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Home My WebLink About20210496.tiffCon-Oct-tbtk co1pct8' February 13, 2023 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 To: Board of County Commissioners From: Toby Taylor Subject: 1402 Planning Design Change Order #3 (2021-0496) Robert Shreve Architects and Planners (RSAP) was awarded the on -call design work for the 1402 -Planning Remodel. During construction of the parking lot improvements at 1400-1402 buildings, it was discovered the subgrade was unstable resulting in additional soil consultant review and civil design work. The additional review and design work has been quoted at $1,700.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this Change Order in amount of $1,700.00 If you have any questions, please contact meat extension 2023. Sincerely, Toby Taylor Director aLto PlorCif) 03/Ol/Z3 ZdZ1- 049 SC pOZ3 CHANGE ORDER # 3 TO SERVICE AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: February 13, 2023 Original Agreement: Weld County document no. 2021-0496 County Department: FACILITIES The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract is adjusted as follows: $45,200.00 Original Contract/Task Order Amount $ 16,845.00 Previously Approved Change order(s) Amount $ 1,700.00 Current Change Order Amount $ 63,745.00 New Contract/Task Order Total All other terms and conditions of the Original Agreement remain unchanged. CONTRACTOR: By: Name: Title: F�oF ATTEST: ,/ 4) •.aCrGtp��,C Weld Co Clerk to the : .and BY: Deputy CI =y' tot a Boarb I 1, NO Date 2.li� BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO e Freeman, Chair MAR 0 1223 o /96. RSA= Exhibit A: Change Order # 3 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 February 13, 2023 Weld County Buildings and Grounds 1105 H Street , Greeley, Co 80631 Attention: Toby Taylor Re: Weld County Soils investigation and paving recommendation 1401-1402 M Street, Greeley, CO Dear Toby, The replacement of parking lot paving was included in the renovation project of Building 1402. When replacement was undertaken the subgrade was determined to be unstable. It decided that a soils consultant should be contacted and a new recommendation for the paving of the parking lot be obtained prior to any additional work was done. CDS was contacted. The proposed cost for doing the soils investigation and preparing the paving recommendation is $1,700.00. The investigative work has been completed and the remediation recommendation have been received. The work on the parking lot is underway. Please issue a Change Order for the additional work that was not part of the contracted design services. cerely, Robert J. Shreve, AIA Robert Shreve Architecture & Planners Contract Form New Contract Request Entity info Entity Name* ROBERT SHREW ARCHITECTS & PLANNERS INC Contract Marne* Entity ID* 2800001898 New Entity? Contract ID 1400-1402 PLANNING REMODEL DESIGN (2021-0496) 6698 Contract Status CTB REVIEW Contract Lead* SGEESAMAN Contract Lead Email sgeesarnartgco.weld.co.us Contract Description* CHANGE ORDER # 3 PARKING LOT ADDITIONAL SOILS & DESIGN WORK Contract Description 2 Contract Type* CHANGE ORDER Amount* $1,700.00 Renewable* NO Automatic Renewal Department BUILDINGS AND GROUNDS Department Email CM- BuildingGroundsweldgov.c om Department Head Email CM-BuildingGrounds- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY@WELDG OV.COM Requested BOCC Agenda Date* 02/2012023 Parent Contract ID Requires Board Approval YES Department Project Due Date 02116/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO If this is a renewal enter previous Contract ID tf this is part of a NSA enter &ISA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Effective Date Review Date 05/01/2023 Renewal Date Termination Notice Period Contact Information Committed Delivery Date Contact Info Contact Name Contact Type Contact Email Purchasing Purchasing Approver Approval Process Department Head TOBY TAYLOR DH Approved Date 02:15/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03:01;2023 Originator SGEESAMAN Finance Approver CHERYL PATTELL1 Expiration Date* 05/01/2023 Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approved Date 02:16/2023 Tyler Ref # AG 030123 Legal Counsel BRUCE BARKER Legal Counsel Approved Date 02/23/2023 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 November 22, 2021 To: Board of County Commissioners From: Toby Taylor Subject: 1402 Planning Design Change Order #2 (2021-0496) Robert Shreve Architects and Planners (RSAP) was awarded the on -call design work for the 1402 -Planning Remodel. The design scope changed, on the request of Weld County for parking lot improvements at 1400-1402 buildings, resulting in additional civil design work. The additional design work has been quoted at $11,000.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this Change Order in amount of $11,000.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director CcneM n9erl&L- 07-664-& 11,10112/7-1 /c72-loGfr/ 6 G ob 2 Date: CHANGE ORDER # 2 TO SERVICE AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREW ARCHITECTS & PLANNERS November 18, 2021 Original Agreement: Weld County document no. 2021-0496 County Department: FACILITIES The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract is adjusted as follows: $45,200.00 Original Contract/Task Order Amount $ 5,845.00 Previously Approved Change order(s) Amount $ 11,000.00 Current Change Order Amount $ 62,045.00 New Contract/Task Order Total All other terms and conditions of the Original Agreement remain unchanged. CONTRACTOR: By: Zki S) * a 4 Z v-`7�i ,Date Name: `Rti'Y-J .1�eko, Title: } .US.c1\k;vt,1-- ATTEST: ddrhit) `'(1 Weld CClerk to the BY: Deputy CI ., rk to e Bo BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ve Moreno, Chair CCC 0 6 2021 c21-D4'?(ei RSA= Exhibit: Change Order # 2 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 30631 970-346-0151 FAX 970-352-8761 November 17, 2021 Weld County Buildings and Grounds 1105 H Street Greeley, Co 80631 Attention: Toby Taylor Re: 1400 and 1402 17th Street Parking Lot Repair Greeley, GO Dear Toby, In response to our discussion of the 1400 & 1402 Building parking lot last Tuesday,' have asked Wemsman Engineering and Land Development LLC to provide a proposal for the necessary civil engineering and appropriate construction documents to improve the parking lot. Wernsman has provided the design services to repair the parking lot at the location of Department of Motor Vehicle the design of the drainage improvement and paving at the new Truck Wash located in the Weld County Service Center. The proposal includes the following services: Survey of existing site Horizontal plan of existing sidewalk and paving conditions. Proposed Horizontal plan for improving the slope conditions of the sidewalks and pavement. Pavement design Items that are not included in the proposal that could be required: Landscaping plan Pot -holing or locating of existing utilities. Soils report City of Greeley submittal or approval process. The proposed fee far the work outline above is $11,000.00. We have included in the price proposal $3,500.00 to obtain the surveying and the pavement design. The cost to review shop drawings and normal construction contract administration is included in this proposal as well as time to respond to question that might arise during the bidding process. Si l Robert J. Shreve, Robert Shreve Architecture & Planners Contract Form New Contract Request Entity Information Entity Name* ROBERT SHREVE ARCHITECTS & PLANNERS INC Entity ID* '00027946 Contract Name* 1402 DESIGN PARKING LOT CHANGE ORDER (2021-0496) Contract Status CTB REVIEW Contract Description* PARKING LOT DESIGN AT 14O2 N 17TH AVE. Contract Description 2 Contract Type* CHANGE ORDER Amount * Si 1,000.00 Renewable* NO Automatic Renewal Grant IGA Department BUILDINGS AND GROUNDS Department Email CM- BuildingGrounds,Pweldgov.c om Department Head Email CM-BuildingGrounds- DeptHeadveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO R N EY -WELDG OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID ❑ New Entity? Contract ID 5417 Contract Lead* SGEESAMAN Contract Lead Email sgeesamanCco.weld.co.us Requested B€}CC Agenda Date* 11x29'2021 Parent Contract ID Requires Board Approval YES Department Project # Due Date 11x25;2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid/RFP #* B1900100 Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 03; ©1;2022 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Contact Type Contact Email Expiration Date* 03'01 ?2022 Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date ROB TURF 1 2,'02; 2021 Approval Process Department Head TOBY TAYLOR DH Approved Date 1112212021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12x`06,2021 Originator SGEESAMAN Finance Approver CHRIS D'OVIDIO Legal Counsel BOB CHOATE Finance Approved Date Legal Counsel Approved Date 11%232021 12.01=2021 Tyler Ref # AG 120621 Coa\vack I pit 5C4-1 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 September 14, 2021 To: Board of County Commissioners From: Toby Taylor Subject: 1402 Planning Design Change Order #1 (2021-0496) Robert Shreve Architects and Planners (RSAP) was awarded the on -call design work for the 1402 -Planning Remodel. The design scope changed, due to Weld County personnel & use needs, resulting in additional architectural design work. The additional design work has been quoted at $5,845.00 using the fees identified in their bid. Therefore, the Facilities Department is recommending approving this Change Order in amount of $5,845.00 If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director crykstuAi-PrIcL CFI 791 I ZUL1 cc: PSG OnBae ogragrai ayn- e q( Q 'Bet 007-3 CHANGE ORDER # 1 TO SERVICE AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: September 13, 2021 Original Agreement: Weld County document no. 2021-0496 County Department Facilities The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract/Task Order is adjusted as follows: $ 45,200.00 Original Contract/Task Order Amount $ 0.00 Previously Approved Change order(s) Amount $ 5,845.00 Current Change Order Amount $ 51,045.00 New Contract/Task Order Total 4. All other terms and conditions of the Original Agreement remain unchanged. CONTRACTOR: BY: e� 4 4NAINA-Date Name: \��'a1 Title: ATTEST: ddrifdA) Weld County Clerk to t B Deputy Clerk to th g 1 i4. `zr,21 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Steve Moreno, Chair SEP 2 9 2021 Goal -ow q03 RSA= Exhibit -CO # 1 ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 September 7, 2021 Weld County Building Department 1105 H Street Greeley, Co 80631 Re: Weld County Motor Vehicles Department Renovation 1402 N. 17th Avenue Greeley, Colorado Dear Toby, The scope of work has change during the past 3 months. A floor plan was developed that met the needs of the departments slated to move into the space was developed. The plans were sent to the furniture supplier in early May to determine if the plans would be compatible with the current Weld County standards for office and cubicles. The furniture designer revised the building layout to better accommodate the office and cubicle standards. We updated our plans and began to prepare specific plans for the use by the mechanical and electrical engineers. There was a time delay during the updating of the plans that allowed the Weld County Administration to reevaluate the scope of the project. An administrative reorganization occurred and the number staff members to be housed in the building was revised upward. The large hearing room was deleted from the scope and the Planning Department reception area has been relocated to the space in the center of the building. The type of spaces that will be provided for the staff members of the Planning and Oil and Gas Departments changed from a combination of cubicles and office nearly all offices. The changes require that a portion of the completed work be redone to accommodate the new space arrangement. The developing of the new floor plan and amending previously completed detailed drawings are estimated to take 25 hours of architect time and 32 hours of designer time. Based on the hourly rate schedule in the base contract, the amount of the requested change order is $5,845.00 Should you have any comments or have any questions regarding this proposal, please write or call. ly l obert J. Shreve, NAJ Robert Shreve Architects & Planners Contract Form New Contract Request Entity Information Entity Name* Entity ID* ROBERT SHREVE ARCHITECTS &0002 7946 PLANNERS INC Contract Name* PLANNING REMODEL (2021-0496) Contract Status CTB REVIEW Contract Description* DESIGN CHANGE ORDER #1 Contract Description 2 Contract Type* CHANGE ORDER Amount* $5,845.00 Renewable* NO Automatic Renewal Grant IGA Department BUILDINGS AND GROUNDS Department Email CM- BuildingGroundscYweldgov.c On1 Department Head Email CM-BuildingGrourlds- DeptHeadweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RNEY gWELDG OV.COM New Entity? Contract ID 5246 Contract Lead* SGEESAMAN Contract Lead Email sgeesamancco.weld.co.us Requested BOCC Agenda Date* 09 20 2021 Parent Contract ID Requires Board Approval YES Department Project I Due Date 09 16 2021 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid /RFP I* B1900100 If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 12 13 2021 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date* 12/13.2021 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date ROB TURF 09 24 2021 Approval Process Department Head TOBY TAYLOR DH Approved Date 09;20:2021 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09'2912021 Originator SGEESAMAN Finance Approver CHRIS D'OVIDIO Legal Counsel BOB CHOATE Finance Approved Date Legal Counsel Approved Date 09;22,'2021 09.'22;2021 Tyler Ref # AG 092921 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 February 11, 2021 To: Board of County Commissioners From: Toby Taylor Subject: 1 40 2 Remodel Design Services; (2019-2250) As a result of the Architectural & Design Services bid (B1900100), Robert Shreve Architects and Planners (RSAP) was awarded on -call design services. There is a need for design services for a remodel at 1402 North 17th Avenue, Greeley. Using the fees identified in the bid, RSAP has quoted the project at $45,200.00. The Facilities Department is recommending approval. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director 2021-0496 PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND ROBERT SHREVE ARCHITECTS & PLANNERS Date: February 3, 2021 Task Order Number: Robert Shreve Architects & Planners — 2-2021 Project Title: 1402 Building- Design Services Remodel Completion Date: Design Compensation: 45 200.00 Note: Pursuant to the "Original Agreement", document No. 2019-2250 section 2.2- Additional Task Order Work. In addition to that work described in section 2.1, the Parties may agree to additional work to be provided by Contractor pursuant to an appropriately executed Task Order, which shall be negotiated between the Parties on an as needed basis. Any such Task Order shall be signed by the Weld County Director of Buildings and Grounds before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in any calendar year unless first approved by the Board of County Commissioners. Any appropriately executed Task Order shall be automatically incorporated herein and enforceable. Scope of Task Order: The project will involve full architectural and engineering design and construction administration of the Weld County Building 1402 located at 1402 N. 17th Ave. in Greeley, CO. to include: 1. Architectural, mechanical, electrical and plumbing design for this remodel project. The building is approximately 15,000 square ft. 2. Complete HVAC as -built drawings, evaluation and building -wide balancing. Contractor agrees to perform the services identified above and on the attached exhibit in accordance with the terms and conditions contained herein and in the Original Agreement between the parties. CONTRACTOR: Ro hreve Architects & Planning By:rk/ Name: 5,c .ctj 12_F V Title: Date � ��) 221 PURSUANT TO AN AGREEMENT BETWEEN dir44/0 G.Je10.04 WELD AND Attest: ROB ;.t �.� VE ARCHITECTS & PLANNERS Weld .unty Clerk B eputy ;%"erk o th APPROVED AS TO FUN Controller APPROVED AS TO FORM: *(S County Attorney BOARD OF WELD COUNTY COMMISSIONERS teve Moreno, Chair FEB 2 2 2021 APPROVED AS TO SUBSTANCE: Elected Offici I or Department Head Exhibit: T.O. 2-2021 RSA= ROBERT SHREVE ARCHITECTS & PLANNERS MADISON & MAIN BUILDING 801 8TH STREET, STE. 120 GREELEY, COLORADO 80631 970-346-0151 FAX 970-352-8761 February 3, 2021 Weld County Buildings and Grounds 1105 H Street • Greeley, Co 80631 Re: Weld County Motor Vehicles Department Renovation 1402 N. 17th Avenue Greeley, Colorado Dear Toby, The scope of work will include preparing plans for the demolition and new floor plans, room finish and door schedules and details of the renovated space. The members of the team that participated in the preparation of construction documents will be RSAP for the project management, architectural design services and G2 for the electrical service, HVAC and plumbing design. For the design services outlined previously we propose a "Lump -Sum Fee" of $45,200.00. Should you have any comments or have any questions regarding this proposal, please write or call. Robert J. Shreve, AIA Robert Shreve Architects & Planners Hello