HomeMy WebLinkAbout20231245.tiffConivac-HD.EL9E13
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Contract for Satellite Hotspot
DEPARTMENT: Emergency Management
PERSON REQUESTING: Roy Rudisill
DATE: March 30,2023
Brief description of the problem/issue: Commissioners, the OEM office currently has a Satellite phone that
we have for emergency communications in case other communications systems fail. We have had an annual
agreement with the Satellite Phone Store for several years. With the changes in technology, I'm requesting to
move to the utilization of a Satellite Hotspot. This will allow us to use the device as a hot spot for our mobile
phone and supports phone calls and data for email and text messages. This device will increase our capability
and allow more than one person to make calls and up to 4 people to connect and send emails and text
messages. Attached are copies of the quote and the services agreement.
The device requires a signed contract for the service, and OEM has the funding in our budget to cover the cost
of the equipment and service.
The total cost for the satellite hotspot is 1,699.00, and the monthly service is $129.99 x 12 months for
$1559.88. We will discontinue the service on our current satellite phone and only utilize the hotspot.
I believe this a good move forward with updated technology and to be able to utilize our own cell holes and
computers vs. just having the use of a satellite phone.
I'm requesting the BOCC approve adding this service contract to a BOCC meeting agenda. The service
contract requires an electric signature. I will ensure the contract is reviewed by the County Attorney prior to
adding the contract to the BOCC agenda. Once the BOCC approves the contract, we will coordinate the
required signature with the BOCC Chair.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve request, deny request, this request has minimal impact on daily operations, however, it could impact
emergency operations.
Recommendation:
Approve request.
Approve
Recommendation
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
0 5/o&Z3
Schedule
Work Session Other/Comments:
0,41_,,,,Com-)
2023-1245
6tv100ZO
Satellite Phone Store.com
Quote for order
#279989
Mar 30, 2023
Connecta Satellite Solutions LLC
DBA SatellitePhoneStore.com
2830 Shelter Island Dr
San Diego, CA 92106
Bill to: Roy Rudisill
Weld County Office of Emergency Mgmt
1150 O St.
Greeley, Colorado
80631 United States
1(970)304-6540
Ship to: Roy Rudisill
Weld County Office of Emergency
Management
1150 Oct.
Greeley,CO 80631 US
1(970)304-6540
Quote # 279989 - Mar 30, 2023
Service Plans
Device
Plan Name
Recurring Fee
Included
Total
Iridium GO! execTu
Mobile Satellite
Internet WI -Fl Hotspot
Iridium Go Exec 25
MB Plan
$129.99
Pay period: 1 month
Recurring payments: $129.99
25 Minutes
$1.29 each addnl. minute
25 MB
$6.50 each addnl. MB
Minimum duration (months): 12
Early termination tee: $1,429.89
Service plan: $129.99
Device: $1,699.00
Subtotal: $1,828.99
Total
Subtotal
$1,828.99
Shipping (FedEx Ground)
$20.95
Insurance: $0.00
911 Prepaid Fee, USF Fee
$3.90
Order total:
$1,853.84
Total: Due upon receipt
$1,853.84
Billing Department
1-941-306-2179
billing@satellitephonestore.com
Proceed to purchase
Your Sales Rep: Callie Parsons
1(941)306-2193
cparsons@satellitephonestore.com
1/1
4/27/23, 2:33 PM Customer Agreement
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Customer Agreement
Postpaid Order Agreement
TERMS AND CONDITIONS
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Q
Notice: This Service Agreement is for a minimum of one (1) year. All airtime is billed from the United States in U.S.
Dollars (USD).
(1) Availability of Limited Service:
Service is generally available to satellite terminals equipped for this service when within the satellite footprint.
Service is furnished to Customer or Customer's authorized user. A telephone number may not appear in more than
one terminal. Customer has no property right in such number. SPS reserves the right to assign, designate, or
change such number, when, in its sole discretion, such action is reasonably necessary in the conduct of its
business.
(2) SPS Service:
Customer has contracted to have SPS provide the service and pricing under the terms detailed within this
Agreement. Customer agrees to remain as a subscriber of the service for a period of ONE year from the date of
service activation, and furthermore, agrees to pay any applicable activation, monthly service, service usage fees
and any applicable taxes thereon. SPS reserves the right to change rates at any time.
(3) Data Transmission Use & Dropped Calls:
Due to the technical nature of data setups and the inherent sophistication of data transmission through a variety of
operating systems, SPS makes no representation as to the success of data calls through the system. Customer
agrees that all voice or data call attempts regardless of ultimate successful transmission and termination will be
paid for and no credits will be given in the event of dispute of this nature. Along with potential incorrect use (i.e.:
next to a building/obstruction), customer is also responsible for any voice or data transmission at optimum speed,
whether intended or not. Customer has been made aware of potential for significant airtime bills and accepts this
responsibility. All satellite systems have some inherent flaws and anomalies that can create dropped calls of either
voice or data nature. Dropped calls will not be credited. SPS can provide data setup and technical support beyond
th ^tions.
(y ♦ (tel:19418410844) s/Contractual Limitations:
https://satellitephonestore.com/customer/confirmOrderAgreement/code/7586a872f524adb200aebd82196c4a28/id_order/279989 1/6
4/27/23, 2:33 PM Customer Agreement
During the contract perod, customer may upgrade their plan to a higher plan, the price of the new plan will be
invoiced at the time of tie next bill cycle and any voice minutes or data bandwidth will be applied at that time.
Changing any service plan will renew the contract period for 12 months as of the effective the date of the new
billing.
(5) Renewal:
All service plans automatically renew at the end of their term unless SPS receives notification in writing prior to the
end of contract term_ Successive renewals will be for one (1) year service periods at the same terms and
conditions contained herein.
(6) Assignment:
This Service Agreennert cannot be assigned without the written consent of SPS.
(7) Notice of ChangehTermination:
Notice of change or iernination must be made in writing to the SPS Customer Service Department no less than
thirty (30) days prior to the expiration of any term of this Agreement. SPS reserves the right to terminate this
Contract at any time during the contract period.
Email to: billing@satellitephonestore.com (mailto:billing@satellitephonestore.com)
Fax to: 1-941-894-6382
Mail: 4802 Lena Rd, Unit 103 Bradenton FL 34211 USA
(8) Invoicing and Guarantee of Payment of Services:
SPS will invoice custromer monthly or annually depending on the plan. This bill is due and payable upon receipt
unless Net terms have oeen established and approved for the account. Monthly recurring charges are billed
monthly in advance. CLstomer understands that they are responsible for all air time charges, including but not
limited to direct airtime, long distance and roaming charges (if applicable), and charges for any Customer -elected,
value-added services (when available). Payment must be made in U.S. Dollars. Customer requests for direct
billing are subject to credit approval and may be subject to required deposits and/or direct payment by credit card
or a guarantee authorised against a valid accepted credit card.
(9) Taxes:
The price of the service does not include sales, usage, excise, ad valorem, property or any other taxes now or
hereafter imposed, cirectly or indirectly, by any governmental authority or agency with respect to the Service.
Customer shall pay such taxes directly or reimburse SPS for any such taxes.
(10) Deposits:
Mobile Satellite serves are granted subject to credit approval by SPS. SPS requires the establishment of credit or
the ability to pay invoices according to the established terms. Deposits may be required for Non -US citizens or
customers who do not have established credit. Customers will be advised prior to service activation if a deposit is
required. Deposits will be refunded at service or contract termination and all airtime has been paid.
(11) Foreign Credit Cads:
Foreign credit cards wil be accepted only after a complete verification has been done with the issuing bank.
The issuing bank must contact the credit card holder and confirm the authorization for the charge to be approved.
VF " ' ' ' -1s may delay order processing for up to 72 hours. All deposits for terminals will still
♦ (tel:1941$41O844) cline any credit card transaction.
(12) Non -Payment I Breach:
https ://satel I ite phonestore. comkulomer/confi rmOrderAg reeme nt/code/7586a872f524 ad b200aebd 82196c4a28/id_order/279989 2/6
4/27/23, 2:33 PM Customer Agreement
A late charge of the lesser of 1-1/2% per month will be applied to each of Customer's service bills not paid by the
due date. This late charge is applicable to the unpaid balance as of the due date. Customer shall pay SPS all
costs including, without limitation, reasonable attorney fees, the fees of any collection agency, and any other costs
incurred by SPS in exercising any of its rights under the Agreement. Should Customers service be suspended for
non-payment SPS will charge a decommissioning or re -activation fee of $250.00 per mobile terminal for re-
activation of the suspended terminal. Additional deposits may be required after such an event. SPS charges a fee
of $35.00 for returned checks.
(13) Limitation of Liability:
The satellite services provided by SPS may be temporarily interrupted, delayed or otherwise limited and is
not available everywhere in the world. SPS makes no representation that it can provide uninterrupted service.
Furthermore, SPS shall have no liabilities or credit due for interrupted service unless caused by the gross
negligence of SPS. SPS shall not be liable for acts or omissions of other carriers, equipment failures or
modifications, acts of God, strikes, government actions, or other causes beyond our reasonable control.
SPS MAKES NO WARRANTIES WITH RESPECT TO THE SERVICE OF ANY KIND WHATSOEVER,
EXPRESSED OR IMPLIED, EXCEPT AS SPECIFICALLY PROVIDED IN THIS AGREEMENT. THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PARTICULAR PURPOSE ARE HEREBY
DISCLAIMED AND EXCLUDED. SPS SHALL NOT BE LIABLE TO ITS DISTRIBUTOR OR CUSTOMER OR ANY
THIRD PARTY FOR ANY SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES.
(14) Subscriber Terminals and Equipment:
Unless provided otherwise, SPS is not responsible for the installation, operation, quality of transmission, or
maintenance of Customer equipment. If Customer's equipment is stolen, Customer is responsible for all charges
as agreed upon in this Agreement until proper written documentation is received and confirmed by SPS.
(15) Licensing:
Customers wishing to operate satellite phones while in foreign territories shall be required to obtain any and all
licensing or approvals that may be required to operate within that territory. SPS does not guarantee any authority
to radiate from territories other then those allowing trans -border operations of Inmarsat equipment. For more
information on this, please consult with your SPS Account Manager.
(16) Governing Law:
This contract is governed by the laws of the State of Florida and applicable tariffs.
(17) CUSTOMER AGREES THAT ANY LEGAL PROCEEDING COMMENCED BY ONE PARTY AGAINST THE
OTHER, SHALL BE BROUGHT IN ANY STATE OR FEDERAL COURT HAVING PROPER JURISDICTION
WITHIN THE STATE OF FLORIDA. BOTH PARTIES SUBMIT TO SUCH JURISDICTION AND WAIVE ANY
OBJECTION TO VENUE AND/OR CLAIM OF INCONVENIENT FORUM.
By clicking the box below, typing your name and clicking confirm you agree to these terms and conditions. By
completing and submitting the electronic order form or proceeding through the checkout process, you are making
an offer to purchase goods which, if accepted by us will result in a binding contract. Neither submitting an
electronic order form or completing the checkout process constitutes our acceptance of your order.
ler #279989:
♦ (tel:19418410844) . Plan
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4/27/23, 2:33 PM
o Minutes included: 25
o Data inducted: 25
o Price for additional minute: $1.29
o Price fm additional data: $6.50
o Recurring Fee: $129.99
o Minimum duration (months): 12
o Early termination fee: $1,429.89
First Name *
First Name
Last Name *
Last Name
Customer Agreement
O I authorize the shipment to 1150 O St., Greeley,CO 80631 US
0 Please change fhe address to:
Other Address
0 I authorize the shipment to be left without my signature
❑ I agree
By clicking the button CONFIRM below, I acknowledge that I have read the Terms and Conditions
above in their entirey, and agree to be bound by them
CONFIRM
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We sell, rent and support the worlds leading fixed and mobile satellite communications products and
services for our customers on every continent, ocean and sky. Our passion is connecting people to
Voice, Messaging and Internet data services anywhere they want to go.
Connecta Satellite Solutions LLC - The Satellite Phone and Internet Experts.
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SATELLITE PHONES STORE.COM
Contract Name
EMERGENCY COMMUNICATIONS, SATELLITE PHONE
Contract Status
CTB REVIEW
Contract ID
6893
Contract Lead.
GMARQUEZ
EZ
Contract Lead Email
gmarquez@co.weld.co.us
Parent Contract ID
Requires. Board Approval
YES
Department Project*
Contract Description.
THIS NEW DEVICE CAN USE AS A HOT SPOT FOR OUR MOBILE PHONE AND SUPPORTS PHONE CALLS AND DATA FOR EMAIL
AND TEXTING MESSAGES.
Contract Description 2
Contract Type
CONTRACT
Amount.
$ 1,699.00
Renewable.
YES
Automatic Renewal
Grant
IGA
Department
OEM
Department Email
CM-OEMWwe I d g ov.com
Department. Head Email
CM-OEM-
DeptHead Yweldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORN EY@WELDG
OV.COM
If this is a renewal enter previous Contract ID
If this is part of a MA enter MSA Contract ID
Requested BOCC Agenda
Date*
05/01/2023
Due Date
04/27/2023
Will a work session with BOCC be required?.
NO
Does Contract require Purchasing Dept. to be included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Date
Effective Date
Review Date.
03/29/2024
Renewal Date*
0413O/2024
ation Notice Period
Committed Delivery Date
Expiration Date
9
Purchasing Approver
yr ;
Apprc
Department Head
ROY RUDISILL
OH Approved Date
04124/2023
FatalApproval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
05/03/2023
Originator
GMARQUEZ
Finance Approver
CHERYL PATTELLI
Purchasing Approved Date
Finance Approved Date
04/25,2023.
Tyler Ref #
AG 050323
Legal Counsel
MATTHEW CONROY
Legal Counsel Approved Date
04/20/2023
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Customer Agreement - already signed
Postpaid Order Agreement more...
List of Service plans for order #279989:
• Iridium Go Exec 25 MB Plan
o Minutes included: 25
o Data included: 25
o Price for additional minute: $1.29
o Price for additional data: $6.50
• Recurring Fee: $129.99
• Minimum duration (months): 12
o Early termination fee: $1,429.89
First Name Mike
Last Name Freeman
IP 204.133.39.9
Signed (UTC) May 10, 2023 03:36 pm
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We sell, rent and support the worlds leading fixed and mobile satellite communications products and
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Connecta Satellite Solutions LLC - The Satellite Phone and Internet Experts.
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