mployment or a human resource concern about the B. SkiLLs, Com yet ncics, anc particular individual. Job Placement 0 0 oortunitics Veterans who have enterec the NCVRC for work-reLatec suoport have receivec training, employment, anc ecucation to pursue the career path of their choice. Through a partnership with the WeLc County Workforce Center, veterans anc their families have access to not only a veteran Peer Suopor l. Case Vanagcr out also to the County workforce to ensure no employment 0000�unitics arc missec. Clients receive training in interviewing, support ouiLcing a resume, anc assistance in reaching their e goals. The partnershio also aLLows for both Agencies to ensure no c further limiting the stress a veteran may feel. m p loym e nt upLication of services to a veteran From the moment they enlist, service memoers are exoectec to learn anc ceveLop continuously. Service members must master :he art of adaotabiLity—from learning how to foLLow orcers and compLete tasks to knowing when to take initiative where roLcs may shift from cay to cay. Veterans have a unique o erspective on the value of accountaoility. They uncerstanc their oLace within an organizational hierarchy and do their joss with orice and Longevity when well-suopor:ec. Veterans feel responsioLe for suoorcinates' actions, anc know the imoortance of ooLicies anc orocedures to an organization's success. They also enter roles with unique transferaoLe skills that wouLc oe cifficuLt to amass in civiLian Life. In accition to the SKILLS and talents military veterans can oring to a company, emoLoying veterans can o rovice ousiness tax credits, making it easier for emoLoyers to pay Living wages anc increase o rocuctivity. Businesses that hire eLig bLe unem oLoyec veterans can tax c acvantage of a Work Opoortunity Tax Credit (WOTC). After recent changes, The Returning Heroes Tax Credit now orovices incentives of us to S5,600 for hiring unemployed veterans, anc the Wounded Warriors Tax Crecit coubLes the existing Work Opportunity Tax Crecit for Long-term unem oLoyec veterans with service-connectec c isaoilities, to uo to S9,600. C. Marketing, Outreach, and Promotion To ensure that the maximum number of veterans wiLL oe serves oy this oroject, \CVRC wiLL utilize tracitionaL marketing, di€itaL marketing, anc networK referrals. With assistance from oubLic service announcements, print materials Like newspaoers, Face000k anc Instagram acvertising, anc a strong n etwork of CBOs with whom the organization colla oorates, NCVRC will increase public awareness of this EXHIBIT B program. During intakes, the organization will ask clients how they heard, to further hone future marketing strategies. NCVRC began prioritizing marketing strategies that will help grow awareness about our organization and its important work. This plan includes the build out of the Center's social media platforms, email marketing, and the use of a donor relationship management platform. In addition, the organization is preparing to offer training to board members, in which each team member and executive Learns about network marketing and using their own social media presence to support these tools, and the enhanced visibility that they bring. While the organization has 100% financial support from its board of directors, an area of growth will be allowing board members to support the organization through peer -to -peer fundraising and informal promotion, growing in their ability to represent NCVRC. This methodology allows the organization to grow in several key growth areas, fostering more intentional marketing and development practices. EXHIBIT B 3. Partners s (°I a e) A. Weld County Partnerships NCVRC works closely with numerous community organizations and businesses to provide services and resources to veterans and their families. Our partnership with Employment Services of Weld County (ESWC) allows the NCVRC to identify veterans to employ and also as a referral source for veterans who are seeking employment and training. The relationship with the ESWC will be an instrumental connection to ensure veterans are able to obtain empLoyment in a timely and efficient manner. The NCVRC currently has one VPN who is experienced with ESWC services, employment opportunities, and educational benefits to provide accurate information and documentation to veterans and their families. Due to this relationship with the ESWC, the VPN, and the ESWC Case manager and in consistent communication contact to provide updates, information, and ideas to one another on mutual clients. Having this relationship allows for veterans and families to feel Less pressure and stress knowing that both Organizations understand what needs the veteran is seeking to address and how to address them efficiently and effectively via collaboration. NCVRC works with Volunteers of America's supportive services for veteran families (SSVF) program to provide veterans with housing assistance and if the veteran is not eligible for SSVF services, the NCVRC provides that veteran with the assistance needed to become housing stable. An example of how VOA and the NCVRC work together can range from providing a hotel stay for a veteran until VOA is able to conduct an intake and enter them in their program to providing full housing support at the NCVRC if the veteran is not eligible for a VOA program. NCVRC works with the Veteran of Foreign Wars (VFW) to provide financial assistance to veterans and their families who are having a difficult time financially. The financial assistance can range from funding for food items to funding for rent or mortgage assistance. The VFW and NCVRC work together to ensure all veterans who are in need of emergency financial assistance are supported and given not only financial assistance but also the information, resources and services needed to become financially stable in their future. NCVRC also works with Local colleges, veteran Affairs providers, social safety net benefit providers (such as SNAP and HEAP), medical and mental health providers, and others. B. Business Engagement Veterans enter employment situations with unique experiences and concerns. Research shows that preparing supervisors and other organizational Leaders for the veteran workforce can help the veteran feel better supported and increase their longevity in their position, reducing the employer's cost of turnover. Working with employers interested in hiring and retaining veterans is a priority for NCVRC. Ensuring the employer understands the different needs of a veteran is crucial to a healthy working environment, which supports long term mental health. For example, a veteran recently discharged from the Military may have required VA doctor appointments in order to obtain their benefits. These appointments are critical and cannot be missed by the veteran or it is possible the benefits will be denied. An employer must understand a circumstance like this situation and the lifelong impact it will have on the veteran that they have employed. In addition, employers can benefit from understanding the benefits of hiring veterans, their unique transferable skills, and their potential challenges. To support veteran hiring and retention, NCVRC seeks to educate employers and prepare them for long term employment relationships. EXHIBIT B 4. Sustainability (1 page) A. Post Funding Capacity The number of veterans estimated to be served yearly with the above -mentioned staff would total 300 individual veterans each year. The NCVRC continuously applies for grants at the local, county, state„ and federal levels to ensure all programs are funded and support never waivers. In addition, the organization is building a base of individual donors, corporate sponsors, major givers, and occasional merchandise sales to bolster its base of community support. While the organization is young, it has already sought to engage grant writing and development support from contractors who specialize in the needs of small and medium sized nonprofit organizations. Using this assistance, NCVRC has begun to apply for grant funding, seek out individual donors at various giving Levels, and consider corporate sponsorships and support. These funding sources will continue the project to ensure that it outlives this granting relationship, serving our community's veterans in perpetuity. EXHIBIT B r r A. Project Administration If selected as a grantee, the first action will be to orovice a full-time position to a current VP\ serving in a temoorary position, anc to seek anc employ an ac c itional VPN. Adc itionaLLy NCVRC seeks to add a Vocational Specialist and an Intake Coorcinator to ensure that the VP\s will be able to support clients with the highest level of need. VPNs will tracv< each client servec and the outcome of the case to ensure each Navigator is providing efficient anc effective services to Weld County. These oositions will rely on the supoort of ESWC starr to cvoic the duplication of services. Funcs oroviccc to the \CVRC to conduct the oroject will be reviewed monthly cy the treasurer anc co -chairperson for the \or _ thorn Colorado Veterans Resource Centers Roarc of Directors- The Director will review spending weekly to ensure all funds are being utilizer aoorooriateLy. A contracted CPA also orovides financial reports monthly to ensure all expenditures and income is categorized anc to the respective agencies. reported appropriately R. ESWC Tracking \CVRC has worker closely in sar-nership with I-SWC curing the Weld County Salute program, ensuring that veterans receive services in job oLacernent, interview skills, resume ouiLcing anc supervisor training before Launching their new careers. During this relationship, Leacers from NCVRC have met regularly with ESWC Leacership, using the outcome tracker orovided oy the County to report as clients receive supoort anc experience program outcomes. \CVRC is open to whatever schedule supoorts the county's neecs. C. Budget Summary 3Y )l, r_ �Q l..s:. _� by`_Syn y. •t('. �.' 4•Lf l?cN_�xf.'. Y'Aq ,^:"` �P....4... r(P.. : !.p F tYe_,f R. •IA.- ,p�B:.J( .2tf� Gai�.Yw' �I A4. � W.:.'>. �(fl ry ..�.: �a'r" CR rv. '!. o . yi��2'i .. ♦. .. ss h n.,1 K_ `* 4rim w.,..�.: e. -�' i �r r. 9w �`H. � rR� ' 4-S..,Y g�`^�c.y+�^y t.. •i✓�'k, .. _.::�- J1YH/.�1 .v ;i Av.v4f �.••l•�—� =I � ' F_' -.4i.• ,S),.. ,,,, a @r a% ��Jr Snr�x�.•.11•..n..{i� • / �w , wul.•L• '.t. Peer Support Case Managers 2.0 FTE © $39,000 Per $78,000 Vocational. , pecialist 1.0 FTE @ $44,000 Per $44,000 Intake Specialist 1.0 FTE C $35,000 Per $35,000 Fringe Benefits ts 24% of Salary $37,680 Equipment for New Hires Computers, Phones, Office Supplies $6,000 Client Technology Loaner Computers $4,000 Contract - CRM upgrades 8 Management $300 Per Month $3,600 Sa.l,.esforce SMS Client Outreach Message Media $200/month 82,400 Marketing $400 Per Month $4,800 Mileage Reimbursement ($0.56 Per Mile) 100 Miles Per Week for 52 Weeks $2,912 Program Administration 10% of Program Costs $21,839 ,{'�,��..p, r-3 ^luak vl3X'i a Sg5-v,��7} ,tsm'o1w . td a> ✓ {z 2 Yr, ''1 eH-2 � Itrr'\ Yk a �` x N ,. - a Cot max � - s a, �.sid V;e,l� .x✓ , w S� �. ` h" . , f.':t: � , D. Budget Narrative Ac ding two ado itional VPNs ($78,000), a Vocational Specialist (844,000), anc an Intake Specialist (835,000) will allow NCVRC to ensure acecuate coverage of WeLc County Veterans. Fringe Benefits for those 4 oositions at 24% of estimated salaries are $37,680. Equioment for \ew Hires (S6,00C) incluces computers, phones, and office supolies. We will also purcnase 5 computers for client use in job searching, resume writing, and skills cased training_ To ensure proper documentation NCVRC will enlist a CRIV soecialist (83,600) to manage SaLesforce data anc reporting. Messaging and rernincers to clients will be sent sent through the CRM system (S24 00). Due to the high numoer of veterans facing homelessness and ooverty in our state and region, NCVRC understands that more outreach must oe done to address the needs of all existing anc returning veterans in our service area ($4,800). Program Administration ($21,839) has been calculated at 10% of Program Costs and will cover all necessary acministrative oversight from the organization.. EXHIBIT B 6. Equity (1 page) The United States Military is one of the most diverse organizations in the country. It's members represent many different people of color and all types of economic status. Because of NCVRC's commitment to serving every veteran, the organization seeks to market its services in traditionally disenfranchised communities to ensure equality of access to services. In December 2020 the unemployment rate was 7.4% in Larimer County and 8.30% in Weld County, with an estimated 30,000 people unemployed. When compared to the nationwide distribution, Weld County employment was more highly concentrated in 4 of the 22 occupational groups, including construction and extraction, production, and transportation and material moving. Conversely, 12 groups had employment shares significantly below their national representation, including healthcare practitioners and technical, office and administrative support, and management. When compared to the nationwide distribution, Larimer County employment was more highly concentrated in 7 of the 22 occupational groups, including food preparation and serving related, architecture and engineering, and construction and extraction. Conversely, nine groups had employment shares significantly below their national representation, including management, office and administrative support, and transportation and material moving. With appropriate training, and comprehensive supportive services, Veterans have career opportunities in industries such as retail trade, construction, food services, information technology, and transportation. NCVRC has well -established relationships with employers willing to hire veterans in these and other occupations. To build the path of client success from both ends, NCVRC has developed relationships with multiple employers regionally to help source meaningful employment opportunities. These relationships include several major regional employers including advanced manufacturing, food processing, and retail stores. Within these various businesses, there are a diversity of opportunities to build skills and gain experience, using transferable skills from time in the military, while earning family -sustaining income. Every veteran who receives a referral will have the opportunity to perform an intake with a veteran peer NCVRC staff member, either immediately on -site or within 24 -hours. This reduction of wait times will Lead to higher program retention rates. Each intake will utilize a trauma -informed methodology, infused with motivational interviewing principles. Through this initial interview, the staff will come to understand what the veteran's short-, medium-, and long-term employment goals are. The staff member will also uncover barriers to employment, in order to develop a plan which addresses other factors affecting the client's livelihood. Each veteran will have an individualized plan with the goal of preparing the veteran for employment, harnessing strengths, interests, and experience toward a path toward family -sustaining compensation and a fulfilling career. This plan will highlight training available to help the veteran reach his or her goals, as well as outline a path toward obtaining a preferred career or position. This program will utilize linkages to family -sustaining employment, access to training, trauma -informed case management and navigation to complimentary services, and adjustment services to support Long-term employment relationships and housing insecurity. The organization will pair a Vocational Specialist with its successful, burgeoning Peer Support Navigator Program. In this way, each client will find fulfilling work and reintegration assistance, as well as supportive wrap -around services, within the constructs of an individualized, person -centered plan. EXHIBIT B The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100142. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County aeserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Wed County. FIRM Northern Colorado Veteran Resource Center BY Harrison Swift (Please print) BUSINESS ADDRESS 1919 65th Street, Unit 5B DATE November 1, 202.1 CITY, STATE, ZIP CODE Greeley, CO 80634 TELEPHONE NO 970-858-4249 SIGNATURE N FAX TAX ID # 82-0842029 E-MAIL har risonswift@nocov 'c.com IPIPERS _P.RQY#.PE -9 IITH THE k.UBMI SJQN QF THEIR PRQPQ ALr WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS 98-03551-00011 YOU DO NOT NEED TO SEND BACK PAGES 1 — . ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller B2100142 14 EXHIBIT EXHIBIT A B2100142 -INORKF iR E INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor; vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Harrison Swift November 1, 2021 Date *�e need& greed co can file submitted with ourpro oosaLL Thank our' Addendum received by: Northern Colorado Veteran Resource Center VENDOR 1919 65th Avenue Unit 5B ADDRESS Greeley, CO80634 CITY AND STATE Harrison Swift BY harrisonswiftcnocovrc. corn EMAIL Exhibit C Modified Scope and Budget Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board. 1. Funding Contract Professional will receive a total award of $130,935.00 that will be issued in one (1) allotment of $130,935.00. Funding will be released February of 2022 as invoiced by the Contract Professional. The Department agrees to reimburse the Contract Professional in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Budget Table (Per calendar year) Budget Categories Description Cost Peer Support Case Manager 1.0 FTE @ $39,000 Per $39,000.00 Vocational Specialist 1.0 FTE @ $44,000 Per $44,000.00 Fringe Benefits 24% of Salary $19,920.00 Equipment for New Hires Computers, Phones, Office Supplies $6,000.00 Salesforce SMS Client Outreach Message Media $200/month $2,400.00 Marketing $400/month $4,800.00 Mileage Reimbursement 100 miles/week for 52 weeks @ $0.56/ mile $2,912.00 Pro ram Administration 10% of Pro ram Costs $11,903.00 Total Program Cost $130,935.00 3. Submittal of Invoice Contract Professional shall prepare and submit an invoice certifying that services were provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement. Exhibit C Modified Scope and Budget Terms 1. Contract Professional projects to assist an additional one hundred (100) participants annually. Additionally, the Contract Professional aims to educate a minimum of twenty- five (25) businesses in best practices to hiring and retaining Veterans. 2. All recipients of grant monies will enroll participants benefiting from the award in Connecting Colorado or update their Connecting Colorado accounts. 3. Contract Professional will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email monthly and will formally report outcomes of the grant in -person or virtually quarterly. At the completion of the award, the Contract Professional and ESWC will prepare any final documentation required by the State. 4. All recipients of grant monies will be notified about, or enrolled in, programs provided by Employment Services of Weld County. Programs available to participants include the Workforce Innovation and Opportunity Act (WIOA), Weld Project Salute, Temporary Assistance for Needy Families (TANF) program, and applicable job -seeking workshops such as Resume, Interview, Knowledge Skills Aptitudes, etc. Programs available to businesses include job fairs, hiring events, posting jobs on Connecting Colorado, etc. Contract Form Contract Request Entity Name* NORTHERN COLORADO VETERANS RESOURCE CENTER Entity ID* :^o 0040792 Contract Name * Contract ID NORTHERN COLORADO VETERANS RESOURCE CENTER 5552 PROFESSIONAL SERVICES AGREEMENT Contract Status CTB REVIEW act Description* CONSENT -.PROFESSIONAL SERVICES AGREEMENT W/ NORTHERN COLORADO VETERANS RESOURCE CENTER PROVIDING SERVICES TO VETERANS RE -INTEGRATING INTO CIVILIAN LIFE AFTER COMBAT & MATCH W/EMPLOYERS AS A VENDOR TO THE EMPLOYMENT SERVICES DIVISION. REF BID #B2.100142. Contract Lead* HLOONEY ❑ New Entity? Parent Contract ID 20213299 Requires Board Approval YES Contract Lead Email Department Project # hl oo neye l dgov.c©m; cobb xxlk_weldgov.com Contract Description 2 THIS VENDOR WAS PRESENTED TO THE BOARD BY PURCHASING ON 12/20/2021 Contract Type AGREEMENT Amount* 0,935.00 Renewable* NO Automatic Renewal Grant Department HUMAN SERVICES Department Email CM - H u rnanServices@weldgov.co m Department Head Email CM-HurnanService_s- DeptHeadlweidgov..corn County Attorney GENERAL COUNTY A 1 I ORNEY EMAIL County Attorney Email CM- COUNTYA I I ORNEY@WELDG OV.COM Requested BOCC Agenda Date* 02/16/2022 Due Date 02/12/2022 Will a work session with BOCC be required? NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Date Termination Contact oral Contact In o Review Date .k 12/15x'2022 ed Delivery Date Contact e Contact T. Cont E rchasing Purchas- CONSENT Approval Process Depa nt H JAMIE lULRICH DH pppr .^w 02/17/2022 Final Approval C C .: d 02/23/2022 HLOCYNEY Finance CONSENT Renewal Date Expiration Date 02/16/2023 Contact Phone I Contact Phone 2 Purchasing 02/17/2022 fi Appr Date 02/17/2022 Tyler Ref #3` AG 022322 Legal Counsel CONSENT L°,-: Counsel 02/17/2022 ate Cortivad- AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY & JOBS OF HOPE, INC. THIS AGREEMENT is made and entered into this t 'day of k\JV1A Q,al , 2022, by and between the County of Weld, a body corporate and politic of the State of Colorado, by an&through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Jobs of Hope, Inc, whose address is 1324 10th Avenue, Greeley, CO 80631, hereinafter referred to as "Contract Professional". WHEREAS, County desires to retain Contract Professional as an independent Contract Professional to perform services as more particularly set forth below; and WHEREAS, Contract Professional has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contract Professional is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, B and C, each of which forms an integral part of this Agreement. Exhibits A, B and C are specifically incorporated herein by this reference. County and Contract Professional acknowledge and agree that this Agreement, including specifically Exhibits A, B and C, define the performance obligations of Contract Professional and Contract Professional's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Proposal (RFP) as set forth in "Proposal Package No. B2100142". The RFP contains all of the specific requirements of County. Exhibit B consists of Contract Professional's Response to County's Request for Proposal. The Response confirms Contract Professional's obligations under this Agreement. Exhibit C consists of a modified Scope of Work and Budget based on the actual award amount. 2. Service or Work. Contract Professional agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project described in Exhibit B and C which is attached hereto and incorporated herein by reference. Contract Professional shall coordinate with Weld County to perform the services described on attached Exhibits B and C. Contract Professional shall faithfully perform the work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contract Professionals performing services of a similar nature to those described in this Agreement. Contract Professional shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Exhibits B and C within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. Cor)1- p2/ [l0/2Z o2/16/02A 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contract Professional's completion of the responsibilities described in Exhibit C. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contract Professional if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. However, nothing herein shall be construed as giving Contract Professional the right to provide services under this Agreement beyond the time when such services become unsatisfactory to the County. If this Agreement is terminated by County, Contract Professional shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contract Professional provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contract Professional is using, by whatever method it deems expedient; and, Contract Professional shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product incomplete at the time of termination shall be marked "DRAFT -INCOMPLETE." Upon termination of this Agreement by County, Contract Professional shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contract Professional shall be the basis for additional compensation unless and until Contract Professional has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contract Professional's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. In the event the County shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contract Professional for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the Contract Professional for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall be deemed covered in the compensation and time provisions of this Agreement 6. Compensation/Contract Amount. Upon Contract Professional's successful completion of the services, and County's acceptance of the same, County agrees to pay an amount no greater than $46,257.94 for the one year Agreement term, which is the bid set forth in Exhibit C. Contract Professional acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the Director of Weld County Public Works, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. Any other provision of this Agreement notwithstanding, in no event shall County be liable for payment for services rendered and expenses incurred by Contract Professional under the terms of this Agreement for any amount in excess of the sum of the bid amount set forth in Exhibit C. Contactor acknowledges that any work it performs beyond that specifically authorized by County is performed at Contract Professional's risk and without authorization under this Agreement. County shall not be liable for the payment of taxes, late charges or penalties of any nature other than the compensation stated herein. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contract Professional was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contract Professional shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contract Professional hereunder and Contract Professional agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Mileage may be reimbursed if the provisions of Exhibit C permit such payment at the rate set forth in Exhibit C. Contract Professional shall not be paid any other expenses unless set forth in this Agreement. Payment to Contract Professional will be made only upon presentation of a proper claim by Contract Professional, itemizing services performed and, (if permitted under this Agreement), mileage expense incurred. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contract Professional in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contract Professional. Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law and as set forth in Exhibit A provide proof thereof when requested to do so by County. 8. Subcontractors. Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Contract Professional shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contract Professional by the terms of this Agreement, and to assume toward Contract Professional all the obligations and responsibilities which Contract Professional, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contract Professional and Contract Professional shall cooperate in such process. The Contract Professional shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential financial information of the Contract Professional should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contract Professional is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contract Professional agrees to keep confidential all of County's confidential information. Contract Professional agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contract Professional agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contract Professional warrants that the services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. Contract Professional further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contract Professional is aware that all work performed on this Project pursuant to this Agreement is subject to a one year warranty period during which Contract Professional must correct any failures or deficiencies. This warranty shall commence on the date of County's final inspection and acceptance of the Project. 12. Acceptance of Services Not a Waiver. Upon completion of the work, Contract Professional shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contract Professional of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contract Professional, and County's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insuseds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contract Professional may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contract Professional to assign or transfer its rights hereuider without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contract Professional hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shal make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, the Workforce Deputy Director, or designee. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(es) by written notice to the other. Notification Information: Contract Professional: Jobs of Hope, Inc Attn.: Ernest Cienfuegos -Baca, Executive Director Address: 1324 10th Avenue Address: Greeley, CO 80631 E-mail: ecbaca@jobsofhope.org County: Name: CeCe Majchrowski Position: Workforce Deputy Director Address: 315 N 11th Avenue, Bldg. B Address: Greeley, CO 80631 E-mail: cgarcia-moreno@weldgov.com With copy to: Name: Karina Amaya-Ragland Position: Workforce Director Address: 315 N 11th Avenue, Bldg. B Address: Greeley, CO 80631 E-mail: kamaya@weldgov.com 18. Compliance with Law. Contract Professional shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contract Professionals or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of Contract Professional's services and Contract Professional shall not employ any person having such known interests. During the term of this Agreement, Contract Professional shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by Contract Professional to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of Contract Professional nor any member of Contract Professional's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to Contract Professional. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre- employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 29. Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contract Professional acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A, B and C, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. jdrta4,7IN WITNESS WHEREOF, the parties hereto have signed this Agreement this , 2022. /mfif &' day of (�( �� C� COUNTY: ATTEST: �!��:�aitA,/ e-'ll BOARD OF COUNTY COMMISSIONERS WELCOUNTY, COLORADO BY: Deputy Cl f to h K. James, Chair FEB 1 6 202n7 2 Jobs of Hope, Inc 1324 10th Avenue Greeley, CO 80631 imeft Ciee avof kat By: Ernest Cienfuegos -Baca (Jan 2 2022 13:26 MST) Ernest Cienfuegos -Baca, Executive Director Date: Jan 28, 2022 cam-✓ -� �7 EXHIBIT A REQUEST FOR PROPOSALS WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: NOVEMBER 1, 2021 BID NUMBER: B2100142 DESCRIPTION: WORKFORCE INNOVATION GRANT PROGRAM - REPOST DEPARTMENT: WELD COUNTY WORKFORCE DEVELOPMENT BOARD DEADLINE FOR SUBMITTING QUESTIONS: NOVEMBER 10, 2021 BY 5:00 PM ANSWERS TO QUESTIONS POSTED ON BIDNET DIRECT: NOVEMBER 12, 2021 BY 5:00 PM BID OPENING: NOVEMBER 24, 2021 AT 10:00 AM 1. NOTICE TO VENDORS: The Board of County Commissioners of Weld County, Colorado, and the Weld County Workforce Development Board (collectively referred to herein as, "Weld County"), will receive Requests for Proposals (RFP) for the following: Workforce Innovation Grant Program under Colorado House Bill 21-1264 Proposals will be received for the above listed merchandise, equipment, and/or services up to, but not later than: November 24, 2021 at 10:00 AM (Weld County Purchasing Time Clock). The submitted proposals will be read over a Microsoft Teams Conference Call on November 24, 2021 at 10:30 AM. To join, call the phone number and enter the Conference ID provided below: Phone Number: (720) 439-5261 Conference ID: 222323200 PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO PROPOSE: Weld County requests proposals for the above -listed merchandise, equipment, and/or services. Said services shall be delivered at the location(s) specified herein. Proposals shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the vendor will expect the Weld County to pay if awarded the proposal. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Proposal Delivery to Weld County: 1. One electronic copy of the proposal is required. Email proposals to bids(a weldaov.com. If your proposal exceeds 25 MB please upload it to https://www.bidnetdirect.com. Only upload your bid to BidNet if your bid exceeds 25 MB. The maximum file size to upload to BidNet is 500 MB. EXHIBIT A 2. PDF format is required. Emailed proposals must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your proposal. Please call Purchasing at 970-400-4222 or 4223 with any questions. 3. INSTRUCTIONS TO VENDORS: INTRODUCTORY INFORMATION Proposals shall be typewritten. Each proposal must give the full business address of vendor and be signed by him with his usual signature. Proposals by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shal also be typed or printed below the signature. A proposal by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the proposal or the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Vendor. All corrections or erasures shall be initialed by the person signing the proposal. All vendors shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this proposal as stated or implied herein. All designations and prices shall be fully and clearly set forth. Late or unsigned proposals shall not be accepted or considered. It is the responsibility of the vendor to ensure that the proposal arrives ii the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Vendors." Proposals received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a proposal not properly addressed and identified. Proposals may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing vendor prior to the time fixed for award. Negligence on the part of a vendor in preparing the proposal confers no right for the withdrawal of the proposal after it has been awarded. Vendors are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the vendors' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County vendors in all cases where said proposals are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting proposals for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, to award the proposal to multiple vendors, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The proposal(s) may be awarded to more than one vendor. In submitting the proposal, the vendor agrees that the signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), the successful vendor's response, and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. The County may require a separate contract, which if required, has been made a part of this RFP. 4. SUCCESSFUL VENDOR HIRING PRACTICES - ILLEGAL ALIENS Successful vendor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful vendor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful vendor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful vendor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under B2100142 2 EXHIBIT A this Agreement. Successful vendor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful vendor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful vendor shall notify the subcontractor and County within three (3) days that Successful vendor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful vendor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful vendor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5- 102(5), by the Colorado Department of Labor and Employment. If Successful vendor participates in the State of Colorado program, Successful vendor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful vendor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful vendor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Successful vendor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful vendor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful vendor receives federal or state funds under the contract, Successful vendor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful vendor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. B2100142 3 EXHIBIT A D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and B2100142 4 EXHIBIT A acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a one-year warranty period during which Contractor must correct any failures or deficiencies caused by contractor's workmanship or performance. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. B2100142 5 EXHIBIT A S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. X. Taxes: County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. B2100142 6 EXHIBIT A The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. B2100142 7 EXHIBIT A Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $1,000,000 $2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Proposal and in the Response to the Proposal each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. Remainder of Page Intentional Left Blank B2100142 8 EXHIBIT A SPECIFICATIONS AND SCOPE OF WORK PURPOSE Weld County Board of County Commissioners (the County), on behalf of the Weld County Workforce Development Board (WCWDB), is seeking proposals for the Workforce Innovation Grant Program under Colorado House Bill 21-1264. This bid was previously posted in August 2021 and there are still funds available to compete out. BACKGROUND On June 23, 2021, Colorado House Bill 21-1264 was signed into law by Governor Jared Polis. The bill appropriated $75 million in federal funds from the American Rescue Plan to support talent development. This includes $60 million to the Colorado Workforce Development Council to invest in programs and grants that support training for the unemployed and underemployed during times of substantial unemployment. The Innovation Grants compose $35 million of this stimulus package. Of this amount, $17,500,000 is distributed by formula to local workforce boards to award funds to eligible applicants through a competitive process. This RFP was created in response to Colorado House Bill 21-1264 described above. Vendors are strongly encouraged to read Program Guidance Letter GRT-2021-02 issued by the Colorado Department of Labor and Employment that outlines the vision for the Innovation Grant. Colorado's unemployment rate remains higher than pre-COVID levels, and the impacts of low -quality jobs and demands for skilled workers create stress within the labor market. Of particular focus in the legislation are the following three key driving messages: • Supporting work -based learning, skill development, training completion, and quality job placement • Supporting employers and small business to mitigate financial hardships resulted from the public health emergency or providing greater opportunities for communities disproportionately affected by COVID-19 to engage in talent development. • Increasing participation by underserved communities including, but not limited to, black, indigenous, and people of color, people with disabilities, new Americans, ex -offenders, and older workers. ELIGIBLE GRANT APPLICANTS Grant applicants must conduct business in Weld County with a physical presence in the area. The following entities are eligible to apply to local workforce boards for Innovation Grants: 1. Public and Private Sector Employers, Employer Organization, or Trade Associations 2. Apprenticeship Sponsors 3. Community -Based Organizations 4. Colorado Workforce Centers 5. Formalized Sector Partnerships recognized by the CWDC Eligible applicants may apply in partnership with sub -applicants, including higher education, libraries, K-12 Local Education Agencies (LEAs) or Boards of Cooperative Educational Services (BOCES), adult education programs, proprietary (private) training providers, economic development corporations, and non-profit organizations. SCOPE OF WORK The intent of this Request for Proposal is to award grants to eligible applicants that will build in -demand skills, connect workers and learners to quality jobs, and drive employer engagement in talent development. Allowable Activities: A. Providing quality education and training for reskilling, upskilling and next-skilling individuals who are in COVID-19 impacted households and underserved populations that were disproportionately impacted by the COVID-19 Public Health Emergency; B2100142 9 EXHIBIT A B. Building accountable partnerships and systems to improve outcomes or decrease costs for workers and learners to access quality education and training; C. Provide support services and equipment to workers and learners with barriers to accessing education, training, and job placement; D. Increasing access to career counseling and navigation programs for in -school and out -of -school workers and learners; E. Develop new, work -based learning programs in partnership with employers; F. Increasing access to English as a Second Language (ESL) and other career readiness programs that enable equitable access and integration; G. Providing services to businesses and employers; H. Supporting initiatives to enhance job quality; I. Increasing adoption of skills -based practices, including incentivizing new skills -based hires; J. Developing or expanding incumbent worker training and work -based programs in partnership with Colorado Workforce Centers, training providers, community -based organizations, local education providers, and institutions of higher education; K. Building new internal pathways for existing employees. L. Adopting focused outreach strategies specific to underserved communities; M. Increasing partnership with community -based organization that serve these populations in order to support existing trusted messengers that can enhance outreach; N. Improving language access, to include American sign language, to ensure outreach and participation. Non -Allowable Costs A. Funding may not be used to directly or indirectly offset a reduction in net tax revenue due to a change in law from March 3, 2021 through the last day of the fiscal year in which the funds provided have been spent, B. No recipient, including cities, non -entitlement units of government, and counties, may use funding to make deposits to a pension fund, C. Funding debt service, D. Legal settlements or judgements, E. Deposits to rainy day funds or financial reserves, F. General infrastructure spending is not covered as an eligible use outside of water, sewer, and broadband investments or above the amount allocated under the revenue loss provision, G. Politically related activities, H. Entertainment, I. Fines/penalties, J. Donations, K. Fundraising activities, L. Individual memberships and subscriptions, and M. Any activities related to the marijuana industry. SUBMISSION, EVALUATION AND SELECTION A. RFP INQUIRIES, QUESTIONS, AND ANSWERS Questions may be submitted via email to cqarcia-morenoweldqov.com. The deadline to submit questions is November 10, 2021 by 5:00 PM. If questions are received, they will be posted to https://www.bidnetdirect.com no later than November 12, 2021 at 5:00 PM. Questions will not be answered over the phone or in person. B. PROPOSAL REVIEW AND EVALUATION PROCESS Proposals will be screened for compliance with the requirements and compliance with the specifications of this RFP. B2100142 10 EXHIBIT A Proposal will initially be evaluated for acceptability, with emphasis placed on completeness and responsiveness to the functional criteria. The following minimum criteria will be used to determine which proposals will continue on to further evaluation: • The proposer has addressed all required responsibilities and functions; • The proposer has included all requested information and documentation in the application package; and • The proposal is submitted in accordance with the RFP. Proposals that have met the minimum criteria, as stated above, will then be reviewed and ranked by the Weld County Workforce Development Board. Proposals will be ranked based on evaluation criteria outlined in the next section. These rankings will be used as a guide for discussion and determination of recommendations. Note: The Weld County Workforce Development Board retains the right to request additional information from proposers. If no response adequately addresses the services and outcomes requested, the committee may recommend that no award be made. The recommendations of the Workforce Development Board will be presented to the Weld County Board of County Commissioners for approval. All contract awards will be considered provisional, pending receipt of any additional documentation regarding administrative qualifications and/or any other areas of concern and the successful completion of contract negotiations. C. PROPOSAL EVALUATION CRITERIA The Evaluation Committee will evaluate each submitted proposal based on the following criteria: 1. Minimum Criteria 2. Need and Innovation 3. Proposed Impact 4. Partnerships 5. Sustainability 6. Governance 7. Equity Pass/Fail 20 20 20 Pass/Fail 20 20 The maximum number of points available is 100 points. These sections ask the vendor what they will do, how they will do it, how much it will cost, and how qualified they are to successfully carry out their proposal. All sections are required to be completed. Refusal to complete all of the sections to the satisfaction of the Workforce Development Board will eliminate the proposer from the competition. D. SCORED SECTIONS Need and Innovation (20 points) This category will evaluate what the project is, why the applicant designed this project, and the data and evidence it is based on. Evaluation will also include how the proposal supports innovative, locally driven solutions to respond to community needs. Proposed Impact (20 points) This category will evaluate how the proposal will improve employment outcomes for workers and students and/or increase employer engagement, including evaluation of strategies for marketing the project in creative and effective ways. Partnerships (20 points) This category will evaluate the support the applicant has from community organizations such as local chambers of commerce, non -profits, businesses, or faith -based organizations. Sustainability (Pass/Fail) This category will evaluate how the applicant will continue the project after the grant term expires. B2100142 11 EXHIBIT A Governance (20 points) This category will evaluate how the applicant will ensure appropriate administration, monitoring, reporting, and compliance for the grant. Evaluation of the performance and management capability of the applicant will include administrative experience and capacity; proposed allocation of funding received; and coordination with Employment Services of Weld County to track program participants. Equity (20 points) This category will evaluate how the proposal will improve education and economic outcomes for underserved populations or communities. Submission Requirements: At a minimum all proposals must address the following 6 items to be considered in this process. Unless addendums are released, proposals should not exceed thirteen (13) total pages (nine (9) of those being narrative responses). 1. Need and Innovation (Maximum 2 pages total) A. Describe the project identified including its main objective and projected outcomes. B. Describe how the project responds to community needs such as graduating or attaining a credential or earning a livable wage. C. Document the information, data, research, etc., which lead you to design this project. 2. Proposed Impact (Maximum 2 pages total) A. Describe the anticipated impact of the project on current and future members of the workforce. B. Highlight the skills/competencies obtained, industry recognized credentials received, and job placement opportunities, as a result of the project. C. Describe your plan for promoting the project including the development and distribution of marketing and outreach materials. 3. Partnerships (1 page total) A. Describe and document your partnerships within Weld County with local chambers of commerce, non -profits, businesses, etc. Be sure to include a clear statement of relationship between your organization and each partner, and how your past relationship will support your project. B. Describe efforts identified to engage business, which may include improving the quality of jobs. 4. Sustainability (1 page total) A. Describe the capacity of the project once the grant funding is fully expended. 5. Governance (Maximum 2 pages total) A. Describe your plan to administer the project. B. Describe the cadence of meeting with ESWC to track your project in the database of record. C. Please summarize your total budget in the below table. Indicate if the funds will be used for one, two, or three years. D. Provide a narrative describing your budget assumptions, unique expenditures, or other budget information you would like the evaluation committee to Know. •r��s�,,��.�m`` � u�.�. v"`t� � � ... { ✓fir ...... .'' ?�+.. ��. � .. _. �'S 4,��'�i' G X•* v' +� .7�+, k'+,� .g, ... 9k , , _ ., .. .. per•,,, a;3• .,,.>. Administration (up to 10% of application request) Click here to enter text. Click here to enter text. Projected Expenditures a. Click here to enter text. a. Click here to enter text. a. Click here to enter text. B2100142 12 EXHIBIT A b. c. d. e. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text, b. Click here to enter text. c. Click here to enter text. d. Click here to enter text. e. Click here to enter text. 6. Equity (1 page total) A. Please be detailed about how you will target and serve specific populations as previously identified. PROPOSAL CHECKLIST It is the vendor's responsibility to make sure that all required elements are included in the proposal. If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued and posted on https://www.bidnetdirect.com/. It is the responsibility of the vendor to ensure that they have received all addendums and to submit the acknowledgement with the proposal response. Proposals that do not include the required elements will be automatically disqualified. No exceptions will be granted. If you have questions about the requirements or feel that special circumstances apply to your proposal, please submit questions in writing to: ccarcia-moreno@weldgov.com to be answered on https://www.bidnetdirect.com; if special circumstances require confidentiality, those questions will be answered via email. Before submitting your proposal, please check the following: Proposal Response Package Requirements • Proposal Cover Sheet • Need and Innovation • Proposed Impact • Partnerships • Sustainability • Governance (to include the budget) • Equity • A completed and signed page 14 of this document Conflict of interest acknowledgement (Exhibit A) * The successful vendor is required to sign a separate contract (a sample contract is included as a separate attachment.) 32100142 13 EXHIBIT A The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The proposal proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100142. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the proposal by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any and all proposals, to waive any informality in the proposals, and to accept the proposal that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. FIRM BY (Please print) BUSINESS ADDRESS DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR PROPOSAL** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller B2100142 14 EXHIBIT A B2100142 - WORKFORCE INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor, vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Name Signature Date ***We need shined copy on file submitted with your proposal. Thank you!*** Addendum received by: VENDOR ADDRESS CITY AND STATE BY EMAIL EXHIBIT A QUESTIONS & ANSWERS B2100142 - WORKFORCE INNOVATION GRANT PROGRAM POSTED 11/12/21 1) Could you please confirm the expenditure period for the Workforce Innovation Grant Program? Answer: 90% of funding allocations must be obligated no later than December 31, 2023. 100% of the funds must be expended by December 31, 2024. 2) If the expenditure period is multi -year, should the applicant present an annual budget or a total budget request? Answer: Applicants may present the budget based on the scope of the project. For example, projects do not need to span multiple years. 3) Could you confirm whether by receiving Workforce Innovation grant funds the participating Local Education Agency (LEA) would be required to include SSNs of all student participants, or just those whose parents proactively opt -in? Answer: The preference is that anyone enrolled in a project stemming from this award also enroll with ConnectingColorado.com. Participants and their parents can complete the sign-up on their own. Once enrolled with Connecting Colorado, the statewide system masks the Social Security Number. 1 A. JOBS oF HOPE November 20, 2021 Weld County Workforce Development Board 1150 O Street Greeley, CO 80631 EXHIBIT B Our Mission is to restore hope and see transformation in the lives of gang -affiliated individuals and those involved in the justice system Re: Request for Proposal, Workforce Innovation Grant Program 82100142 Dear Board: Jobs of Hope, Inc. (JOH) submits a proposal through this transmittal letter. This proposal is designed to supplement our previous request for our "House of Hope" project. Jobs of Hope's proven success of our County -wide, integrated service reentry model that includes individualized career planning, employment, leadership development and case management. Individuals seeking our support and services with a criminal conviction, no income, lack of work history, gang appearance, came the most challenging yet, homelessness. Of those currently enrolled in our program 76% identify as homeless living in conditions not meant for habitation. Responding effectively to this challenge requires a combination of strategies for our community and an agency like Jobs of Hope. Remembering that due to the nature of many of our participant's crimes accessing services can be challenging when they are limited to staying within Greeley city limits, cannot be around women and children, cannot be on technological devices and can only reside in certain residential areas, "House of Hope" a service of Jobs of Hope program opened its doors on October 1, 2021, with plans to meet this challenge. Not realizing the impact and need for such services, our agency has been overwhelmed with calls and enquiries from all over the county and state. A great situation to be in however we are struggling to maintain the normal levels of case management support we are accustomed to. To meet this need we are requesting to increase our outreach; Intake Specialist position from a 25% FTE to an 80% FTE, and support for our "Men of Valor" Leadership Program. The JOH proposal outlines the program design, approach, process, and budget to meet the needs of the individuals served in the Jobs of Hope Program. JOH will comply with all work requirements and other terms and conditions as specified in the above referenced Request for Proposal (RFP) released by Weld County for a Workforce Innovation Grant Program. We are excited about the opportunity to provide such a meaning service to our community. This program has the full support of the Jobs of Hope Board of Directors. If you have any questions or need additional information, please feel free to contact me. Sincerely, Ernest Cienfue;• -Bac�3 Executive Dire Jobs of Hope, Inc. 1324 10' Avenue Greeley, CO 80631 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 Need and Innovation According to the Colorado Department of Corrections and the Weld County Probation Department over 1000 individuals transition from incarceration to the Weld County Community each year and although there are many challenges involved in the transition, the roadblocks to secure a job have particularly severe consequences. Employment helps formerly incarcerated individuals gain economic stability after release and reduces the likelihood that they will return to prison or jail, promoting greater public safety to the benefit of any community. The unemployment rate (27.3%) of formerly incarcerated individuals is nearly five times higher than the unemployment rate (5.2%) for the public. Although employers express a willingness to hire people with criminal records, evidence shows that having a record reduces employer callback rates by 50%.1 We also find that unemployment is highest within the first two years of release, suggesting that pre and post release services are critical to reducing recidivism and helping incarcerated individuals quickly integrate back into their community. Now let's add to the mix, homelessness. According to the Homeless Policy Research Institute it is estimated that the unemployment rates among people experiencing homelessness ranges from 57% to over 90%.2 Currently Jobs of Hope's data indicated that 76% of those enrolled in our program are living in conditions not meant for habitation of which 72% are unemployed. In 2020 Jobs of Hope restructured its services to meet this growing homeless issue by adding a food pantry, kitchen, computer labs, shower service, clothing bank, storage containers, mail service, case management and a stable and nurturing environment when it was needed most. Unfortunately, when you're worrying about where you're going to sleep. Accessing services and getting to where you need to be for your mental and physical health appointments, substance abuse treatment and obtaining/retaining employment will almost always become secondary to finding shelter. Even with the added services, successful completion of our program among our homeless participants was at its best 20%. Responding effectively to this challenge requires a combination of strategies for our community and an agency like Jobs of Hope. Remembering that due to the nature of many of our participant's crimes accessing services can be challenging when they are limited to staying within Greeley city limits, cannot be around women and children, cannot be on technological devices and can only reside in certain residential areas. Hence the "House of Hope" project. A low -barrier housing option for individuals who have such barriers already placed on them is essential to their success. For any program to achieve its intended outcomes it must understand the population it works with. "House of Hope" a service of Jobs of Hope plans to meet this challenge with an innovative process of addressing issues of sobriety and mental health immediately by reaching out and providing support and referrals to our community partners verses the typical sober living model in which the individual would be asked to vacate the premises immediately and return to homelessness. This innovative approach to a sober living home would be unique to Weld County and has the potential to profoundly improve the success rates among previously incarcerated homeless individuals. By adding housing to our existing 1 https://www.prisonpolicy.org/reports/outofwork.html 2 https://socialinnovation.usc.edu/wp-content/uploads/2020/08/Homelessness-and-Employment.pdf Page 1 of 8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 array of services, Jobs of Hope program outcomes for our homeless participants would increase from 10-20% to a new and exciting success rate of 95% for those who complete the program by obtaining and retaining employment and earning a livable wage. Jobs of Hope serves men in Weld County who are 18 and over who were recently released from incarceration and have a felony conviction and/or been a prior member of a gang and are struggling to obtain employment and housing. Individuals who are ready to voluntarily make a commitment to be a part of the Jobs of Hope program would go through the current Jobs of Hope intake process and if identified as homeless would be eligible to apply for the "House of Hope" project a service of the Jobs of Hope program. As a participant of Jobs of Hope, individuals would still participate in our "Men of Valor" Certified Leadership program and have access to all our employment services, resume, online application support, interview/work appropriate clothing, computer lab, transportation to appointments, ID/documentation assistance, food pantry and of course referrals to all our community partners for resources including needed support to meet their physical and mental health needs. The "House of Hope" home consists of a 14 bed (11 bedrooms/4 bathrooms) facility. The project would employ a live-in house manager who will coordinate with the Executive Director in the daily operations of the home. The Executive Director and Reentry Case Manager/Housing Navigator will be responsible for reviewing and signing of leases, rent collection, evictions, and other property management duties. The Outreach/Intake Specialist will connect with individuals all over the community and determine eligibility of perspective participants and complete their initial enrollment process. Individuals who are enrolled, in the "House of Hope" project would be eligible to be in the home for up to six month and longer if need based on a case -by -case bases. Participants must continue to meet the expectation of the Jobs of Hope program and obtain/retain employment. Each participant must meet with the Reentry Case Manager/Housing Navigator on regular bases and create a housing budget and a plan for transition into permanent employment and housing. It is understood as a condition of the placement into the "House of Hope" project individuals will continue to work toward stable employment and housing with the realization that permanency and self-sufficiency is the ultimate goal. Our educational program utilizes a customized small group process derived by Global Priority Solutions. The "Men of Valor" Leadership Program explores 20 -character values in a self -discover process which has been proven to create personal transformation in the lives of our participants. This soft skills program addresses several facets of life from financial, emotional, communication, relationship building, spiritual and job retention related needs. The desired output is men who see themselves as "Men of Valor" and share this newfound hope with their children to be better fathers, their spouses to be better partners, their employers and collogues to be better employees but most impressive are the bounds of brotherhood formed from this program that develop men who wish to be an example for our community and future clients who see no hope. Impact 2020-2021 has been an interested couple of years to say the least. The impact of the pandemic has been far reaching and for those incarcerated, they were not an exception to the rule. In fact, in an attempt to meet a court order mandate in protecting COVID vulnerable inmates of the Weld County Jail, Sheriff Reams was ordered to meet social distancing safety protocols, resulting in the release of inmates Page 2 of 8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 to meet the requirements and at the same time, Governor Polis issued a mandate to release certain prisoners in an attempt to stop the spread of COVID.3 When faced with adversity, how an agency responds defines who they are. When faced with a pandemic, Jobs of Hope rose to the challenge to ensure we took care of our three most valuable assets — staff, participants, and the community Jobs of Hope viewed itself as an essential service provider in Weld County; we never stopped serving our participants. In a time when the need for services was most needed and where many offices closed their doors, Jobs of Hope participants were assured that they had access to services and resources they needed to be successful. When our communities were hit with the need for services from food to rental assistance, jobs and support, Jobs of Hope restructured its services to meet this growing need by adding a food pantry, kitchen, computer lab, shower service and clothing bank. Jobs of hope has had an ongoing commitment to serve those in need of our service throughout Weld County. 95% of those who complete our program obtain employment and move on to financial stability for themselves and their families. It is hard to imagine building a successful life without a place to call home. All too often, basic necessity is often out of reach for formerly incarcerated individuals. Now with the addition of the "House of Hope" project we anticipate the same successful transition for those who self -identify as homeless, living in conditions not meant for habitation. By providing a holistic and comprehensive package of services, Jobs of Hope anticipates our ability to meet the needs of the homeless formerly incarcerated population will be profoundly impacted. Stable housing and strong support services available even prior to release from incarceration is the foundation of a successful reentry program. Jobs of Hope was founded on the principle that individualized one on one support in completing a resume or an online application, transporting individuals to obtain need documentation, to become employed and addressing any mental or physical health issues must be targeted and focused. The average time of incarceration for a Jobs of Hope participant is 9 years. How we do business in our community in accessing services looks much different today than it did 9 years ago and so our intentional way of getting folks employed sooner and quicker has been proven successful in getting participants employed within weeks vs. months with an average starting wage of $16.35/hour. Analyzing historical data, staff capacity, and program/community needs, Jobs of Hope will target 40 homeless participants per year. Jobs of Hope make it a priority to continue working in tandem with our community partners to build this network of agencies working together to create solution for mutually served individuals. In order to be successful, collaboration must create a strong and effective partnership of public agencies including those focused on successful reentry, employment, housing, mental and physical health. In today's age of COVID 19, many agencies are being faced with an opportunity to learn and discover new ways of reaching and engaging vulnerable individuals in need of services. Jobs of Hope is not an 3 https://aclu-co.org/aclu-and-denver-civil-rights-attorneys-file-class-action-lawsuit-in-federal-court-against-weld- county-sheriff/ Page 3 of 8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 exception to this rule, as most of our engagement and outreach were in prisons, jails, parole and probation offices, attorneys, and homeless shelters. As Jobs of Hope engaged in this significant transformation, we found that our community partnerships were more important than ever to meet the expanding need. It was no longer as important to know an agency and what they provided but creating a relationship with the case managers, outreach workers, and front-line staff. Jobs of Hope set out on a mission to set up face to face meetings with such workers from several partnering agencies to learn more about the changes in accessing services and share information on how we could meet the needs and reach the most vulnerable in our community. In 2020 Jobs of Hope contracted with the United Way of Weld County to be a host site for the Volunteers in Service to American (VISTA) program. In so doing, we were able to obtain a Communication and Social Media Specialist to assist the agency in its capacity building outreach efforts. He has been instrumental in creating a professional, user-friendly website that displays a clear description of our services and how to access those services, a monthly newsletter that is distributed in print or electronically and placed on our new social media platforms: Facebook and Instagram. In addition, we have designed new marketing brochures and have distribute them to several prominent locations, such as the Housing Navigation Center, North Range Behavioral Health Crisis Center and Jail Based Behavioral Service (JBBS), Catholic Charities, Weld County Jail, Colorado Department of Corrections Division of Adult Parole, Weld County Probation Department, Work Release, Intervention Community Correction Services (ICCS) just to name a few. Jobs of Hope will continue to meet with agency case managers and staff on a regular basis and provide outreach at community resource fairs. Partnerships Jobs of Hope, Inc., strives to maximize our community partnerships and collaborations. Together, we can do more to serve those in most need. Our community partnership includes supportive relationships with well over 30 agencies. Key collaborations and partnerships include but are not limited to: Colorado Department of Corrections Division of Adult Parole and Weld County Probation provide referrals to the Jobs of Hope program to the individuals who are mandated to be either on parole or probation as a condition of their release. In 2020 we received 87 referrals of which we enrolled 29 men and of those 20 were identified as homeless. With the addition of a low barrier sober living home, we anticipate that number to double. We meet with the parole officers once a month to staff cases and review any potential new referrals for eligibility. Staffing of cases is essential to ensure all agency goals and objectives are in sync. North Range Behavioral Health Jail Based Behavioral Services (JBBS) and Colorado Division of Youth Corrections unlike parole and probation can be a little more proactive in which we meet with perspective participants and their case managers while they are still incarcerated to ensure they are eligible and understand the expectations of the program. This is a new referral source and processes as things were on hold for a bit due to COVID but between JOH and the agencies we were able to get a bit more creative. Since the new process started, we have had over 20 referrals and once again with addition of the house anticipate the number will grow. Both agencies have scheduled to meet with administration to discuss the possibility of setting us up as a vendor in which they would be able to provide 1-2 months rental assistance to those eligible individuals participating in the JOH program. Page 4 of 8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 Additional referrals come from Northern Colorado Health Alliance, Weld County Department of Human Services, United Way of Weld County Housing Navigation Center, landlords, other transitional housing programs such as: Guadalupe Community Center, Kinnick House and Oxford House. Our strongest asset to the organization is our felon friendly employers. Over the past eight years JOH has been a member of the Greeley Chamber of Commerce and engage with employer to share with them our mission and program. As a result, we have over 40 employers willing to meet with the participants of our program and now with current employment market that number continues to grow. Each employer makes no guarantee of employment but is willing and open to meeting with the JOH participant to see if they are good fit for their company. Employers range from construction, manufacturing, roofing, landscape, security, meat processing and restaurants. Currently our average starting wage for the men of our program is $16.35. Sustainability Jobs of Hope, Inc. relies on income via our faith -based partners, businesses, foundations, individuals, and grants. Seventy five percent our funding sources are unrestricted and allow us to leverage our dollars for any matching funds. We have submitted grant proposals in which we can leverage our unrestricted funds and hope to hear the outcome of those proposals soon. Jobs of Hope Board of Directors, in conjunction with the Executive Director, are in the development of a new long-term donor program and working on diversifying its revenue sources. Jobs of Hope, Inc. believes in the value of our unique program concept and services. We are committed to sustaining it over time and will continue to pursue a variety of revenue streams for our program participant needs. The funding request in the RFP is for about 50% of the overall costs associated with the project we truly believe the success of the project and once we have a few years of data we can use it to leverage other funding streams. As a member of the Northern Colorado Continuum of Care we anticipate some opportunities in way of some Housing and Urban Development (HUD) funding. In addition, we have already been in communication with the Colorado Department of Corrections Division of Adult Parole, Colorado Division of Youth Corrections and North Range Behavioral Health Jail Based Behavioral Service (JBBS) who have an interest in setting us up as a vendor for additional funding opportunities. With the assistance of our Communication and Social Media Specialist VISTA we are planning on an extensive marketing campaign targeting additional foundations and programs of faith in Weld County and have already identified over 150 churches. Governance Jobs of Hope will implement, operate, and manage the Workforce Innovation Grant collaboratively by utilizing staff as identified in this RFTP. The program as outlined will fit seamlessly into our current reentry case management and service program services. As a result, JOH can swiftly implement the program into our existing career services continuum. Through a vast and extensive network of community partners, JOH can easily identify and recruit program participants and place them into employment opportunities. JOH currently uses the state approved Homeless Management Information System (HMIS) as its database system for tracking participant utilization of services, demographics, and outcomes. The system can be tailored to provide all necessary reporting as determined by the county or state in a Page 5 of 8 Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 EXHIBIT B timely and thorough manner. JOH understands that Connecting Colorado will be required of all participants of the program and is willing to work with the county on a process necessary to meet the needs of the grant. Key Staff Ernest Cienfuegos -Baca, Executive Director. Ernest has over 25 years' working with low-income participants in such programs as Workforce Investment Act (WIA) Adult and Youth Program, Senior Community Service and Employment Program (SCSEP), Temporary Assistance to Needy Family's (TANF), and the Employment and Training Administration (ETA) National Farmworkers Program. In Weld County, Ernest previous position was the Shelter Operations Manager for the Guadalupe Community Center/Catholic Charites Transitional Shelter Program. While with Catholic Charities was instrumental in coordination with United Way of Weld County in setting up the processes and overall management and operations of the Weld County Cold Weather Shelter located in Evans. In addition, founded and developed the Hospital to Housing Program. Ernest has always been passionate in serving those in most need and his skills will be most invaluable in the development of the Jobs of Hope program. Cassandra Gallardo, Bilingual Reentry Case Manager/Housing Navigator. Cassandra has over 10 years' working with low-income families. Casandra was born and raised in Greeley in a marginalized community. A single mother of three at the age of 20 and a victim of domestic violence she found herself on public assistance. She obtained her GED at 23 and began taking college courses one class at a time. While at Jobs of Hope she has garnered much respect form the participants as a tough but fair case manager who doesn't take any crap. Her ability to connect with the men of the program is impressive to say the least. Her experience as a mom who had a child go to prison has driven her to help the men work hard and strive to be more than they thought they could be. In addition TBD — Outreach/Intake Specialist, the objective of this position is to hire an individual who is intimately familiar with our population and willing to meet with individuals and agencies representatives who are open to a comprehensive system of pre and post incarceration referrals into the JOH program. Such connections include but are limited to, the Housing Navigation Center, North Range Behavioral Health, Department of Corrections, Division of Youth Services, Weld County Detention Center and Probation. In addition, this position will be responsible to connect with participants to determine eligibility, initial appointments, and intake. By dedicating a staff to do all the initial intake process we can ensure all requirements of the grant and management information system are met and allowing the Case Manager /Housing Navigator to work on the individuals holistic plan for employment and housing stability. Francisco Davila — Certified "Men of Valor" Facilitator. Francisco "Cisco" has been facilitating the "Men of Valor" program for two years after having completed the required classes from Global Priority Solutions, Cisco obtained his Facilitator Certification and must maintain his certification to facilitate the class. Having had been in a gang and his own issues with the legal system, Cisco that past makes him intimately familiar with our participants. In addition to facilitating, he takes time to meet with the men one on one and develop a mentoring relationship that builds a genuine bond and trust that not many facilitators could say they can attain. Because of this, Cisco is uniquely qualified to teach our "Men of Valor" Leadership program. Page 6of8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 Budget Categories Description Cost per Calendar Year Administration/Accounting Administration Cost associated with grant responsibilities and oversite of the program. Financial accounting of expenses and grant funds. $3,877 Certified "Men of Valor" Facilitator (.20 FTE) Facilitation of Jobs of Hope Educational Soft Skills/Leadership Program $10,629 Outreach/Intake Specialist (.80 FTE) Responsible for participant, employer recruitment, eligibility determination and the intake process including registration in Connecting Colorado and JOH database system and general community information outreach. $35,144 - $9,000 (amount awarded from the previous proposal) $26,144 Clra€rn nse� Class/Training Supplies Supplies needed for the Educational/Leadership "Men of Valor" classes $2,000 Total Program Cost per Year $42,650 Budget Categ3ries Description First Year ONE time cost xens .,„ `": t� l f1t for new staff and cttent s rvic 's Printer HP Laster Jet Pro M479fdw $649.00 Laptop x 2 HP 15.6 FHD IPS Laptop ($1249.99 each) $2,499.98 Computer Accessories x2 Docking Station, monitors, wireless keyboard, and mouse ($717.98 per working station) $1,435.96 tarry t w I u t tt conies with +pine yearwarranty for eplac rprent of defective parts J H has ac n c ; with �e nra f k that handy s allyothet corn otter IT needs p w fr Total ONE time EgLipment Cost $4,584.94 At our current rate of 76% of individuals self -identifying as homeless and living in condition not meant for habitation, we are estimating this would be about 60% of our overall case load. As such the amount be requested is only to meet those who would be eligible for our entire services package including the "House of Hope" project. Remembering that this project would be unique to Weld County in which there are currently no low barrier sober living programs in our area. The concept is not unique in that many of homeless prevention programs have been pushing for more supportive living housing in which programs would work more diligently and compassionately to address issues vs. evicting a tenant back into homelessness. What is most unique to the "House of Hope" project is the population we will be working with and that it is in a transitional housing environment. In addition, as a small not for profit we are able to evaluate and make changes to meet the needs of the project quickly vs. a larger system that at times can be cumbersome and exhausting when addressing change. Page 7 of 8 EXHIBIT B Jobs of Hope Proposal Workforce Innovation Grant Program November 2021 Equity Jobs of Hope is a faith based nonprofit organization and across every part of our agency and services, we strive to create an inclusive environment which embraces differences and fosters inclusion and equity. We believe that valuing diversity and inclusiveness is in the fiber of our agency and applies to all employees, participants, volunteer, colleagues, community partners and donors. Jobs of Hope embraces and supports our employees, volunteers and participants differences in age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental and development abilities, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, and other characteristics that make us all unique. Jobs of Hope commitment to inclusion and equity aligns with our values of People and Respect, and is reflected in our code of conduct. Inclusion and equity are suppoted by our board of director, administration, staff and our initiatives are applicable - but not limited - to our practices in recruitment and selection, compensation and benefits, professional development and training, promotions and the ongoing development of a work environment built on the premise of equity for all those who seek to access our services. Our current Participant Demographics: 72% Unemployed 100% living in poverty 76% Homeless 65% Lack access to food 95% No Health Insurance and lack of access to basic health and mental health care 70% Minority 95% Prior substance abuse 65% Prior gang affiliation Our Current Staff Demographics 75% Minority 50% Speak a second language Page 8 of 8 EXHIBIT B The undersigned, by his or her signature, hereby acknowledges and represents that 1. The proposal proposec herein meets ail o- he coed i4 onc; ecifications and special provisions set forth in the request for proposal for Request No. #82100142. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes 3. He or she is authorized to bind the below -named vendor for the amount shown on the accompanying proposal sheets. 4. The signed proposal submitted, all of the documents of the Request for Proposal contained herein (inducing, but not limited to, product specifications anc scope of services), anc tie formal acceptance of the proposal by Weld County. together constitutes a contract, with the contract date being the date of formal acceptance of the proposal by Weld County. 5. Weld County reserves the right to reject any anc all proposals, to waive any informality in the proposals; and to accept the proposal that, in the opinion of the Board of County Commissioners. is to the best interests of Weld County. FIRM jsb ,,,o BUSINESS ADDRESS 1,32,.4: 1.0th Avenue CITY, STATE, ZIP CODE r eie s3 CO 80631 TELEPHONE NO 970-451-5007 SRGN,ATU itsl'F✓db»L4TVp�lL4f W.tV.aPt.Me.>.CA rn,st Cienfu cs WY/At%4V. tI�. LNII IAYIM'iD3Gi(%IIYMK4A.<MY✓w(.4�N%! /M.WYYW (Please print) FAX 970-373-1156 i%4Rl u4YP?/eW .N/� i4: �Mt�liVsacier`?.Qjj"CW'y,S• ••.}R 'Wi1fi�: AcenpaV:mrn%re J "„'r' - Lit t ca/Ex ut v. recto 'dfJ.W..f�IYbYY.�� .aLPo14 111 /23/202 TAX ID ## 46-214624/ E-MAIL ecbaca Qbsofhg e.or 2WM.w.4.wPMWMIv�u1RM/IN.Y. .�N+xmV6C[�- F:V 4!fU`li�."'m2[agavnuwnrn...a.vN._.-.rhwur L BIDDERS SHALL FA NID W-9 WITH THE SUBMISSION OF THEIR PROPOSAL' 1. WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXPNIPTION NUMBER IS #98 03551-0000. YOU DO NOT NEED p O SEND BACK PAGES — 8. vl.:n�aa✓aacenn�xr.�xnnx.verrmv>,carexrxrmlmrnrnmm..vn?nwa..c.,..��.mi...-rr, . �.. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board nELD COUNT , COLORADO BY: Deputy Clerk to the Board B2100142 re Moreno, Chair APPROVED ,S T SUBSTANCE: Elected Official or Department Head Controller 14 EXHIBIT B EXHIBIT A B2100142 - WORKFORCE INNOVATION GRANT PROGRAM Vendor acknowledges that if the vendor is awarded this solicitation, vendor will disclose to the County a list of all boards on which either the vendor, vendor's spouse or any immediate family member sit on, and a list of all entities in which either the vendor, vendor's spouse or any immediate family member have an ownership interest and/or are an officer or director at time of award in order for the County to determine whether a conflict of interest exists. Ernest Ci enfuegos-Baca/Executi ve Di rector Name Date ** a need signed copy on file submitted with your proposal. Thank you!*** Addendum received by: Jobs of Hope, Inc. VENDOR 1324 10th Avenue ADDRESS Greeley, CO 80631 CITY AND STATE Ernest Ci enfuegos-Baca/Executi ve_Di rector BY ecbaca@Jobsofhopeorg EMAIL Exhibit C Modified Scope and Budget Exhibit C addresses the updated budget and clarifies outcomes based on the actual award issued by the Weld County Workforce Development Board. 1. Funding Contract Professional will receive a total award of $46,257.94. An Immediate one (1) allotment of $4,584.94 and three (3) allotments of $13,891.00 each, per calendar year to be released in February of 2022, January of 2023 and 2024, as invoiced by the Contract Professional. The Department agrees to reimburse the Contract Professional in consideration of the work and services performed under this Agreement at the rate specific in the Budget Table, below. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Budget Table (Per calendar year) Budget Categories Description Cost per Calendar Year Administration Cost associated with grant Administration/Accounting responsibilities and oversight of the program. $1,262.00 Personnel Expenses Financial accounting of expenses and grand funds Certified "Men of Valor" Facilitator (.20 FTE) Operating Expenses Class/Training Supplies Facilitation of Jobs of Hope Educational Soft Skills/Leadership Program ;;,:' Supplies needed for the Educational/Leadership of Valor classes $10,629.00 $2,000.00 $2,000.00 Program Cost per Year $13,891.00 Budget Categories Description First Year ONE time cost Equipment Expenses s quipment,f w staff and client services Printer HP Laser Jet Pro M479fdw $649.00 Laptop x2 HP 15.6 FHD IPS Laptop ($1,249.99 each) $2,499.98 Computer Accessories Docking station, monitors, wireless keyboard, and mouse ($717.98 per working station) $1,435.96 Warran All equipment comes with a one-year warranty for replacement of defective parts. JOH has a contract with Alpha Networks that handles all other com i uter IT needs. Total One Time Cost $4,584.94 Exhibit C Modified Scope and Budget 3. Submittal of Invoice Contract Professional shall prepare and submit a yearly invoice certifying that services were provided pursuant to the terms and conditions of Paragraph 2 (Budget Table) of this Agreement, and Contract Professional shall submit invoices to the Department by January 15th of each year with the exception of the first immediate payment. Invoices received after January 15th may result in delay or forfeiture of payment. Terms 1. Contract Professional understands that it is expected that forty (40) participants will enroll in the project per year, all of whom are considered "homeless" (lack of sufficient or fixed shelter, living in temporary accommodations, and/or living in places not designed for human habitation). The number of participants was determined in the previous Stimulus Innovation award. 2. All House of Hope occupants (except staff), and Jobs of Hope participants deemed homeless, will enroll in Connecting Colorado or update their Connecting Colorado accounts. 3. Contract Professional will communicate with Employment Services of Weld County (ESWC) in an ongoing informational way via email monthly and will formally report outcomes in -person quarterly. 4. All recipients of grant monies will be notified about, or enrolled in, programs provided by Employment Services of Weld County such as the Workforce Innovation and Opportunity Act (WIOA) program and applicable job -seeking workshops such as Helping Offenders Prepare for Employment (HOPE), Resume, Interview, Knowledge Skills Aptitudes, etc. Contract Form New Contract Request Entity Information Entity Name* JOBS OF HOPE Entity ID* 00044857 Contract Name* JOBS OF HOPE PROFESSIONAL SERVICES AGREEMENT Contract Status CTB REVIEW New Entity? Contract ID 5551 Contract Lead* HLOONEY Contract Lead Email hlooneyveldgov.com:cobb xxlk weldgov.com Parent Contract ID 20213299 Requires Board Approval YES Department Project It Contract Description* CONSENT -PROFESSIONAL SERVICES AGREEMENT W,!JOBS OF HOPE PROVIDING EMPLOYEE PLACEMENT AND RETENTION SERVICES TO JOB SEEKERS AND EMPLOYERS AS A VENDOR TO THE EMPLOYMENT SERVICES DIVISION. REF BID #62100142. $46,257.94. TERM: ONE YEAR FROM DATE EXECUTED. Contract Description 2 THIS VENDOR WAS PRESENTED TO THE BOARD BY PURCHASING ON 12 20:2021 . Contract Type* AGREEMENT Amount* $46,257.94 Renewable* NO Automatic Renewal Grant ICA Department HUMAN SERVICES Department Email CM- HumanServicesAveldgov.co m Department Head Email CM-HumanServices- DeptHead ,veldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEYg7WELDG OV.COM Requested BOCC Agenda Date* 02'15 2022 Due Date 02:12:2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in On Base Contract Dates Effective Date Review Date* 1216 2022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head JAMIE ULRICH DH Approved Date 02111/2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 02116/2022 Originator HLOONEY Committed Delivery Date Expiration Date* 02 16/2023 Contact Type Contact Email Contact Phone 1 Contact Phone 2 finance Approver CONSENT Purchasing Approved Date 02;11,?2022 Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 021112022 02;11,'2022 Tyler Ref # AG 021622 DEPARTMENT OF HUMAN SERVICES EMPLOYMENT SERVICES OF WELD COUNTY 315 N 11th Avenue, Building B Greeley, CO 80631 (970) 353-3800 FAX (970) 346-7981 December 14, 2021 Board of Weld County Commissioners 1150 O Street Greeley, CO 80631 Board of Weld County Commissioners, The Weld County Workforce Development Board recommends the following three entities to move forward in receiving Innovation Grant funds: • $435,200 in Workforce Innovation Grant monies to Colorado Bioscience Institute to fund a program at St. Vrain Valley Schools which focuses on creating a highly trained and diverse bioscience workforce pipeline of Weld County students. • $46,257.94 in additional Workforce Innovation Grant monies to Jobs of Hope to fund House of Hope, a facility where applicants will upskill in soft skills and leadership skills. These additional funds will support personnel, operating, and equipment expenses. • $130,935 in Innovation Grant Monies to Northern Colorado Veteran Resource Center to enhance current resources and provide employment assistance and new technology to help veterans who are re -integrating into civilian life as well as helping business understand how to work with Veterans when hiring. Due to missing required documents and/or unclear project objectives, the Workforce Development Board does not recommend that High Plains Library District, Soul Dogs, and Complete Professional Development move forward. Sincerely, Amanda Ericson Chair Weld County Workforce Development Board I2/20 2oz� -3z� kj-Mci WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 E -Mail: cmpeters@weldciov.com E-mail: reverett@weldaov.com E-mail: rturf@weldgov.com Phone: (970) 400-4223, 4222 or 4216 DATE OF BID: NOVEMBER 24, 2021 REQUEST FOR: WORKFORCE INNOVATION GRANT PROGRAM - REPOST DEPARTMENT: HUMAN SERVICES AND WELD COUNTY WORKFORCE DEVELOPMENT BOARD PROPOSAL NO: B2100142 PRESENT DATE: DECEMBER 6, 2021 APPROVAL DATE: DECEMBER 20, 2021 VENDORS NORTHERN COLORADO VETERAN RESOURCE CENTER 1919 65TH ST, UNIT 5B GREELEY, CO 80634 SOUL DOGS, INC 5005 W 81ST PL, STE 200 WESTMINSTER, CO 80031 COLORADO BIOSCIENCE INSTITUTE 600 GRANT ST, #306 DENVER, CO 80203 HIGH PLAINS LIBRARY DISTRICT 2650 W 29TH ST GREELEY, CO 80631 JOBS OF HOPE, INC 1324 10TH AVENUE GREELEY, CO 80631 COMPLETE PROFESSIONAL DEVELOPMENT 2308 W 29TH ST, STE 201 GREELEY, CO 80631 THE HUMAN SERVICES DEPARTMENT AND WELD COUNTY WORKFORCE DEVELOPMENT BOARD ARE REVIEWING THE BIDS. 2021-3299 VW {4IZ0a9 3 Hello