The URL can be used to link to this page

Browse Search

Home My WebLink About20230722.tiffRESOLUTION RE: APPROVE STANDARD MEMBERSHIP AGREEMENT TEMPLATE AND AUTHORIZE DIRECTOR OF DEPARTMENT OF HUMAN SERVICES TO SIGN ANY AGREEMENT CONSISTENT WITH SAID TEMPLATE - NORTHERN COLORADO CONTINUUM OF CARE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Standard Membership Agreement Template between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Northern Colorado Continuum of Care, with further terms and conditions being as stated in said template, and WHEREAS, after review, the Board deems it advisable to approve said template, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Standard Membership Agreement Template between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Northern Colorado Continuum of Care, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Director of the Department of Human Services, be, and hereby is, authorized to sign any agreement consistent with said template. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of March, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datitio jK.,Gto;6k Weld County Clerk to the Board BY: County Attorney Date of signature: 03/2/23 CC I -ISO o3/2y /23 2023-0722 HR0095 C611 acei-II)rfr(oIN PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 7, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Membership Agreement Between the Northern Colorado Continuum of Care (NoCO CoC) and Weld County Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Membership Agreement Between the Northern Colorado Continuum of Care (NoCO CoC) and Weld County. The NoCO CoC is a regional coalition whose purpose is to prevent and end homelessness in Larimer and Weld Counties. The NoCO CoC provides the infrastructure to create community -level change through evidence -informed strategies that focus on swiftly and permanently resolving homelessness for all. The Membership Agreement designates a representative to participate in general membership and committee meetings, vote on behalf of the Department, or send a proxy. The Department has selected Karin Crandall, Outreach Manger, Family Resource Division, as its representative. I do not recommend a Work Session. I recommend approval of this Membership Agreement and authorize signature delegation for this and future memberships to the Weld County Human Services Director. Approve Recommendation Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; March 7, 2023 — CMS ID 6734 Page 1 2023-0722 0 b/(3 HR5 Northern Colorado Ctn./Anat./tit Northern Colorado Continuum of Care Membership Agreement for: JeLprit C. fc (Organization/Individual Name) As a Member Agency of the Northern Colorado Continuum of Care (NoCO CoC), Ui I d (name of organization) agrees to designate a 9 g 9 representative to re arty participate in partner meetings, and/or committee meetings. CoC Member Agency representatives are chosen to serve the work of the Continuum of Care on behalf of the agency they work for (if applicable), knowing that each agency's board of directors and/or city council is the legal decision making entity for their organization. gan�zati. C3t'i. Please mark the sector(s) that best represents your Agency/Organization: Nonprofit homeless service providers ❑ People with Lived Experience of Homelessness • Domestic violence victim service providers Faith -based organizations ❑ to government rr County government EA City government Community Leaders n Public housing authorities ❑ Affordable housing developers ❑ Organizations that serve homeless and formerly homeless veterans ■ ❑ BIPOC and People from Marginalized Communities ❑ ESG recipient agencies ❑ CoC recipient agencies ■ ■ Funders Law Enforcement ❑ Landlord (associations) ■ ■ • Hospitals or Healthcare Providers Universities Mental Health Agencies School Districts (McKinney Vento Programming/Homeless Education Liaisons) Youth service providers ■ Representative to serve as CoC Voting Member responsible for attending General Member meetings rd votinng on behalf of the agency or sending a proxy: cern Ind akkQttt a (Name/Email) Updated January 2023 CoC Committees and Workgroups Much of the work of the NoCO CoC will occur in committee and workgroups made up of CoC Member Agency representatives. Specific committees are established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established goals. Member Agency representative(s) to participate in CoC committees/workgroups: (Name/Email) (Name/Email) (Name/Email) Please mark which committee(s) your agency is/will participate: CAHPS Steering Committee - Guides the implementation and functioning of CAHPS to reach functional zero Q Built for Zero Committees - Various workgroups dedicated to learning and implementing BFZ strategies inside CAHPS ❑ Project Rating/Ranking Committee - Develop and conduct the yearly CoC Project Rating/Ranking process, assist in project performance evaluation ❑ Point in Time Count Committee - Plan and execute the Point in Time and Housing Inventory counts Q Data & Performance Committee - Analyze system level data to identify and make recommendations for areas of improvement 11 Lived Experience Council - Council of people with current or recent experience of homelessness that provides insight and recommendations informing the work of the CoC ❑ As needed Working Groups/Committees ❑ We cannot commit to participate in committee work By signing this membership agreement, I/we agree to participate in the Northern Colorado Couum of Care in thq ways specified on this form. Signature M(2U Printed Name Wad co.\-Lii Dtfie Agency Name 2 21 Z� Date 709etket, lout CAA/, chce kJvuAW&%io Questions regarding this membership agreement and your participation in the Northern Colorado Continuum of Care can be directed to the CoC Director, Kelli Pryor (kpryor@unitedway-weld.org). Updated January 2023 Northern Colorado CrhEthtatititi o‘ a�w Membership Agreement We, the Membership of the Northern Colorado Continuum of Care (NoCO CoC), agree to operate as a voluntary, regional coalition to prevent and end homelessness in Larimer and Weld Counties. The NoCO CoC will provide the infrastructure to create community -level change through evidence -informed strategies that focus on swiftly and permanently resolving homelessness for all. Vision: The vision of the NoCO CoC is to ensure homelessness in Northern Colorado will be rare, short-lived, and non -recurring using best practices. Participation: As much as possible, the Northern Colorado Continuum of Care will have participation from the following entities: • Nonprofit homeless service providers • People with Lived Experience of Homelessness • Domestic violence victim service providers • Faith -based organizations • State government • County government • City government • Community Leaders • Public housing authorities • Affordable housing developers • Organizations that serve homeless and formerly homeless veterans • BIPOC and People from Marginalized Communities • ESG recipient agencies • CoC recipient agencies • Funders • Law Enforcement • Landlord (associations) • I iosp itals or I lealthcare Providers • Universities • Mental Health Agencies • School Districts (McKinney Vento Programming/Homeless Education Liaisons) • Youth service providers Updated January 2023 NORTHERN COLORADO CONTINUUM OF CARE CoC Governing Board Responsible for oversight of the work of CoC Collaborative Applicant United Way of Weld County CoC Director Oversees CoC administration & grants (System improvement Manager] CARPS Project CAMPS Protect Coordinator Coordinator [Property Engagement Coordinator] HMtS Lad Agency Homeward Alliance HM$S Administrator Oversees data quality and reporting Gets Anoint CoC Cenral Membership Stakeholders invested in ending homelessness CAMPS Steering Committee Ovenogrit of imp 1'1ientatkn of CAHPS Project Retlno/Ranking Committee Oversight at annual CoC Rating/ Ranking Proms Data & Performance Committee Gversight of data quality and system outcomes [Lived Experience Council] Planned Point in Time Committee Oversight of annual Point in Tirrw Count Quilt for Zero Cohort Conwnittees Committees wonting on 3Fl action items Ad Hoc Wori roues and Committees Often related to system improvement General Membership CoC Partners: Participation in the CoC is open to any individual or agency choosing to be regularly involved in the NoCO CoC's work. CoC Partners are expected to be those entities or individuals who have an interest in or affiliation with Northern Colorado communities and/or organizations, and who are dedicated to addressing homelessness in the region. Individuals and Agencies become formal CoC Partners by signing a CoC Membership Agreement. CoC Partners may join the NoCO CoC at any time, and will be required to renew their membership every two years. CoC Partners must designate one person to serve as the CoC Voting Member, but are encouraged to identify multiple individuals to participate as Non -Voting Members in the work of the CoC. There is no minimum or maximum number of Members for the NoCO CoC. There are no term limits for Voting Members. At a minimum, Voting Members commit to regularly participating in general membership meetings, as scheduled, and/or committee meetings. To ensure diversity and broad representation, Non -Voting Members are also encouraged to attend general membership meetings and participate in committee work. Stakeholders: Stakeholders are those individuals and agencies wanting to be informed of the work of the NoCO CoC, but have not signed a CoC Membership Agreement or designated a Voting Member. All individuals and agencies requesting to be on the NoCO CoC email list comprise the stakeholder group. Stakeholders are invited to all general Updated January 2023 membership meetings of the NoCO CoC but are not permitted to vote, if a vote is requested of the membership (e g annual voting for Governing Board members) Governing Board The Northern Colorado CoC Governing Board aason behalf of the membership of the NoCO CoC The Governing Board will formally approve any decisions recommended by the membership (voting members and stakeholders) or committees as well as be responsible for ensuring the CoC is compliant with requirements of HUD and the CoC process All CoC Partners or Stakeholders will be eligible to participate on the NoCO CoC Governing Board and a call for interested candidates to serve on the Governing Board will be made at the General Membership meetings and/or through the NoCO CoC list -serve and website at least once annually Governing Board members are voted on by the full membership Committees and Workgroups Much of the work of the NoCO CoC will occur in committee and workgroup meetings Specific committees will be established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established goals Decisions or recommendations made by committees will be confirmed and finalized by the Governing Board All CoC members or stakeholders will be eligible to participate on NoCO CoC committees and a call for interested CoC members to serve on committees will be made at general membership meetings and/or through the NoCO CoC list -serve and website Descriptions of the responsibilities and duties of permanent committees of the NoCO CoC will are included in the "Committee" section of this Governance Charter CoC Partner "General Membership" Meetings CoC Partner or "General Member" meetings will occur at least four times per year, but ideally every other month These meetings are intended to provide relevant information, training, and education related to CoC activities and priorities, funding opportunities, best practices, etc CoC Partner meetings are open to any person interested in participating, but should be attended at minimum by CoC Partner Votir'g Members Notification of meetings will be shared in advance to the CoC notification list, as well as information on how to participate in partner meetings will be posted on the CoC website Voting Members are strongly encouraged to attend at least 75% of all General Member meetings If the Voting Member is unable to attend, they should ensure another agency representative is attending in proxy whenever possible, the proxy representative should indicate this in the meeting chat (virtual) or sign in sheet (in person) Membership Contributions In order to ensure sustainability for the NoCO CoC, membership contributions will be requested and accepted annually by any agency (stakeholder, voting member, etc.) that is financially able to do so, with suggested annual contributions recommended by the Governing Board Membership Contributions are an essential part of funding the work of the CoC, including but not limited to implementing a regional Homeless Management Updated January 2023 Information System (HMIS), Coordinated Assessment Housing Placement System (CAHPS), as well as CoC planning, advocacy and administrative activities. Allocation and use of funds will be determined annually via a vote from the NoCO CoC Governing Board, unless an agency designates their funds for a particular use, in which case the funds will be utilized for those designated activities. CoC Decision -Making Processes Decision -making authority for the NoCO CoC rests with the Governing Board, with three exceptions. First, the Voting Membership is responsible for appointing Board Members. When electing Board members, 51% of voting members must be present to constitute a quorum. For a motion to pass, 2/3 majority of the quorum must vote in favor. The vote may be sent via e-mail correspondence to all Voting Members of the General Membership. Second, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming a Collaborative Applicant. Third, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming an HMIS Lead. Outside of the above stated exceptions, the Governing Board is ultimately responsible for approving or finalizing any decisions of the NoCO CoC outlined in the CoC Interim Rule (24 CFR 578). Major decisions may be taken to the general membership or to a specific committee, at the discretion of the Governing Board, for recommendations. Committees or the general membership will engage in a thorough discussion regarding the issue at hand with the intention of building consensus for or commitment to the proposed decision. Chairs of committee meetings may request a vote of the Voting Membership or committee on any identified issues. The Governing Board may defer certain board decision -making responsibility to the CoC Director, HMIS Administrator, and/or CoC Committees as appropriate and reasonable for the effective functioning of the CoC. Note: More details regarding the membership, participation, and decision making processes are outlined in the Northern Colorado Continuum of Care Governance Charter. Updated January 2023 JA% Northern 44.1411Ski\ Colorado exhithkutto, Cat Membership Agreement We, the Membership of the Northern Colorado Continuum of Care (NoCO CoC), agree to operate as a voluntary, regional coalition to prevent and end homelessness in Larimer and Weld Counties. The NoCO CoC will provide the infrastructure to create community -level change through evidence -informed strategies that focus on swiftly and permanently resolving homelessness for all. Vision: The vision of the NoCO CoC is to ensure homelessness in Northern Colorado will be rare, short-lived, and non -recurring using best practices. Participation: As much as possible, the Northern Colorado Continuum of Care will have participation from the following entities: • Nonprofit homeless service providers • People with Lived Experience of Homelessness • Domestic violence victim service providers • Faith -based organizations • State government • County government • City government • Community Leaders • Public housing authorities • Affordable housing developers • Organizations that serve homeless and formerly homeless veterans • BIPOC and People from Marginalized Communities • ESG recipient agencies • CoC recipient agencies • Funders • Law Enforcement • Landlord (associations) • Hospitals or Healthcare Providers • Universities • Mental Health Agencies • School Districts (McKinney Vento Programming/Homeless Education Liaisons) • Youth service providers Updated January 2023 NORTHERN COLORADO CONTINUUM OF CARE CoC Governing Board Responsible for oversight of the work of CoC Executive Committee Board Development Member Engagement Committee Committee Collaborative Applicant United Way of Weld County CoC Director Oversees CoC administration & grants [System Improvement Manager] CAHPS Project Coordinator CAHPS Project Coordinator [Property Engagement Coordinator] Finance Committee HMIS Lead Agency Homeward Alliance HMIS Administrator Oversees data quality and reporting Data Analyst CoC General Membership Stakeholders invested in ending homelessness CAHPS Steering Committee Oversight of implementation of CAHPS Project Rating/Ranking Committee Oversight of annual CoC Rating/Ranking Process Data & Performance Committee [Lived Experience Council] Planned Point in Time Committee Oversight of annual Point in Time Count Built for Zero Cohort Committees Oversight of data quality Committees working on BFZ and system outcomes action items Ad Hoc Workgroups and Committees Often related to system improvement General Membership CoC Partners: Participation in the CoC is open to any individual or agency choosing to be regularly involved in the NoCO CoC's work. CoC Partners are expected to be those entities or individuals who have an interest in or affiliation with Northern Colorado communities and/or organizations, and who are dedicated to addressing homelessness in the region. Individuals and Agencies become formal CoC Partners by signing a CoC Membership Agreement. CoC Partners may join the NoCO CoC at any time, and will be required to renew their membership every two years. CoC Partners must designate one person to serve as the CoC Voting Member, but are encouraged to identify multiple individuals to participate as Non -Voting Members in the work of the CoC. There is no minimum or maximum number of Members for the NoCO CoC. There are no term limits for Voting Members. At a minimum, Voting Members commit to regularly participating in general membership meetings, as scheduled, and/or committee meetings. To ensure diversity and broad representation, Non -Voting Members are also encouraged to attend general membership meetings and participate in committee work. Stakeholders: Stakeholders are those individuals and agencies wanting to be informed of the work of the NoCO CoC, but have not signed a CoC Membership Agreement or designated a Voting Member. All individuals and agencies requesting to be on the NoCO CoC email list comprise the stakeholder group. Stakeholders are invited to all general Updated January 2023 membership meetings of the NoCO CoC but are not permitted to vote, if a vote is requested of the membership (e g annual voting for Governing Board members) Governing - oard The Northern Colorado CoC Governing Board acts on behalf of the membership of the NoCO CoC The Governing Board will formally approve any decisions recommended by the membership (voting members and stakeholders) or committees as well as be responsible for ensuring the CoC is compliant with requirements of HUD and the CoC process All CoC Partners or Stakeholders will be eligible to participate on the NoCO CoC Governing Board and a call for interested candidates to serve on the Governing Board will be made at the General Membership meetings and/or through the NoCO CoC list -serve and website at least once annually Governing Board members are voted on by the full membership Committees and Workgroups Much of the work of the NoCO CoC will occur in committee and workgroup meetings Specific committees will be established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established goals Decisions or recommendations made by committees will be confirmed and finalized by the Governing Board All CoC members or stakeholders will be eligible to participate on NoCO CoC committees and a call for interested CoC members to serve on committees will be made at general membership meetings and/or through the NoCO CoC list -serve and website Descriptions of the responsibilities and duties of permanent committees of the NoCO CoC will are included in the "Committee" section of this Governance Charter CoC Partner "General Membership" Meetings CoC Partner or "General Member" meetings will occur at least four times per year, but ideally every other month These meetings are intended to provide relevant information, training, and education related to CoC activities and priorities, funding opportunities, best practices, etc CoC Partner meetings are open to any person interested in participating, but should be attended at minimum by CoC Partner Voting Members Notification of meetings will be shared in advance to the CoC notification list, as well as information on how to participate in partner meetings will be posted on the CoC website Voting Members are strongly encouraged to attend at least 75% of all General Member meetings If the Voting Member is unable to attend, they should ensure another agency representative is attending in proxy whenever possible, the proxy representative should indicate this in the meeting chat (virtual) or sign in sheet (in person) Membership Contributions In order to ensure sustainability for the NoCO CoC, membership contributions will be requested and accepted annually by any agency (stakeholder, voting member, etc ) that is financially able to do so, with suggested annual contributions recommended by the Governing Board Membership Contributions are an essential part of funding the work of the CoC, including but not limited to implementing a regional Homeless Management Updated January 2023 Information System (HMIS), Coordinated Assessment Housing Placement System (CAHPS), as well as CoC planning, advocacy and administrative activities. Allocation and use of funds will be determined annually via a vote from the NoCO CoC Governing Board, unless an agency designates their funds for a particular use, in which case the funds will be utilized for those designated activities. CoC Decision -Making Processes Decision -making authority for the NoCO CoC rests with the Governing Board, with three exceptions. First, the Voting Membership is responsible for appointing Board Members. When electing Board members, 51% of voting members must be present to constitute a quorum. For a motion to pass, 2/3 majority of the quorum must vote in favor. The vote may be sent via e-mail correspondence to all Voting Members of the General Membership. Second, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming a Collaborative Applicant. Third, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming an HMIS Lead. Outside of the above stated exceptions, the Governing Board is ultimately responsible for approving or finalizing any decisions of the NoCO CoC outlined in the CoC Interim Rule (24 CFR 578). Major decisions may be taken to the general membership or to a specific committee, at the discretion of the Governing Board, for recommendations. Committees or the general membership will engage in a thorough discussion regarding the issue at hand with the intention of building consensus for or commitment to the proposed decision. Chairs of committee meetings may request a vote of the Voting Membership or committee on any identified issues. The Governing Board may defer certain board decision -making responsibility to the CoC Director, HMIS Administrator, and/or CoC Committees as appropriate and reasonable for the effective functioning of the CoC. Note: More details regarding the membership, participation, and decision making processes are outlined in the Northern Colorado Continuum of Care Governance Charter. Updated January 2023 Northern Colorado �9heth2uuvt Cahi Northern Colorado Continuum of Care Membership Agreement for: (Organization/Individual Name) As a Member Agency of the Northern Colorado Continuum of Care (NoCO CoC), (name of organization) agrees to designate a representative to regularly participate in partner meetings, and/or committee meetings. CoC Member Agency representatives are chosen to serve the work of the Continuum of Care on behalf of the agency they work for (if applicable), knowing that each agency's board of directors and/or city council is the legal decision making entity for their organization. Please mark the sector(s) that best represents Nonprofit homeless service providers People with Lived Experience of Homelessness Domestic violence victim service providers Faith -based organizations State government County government City government Community Leaders Public housing authorities Affordable housing developers Organizations that serve homeless and formerly homeless veterans your Agency/Organization: BIPOC and People from Marginalized Communities ESG recipient agencies CoC recipient agencies Funders Law Enforcement Landlord (associations) Hospitals or Healthcare Providers Universities Mental Health Agencies School Districts (McKinney Vento Programming/Homeless Education Liaisons) Youth service providers Representative to serve as CoC Voting Member responsible for attending General Member meetings and voting on behalf of the agency or sending a proxy: (Name/Email) Updated January 2023 CoC Committees and Workgroups Much of the work of the NoCO CoC will occur in committee and workgroups made up of CoC Member Agency representatives. Specific committees are established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established goals. Member Agency representative(s) to participate in CoC committees/workgroups: (Name/Email) (Name/Email) (Name/Email) Please mark which committee(s) your agency is/will participate: CAHPS Steering Committee - Guides the implementation and functioning of CAHPS to reach functional zero Built for Zero Committees - Various workgroups dedicated to learning and implementing BFZ strategies inside CAHPS Project Rating/Ranking Committee - Develop and conduct the yearly CoC Project Rating/Ranking process, assist in project performance evaluation Point in Time Count Committee - Plan and execute the Point in Time and Housing Inventory counts Data & Performance Committee - Analyze system level data to identify and make recommendations for areas of improvement Lived Experience Council - Council of people with current or recent experience of homelessness that provides insight and recommendations informing the work of the CoC As needed Working Groups/Committees I We cannot commit to participate in committee work By signing this membership agreement, I/we agree to participate in the Northern Colorado Continuum of Care in the ways specified on this form. Signature Printed Name Agency Name Date cio efith we, can out &ane&&WMJ Questions regarding this membership agreement and your participation in the Northern Colorado Continuum of Care can be directed to the CoC Director, Kelli Pryor (kpryor@unitedway-weld.org). Updated January 2023 New Contract Request Entity Information Entity Name. UNITED WAY OF WELD COUNTY Entity ID* @00001762 Contract Name. NORTHERN COLORADO CONTINUUM OF CARE MEMBERSHIP AGREEMENT (UPDATED 2023) Contract Status CTB REVIEW ❑ New Entity? Contract ID 6734 Contract Lead COBBXXLK Contract Lead Email cobbxxlk@co weld co us Parent Contract ID Requires Board Approval YES Department Project # Contract Description. MEMBERSHIP AGREEMENT TO DESIGNATE A REPRESENTATIVE TO PARTICIPATE IN GENERAL MEMBERSHIP AND COMMITTEE MEETINGS, AND VOTE ON BEHALF OF THE AGENCY Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS ETA TO CTB 3/09/23 Contract Type AGREEMENT Amount. S0 00 Renewable YES Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov co M Department Head Email CM-HumanServices- DeptHead@weldgov corn County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WELDG OV COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Requested BOCC Agenda Date' 03/08/2023 Due Date 03/04/2023 Will a work session with BOCC be required?. NO Does Contract require Purchasing Dept_ to be included? Effective Date Review Date 12/27/2023 Renewal Date' 02/27/2024 Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 03/07/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/15/2023 Originator COBBXXLK Committed Delivery Date Contact Type Contact Email Finance Approver CHERYL PATTELLI Expiration Date Contact Phone 1 Contact Phone 2 i Purchasing Approved Date Finance Approved Date Legal Counsel BYRON HOWELL Legal Counsel Approved Date 03/08/2023 03/08/2023 Tyler Ref # AG 031523 Cheryl Hoffman From: Sent: To: Subject: noreply@weldgov.com Thursday, January 18, 2024 2:11 PM CM-ClerktoBoard; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (7771) Contract # 7771 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: UNITED WAY OF WELD COUNTY Contract Name: NORTHERN COLORADO CONTINUUM OF CARE MEMBERSHIP AGREEMENT (UPDATED 2023) Contract Amount: $0.00 Contract ID: 7771 Contract Lead: COBBXXLK Department: HUMAN SERVICES Review Date: 12/31/2024 Renewable Contract: YES Renew Date: 2/28/2025 Expiration Date: Tyler Ref U: Thank -you j4fri.a.2 02,40.2 _0iaa 1 Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Lesley Cobb Thursday, January 18, 2024 2:06 PM CTB HS -Contract Management FAST TRACK - Northern Colorado Continuum of Care Membership Agreement CMS #7771 CoC Membership Agreement 2023 - signed.pdf Attached please find the Northern Colorado Continuum of Care Membership Agreement (Tyler ID# 2023-0722). The agreement has no expiration date. Jamie Ulrich has confirmed there are no changes to the agreement. This is reviewed on a yearly basis. This will be a Fast Track item in CMS for tracking purposes only (CMS# 7771). Thank you, Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 e (970) 400-6512 (970) 353-5212 cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Northern Colorado Co hethumm Ctkt Northern Colorado Continuum of Care Membership Agreement for: Jebel utt (c c.1..� (Organization/Individual Name) As a Member Agency of the Northern Colorado Continuum of Care (NoCO CoC), [d Co (name of organization) agrees to designate a representative to ret arly participate in partner meetings, and/or committee meetings. CoC Member Agency representatives are chosen to serve the work of the Continuum of Care on behalf of the agency they work for (if applicable), knowing that each agency's board of directors and/or city council is the legal decision making entity for their organization. Please mark the sector(s) that best represents your Agency/Organization: ri Nonprofit homeless service providers People with Lived Experience of Homelessness Domestic violence victim service providers Faith -based organizations .te government ►• County government ❑ City government Community Leaders Public housing authorities Affordable housing developers Organizations that serve homeless and formerly homeless veterans ■ ■ ■ ■ ■ ■ ■ ■ BIPOC and People from Marginalized Communities ESG recipient agencies CoC recipient agencies ❑ Funders Law Enforcement ❑ Landlord (associations) Hospitals or Healthcare Providers ❑ Universities Mental Health Agencies ❑ School Districts (McKinney Vento Programming/Homeless Education Liaisons) Youth service providers ■ ■ ■ 11 ■ Representative to serve as CoC Voting Member responsible for attending General Member meetings nd voting on behalf ,of the agency or sending a proxy: A.r , v., (Name/Email) Updated January 2023 CoC Committees and Workgroups Much of the .work of the NoCO CoC will occur in committee and workgroups made up of CoC Member Agency representatives. Specific committees are established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established coals. Member Agency representative(s) to participate in CoC committees/workgroups: (Name/Email) (Name/Email) (Name/Email) Please mark which committee(s) your agency is/will participate: CAHPS Steering Committee - Guides the implementation and functioning of CAHPS to reach functional zero ❑ Built for Zero Committees - Various workgroups dedicated to learning and implementing BFZ strategies inside CAHPS ❑ Project Rating/Ranking Committee - Develop and conduct the yearly CoC Project Rating,/Ranking process, assist in project performance evaluation ❑ Point in Time Count Committee - Plan and execute the Point in Time and Housing Inventory counts ❑ Data & Performance Committee - Analyze system level data to identify and make recorrrnendations for areas of improvement Li Lived Experience Council - Council of people with current or recent experience of homelessness that provides insight and recommendations informing the work of the CoC As needed Working Groups/Committees ❑ We cannot commit to participate in committee work By signing this membership agreement, i/we agree to participate in the Northern Colorado Co ''uum o` Care in th jrJ &tt(cCU J ways specified on this form. Signature Printed Name Agency Name Date lofjt&u cit cat ea ittian&Q Questions regarding this membership agreement and your participation in the Northern Colorado Continuum of Care can be directed to the CoC Director, Kelli Pryor (kpryor©unitedway-weld.org). Updated January 2023 Northern Colorado Coteau/atm 06 Ceti, Membership Agreement We, the Membership of the Northern Colorado Continuum of Care (NoCO CoC), agree to operate as a voluntary, regional coalition to prevent and end homelessness in Larimer and Weld Counties. The NoCO CoC will provide the infrastructure to create community -level change through evidence -informed strategies that focus on swiftly and permanently resolving homelessness for all. Vision: The vision of the NoCO CoC is to ensure homelessness in Northern Colorado will be rare, short-lived, and non -recurring using best practices. Participation: As much as possible, the Northern Colorado Continuum of Care will have participation from the following entities: • Nonprofit homeless service providers • People with Lived Experience of Homelessness • Domestic violence victim service providers • Faith -based organizations • State government • County government • City government • Community Leaders • Public housing authorities • Affordable housing developers • Organizations that serve homeless and formerly homeless veterans • BIPOC and People from Marginalized Communities • ESC recipient agencies • CoC recipient agencies • Funders • Law Enforcement • Landlord (associations) • Hospitals or Healthcare Providers • Universities • Mental Health Agencies • School Districts (McKinney Vento Programming/Homeless Education Liaisons) • Youth service providers Updated January 2023 NORTHERN COLORADO CONTINUUM OF CARE CoC Governing Board Executive Cerendttee Responsible for oversight of the work of CoC Board Development Merrrber Eng.gn.nt Finance Committee Corn mittee Committee Collaboratisre Applicant United Way if Weld County CoC Director Oversees CoC administration & grants [System Improvement Manager] CAMPS Project CAMPS Project Coordinator Coordinator (Properly *mint Coon Qatar) HMIS Lead Agency Homeward Alliance HMIS Administrator Oversees data quality and reporting Dab Analyst CoC General Membership Stakeholders invested in ending homelessness CAHPS Staring Committee Oversight of implementation of CARPS Pro}ect Rating/Ranking Committee Oversight of annual CoC Ra tins/ Rank►ng Process Data & Performance Committee Oversight ut chit quality and system outcomes (Lived Experience Council] Point in Time Committee Oversight of annual Point in Time Count Built for Zero Cohort Committees Committees working on SFZ action rtes Ad Hoc Workgroups and Committees Often re►ated to system smprovernent General Membership CoC Partners: Participation in the CoC is open to any individual or agency choosing to be regularly involved in the NoCO CoC's work. CoC Partners are expected to be those entities or individuals who have an interest in or affiliation with Northern Colorado communities and/or organizations, and who are dedicated to addressing homelessness in the region, Individuals and Agencies become formal CoC Partners by signing a CoC Membership Agreement. CoC Partners may join the NoCO CoC at any time, and will be required to renew their membership every two years. CoC Partners must designate one person to se-ve as the CoC Voting Member, but are encouraged to identify multiple individuals to participate as Non -Voting Members in the work of the CoC. There is no minimum or maximum number of Members for the NoCO CoC. There are no term limits for Voting Members. At a minimum, Voting Members commit to regularly participating in general membership meetings, as scheduled, and/or committee meetings. To ensure diversity and broad representation, Non -Voting Members are also encouraged to attend general membership meetings and participate in committee work. Stakeholder:: Stakeholders are those individuals and agencies wanting to be informed of the work of the NoCO CoC, but have not signed a CoC Membership Agreement or designated a Voting Member. All individuals and agencies requesting to be on the NoCO CoC email list comprise the stakeholder group. Stakeholders are invited to all general Updated January 2023 membership meetings of the NoCO CoC but are not permitted to vote, if a vote is requested of the membership (e g annual voting for Governing Board members) Governing Board The Northem Colorado CoC Governing Board acts on behalf of the membership of the NoCO CoC The Governing Board will formally approve any decisions recommended by the membership (voting members and stakeholders) or committees as well as be responsible for ensuring the CoC is compliant with requirements of HUD and the CoC process All CoC Partners or Stakeholders will be eligible to participate on the NoCO CoC Governing Board and a call for interested candidates to serve on the Governing Board will be made at the General Membership meetings and/or through the NoCO CoC list -serve and website at least once annually Governing Board members are voted on by the full membership Committees and Workgroups Much of the work of the NoCO CoC will occur in committee and workgroup meetings Specific committees will be established as needed to fulfill the expectations and requirements of the CoC process, as well as make progress towards locally established goals Decisions or recommendations made by committees will be confirmed and finalized by the Governing Board All CoC members or stakeholders will be eligible to participate on NoCO CoC committees and a call for interested CoC members to serve on committees will be made at general membership meetings and/or through the NoCO CoC list -serve and website Descriptions of the responsibilities and duties of permanent committees of the NoCO CoC will are included in the "Committee" section of this Governance Charter CoC Partner "General Membership" Meetings CoC Partner or "General Member" meetings will occur at least four times per year, but ideally every other month These meetings are intended to provide relevant information, training, and education related to CoC activities and priorities, funding opportunities, best practices, etc. CoC Partner meetings are open to any person interested in participating, but should be attended at minimum by CoC Partner Voting Members Notification of meetings will be shared in advance to the CoC notification list, as well as information on how to participate in partner meetings will be posted on the CoC website Voting Members are strongly encouraged to attend at least 75% of all General Member meetings If the Voting Member is unable to attend, they should ensure another agency representative is attending in proxy whenever possible, the proxy representative should indicate this in the meeting chat (virtual) or sign in sheet (in person) Membership Contributions In order to ensure sustainability for the NoCO CoC, membership contributions will be requested and accepted annually by any agency (stakeholder, voting member, etc ) that is financially able to do so, with suggested annual contributions recommended by the Governing Board Membership Contributions are an essential part of funding the work of the CoC, including but not limited to implementing a regional Homeless Management Updated January 2023 Information System (HMIS), Coordinated Assessment Housing Placement System (CAHPS), as well as CoC planning, advocacy and administrative activities. Allocation and use of funds will be determined annually via a vote from the NoCO CoC Governing Board, unless an agency designates their funds for a particular use, in which case the funds will be utilized for t-iose designated activities. CoC Decision -Making Processes Decision -making authority for the NoCO CoC rests with the Governing Board, with three exceptions. First, the Voting Membership is responsible for appointing Board Members. When electing Board members, 51% of voting members must be present to constitute a quorum. For a motion to pass, 2/3 majority of the quorum must vote in favor. The vote may be sent via e-mail cc rrespondence to all Voting Members of the General Membership. Second, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming a Collaborative Applicant. Third, with a recommendation from the Governing Board, the Voting Membership is responsible for voting on and confirming an HMIS Lead. Outside of he above stated exceptions, the Governing Board is ultimately responsible for approving or finalizing any decisions of the NoCO CoC outlined in the CoC Interim Rule (24 CFR 5781. Major decisions may be taken to the general membership or to a specific committee, at the discretion of the Governing Board, for recommendations. Committees or the general membership will engage in a thorough discussion regarding the issue at hand with the intention of building consensus for or commitment to the proposed decision. Chairs of committee meetings may request a vote of the Voting Membership or committee on any identified issues. The Governing Board may defer certain board decision -making responsibility to the CoC Director, HMIS Administrator, and/or CoC Committees as appropriate and reasonable for the effective functioning c the CoC. Note: More cetails regarding the membership, participation, and decision making processes are outlined in the Northern Colorado Continuum of Care Governance Charter. Updated January 2023 Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Friday, November 8, 2024 4:22 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (8852) Contract # 8852 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: UNITED WAY OF WELD COUNTY Contract Name: NORTHERN COLORADO CONTINUUM OF CARE MEMBERSHIP AGREEMENT Contract Amount: $0.00 Contract ID: 8852 Contract Lead: SADAMS Department: HUMAN SERVICES C/bYlArVO,&\1) M?.. - Review Date: 12/31/2025 ]--c vack, R-Mf 'ed. Renewable Contract: YESS", Renew Date: 2/28/2026 Expiration Date: Tyler Ref #: Thank -you zoz3- 022 -1YLoo G5 Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Sara Adams Friday, November 8, 2024 4:19 PM CTB HS -Contract Management FAST TRACK - Northern Colorado Continuum of Care Membership Agreement CMS # 8852 CoC Membership Agreement 2023 - signed.pdf Attached please find the Northern Colorado Continuum of Care Membership Agreement (Tyler ID# 2023- 0722). The agreement has no expiration date. Tami Grant has confirmed there are no changes to the agreement. This is reviewed on a yearly basis. This will be a Fast Track item in CMS for tracking purposes only (CMS# 8852). Thank you, Sara Sara Adams Contract Administrative Coordinator Weld County Dept. of Human Services 315 N. 11th Avenue, Building A PO Box A Greeley, CO 80632 (970) 400-6603 sadams@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it s addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the raking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello