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Home My WebLink About20233610.tiff RESOLUTION RE: APPROVE AWARD LETTER AND INTERGOVERNMENTAL AGREEMENT FOR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG)PROGRAM FOR PURCHASE OF LICENSE PLATE READERS,AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS,the Board has been presented with an Award Letter and Intergovernmental Agreement for the 2023 Edward Byrne Memorial Justice Assistance Grant(JAG)Program for the Purchase of License Plate Readers between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Sheriff's Office, and Colorado Department of Public Safety, Division of Criminal Justice,Office of Adult and Juvenile Justice Assistance,commencing October 1,2023,and ending September 30,2024,with further terms and conditions being as stated in said award letter and agreement,and WHEREAS,after review,the Board deems it advisable to approve said award letter and agreement,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that the Award Letter and Intergovernmental Agreement for the 2023 Edward Byrne Memorial Justice Assistance Grant(JAG)Program for the Purchase of License Plate Readers between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Sheriff's Office,and the Colorado Department of Public Safety,Division of Criminal Justice,Office of Adult and Juvenile Justice Assistance,be,and hereby is,approved. BE IT FURTHER RESOLVED by the Board that the Chair,be,and hereby is,authorized to electronically sign and submit said award letter and agreement. Cc:SOCsK/SK),I1cY(cP/cD) 2023-3610 12/2V23 SO0044 AWARD LETTER AND INTERGOVERNMENTAL AGREEMENT FOR 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG)PROGRAM FOR PURCHASE OF LICENSE PLATE READERS PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 11th day of December,A.D.,2023,nunc pro tunc October 1,2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO ATTEST: C �r �.�..► .� �•�,� Mike man,Chair Weld County Clerk to the Board BY(----4/. 1./44 (,() 4,0i(Jc, erryy L.Buc,Pro-Tem Deputy Clerk to the Board L tt K.James APP:!.ED•'•FORM: — �� vin.Ross ount ttorney 121 id,3 \ r~'+ Saine Date of signature: 1 '�'�►.■u..� 2023-3610 SO0044 n a c-f Ditl uu 5 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: Competitive 2023 Edward Byrne Memorial Justice Assistance Grant(JAG) Award for 3 stationary LPRs DEPARTMENT: Sheriffs Office DATE: 12/5/2023 PERSON REQUESTING: Sonja Kohlgraf,WCSO's Finance Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to accept the official grant award letter from the Dept of Public Safety, Division of Criminal Justice funding in the amount of$49,856 for the 2023 JAG award and have the BOCC sign the award in DociSign. The funding will be used to purchase 3 stationary License Plate Readers for the Patrol division.Ongoing cost for these readers will include yearly SIM card cost of$3,000 for three and continued warranty of an estimated$1000 per camera. The cameras will be placed in high crime areas in Weld County and counteract vehicle theft. Preliminary acceptance of this award was routed to BOCC in June 2023.The State sent the official award letter at the beginning of December.The grant period covers 10/1/2023-09/30/2024 and the award amount has slightly changed to match the actual current vendor quote of$49,856(prelim amnt$49,928). What options exist for the Board?(include consequences,impacts,costs,etc.of options): • Approve to accept of the award in the amount of$49,856 from the Justice Assistance Grant Program and have the Chair sign the award letter via docusign. • Deny the grant award.This will forego the opportunity to apply advanced technology to high crime areas solving crimes. • Schedule a work session to discuss further. Recommendation: The proposal has been reviewed by Sheriff Reams and is recommended for approval. Approve Schedule Recommendation Work Session Other/Comments: Perry L.Buck,Pro-Tem Mike Freeman,Chair rf\C Scott K.James Kevin D.Ross Lori Saine 2023-3610 l Z/l l so 00'44 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 GRANT AWARD LETTER (Intergovernmental Grant Agreement) SUMMARY OF GRANT AWARD TERMS AND CONDITIONS COVER PAGE State Agency DCJ Grant Number Department of Public Safety,Division of Criminal Justice 2022-DJ-23-01-67-1 Grantee Federal Unique Entity Identifier(UEI) Weld County MKKXT9U9MTV5 Is this Award for Research and Development(R&D)? No. Grant Issuance Date(Start Date) Grant Expiration Date(End Date) October 1,2023 September 30,2024 Grant Amount Local Match Amount Federal Award#15PBJA-22-GG-00660-MUMU: $49,856 Federal Award#15PBJA-22-GG-00660-MUMU: $0 Total Grant Funds Awarded: $49,856 Total Match Required: $0 Total Grantee Match Required: 0% Agreement Authority(State Authority) Grant Description The Division of Criminal Justice is authorized to disburse these The purpose of this request is to seek funding for four funds by Colorado Revised Statute 24-33.503 and 507 and the stationary License Plate Readers(LPRs).Weld County following Federal Statute: covers a total of 4,017 square miles and is a"hub"for stolen vehicles due to two interstates and eleven highways that serve Weld County.Strategically deployed LPRs,in high- crime and high traffic areas,are an innovative, multidisciplinary,evidence-based practice to recover stolen vehicles.The LPRS are critical to the citizens of Weld County,Colorado in general and the Weld County Sheriffs Office,because they can provide data to identify stolen vehicles and allow deputies to respond to victims of crime. Colorado is the nationwide leader in auto theft since 2020 and has been second in the nation for property crimes the past two years.Between the years 2019 and 2022,vehicle theft rose 111.6%(Institute,2022).During 2022,more than 45,000 auto thefts occurred in Colorado.(Doane,2023). These devices will help apprehend auto theft suspects. Grant Purpose The purpose of the Edward Byrne Memorial Justice Assistance Grant Program,offered through the Bureau of Justice Assistance(BJA),is to promote working partnerships between federal,state,and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system.The Justice Assistance Grant(JAG)Board selected grantee for award after a public announcement of available funds and competitive solicitation. Exhibits and Order of Precedence The following Exhibits and attachments are included with this Grant: 1. Exhibit Al,Sample Option Letter. 2. Exhibit A2,Sample Grant Funding Change Letter 3. Exhibit B,Grant Requirements. 4. Exhibit C,Special Conditions. 5. Exhibit D,Statement of Work. 6. Exhibit E,Budget. 7. Exhibit F,Federal Requirements. In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment,such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: Page 1 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 1. Exhibit F,Federal Requirements. 2. Exhibit C,Special Conditions. 3. The provisions of the other sections of the main body of this Agreement. 4. Exhibit B,Grant Requirements. 5. Exhibit D,Statement of Work. 6. Exhibit E,Budget. FEDERAL AWARD(S)APPLICABLE TO THIS GRANT AWARD Federal Award Office U.S.Department of Justice(US DOJ),Office of Justice Programs,Bureau of Justice Assistance Grant Program Justice Assistance Grant CFDA 16.738-Edward Byrne Memorial Justice Assistance Grant Program Federal Award Number(s) 15PBJA-22-GG-00660-MUMU Federal Award Date 09/16/2022 Federal Award End Date* 09/30/2025 Federal Statutory Authority This project is supported under FY22(BJA-JAG State and JAG Local)Title I of Pub.L.No. 90-351(generally codified at 34 U.S.C.10151-10726),including subpart 1 of part E (codified at 34 U.S.C.10151-10158);see also 28 U.S.C.530C(a) Total Amount of Federal $3,422,661 Award(this is not the amount of this grant agreement) *The Federal Award End Date is current at the time of this award.All federal funds are subject to availability as described in§2 and§5 below. Page 2 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 SIGNATURE PAGE THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement and to bind the Party authorizing such signature. GRANTEE STATE OF COLORADO Weld County Jared S.Polis,Governor Department of Public Safety Stan Hilkey,Executive Director rDocuSigned by: DocuSigned by: kitt,Fmtsulbt, IttAlgatv (AtAA,,pU) By:Mike Freeman,County Commissioner Chair By:Division of Criminal Justice Matthew Lunn,Ph.D,Director 12/11/2023 I 3:46:47 PM MST 12/11/2023 17:50:11 PM PST Date: Date: In accordance with§24-30-202,C.R.S.,this Agreement is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros,CPA,MBA,JD PDocuSigned by: r144.7 J67DG60600r0405... By:Lyndsay J.Clelland,Contract and Grant Coordinator,Division of Criminal Justice 12/12/2023 I 9:39:13 AM MST Effective Date: Page 3 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52225BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 TABLE OF CONTENTS COVER PAGE 1 FEDERAL AWARD(S)APPLICABLE TO THIS GRANT AWARD 2 SIGNATURE PAGE 3 TABLE OF CONTENTS 4 1. GRANT 4 2. TERM 4 3. DEFINITIONS 5 4. STATEMENT OF WORK 7 5. PAYMENTS TO GRANTEE 8 6. REPORTING-NOTIFICATION 9 7. GRANTEE RECORDS 9 8. CONFIDENTIAL INFORMATION-STATE RECORDS 9 9. CONFLICTS OF INTEREST 11 10. INSURANCE 11 11. REMEDIES 11 12. DISPUTE RESOLUTION 11 13. NOTICES AND REPRESENTATIVES 11 14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION 11 15. GOVERNMENTAL IMMUNITY 11 16. GENERAL PROVISIONS 12 EXHIBIT Al,SAMPLE OPTION LETTER 1 EXHIBIT A2,GRANT FUNDING CHANGE LETTER 1 EXHIBIT B,GRANT REQUIREMENTS 1 EXHIBIT C,SPECIAL CONDITIONS 1 EXHIBIT D,STATEMENT OF WORK 1 EXHIBIT E,BUDGET 1 EXHIBIT F,FEDERAL REQUIREMENTS 1 1. GRANT As of the Grant Issuance Date,the State Agency shown on the first page of this Grant Award Letter(the "State")hereby obligates and awards to Grantee shown on the first page of this Grant Award Letter(the "Grantee")an award of Grant Funds in the amounts shown on the first page of this Grant Award Letter.By accepting the Grant Funds provided under this Grant Award Letter,Grantee agrees to comply with the terms and conditions of this Grant Award Letter and requirements and provisions of all Exhibits to this Grant Award Letter. 2. TERM A. Initial Grant Term and Extension The Parties'respective performances under this Grant Award Letter shall commence on the Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner terminated or further extended in accordance with the terms of this Grant Award Letter.Upon request of Grantee,the State may,in its sole discretion,extend the term of this Grant Award Letter in accordance with§16.D. B. Early Termination in the Public Interest Page 4 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 The State is entering into this Grant Award Letter to serve the public interest of the State of Colorado as determined by its Governor,General Assembly,or Courts.If this Grant Award Letter ceases to further the public interest of the State or if State,Federal or other funds used for this Grant Award Letter are not appropriated,or otherwise become unavailable to fund this Grant Award Letter,the State,in its discretion,may terminate this Grant Award Letter in whole or in part by providing written notice to Grantee that includes,to the extent practicable,the public interest justification for the termination.If the State terminates this Grant Award Letter in the public interest,the State shall pay Grantee an amount equal to the total reimbursement payable under this Grant Award Letter that corresponds to the Work satisfactorily completed,as determined by the State,less payments previously made.This subsection shall not apply to a termination of this Grant Award Letter by the State for breach by Grantee. C. Grantee's Termination Under Federal Requirements Grantee may request termination of this Grant by sending notice to the State which includes the reasons for the termination and the effective date of the termination.If this Grant is terminated in this manner,then Grantee shall return any advanced payments made for work that will not be performed prior to the effective date of the termination. 3. DEFINITIONS The following terms shall be construed and interpreted as follows: A. "Budget"means the budget for the Work described in Exhibit E,Budget. B. "Business Day"means any day in which the State is open and conducting business,but shall not include Saturday,Sunday or any day on which the State observes one of the holidays listed in§24- 11-101(1),C.R.S. C. "CJI"means criminal justice information collected by criminal justice agencies needed for the performance of their authorized functions,including,without limitation,all information defined as criminal justice information by the U.S.Department of Justice,Federal Bureau of Investigation, Criminal Justice Information Services Security Policy,as amended and all Criminal Justice Records as defined under§24-72-302,C.R.S. D. "CORA"means the Colorado Open Records Act,§§24-72-200.1,et seq.,C.R.S. E. "Grant Award Letter"means this letter which offers Grant Funds to Grantee,including all attached Exhibits,all documents incorporated by reference,all referenced statutes,rules and cited authorities, and any future updates thereto. F. "Grant Funds"means the funds that have been appropriated,designated,encumbered,or otherwise made available for payment by the State under this Grant Award Letter. G. "Grant Expiration Date"means the Grant Expiration Date shown on the first page of this Grant Award Letter. H. "Grant Issuance Date"means the Grant Issuance Date shown on the first page of this Grant Award Letter. I. "Exhibits"exhibits and attachments included with this Grant as shown on the first page of this Grant J. "Extension Term"means the period of time by which the Grant Expiration Date is extended by the State through delivery of an updated Grant Award Letter K. "Federal Award"means an award of Federal financial assistance or a cost-reimbursement contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the Recipient."Federal Award"also means an agreement setting forth the terms and conditions of the Federal Award.The Page 5 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AES2-0F52225BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 term does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. L. "Federal Awarding Agency"means a Federal agency providing a Federal Award to a Recipient.See Federal Award(s)Applicable to this Grant. M. "Goods"means any movable material acquired,produced,or delivered by Grantee as set forth in this Grant Award Letter and shall include any movable material acquired,produced,or delivered by Grantee in connection with the Services. N. "Incident"means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access or disclosure of State Confidential Information or of the unauthorized modification,disruption,or destruction of any State Records. O. "Initial Term"means the time period between the Grant Issuance Date and the Grant Expiration Date. P. "Matching Funds"means the funds provided Grantee as a match required to receive the Grant Funds. Q. "Party"means the State or Grantee,and"Parties"means both the State and Grantee. R. "PCI"means payment card information including any data related to credit card holders'names, credit card numbers,or the other credit card information as may be protected by state or federal law. S. "PII"means personally identifiable information including,without limitation,any information maintained by the State about an individual that can be used to distinguish or trace an individual's identity,such as name,social security number,date and place of birth,mother's maiden name,or biometric records;and any other information that is linked or linkable to an individual,such as medical,educational,financial,and employment information.PII includes,but is not limited to,all information defined as personally identifiable information in§§24-72-501 and 24-73-101,C.R.S. T. "PHI"means any protected health information,including,without limitation any information whether oral or recorded in any form or medium:(i)that relates to the past,present or future physical or mental condition of an individual;the provision of health care to an individual;or the past,present or future payment for the provision of health care to an individual;and(ii)that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual.PHI includes,but is not limited to,any information defined as Individually Identifiable Health Information by the federal Health Insurance Portability and Accountability Act. U. "Recipient"means the State Agency shown on the first page of this Grant Award Letter,for the purposes of the Federal Award. V. "Services"means the services to be performed by Grantee as set forth in this Grant Award Letter, and shall include any services to be rendered by Grantee in connection with the Goods. W. "State Confidential Information"means any and all State Records not subject to disclosure under CORA.State Confidential Information shall include,but is not limited to,PII,PHI,PCI,Tax Information, CJI,and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State,which has been communicated,furnished, or disclosed by the State to Contractor which(i)is subject to disclosure pursuant to CORA;(ii)is already known to Contractor without restrictions at the time of its disclosure to Contractor;(iii)is or subsequently becomes publicly available without breach of any obligation owed by Contractor to the State;(iv)is disclosed to Contractor,without confidentiality obligations,by a third party who has the right to disclose such information;or(v)was independently developed without reliance on any State Confidential Information. Page 6 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-3064-4604-AE92-0F522296F6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 X. "State Fiscal Rules"means the fiscal rules promulgated by the Colorado State Controller pursuant to§24-30-202(13)(a),C.R.S. Y. "State Fiscal Year"means a 12 month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year.If a single calendar year follows the term,then it means the State Fiscal Year ending in that calendar year. Z. "State Records"means any and all State data,information,and records,regardless of physical form, including,but not limited to,information subject to disclosure under CORA. AA. "Sub-Award"means this grant by the State(a Recipient)to Grantee(a Subrecipient)funded in whole or in part by a Federal Award.The terms and conditions of the Federal Award flow down to this Sub- Award unless the terms and conditions of the Federal Award specifically indicate otherwise. BB. "Subcontractor"means third-parties,if any,engaged by Grantee to aid in performance of the Work. This establishes a procurement relationship.The subcontractor provides goods or services for the benefit of the purchaser. CC. "Subgrantee"means third-parties,if any,engaged by Grantee or Subgrantee to aid in performance of the Work.This establishes a grant relationship.The beneficiary,not the purchaser,receives benefit from the work.There may be multiple tiers of subgrantees/subrecipients that do not include procurement transactions. DD. "Subrecipient"means a state,local government,Indian tribe,institution of higher education(IHE), or nonprofit organization entity that receives a Sub-Award from a Recipient to carry out part of a Federal program,but does not include an individual that is a beneficiary of such program.A Subrecipient may also be a recipient of other Federal Awards directly from a Federal Awarding Agency.For the purposes of this Grant,Grantee is a Subrecipient. EE. "Tax Information"means Federal and State of Colorado tax information including,without limitation,Federal and State tax returns,return information,and such other tax-related information as maybe protected by Federal and State law and regulation.Tax Information includes,but is not limited to all information defined as Federal tax information in Internal Revenue Service Publication 1075. FF. "Uniform Guidance"means the Office of Management and Budget Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards,2 CFR Part 200, commonly known as the"Super Circular,which supersedes requirements from OMB Circulars A-21, A-87,A-110,A-122,A-89,A-102,and A-133,and the guidance in Circular A-50 on Single Audit Act follow-up. GG. "Work"means the delivery of the Goods and performance of the Services described in this Grant Award Letter. HH. "Work Product"means the tangible and intangible results of the Work,whether finished or unfinished,including drafts.Work Product includes,but is not limited to,documents,text,software (including source code),research,reports,proposals,specifications,plans,notes,studies,data, images,photographs,negatives,pictures,drawings,designs,models,surveys,maps,materials,ideas, concepts,know-how,and any other results of the Work."Work Product"does not include any material that was developed prior to the Grant Issuance Date that is used,without modification,in the performance of the Work. Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and interpreted as defined in that Exhibit. 4. STATEMENT OF WORK Grantee shall complete the Work as described in this Grant Award Letter and in accordance with the provisions of Exhibit E and Exhibit F.The State shall have no liability to compensate or reimburse Grantee Page 7 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld Court)/Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 for the delivery of any goods or the performance of any services that are not specifically set forth in this Grant Award Letter. 5. PAYMENTS TO GRANTEE A. Maximum Amount Payments to Grantee are limited to the unpaid,obligated balance of the Grant Funds.The State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount shown on the first page of this Grant Award Letter.Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available.The State shall not be liable to pay or reimburse Grantee for any Work performed or expense incurred before the Grant Issuance Date or after the Grant Expiration Date;provided, however,that Work performed and expenses incurred by Grantee before the Grant Issuance Date that are chargeable to an active Federal Award may be submitted for reimbursement as permitted by the terms of the Federal Award. B. Federal Recovery The close-out of a Federal Award does not affect the right of the Federal Awarding Agency or the State to disallow costs and recover funds on the basis of a later audit or other review.Any cost disallowance recovery is to be made within the Record Retention Period,as defined below. C. Matching Funds Grantee shall provide the Local Match Amount shown on the first page of this Grant Award Letter and described in Exhibit F.Grantee shall appropriate and allocate all Local Match Amounts to the purpose of this Grant Award Letter.Grantee does not by accepting this Grant Award Letter irrevocably pledge present cash reserves for payments in future fiscal years,and this Grant Award Letter is not intended to create a multiple-fiscal year debt of Grantee.Grantee shall not pay or be liable for any claimed interest,late charges,fees,taxes or penalties of any nature,except as required by Grantee's laws or policies. D. Reimbursement of Grantee Costs The State shall reimburse Grantee's allowable costs,not exceeding the maximum total amount described in this Grant Award Letter for all allowable costs described in this Grant Award Letter and shown in the Budget,except that Grantee may adjust the amounts between each line item of the Budget without formal modification to this Agreement as long as the Grantee provides notice to and receives written approval from the State of the change,the change does not modify the total maximum amount of this Grant Award Letter or the maximum amount for any state fiscal year,and the change does not modify any requirements of the Work.The State shall reimburse Grantee for the Federal sham of properly documented allowable costs related to the Work after the State's review and approval thereof,subject to the provisions of this Grant. The State shall only reimburse allowable costs if those costs are:(i)reasonable and necessary to accomplish the Work and for the Goods and Services provided;and(ii)equal to the actual net cost to Grantee(i.e.the price paid minus any items of value received by Grantee that reduce the cost actually incurred). E. Close-Out Grantee shall close out this Grant within 45 days after the Grant Expiration Date.To complete close out,Grantee shall submit to the State all deliverables(including documentation)as defined in this Grant Award Letter and Grantee's final reimbursement request or invoice.The State will withhold 5%of allowable costs until all final documentation has been submitted and accepted by the State as substantially complete.If the Federal Awarding Agency has not closed this Federal Award within 1 year and 90 days after the Grant Expiration Date due to Grantee's failure to submit required Page 8 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 documentation,then Grantee may be prohibited from applying for new Federal Awards through the State until such documentation is submitted and accepted. 6. REPORTING-NOTIFICATION A. Performance and Final Status Grantee shall submit all financial,performance and other reports to the State no later than the end of the close out described in§5.E,containing an evaluation and review of Grantee's performance and the final status of Grantee's obligations hereunder. B. Violations Reporting Grantee shall disclose,in a timely manner,in writing to the State all violations of federal or State criminal law involving fraud,bribery,or gratuity violations potentially affecting the Federal Award. The State or the Federal Awarding Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C.3321,which may include,without limitation,suspension or debarment. 7. GRANTEE RECORDS A. Maintenance and Inspection Grantee shall make,keep,and maintain,all records,documents,communications,notes and other written materials,electronic media files,and communications,pertaining in any manner to this Grant for a period of three years following the completion of the close out of this Grant.Grantee shall permit the State to audit,inspect,examine,excerpt,copy and transcribe all such records during normal business hours at Grantee's office or place of business,unless the State determines that an audit or inspection is required without notice at a different time to protect the interests of the State. B. Monitoring The State will monitor Grantee's performance of its obligations under this Grant Award Letter using procedures as determined by the State.Grantee shall allow the State to perform all monitoring required by the Uniform Guidance,based on the State's risk analysis of Grantee.The State shall have the right,in its sole discretion,to change its monitoring procedures and requirements at any time during the term of this Agreement. The State shall monitor Grantee's performance in a manner that does not unduly interfere with Grantee's performance of the Work.If Grantee enters into a subcontract or subgrant then the subcontract or subgrant entered into by Grantee shall contain provisions permitting both Grantee and the State to perform all monitoring of that subcontractor or subgrantee in accordance with the Uniform Guidance,and other State procedure. C. Final Audit Report Grantee shall promptly submit to the State a copy of any final audit report of an audit performed on Grantee's records that relates to or affects this Grant or the Work,whether the audit is conducted by Grantee or a third party.Additionally,if Grantee is required to perform a single audit under 2 CFR 200.501,et seq.,then Grantee shall submit a copy of the results of that audit to the State within the same timelines as the submission to the federal government. 8. CONFIDENTIAL INFORMATION-STATE RECORDS A. Confidentiality Grantee shall hold and maintain,and cause all Subgrantee and Subcontractors to hold and maintain, any and all State Records that the State provides or makes available to Grantee for the sole and exclusive benefit of the State,unless those State Records are otherwise publically available at the time of disclosure or are subject to disclosure by Grantee under CORA.Grantee shall not,without prior written approval of the State,use for Grantee's own benefit,publish,copy,or otherwise disclose to Page 9 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 any third party,or permit the use by any third party for its benefit or to the detriment of the State,any State Records,except as otherwise stated in this Grant Award Letter.Grantee shall provide for the security of all State Confidential Information in accordance with all policies promulgated by the Colorado Office of Information Security and all applicable laws,rules,policies,publications,and guidelines.If Grantee or any of its Subgrantees or Subcontractors will or may receive the following types of data,Grantee or its Subgrantees and Subcontractors shall provide for the security of such data according to the following:(i)the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit,if applicable,(ii)the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI,(iii)the most recently issued version of the U.S.Department of Justice,Federal Bureau of Investigation,Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if applicable.Grantee shall immediately forward any request or demand for State Records to the State's principal representative. B. Other Entity Access and Nondisclosure Agreements Grantee may provide State Records to its agents,employees,assigns,Subgrantees and Subcontractors as necessary to perform the Work,but shall restrict access to State Confidential Information to those agents,employees,assigns,Subgrantees and Subcontractors who require access to perform their obligations under this Grant Award Letter.Grantee shall ensure all such agents,employees,assigns, Subgrantees and Subcontractors sign nondisclosure agreements with provisions at least as protective as those in this Grant,and that the nondisclosure agreements are in force at all times the agent, employee,assign,Subgrantees or Subcontractor has access to any State Confidential Information. Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request. C. Use,Security,and Retention Grantee shall use,hold and maintain State Confidential Information in compliance with any and all applicable laws and regulations in facilities located within the United States,and shall maintain a secure environment that ensures confidentiality of all State Confidential Information wherever located.Grantee shall provide the State with access,subject to Grantee's reasonable security requirements,for purposes of inspecting and monitoring access and use of State Confidential Information and evaluating security control effectiveness.Upon the expiration or termination of this Grant,Grantee shall return State Records provided to Grantee or destroy such State Records and certify to the State that it has done so,as directed by the State.If Grantee is prevented by law or regulation from returning or destroying State Confidential Information,Grantee warrants it will guarantee the confidentiality of,and cease to use,such State Confidential Information. D. Incident Notice and Remediation If Grantee becomes aware of any Incident,it shall notify the State immediately and cooperate with the State regarding recovery,remediation,and the necessity to involve law enforcement,as determined by the State.After an Incident,Grantee shall take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State,which may include,but is not limited to,developing and implementing a remediation plan that is approved by the State at no additional cost to the State. E. Safeguarding PII If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this Agreement, Grantee shall provide for the security of such PII,in a manner and form acceptable to the State, including,without limitation,State non-disclosure requirements,use of appropriate technology, security practices,computer access security,data access security,data storage encryption,data Page 10 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 transmission encryption,security inspections,and audits.Grantee shall be a"Third-Party Service Provider"as defined in§24-73-103(1)(i),C.R.S.and shall maintain security procedures and practices consistent with§§24-73-101 et seq.,C.R.S. 9. CONFLICTS OF INTEREST Grantee shall not engage in any business or activities,or maintain any relationships that conflict in any way with the full performance of the obligations of Grantee under this Grant.Grantee acknowledges that,with respect to this Grant,even the appearance of a conflict of interest shall be harmful to the State's interests and absent the State's prior written approval,Grantee shall refrain from any practices,activities or relationships that reasonably appear to be in conflict with the full performance of Grantee's obligations under this Grant.If a conflict or the appearance of a conflict arises,or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State's consideration. 10. INSURANCE Grantee shall maintain at all times during the term of this Grant such liability insurance,by commercial policy or self-insurance,as is necessary to meet its liabilities under the Colorado Governmental Immunity Act,§24-10-101,et seq.,C.R.S.(the"GIA").Grantee shall ensure that any Subgrantees and Subcontractors maintain all insurance customary for the completion of the Work done by that Subgrantee or Subcontractor and as required by the State or the GIA. 11. REMEDIES In addition to any remedies available under any exhibit to this Grant Award Letter,if Grantee fails to comply with any term or condition of this Grant or any terms of the Federal Award,the State may terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the State in the State's sole discretion. The State may also terminate this Grant Award Letter at any time if the State has determined, in its sole discretion,that Grantee has ceased performing the Work without intent to resume performance, prior to the completion of the Work. 12. DISPUTE RESOLUTION Except as herein specifically provided otherwise or as required or permitted by federal regulations related to any Federal Award that provided any of the Grant Funds,disputes concerning the performance of this Grant that cannot be resolved by the designated Party representatives shall be referred in writing to a senior departmental management staff member designated by the State and a senior manager or official designated by Grantee for resolution. 13. NOTICES AND REPRESENTATIVES Each Party shall identify an individual to be the principal representative of the designating Party and shall provide this information to the other Party.All notices required or permitted to be given under this Grant Award Letter shall be in writing,and shall be delivered either in hard copy or by email to the representative of the other Party.Either Party may change its principal representative or principal representative contact information by notice submitted in accordance with this§13. 14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION Grantee hereby grants to the State a perpetual,irrevocable,non-exclusive,royalty free license,with the right to sublicense,to make,use,reproduce,distribute,perform,display,create derivatives of and otherwise exploit all intellectual property created by Grantee or any Subgrantees or Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant. 15. GOVERNMENTAL IMMUNITY Page 11 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 Liability for claims for injuries to persons or property arising from the negligence of the Parties,their departments,boards,commissions committees,bureaus,offices,employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act,§24-10-101,et seq.,C.R.S.;the Federal Tort Claims Act,28 U.S.C.Pt.VI,Ch.171 and 28 U.S.C.1346(b),and the State's risk management statutes,§)24-30-1501,et seq.C.R.S.No term or condition of this Contract shall be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits,protections,or other provisions, contained in these statutes. 16. GENERAL PROVISIONS A. Assignment Grantee's rights and obligations under this Grant are personal and may not be transferred or assigned without the prior,written consent of the State.Any attempt at assignment or transfer without such consent shall be void.Any assignment or transfer of Grantee's rights and obligations approved by the State shall be subject to the provisions of this Grant Award Letter. B. Captions and References The captions and headings in this Grant Award Letter are for convenience of reference only,and shall not be used to interpret,define,or limit its provisions.All references in this Grant Award Letter to sections(whether spelled out or using the§symbol),subsections,exhibits or other attachments,are references to sections,subsections,exhibits or other attachments contained herein or incorporated as a part hereof,unless otherwise noted. C. Entire Understanding This Grant Award Letter represents the complete integration of all understandings between the Parties related to the Work,and all prior representations and understandings related to the Work,oral or written,are merged into this Grant Award Letter. D. Modification The State may modify the terms and conditions of this Grant by issuance of an updated Grant Award Letter,which shall be effective if Grantee accepts Grant Funds following receipt of the updated letter. The Parties may also agree to modification of the terms and conditions of the Grant in a formal amendment to this Grant,properly executed and approved in accordance with applicable Colorado State law and State Fiscal Rules. E. Statutes,Regulations,Fiscal Rules,and Other Authority Any reference in this Grant Award Letter to a statute,regulation,State Fiscal Rule,fiscal policy or other authority shall be interpreted to refer to such authority then current,as may have been changed or amended since the Grant Issuance Date.Grantee shall strictly comply with all applicable Federal and State laws,rules,and regulations in effect or hereafter established,including,without limitation, laws applicable to discrimination and unfair employment practices. F. Digital Signatures If any signatory signs this agreement using a digital signature in accordance with the Colorado State Controller Contract,Grant and Purchase Order Policies regarding the use of digital signatures issued under the State Fiscal Rules,then any agreement or consent to use digital signatures within the electronic system through which that signatory signed shall be incorporated into this Contract by reference. G. Severability The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect the validity or enforceability of any other provision of this Grant Award Letter,which shall remain in full Page 12 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 force and effect,provided that the Parties can continue to perform their obligations under the Grant in accordance with the intent of the Grant. H. Survival of Certain Grant Award Letter Terms Any provision of this Grant Award Letter that imposes an obligation on a Party after termination or expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable by the other Party. I. Third Party Beneficiaries Except for the Parties'respective successors and assigns described above,this Grant Award Letter does not and is not intended to confer any rights or remedies upon any person or entity other than the Parties.Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant,and do not create any rights for such third parties. J. Waiver A Party's failure or delay in exercising any right,power,or privilege under this Grant Award Letter, whether explicit or by lack of enforcement,shall not operate as a waiver,nor shall any single or partial exercise of any right,power,or privilege preclude any other or further exercise of such right,power, or privilege. K. Compliance with State and Federal Law,Regulations,and Executive Orders Grantee shall comply with all State and Federal law,regulations,executive orders,State and Federal Awarding Agency policies,procedures,directives,and reporting requirements at all times during the• term of this Grant. L. Accessibility Grantee shall comply with and adhere to Section 508 of the U.S.Rehabilitation Act of 1973,as amended,and§§24-85-101,et seq.,C.R.S. Grantee shall comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines(WCAG),incorporated in the State of Colorado technology standards and available at https://www.w3.org/TR/WCAG21/. Page 13 of 13 Version 08.10.2021(DCJ 04/28/22) DocuSign Envelope ID:D0DFCB51-3084-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT Al,SAMPLE OPTION LETTER State Agency Option Letter Number Insert Department's or IHE's Full Legal Name Insert the Option Number(e.g."1"for the first option) Grantee Original Agreement Number Insert Grantee's Full Legal Name,including"Inc.", Insert CMS number or Other Agreement Number of the Original "LLC",etc... Contract Current Agreement Maximum Amount Option Agreement Number Initial Term Insert CMS number or Other Agreement Number of this Option State Fiscal Year 20xx $0.00 Extension Terms Agreement Performance Beginning Date State Fiscal Year 20xx $0.00 Month Day,Year State Fiscal Year 20xx $0.00 State Fiscal Year 20xx $0.00 Current Agreement Expiration Date State Fiscal Year 20xx $0.00 Month Day,Year Total for All State Fiscal Years $0.00 1. OPTIONS: A. Option to extend for an Extension Term B. Option to change the quantity of Goods under the Agreement C. Option to change the quantity of Services under the Agreement D. Option to modify Agreement rates E. Option to initiate next phase of the Agreement 2. REQUIRED PROVISIONS: A. For use with Option 1(A):In accordance with Section(s)Number of the Original Agreement referenced above, the State hereby exercises its option for an additional term,beginning Insert start date and ending on the current Agreement expiration date shown above,at the rates stated in the Original Agreement,as amended. B. For use with Options 1(B and C):In accordance with Section(s)Number of the Original Agreement referenced above,the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the rates stated in the Original Agreement,as amended. C. For use with Option 1(D):In accordance with Section(s)Number of the Original Agreement referenced above, the State hereby exercises its option to modify the Agreement rates specified in Exhibit/Section Number/Letter. The Agreement rates attached to this Option Letter replace the rates in the Original Agreement as of the Option Effective Date of this Option Letter. D. For use with Option 1(E):In accordance with Section(s)Number of the Original Agreement referenced above, the State hereby exercises its option to initiate Phase indicate which Phase:2,3,4,etc,which shall begin on Insert start date and end on Insert ending date at the cost/price specified in Section Number. E. For use with all Options that modify the Agreement Maximum Amount:The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement Maximum Amount table shown above. 3. OPTION EFFECTIVE DATE: F. The effective date of this Option Letter is upon approval of the State Controller or ,whichever is later. In accordance with§24-30-202,C.R.S.,this Option is not STATE OF COLORADO valid until signed and dated below by the State Controller or Jared S.Polis,Governor an authorized delegate. INSERT-Name of Agency or IHE STATE CONTROLLER INSERT-Name&Title of Head of Agency or IHE Robert Jaros,CPA,MBA,JD By:Name&Title of Person Signing for Agency or IHE By: Name of Agency or IHE Delegate-Please delete if agreement will be routed to OSC for approval Date: Option Effective Dater Exhibit Al Page 1 of 1 DocuSign Envelope ID:DODFCB51-3084-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT A2,GRANT FUNDING CHANGE LETTER State Agency Grant Funding Change Letter Number Insert Department's or IHE's Full Legal Name Insert the Option Number(e.g."1"for the first option) Contractor Original Grant Number Insert Contractor's Full Legal Name,including Insert CMS number or Other Contract Number of the Original Contract "Inc.","LLC",etc... Current Contract Maximum Amount Grant Funding Change Letter Contract Number Initial Term Insert CMS number or Other Contract Number of this Option State Fiscal Year 20xx $0.00 Extension Terms Contract Performance Beginning Date State Fiscal Year 20xx $0.00 Month Day,Year State Fiscal Year 20xx $0.00 State Fiscal Year 20xx $0.00 Current Contract Expiration Date State Fiscal Year 20xx $0.00 Month Day,Year Total for All State Fiscal Years $0.00 1. GRANT FUNDING CHANGE In accordance with§Insert Section Number of the Original Grant referenced above,the State Agency listed above commits the following funds to the grant: A. The funding available for State Fiscal Year 20xx is Increased/Decreased by$Amount of Change,because Insert Reason For Change. B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is shown as the current contract maximum above. 2. TERMINOLOGY All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant referenced above. 3. NO ORDER FOR WORK This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization for any specific services or goods under the Grant. 4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE: The effective date of this Grant Funding Change Letter is upon approval of the State Controller or ,whichever is later. STATE OF COLORADO Jared S.Polis,Governor INSERT-Name of Agency or IHE INSERT-Name&Title of Head of Agency or IHE By:Name&Title of Person Signing for Agency or IHE Date: In accordance with§24-30-202 C.R.S.,this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros,CPA,MBA,JD By: Name of Agency or IHE Delegate-Please delete if contract will be routed to OSC for approval Grant Funding Change Letter Effective Date: Exhibit A2 Page 1 of 1 DocuSign Envelope ID:D0DFCR51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT B,GRANT REQUIREMENTS The following terms as used herein shall be construed and interpreted as follows: 1. AUDIT REQUIREMENTS A.DUE DATE: I. PROJECT START: The Grantee must submit the most recent audit or financial review,including the corresponding governance/management letter,to DCJ within thirty(30)days of request;and,if the most recent audit/financial review has not already been submitted to DCJ,it must be submitted within thirty(30)days of the start of this project. II. PROJECT DURATION AND END: The Grantee assures that it will procure an audit or financial review,incorporating this grant award,by an independent Certified Public Accountant(CPA),licensed to practice in Colorado.The audit or financial review incorporating this grant award must be completed and received by DCJ within nine(9)months of the end of the fiscal years that includes the end date of the grant,or within thirty(30)days of the completion of such audit or review,whichever is earlier.Failure to do B. REPORT/AUDIT TYPE: I. If your entity expended$750,000 or more in Federal funds(from all sources including pass-through subawards)in your organization's fiscal year(12-month turnaround reporting period),your organization is required to arrange for a single organization- wide audit conducted in accordance with the provisions of Title 2 C.F.R.Subpart F(§ 200.500 et seq.) II. [NOT APPLICABLE TO SUBGRANTEES AS DEFINED IN §3.DD. "SUBGRANTEE"/If your entity expends less than$750,000 in Federal funds(from all sources including pass-through subawards)in your organization's fiscal year(12- month turnaround reporting period),your organization is required to arrange for either an audit or financial review as follows: 1. Grantees that have revenue greater than$300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit. 2. Grantees that have revenue less than$300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit or financial review.A compilation is not sufficient to satisfy this requirement. C.REPORT/AUDIT COSTS: The Grantee accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: I. does not meet the applicable federal audit or DCJ standards; Exhibit B Page 1 of 3 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F522296F6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 II. is not submitted in a timely manner;or, III. does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. D.FAILURE TO COMPLY: The grantee understands and agrees that DCJ or the federal awarding office(DOJ)may withhold award funds,or may impose other related requirements,if the grantee does not satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform Requirements,by the terms of this award,by the current addition of the DOJ Grants Financial Guide,or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 2. ADDITIONAL REPORTING REQUIREMENTS In addition to quarterly report requirements these grant funds may have additional report requirements.The additional reports may include,but is not limited to,reporting progress and statistics directly into a federal Performance Management Tool(PMT). 3. FINANCIAL AND ADMINISTRATIVE MANAGEMENT A. The Grantee assures that fund accounting,auditing,monitoring,evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management,efficient disbursement of funds received,and maintenance of required source documentation for all costs incurred.These principles must be applied for all costs incurred whether charged on a direct or indirect basis. B. All expenditures must be supported by appropriate source documentation.Only actual, approved,allowable expenditures will be permitted. C. The Grantee assures that it will comply with the applicable Administrative Guide of the Division of Criminal Justice(Guide),located at the Division of Criminal Justice Grants website.However,such a guide cannot cover every foreseeable contingency,and the Grantee is ultimately responsible for compliance with applicable state and federal laws,rules and regulations.In the event of conflicts or inconsistencies between the Guide and any applicable state and federal laws,rules and regulations,such conflicts or inconsistencies shall be resolved by applicable state and federal laws,rules and regulations. 4. PROCUREMENT AND CONTRACTS A. Grantee assures that open,competitive procurement procedures will be followed for all purchases under the grant.All contracts for professional services,of any amount,and equipment purchases over five thousand dollars(per item,with a useful life of at least one year)must receive prior approval by the DCJ.Grantee shall submit Form 16—Professional Services/Consultant Certification and/or Form 13—Equipment Procurement Certification Form. B. Grantee may not assign its rights or duties under this grant without the prior written consent of the DCJ. Exhibit B Page 2 of 3 DocuSign Envelope ID:DODFCB51-3084-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 5. AWARD CHANGE REQUESTS A. Grantee may request budget modifications by submitting a request to DCJ.DCJ reserves the right to make and authorize modifications,adjustments,and/or revisions to the Contract for the purpose of making changes in budget categories,extensions of grant award dates,changes in goals and objectives,and other modifications as described in the body of the Contract. Exhibit B Page 3 of 3 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F522296F6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT C,SPECIAL CONDITIONS The following program specific requirements are imposed by the Federal sponsoring agency concerning special requirements of law,program requirements,and other administrative requirements. These requirements apply to this Agreement and must be passed on to subgrant award recipients. The following Special Conditions documents,if checked,are incorporated herein. © 2022 Justice Assistance Grant(JAG)Special Conditions Exhibit C Page 1 of 1 DocuSign Envelope ID:DODFCB51-30B4-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT D,STATEMENT OF WORK The Statement of Work contained within the DocuSign Envelope is incorporated herein. Exhibit D Page 1 of 1 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT E,BUDGET The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein. Exhibit E Page 1 of 1 DocuSign Envelope ID:D0DFCB51-3064-4604-AE92-0F52229BF6DD Grantee:Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT F,FEDERAL REQUIREMENTS The following federal requirements are imposed by the Federal sponsoring agency concerning special requirements of law.These requirements apply to this Agreement and must be passed on to subgrants and subcontractors. The following federal requirements documents,if checked,are incorporated herein. H 2022 Federal Requirements Exhibit F Page 1 of 1 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG)Special Conditions 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG) Special Conditions The following program specific requirements are imposed by the Federal sponsoring agency concerning special requirements of law,program requirements,and other administrative requirements.These requirements apply to Grantees and must be passed on to subgrant award recipients. 1. The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system,some of which could have environmental impacts.All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds are used directly by the grantee or by a subgrantee or third party.Accordingly,prior to obligating funds for any of the specified activities,the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a.New construction; b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d.Implementation of a new program involving the use of chemicals other than chemicals that are (a)purchased as an incidental component of a funded activity and(b)traditionally used,for example, in office,household,recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification,seizure,or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.Further,for programs relating to methamphetamine laboratory operations,the preparation of a detailed Mitigation Plan will be required.For more information about Mitigation Plan requirements,please see https://www.bja.gov/Funding/nepa.html 2. Use of Program Income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements.Program income earnings and expenditures both must be reported on the quarterly Program Income Report(DCJ Form 1-B). 3. Justice Information Sharing In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community,the grantee(and any subgrantee at any tier)must comply with DOD's Global Justice Information Sharing Initiative(DOD's Global)guidelines and recommendations for this particular award.The grantee shall conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at: 15PBJA-22-GG-00660-MUMU Page 1 of 5 09/16/22 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG)Special Conditions https://it.ojp.gov/gsp_grantcondition.The grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. 4. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can demonstrate to the satisfaction of DCJ and/or BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 5. Compliance with 28 C.F.R.Part 23 With respect to any information technology system funded or supported by funds under this award, the grantee(and any subgrantee at any tier)must comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if DCJ and/or OJP determines this regulation to be applicable.Should DCJ or OJP determine 28 C.F.R.Part 23 to be applicable,DCJ and/or OJP may,at its discretion,perform audits of the system,as per the regulation.Should any violation of 28 C.F.R. Part 23 occur,the grantee may be fined as per 42 U.S.C.3789g(c)-(d).The grantee may not satisfy such a fine with federal funds. 6. Protection of human research subjects The grantee(and any subgrantee at any tier)must comply with the requirements of 28 C.F.R.Part 46 and all OJP policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 7. Confidentiality of data The grantee(and any subgrantee at any tier)must comply with all confidentiality requirements of 34 U.S.C.10231 and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.The grantee further agrees,as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,28 C.F.R.22.23. 8. The grantee agrees to participate in a data collection process measuring program outputs and outcomes.The data elements for this process will be outlined by the Office of Justice Programs. 9. The grantee agrees to cooperate with any assessments,national evaluation efforts,or information or data collection requests,including,but not limited to,the provision of any information required for the assessment or evaluation of any activities within this project. 10.Law enforcement task forces-required training Within 120 days of award acceptance,each current member of a law enforcement task force funded with award funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank,must complete required online(internet-based)task force training.Additionally,all future task force members must complete this training once during the period of performance for this award,or once every four years if multiple OJP awards include this requirement.The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including privacy and civil liberties/rights,task force 15PBJA-22-GG-00660-MUMU Page 2 of 5 09/16/22 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG)Special Conditions performance measurement,personnel selection,and task force oversight and accountability.If award funds are used to support a task force,the grantee must compile and maintain a task force personnel roster,along with course completion certificates.Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 11.Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de-escalation of conflict,and constructive engagement with the public. 12.Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute,unless,as set forth at 34 U.S.C.10152,the BJA Director certifies that extraordinary and exigent circumstances exist,making such expenditures essential to the maintenance of public safety and good order. 13.Use of funds for DNA testing If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS.No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA.Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS.Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA(see National Rapid DNA Booking Operational Procedures Manual). 14.Grantees utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/fi le/1204386/download),and must collect and report the metrics identified in Section IX of that document to BJA. 15.Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks--including 18 U.S.C.922 and 34 U.S.C.ch.409--if the grantee(or any subrecipient at any tier)uses this award to fund(in whole or in part)a specific project or program(such as a law enforcement,prosecution,or court program)that results in any court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the National Instant Background Check System (NICS),or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS,the grantee(or subrecipient,if applicable)must ensure that all such court dispositions,information,or other records that are"eligible records"(under federal or State law)relevant to the NICS are promptly made available to the NICS or to the"State" repository/database that is electronically available to(and accessed by)the NICS,and--when appropriate--promptly must update,correct,modify,or remove such NICS relevant"eligible records". In the event of minor and transitory non-compliance,the grantee may submit evidence to demonstrate diligent monitoring of compliance with this condition(including subrecipient 15PBJA-22-GG-00660-MUMU Page 3 of 5 09/16/22 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG)Special Conditions compliance).DOJ will give great weight to any such evidence in any express written determination regarding this condition. 16.Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50%match for purposes of the DOJ Bulletproof Vest Partnership (BVP)program. 17.Certification of body armor"mandatory wear"policies,and compliance with NIJ standards If grantee uses funds under this award to purchase body armor,the grantee must submit a signed certification that each law enforcement agency receiving body armor purchased with funds from this award has a written"mandatory wear"policy in effect.The grantee must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic- resistant and stab-resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 18.Extreme risk protection programs funded by JAG must include,at a minimum:pre-deprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States,including but not limited to the Bill of Rights,and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States,as applied to the States,and as interpreted by State courts and United States courts(including the Supreme Court of the United States).Such programs must include,at the appropriate phase to prevent any violation of constitutional rights,at minimum,notice,the right to an in-person hearing,an unbiased adjudicator,the right to know opposing evidence,the right to present evidence,and the right to confront adverse witnesses;the right to be represented by counsel at no expense to the government;pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body,and sufficient to ensure the full protections of the Constitution of the United States,including but not limited to the Bill of Rights,and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States,as applied to the States,and as interpreted by State courts and United States courts(including the Supreme Court of the United States).The heightened evidentiary standards and proof under such programs must,at all appropriate phases to prevent any violation of any constitutional right,at minimum,prevent reliance upon evidence that is unsworn or unaffirmed,irrelevant,based on inadmissible hearsay, unreliable,vague,speculative,and lacking a foundation;and penalties for abuse of the program. 19.The grantee agrees that no funds under this grant award(including via subcontract or subaward,at any tier)may be used for unmanned aircraft systems(UAS),which includes unmanned aircraft vehicles(UAV),or for any accompanying accessories to support UAS. 20.In accepting this award,the grantee agrees that grant funds cannot be used for Facial Recognition Technology(FRT)unless the grantee has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety,and protects privacy,civil rights,and civil liberties and complies with all applicable provisions of the U.S. Constitution,including the Fourth Amendment's protection against unreasonable searches and seizures and the First Amendment's freedom of association and speech,as well as other laws and 15PBJA-22-GG-00660-MUMU Page 4 of 5 09/16/22 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD 2022—Edward Byrne Memorial Justice Assistance Grant Program(JAG)Special Conditions regulations.Grantees utilizing funds for FRT must make such policies and procedures available to DOJ upon request. 21.Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards,and is listed on the NIJ Compliant Body Armor Model List.In addition,ballistic-resistant and stab-resistant body 22.armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C.10202(c)(1)(A).The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page:https://nij.ojp.gov/topics/equipment-and-technology/body-armor2 23.Certification of body armor"mandatory wear"policies The grantee agrees to submit a signed certification that all law enforcement agencies receiving body armor purchased with funds from this award have a written"mandatory wear"policy in effect.The grantee must keep signed certifications on file for any subgrantees planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 24.Body armor-compliance with NIJ standards Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx).In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C.10202(c)(1)(A).The latest NIJ standard information can be found here:https://nij.gov/topics/technology/body-armor/pages/safety-initiative.aspx. 25.Reporting requirements The grantee must submit quarterly Financial Reports(DO Form 1-A)and Narrative Reports(DCJ Form 2Q),and a Final Narrative Report(DCJ From 2F).A Final Financial Report(DCJ Form(1-A),may be required if the final expenditures are not included in the last quarterly financial report.DO will compile grantee data and report to OJP.Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the grantee must provide data that measure the results of its work.Grantee's failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 15PBJA-22-GG-00660-MUMU Page 5 of 5 09/16/22 DocuSign Envelope ID:DODFCB51-3084-4604-AE92-OF522298F6DD Grantee: Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EXHIBIT D,STATEMENT OF WORK Project Summary The purpose of this request is to seek funding for four stationary License Plate Readers(LPRs).Weld County covers a total of 4,017 square miles and is a"hub"for stolen vehicles due to two interstates and eleven highways that serve Weld County.Strategically deployed LPRs,in high-crime and high traffic areas,are an innovative, multidisciplinary,evidence-based practice to recover stolen vehicles.The LPRS are critical to the citizens of Weld County,Colorado in general and the Weld County Sheriff's Office,because they can provide data to identify stolen vehicles and allow deputies to respond to victims of crime.Colorado is the nationwide leader in auto theft since 2020 and has been second in the nation for property crimes the past two years.Between the years 2019 and 2022, vehicle theft rose 111.6%(Institute,2022).During 2022,more than 45,000 auto thefts occurred in Colorado. (Doane,2023).These devices will help apprehend auto theft suspects. Project Plan WCSO would like to utilize grant funds to purchase four stationary LPRs and implement them strategically in high traffic,high crime areas that have been identified within Weld County.Particularly I-25/Highway 119 has been a target area for recovering stolen vehicles,or having stolen vehicles drive through the area(major thoroughfare). Past calls for service will be analyzed to determine specific location(s)for LPR placement.WCSO can collaborate with County and State partners(engineering,CDOT,CSP)to determine best placement of the LPRs.The LPR system allows to connect and collaborate with adjacent agencies to extend the reach and multiply the search capacity.Which in turn leads to proven beneficial outcomes such as tracking stolen vehicles,apprehending criminals and returning stolen vehicles to owners.This project serves the community and its citizens by restoring justice to victims and holding criminals accountable for their actions. Following the county's purchasing policy,once the best vendor has been identified,a purchase order will be issued, and the equipment order placed.After the LPRs have been received,the vendor will install the cameras in their location and data collection can begin. Initial point of contact for this project is Captain Sam Kaneta III,though operational issues shall be handled by Sgt. Sean Standridge.Data from the LPRs,and from internal records management systems shall provide recovery incidents,value of vehicles and suspects apprehended. WCSO will cover any other ongoing operational cost that are not part of the quote(sim cards etc). Goals&Outcomes GOAL 1 Goal 1 The goal of this proposal is to increase the identification of stolen vehicles and increase the recovery of such vehicles. Exhibit D-Page 1 of 2 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee: Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 Outcome 1.1 Outcome The outcome for the implementation of four additional stationary LPRs is estimated to be a 5% increase in stolen vehicle recovery.The percent is based on implementing all four cameras.The LPRs will enable WCSO to identify stolen vehicles and create new leads.Predicting how many stolen cars the agency will identify by using the new LPRs is difficult,because stationary cameras are not currently used and therefore all additional identifications will result in a beneficial outcome. Measurement WCSO is going to collect the count per month and will report quarterly on the number of vehicles that are being identified with the newly implemented LPRs. Timeframe By 9/30/2024 Exhibit D-Page 2 of 2 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee: Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 Exhibit E—Budget Budget Summary Requested/Awarded Grant Funds Cash Match In-Kind Match Match Total Project Total Personnel $0 $0 $0 $0 $0 Supplies&Operating $0 $0 $0 $0 $0 Travel $0 $0 $0 $0 $0 Equipment $49,856 $0 $0 $0 $49,856 Consultants/Contracts $0 $0 $0 $0 $0 Indirect $0 $0 $0 $0 $0 Total $49,856 $0 $0 $0 $49,856 Personnel:Budget&Budget Narrative Details Position Title Annual Annual %To Be Annual Annual%To Be Total Total Base OT- OT-Annual OT- OT- Total To Be BaseSalaey Base Salary PaidBy Fringe Fringe To PaidBy Annual Salary+ Annual Base Salary Annual Annual PaidBy To Be Paid Grant Be Paid Grant Base Salary Fringe To Base To Be Paid Fringe Fringe To Grant By Grant Funds By Grant Funds +Fringe Be Paid By Salary By Grant Be Paid Funds Funds Funds Grant Funds By Grant(mduding Funds Funds overtime) NA $0 $0 0% $0 $0 0% $0 $0 $0 $0 $0 $0 $0 Budget Narrative and Justification: Personnel Total: $0 $0 0% $0 $0 0% $0 $0 $0 $0 $0 $0 $0 Non-Personnel:Budget&Budget Narrative Details Budget Item Amount To Be Paid Budget Narrative and Justification By Grant Funds SUPPLIES&OPERATING NA $0 Supplies&Operating Total $0 TRAVEL NA $0 Travel Total $0 Exhibit E-Page 1 of 2 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Grantee: Weld County Government Project: Implementation of LPRs to Increase Stolen Vehicle Recovery in Weld County DCJ Grant#:2022-DJ-23-01-67-1 EQUIPMENT 4 Stationary LPR Cameras $49,856 The vendor quote used for this grant application was received on 8/11/2023 and is subject to change.It includes 4 cameras,wireless modems,camera mounting,ethernet cables,operation licenses, installation and warranty.The LPR camera package is priced at $49,856.00 as of 8/11/2023 and is subject to change. It includes: • 2xLPR camera and hardware at$6,500 each TTI$13,000 • 2 VPH licenses at$800 each TTL$1,600 • 2 street cams at$300 each TTL$600 • 2 pole mounting kits at$355 each TTL$710 • 2 conduit kits at$128 each TTL$256 • Installation for 2 sentry cams$1,250 each TTL$2,500 • 1st year service contract for two sentry cams at$650 each TTL$1,300 1 yr hardware warranty for 4 sentry cams at$550 each TTL $2,200 • 1 field control unit at$4,785; • 1 assembly for the modem$1,285; • 2 F4 cameras at$7590 each TTL$15,180 • 2 mounting beams at$695 each TTL$1,390 • 2 ops licenses for F4 camera at$1,275 each TTL$2,550 • 2 camera installations at$1,250 each TTL$2,500 Equipment Total $49,856 CONSULTANTS/CONTRACTS(PROFESSIONAL SERVICES) NA $0 Consultants/Contracts Total $0 INDIRECT NA $0 Indirect Total $0 Total Non-Personnel $49,856 Exhibit E-Page 2 of 2 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds 2022 FEDERAL REQUIREMENTS 1. Applicability 3 2. Recipient 3 3. Ensuring Compliance of Subgrantees(subrecipients) 3 4. General Conditions 3 A. Requirements of the award;incorporation by reference;remedies for non-compliance or for materially false statements 3 B. Applicability of Part 200 Uniform Requirements 4 C. Compliance with DOJ Grants Financial Guide 5 D. Reclassification of various statutory provisions to a new Title 34 of the United States Code 5 E. Requirements related to"de minimis"indirect cost rate 5 F. Requirement to report potentially duplicative funding 5 G. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers 5 H. Employment eligibility verification for hiring under the award 6 I. Requirement to report actual or imminent breach of personally identifiable information(PII) 7 J. All subawards("subgrants")and contracts must have DCJ authorization 8 K. Specific post-award approval required to use a noncompetitive approach in any procurement contract 8 L. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and DOJ or DCJ authority to terminate award) 8 M. Determination of suitability to interact with participating minors 8 N. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings, trainings,and other events 9 O. Requirement for data on performance and effectiveness under the award 9 P. Training Guiding Principles 9 Q. Effect of failure to address audit issues 9 R. Potential imposition of additional requirements 9 S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 10 T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 10 U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 10 V. Restrictions on"lobbying"and policy development 10 W. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2021) 11 X. Reporting potential fraud,waste,and abuse,and similar misconduct 11 Y. Restrictions and certifications regarding non-disclosure agreements and related matters 12 Z. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) 13 AA. Encouragement of policies to ban text messaging while driving 13 BB. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency 13 CC. Right to examine documents 14 DD. Maintaining contact information 14 Page 1 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds EE. Recipient integrity and performance matters:Requirement to report information on certain civil,criminal, and administrative proceedings to SAM and FAPIIS 14 FF. Cooperating with OJP Monitoring 14 GG. Required monitoring of subawards 15 HH. Legal Notices—OJP Grants only Error!Bookmark not defined. II. Legal Notices—OVW Grants Only Error!Bookmark not defined. JJ. Safe policing and law enforcement subrecipients-NEW 2021 15 5. Financial Requirements 17 A. Non-supplantation 17 B. Misuse of award funds 17 C. Limitation on use of funds to approved activities 17 D. Consultant compensation rates 17 E. Limit on use of grant funds for grantees'employees'salaries 17 6. Civil rights requirements associated with DOJ awards 18 A. Civil rights laws and nondiscrimination provisions 18 B. Civil rights compliance:Access to services and benefits by individuals with limited English proficiency 19 C. Certification 20 7. Recipients of OVW grant dollars ONLY 22 A. Availability of general terms and conditions on OVW website 22 B. Compliance with statutory and regulatory requirements 22 C. VAWA 2013 nondiscrimination condition 22 D. Confidentiality and information sharing 22 E. Activities that compromise victim safety and recovery and undermine offender accountability 22 F. Policy for response to workplace-related incidents of sexual misconduct,domestic violence,and dating violence 23 G. Termination or suspension for cause 23 H. Compliance with solicitation requirements 23 I. Subrecipient program income 23 J. Subrecipient product monitoring 24 Page 2 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds 1.APPLICABILITY The Division of Criminal Justice(DCJ)issues federal grants from two Department of Justice (DOJ)offices:the Office of Justice Programs(OJP)and the Office on Violence Against Women (OVW).All awards conditions set out below apply to both OJP and OVW funded grants,with the exception of the conditions labelled as:"Recipients of OVW grant dollars only"which only apply to OVW funded awards. References to the DOJ apply to both OJP and OVW funded grants. Individual awards will also include special conditions.Those additional conditions may relate to the particular statute,program,or solicitation under which the award is made;to the substance of the funded application;to the subrecipient's performance under other federal awards;to the subrecipient-'s legal status(e.g.,as a for-profit entity);or to other pertinent considerations. 2.RECIPIENT For the purposes of this document,the term"recipient"refers to the Legal Entity Name listed on the Division of Criminal Justice(DCJ)Grant Award Document issued to a grantee receiving federal grants funds from DCJ.The term Recipient and Grantee are used interchangeable within this Exhibit_ 3.ENSURING COMPLIANCE OF SUBGRANTEES(SUBRECIPIENTS) Grantee is responsible for notifying any subgrantee(subrecipient),issued under this grant,of all provisions herein.Grantee is responsible for monitoring any subgrantee(subrecipient)for compliance all the provisions herein. 4.GENERAL CONDITIONS A. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award.Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. OJP Awards Only:Limited Exceptions.In certain special circumstances,the U.S.Department of Justice("DOJ")may determine that it will not enforce,or enforce only in part,one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement,including any such exceptions made during the period of performance,are(or will be during the period of performance)set out through the Office of Justice Programs("OJP")webpage entitled"Legal Notices:Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm),and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts,as if personally executed by the authorized recipient official,all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Page 3 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds Failure to comply with any one or more of these award requirements--whether a condition set out in full below,a condition incorporated by reference below,or a certification or assurance related to conduct during the award period--may result in the Division of Criminal Justice(DCJ),Office of Justice Programs("OJP")or Office on Violence Against Women("OVW")taking appropriate action with respect to the recipient and the award. Among other things,the Department of Justice"DOJ"may withhold award funds,disallow costs,or suspend or terminate the award.DOJ,including OJP,and DCJ also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C.1001 and/or 1621,and/or 34 U.S.C.10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. B. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the "Part 200 Uniform Requirements")apply to this FY 2022 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014.If this FY 2022 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number(regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2022 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards("subgrants"),see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access:Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records,supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.334. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact DCJ promptly for clarification. Page 4 of 24 10/31/2022 DocuSign Envelope ID:DODFCO51-30B4-4604-AE92-0F522298F6DD Federal Awards issued from 2022 Federal Grant Funds C. Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on the OVW website,including any updated version that may be posted during the period of performance.References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website(currently,the"DOJ Grants Financial Guide'available at https://ojp.gov/financialguide/DOJ/index.htm),including any updated version that maybe posted during the period of performance. D. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified(that is,moved and renumbered)to a new Title 34, entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to DOJ awards(that is,DOJ grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. E. Requirements related to"de minimis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate must comply with all associated requirements in the Part 200 Uniform Requirements.The"de minimis"rate maybe applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements F. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award.If so,the recipient must promptly notify DCJ in writing of the potential duplication,and,if so requested by DCJ, must seek a budget-modification and change-of-project to eliminate any inappropriate duplication of funding. G. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers The recipient must comply with applicable requirements regarding the System for Award Management(SAM),currently accessible at https://www.sam.gov/SAM/.This includes Page 5 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds applicable requirements regarding registration with SAM,as well as maintaining the currency of information in SAM. DCJ must comply with applicable restrictions on subawards Grantees,including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of DCJ's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). H. Employment eligibility verification for hiring under the award 1. The recipient(and any subrecipient at any tier)must— a. Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of 8 U.S.C.1324a(a)(1). b. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both (1)this award requirement for verification of employment eligibility,and (2)the associated provisions in 8 U.S.C.1324a(a)(1)that,generally speaking, make it unlawful,in the United States,to hire(or recruit for employment)certain aliens. c. Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.1324a(a)(1). d. As part of the recordkeeping for the award(including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements,as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. Page 6 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds 4. Rules of construction a. Staff involved in the hiring process For purposes of this condition,persons"who are or will be involved in activities under this award"specifically includes(without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds. b. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate in,and use,E-Verify(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify (and follows the proper E-Verify procedures,including in the event of a"Tentative Nonconfirmation"or a"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. c. "United States"specifically includes the District of Columbia,Puerto Rico,Guam, the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. d. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier,or any person or other entity,to violate any federal law, including any applicable civil rights or nondiscrimination law. e. Nothing in this condition,including in paragraph 4.b.,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C.1324a(a)(1). Questions about E-Verify should be directed to DHS.For more information about E-Verify visit the E-Verify website(https://www.e-verify.gov/)or email E-Verify at E- Verify@dhs.gov.E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to DCJ,before award acceptance. I. Requirement to report actual or imminent breach of personally identifiable information(PII) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent"breach"(OMB M-17-12)if it(or a subrecipient)--(1)creates,collects,uses,processes,stores,maintains,disseminates, discloses,or disposes of"Personally Identifiable Information(PII)"(2 CFR 200.79)within the scope of an DOJ grant-funded program or activity,or(2)uses or operates a"Federal information system"(OMB Circular A-130).The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an DOJ Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. Page 7 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds J. All subawards("subgrants")and contracts must have DCJ authorization The recipient,and any subrecipient("subgrantee")at any tier,must receive approval from DCJ prior to issuing a subaward or a procurement contract under this award. K. Specific post-award approval required to use a noncompetitive approach in any procurement contract The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract.This condition applies to agreements that--for purposes of federal grants administrative requirements—OJP or OVW considers a procurement"contract"(and therefore does not consider a subaward). L. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and DOJ or DCJ authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients, subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as "employees"of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and the OVW web site at https://www.justice.gov/ovw/award-conditions(Award condition:Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and DOJ authority to terminate award)),and are incorporated by reference here. M. Determination of suitability to interact with participating minors SCOPE.This condition applies to this award if it is indicated--in the application for the award(as approved by DOJ)(or in the application for any subaward at any tier),the DOJ funding announcement(solicitation),or an associated federal statute--that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or a subrecipient at any tier)is to benefit a set of individuals under 18 years of age. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors.This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at https://www.justice.gov/ovw/award-conditions(Award condition:Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. Page 8 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-30B4-4604-AE92-0F522296F6DD Federal Awards issued from 2022 Federal Grant Funds N. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations,policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"). Recipients of OVW grant dollars only:Additional information on the pertinent to this award appears on the OVW website at https://www.justice.gov/ovw/conference-planning. O. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.The data must be provided to DCJ and/or DOJ in the manner(including within the timeframes)specified by DCJ in the program solicitation or other applicable written guidance.Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. P. Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with DOJ award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm,or the OVW Training Guiding Principles for Grantees and Subgrantees,available at https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary. Q. Effect of failure to address audit issues The recipient understands and agrees that the DCJ or the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DCJ or DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,investigations,or reviews of DOJ awards. R. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DCJ during the period of performance for this award,if the recipient is designated as "high-risk"for purposes of the DCJ high-risk grantee list. Page 9 of 24 10/31/2022 DocuSign Envelope ID.D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38(as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice.Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee") organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R.Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"data. V. Restrictions on"lobbying"and policy development In general,as a matter of federal law,federal funds awarded by DOJ may not be used by the grantee,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal,modification,or adoption of any law,regulation, or policy,at any level of government.See 18 U.S.C.1913.(There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Recipients of OVW grant dollars only: The recipient,or any subrecipient("subgrantee")may,however,use federal funds to collaborate with and provide information to federal,state,local,tribal and territorial public officials and agencies to develop and implement policies and develop and promote state,local,or tribal legislation or model codes designed to reduce or eliminate domestic violence,dating violence,sexual assault,and stalking(as those terms are defined in 34 U.S.C.§12291(a))when such collaboration and provision of Page 10 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds information is consistent with the activities otherwise authorized under this grant program. Another federal law generally prohibits federal funds awarded by DOJ from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending,or modifying any such award.See 31 U.S.C.1352.Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact DCJ for guidance,and may not proceed without the express prior written approval of DCJ and the DOJ awarding agency(OJP or OVW,as appropriate). W. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2022) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general provisions"in the Consolidated Appropriations Act,2022,are set out at https://ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, https://www.justice.gov/ovw/award-conditions,and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact DCJ for guidance,and may not proceed without the express prior written approval of DCJ. X. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General(GIG)any credible evidence that a principal,employee,agent, subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity, or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(1)online submission accessible via the GIG webpage at https://oig.justice.gov/hotline/contact-grants.htm(select"Submit Report Online");(2) mail directed to:U.S.Department of Justice,Office of the Inspector General, Investigations Division,ATTN:Grantee Reporting,950 Pennsylvania Ave.,NW, Page 11 0f24 10/31/2022 DocuSign Envelope ID:DODFCB51-3084-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds Washington,DC 20530;and/or(3)by facsimile directed to the DOJ OIG Investigations Division(Attn:Grantee Reporting)at(202)616-9881(fax). Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig. Y. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"), procurement contracts,or both-- a. it represents that-- (1)it has determined that no other entity that the recipient's application proposes may or will receive award funds(whether through a subaward("subgrant"), procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to Page 12 of 24 10/31/2022 DocuSign Envelope ID:DODFC051-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. Z. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit, under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the grantee is to contact the DCJ for guidance. AA. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. BB. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency If the recipient is designated"high risk"by a federal grant-making agency,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related information to DCJ.For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal Page 13 of 24 10/31/2022 DocuSign Envelope ID.DODFCB51-3084-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency CC. Right to examine documents The grantee,and any subrecipient("subgrantee")at any tier,must authorize the DCJ or DOJ awarding agency(OJP or OVW,as appropriate)and/or the Office of the Chief Financial Officer(OCFO),and its representatives,access to and the right to examine all records,books,paper,or documents related to this grant. DD. Maintaining contact information The grantee acknowledges that it is responsible for maintaining updated contact information in the Grants Management System(GMS).To update information in GMS for either the point of contact and/or the authorized representative,the grantee must submit a Change in Project Officials(DCJ Form 4-B). EE. Recipient integrity and performance matters:Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil,criminal,and administrative proceedings connected with(or connected to the performance of)either this DOJ award or any other grant,cooperative agreement,or procurement contract from the federal government.Under certain circumstances,recipients of DOJ awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system(currently,"FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil,criminal,and administrative proceedings to the federal designated integrity and performance system(currently,"FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm and OVW web site at: https://www.justice.gov/ovw/award-conditions(Award Condition:Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. FF. Cooperating with DOJ Monitoring The recipient agrees to cooperate with DCJ and DOJ monitoring of this award pursuant to DCJ and DOJ's guidelines,protocols,and procedures,and to cooperate with DCJ and DOJ (including the grant manager for this award and the Office of Chief Financial Officer (OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits.The recipient agrees to provide to DCJ and DOJ all documentation necessary for DCJ and/or DOJ to complete its monitoring tasks,including documentation related to any subawards made under this award.Further,the recipient agrees to abide by reasonable deadlines set by DCJ and/or DOJ for providing the requested documents. Failure to cooperate with DCJ and/or DOJ's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to award funds;referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). Page 14 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds GG. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. HH. Safe policing and law enforcement subrecipients If this award is a discretionary award,the recipient agrees that it will not make any subawards to State,local,college,or university law enforcement agencies unless such agencies have been certified by an approved independent credentialing body or have started the certification process.To become certified,law enforcement agencies must meet two mandatory conditions:(1)the agency's use of force policies adhere to all applicable federal,state,and local laws;and(2)the agency's use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law.For detailed information on this certification requirement,see https://cops.usdoj.gov/SafePolicingEO. IL OJP Grants Only-Subawards and Procurement Contracts under OJP Awards The Office of Justice Programs(OJP)has developed the following guidance documents to help clarify the differences between subawards and procurement contracts under an OJP award and outline the compliance and reporting requirements for each. Subawards under OJP Awards and Procurement Contracts under Awards:A Toolkit for OJP Recipients.PDF Size:221.25 KB Checklist to Determine Subrecipient or Contractor Classification.PDF Size:128.16 KB Sole Source Justification Fact Sheet and Sole Source Review Checklist.PDF Size:382.40 KB Please contact your grant manager if you have any questions regarding subawards and procurement contracts under this award. This detailed guidance is designed to help grantees better understand how OJP will categorize an agreement by an OJP award recipient with an outside entity for purposes of the federal grants administrative requirements.It is important that each OJP grantee have a full understanding which(if any)of its actions(for purposes of OJP and other federal grants administrative requirements)are"subawards",and which are"procurement contracts under an award."The substance of the relationship should be given greater consideration than the form of agreement between the recipient and the outside entity. Whether an action—for federal grants administrative purposes—is a subaward or procurement contract is a critical distinction as significantly different rules apply to subawards and procurement contracts.If a grantee enters into an agreement that is a subaward of an OJP award,specific rules apply—many of which are set by federal statutes and DOJ regulations;others by award conditions.These rules place particular responsibilities on an OJP recipient for any subawards the OJP recipient may make.The Page 15 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-OF52229BF6DD Federal Awards issued from 2022 Federal Grant Funds rules determine much of what the written subaward agreement itself must require or provide.The rules also determine much of what an OJP recipient must do both before and after it makes a subaward.If a grantee enters into an agreement that is a procurement contract under an OJP award,a substantially different set of federal rules applies. For grant recipients with subawards,key compliance requirements include the following: • Having specific federal authorization prior to entering into any subaward under the award. • Requiring subawardee compliance with 2 C.F.R.Part 200,Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards. • Requiring progress and financial reporting. • Collection of performance data from the subawardee • Monitoring subawardees • Reporting subawards(over$30,000)as required by the Federal Funding Accountability and Transparency Act(FFATA). Post-Award Requests for Subaward Authorization • For grantees with procurement contracts,key compliance requirements include the following: • The grantee must comply with the Procurement Standards of 2 C.F.R.Part 200 and provide for full and open competition. • A procurement contract must include all applicable contract provisions set out in Appendix II of 2 C.F.R.Part 200. • All noncompetitive(sole source)procurements must comply with the requirements outlined in 2 C.F.R.200. o Sole source procurements that do not exceed the Simplified Acquisition Threshold(currently$250,000)must have written justification for the noncompetitive procurement action maintained in the procurement file.If a procurement file does not have the documentation that meets the criteria outlined in 2 C.F.R.200,the procurement expenditures may not be allowable. All Sole source procurement must be approved by DCJ. JJ. Authorized Official The grantee understands that,in accepting this award,the Authorized Representative declares and certifies,among other things,that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and,in so doing,accepts(or adopts)all material requirements that relate to conduct throughout the period of performance under this award.The recipient further understands,and agrees,that it will not assign anyone to the role of Authorized Representative during the period of Page 16 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds performance under the award without first ensuring that the individual has the requisite legal authority. 5.FINANCIAL REQUIREMENTS A. Non-supplantation The recipient agrees that grant funds will be used to supplement,not supplant,non-federal funds that would otherwise be available for the activities under this grant. Supplanting arises when a Recipient reduces non-federal funds for an activity specifically because federal funds are available(or are expected to be available)to fund that same activity.Federal funds must be used to supplement existing State or local funds for program activities,and may not replace(that is,may not"supplant")State or local funds that have been appropriated or allocated for the same purpose.Additionally,federal funding may not replace State or local funding that is required by law. When supplanting is prohibited,potential supplanting will be the subject of DCJ monitoring and audit.Should a question of supplanting arise,the grantee will be required to substantiate that any reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. B. Misuse of award funds The recipient understands and agrees that misuse of award funds may result in a range of penalties,including suspension of current and future funds,suspension or debarment from federal grants,recoupment of monies provided under an award,and civil and/or criminal penalties. C. Limitation on use of funds to approved activities The recipient agrees that grant funds will be used only for the purposes described in this award.The grantee must not undertake any work or activities that are not described in this award,and must not use staff;equipment,or other goods or services paid for with grant funds for such work or activities,without prior written approval from DCJ. D. Consultant compensation rates The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in excess of$81.25 per hour,not to exceed$650 per day.To exceed this specified maximum rate,recipients must submit to DCJ a detailed justification and have such justification approved by DCJ,prior to obligation or expenditure of such funds. Issuance of this award or approval of the award budget alone does not indicate approval of any consultant rate in excess of$81.25 per hour,not to exceed$650 per day.Although prior approval is not required for consultant rates below this specified maximum rate, recipients are required to maintain documentation to support all daily or hourly consultant rates. E. Limit on use of grant funds for grantees'employees'salaries With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the federal government's Senior Executive Page 17 of24 10/31/2022 DocuSign Envelope ID:D0DFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds Service(SES)at an agency with a Certified SES Performance Appraisal System for that year.(An award recipient may compensate an employee at a higher rate,provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion the DCJ via DOJ. 6.CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice(DOJ)has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,the Office of Community Oriented Policing Services (COPS),and the Office on Violence Against Women(OVW)are not engaged in discrimination prohibited by law.Several federal civil rights laws,such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973,require recipients of federal financial assistance to give assurances that they will comply with those laws.Taken together,these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race,color,national origin, religion,disability,sex,and,for grants authorized under the Violence Against Women Act, sexual orientation and gender identity.Recipients are also prohibited from discriminating in services because of age.For a complete review of these civil rights laws and nondiscrimination requirements,in connection with DOJ awards,see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system,there are two additional obligations that may apply in connection with the awards:(1)complying with the regulation relating to Equal Employment Opportunity Programs(EEOPs);and(2)submitting findings of discrimination to OCR.For additional information regarding the EEOP requirement,see 28 CFR Part 42,subpart E,and for additional information regarding requirements when there is an adverse finding,see 28C.F.R. §§42.204(c),.205(c)(5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding.If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance,please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. The Grantee hereby agrees that it will comply,and all of its subrecipients("subgrantees")will comply,with the applicable provisions of: A. Civil rights laws and nondiscrimination provisions States and units of local government,public and nonprofit institutions of higher education, nonprofit organizations,for-profit businesses,and other recipients of DOJ grants may be subject to various federal civil rights laws for reasons other than their receipt of DOJ funds.Some examples include federal civil rights laws related to discrimination on the basis of race,color,national origin,sex,religion,or disability. Page 18 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds Because a DOJ award is a form of"federal financial assistance,"the recipients of a DOJ award(and any"subrecipient"at any tier)must comply with additional civil-rights-related requirements above and beyond those that otherwise would apply. In general,these additional requirements fall into one of two categories: 1. Civil rights laws(sometimes referred to as"cross-cutting"federal civil rights statutes).These apply to essentially any entity that receives an award of federal financial assistance--regardless of which federal agency awards the grant or cooperative agreement--and encompass the"program or activity"funded in whole or in part with the federal financial assistance. 2. Nondiscrimination provisions.These are requirements or restrictions that apply to certain OJP or OVW awards--in addition to the civil rights laws--because they are set out in a statute that applies specifically to one or more particular OJP or OVW grant programs,or to OJP or OVW awards made under a particular legal authority.Much like the civil rights laws,these provisions apply variously to the programs,activity,or undertaking funded in whole or in part by OJP or OVW,and are described herein. a. Such nondiscrimination provisions apply to some,but not all,OJP or OVW grant programs. b. The nondiscrimination provisions that apply to an OJP or OVW award (above and beyond the requirements in"cross-cutting"civil rights laws) may vary from award to award,even for awards made during the same fiscal year. c. Typically,no more than one of these nondiscrimination provisions will apply to any particular OJP or OVW award. General information on the civil rights laws that apply to every OJP or OVW award,and on the nondiscrimination provisions that apply to some OJP or OVW awards,is available at https://ojp.gov/about/ocr/statutes-regulations. NOTE: As discussed in more detail below,if a civil rights law or nondiscrimination provision prohibits discrimination in employment on the basis of religion,the prohibition is read together with the provisions of the Religious Freedom Restoration Act of 1993. B. Civil rights compliance:Access to services and benefits by individuals with limited English proficiency Compliance with the civil rights laws entails,among other things,taking reasonable steps to ensure that individuals with limited English proficiency(LEP)have meaningful access to DOJ-funded programs or services.An individual with limited English proficiency is one whose first language is not English and who has a limited ability to read,write,speak, or understand English.To assist recipients of DOJ awards in meeting their obligations with respect to such individuals,DOJ has published a guidance document,available on the LEP.gov website. Page 19 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds C. Certification Each grantee by accepting this award,certifies that it will comply(and it will require any subrecipient at any tier to comply)with applicable civil rights laws and nondiscrimination provisions.An additional DCJ Form 30,will be required prior to the disbursement of any funds. D. Nondiscrimination provisions and the Religious Freedom Restoration Act As noted earlier,a nondiscrimination provision that deals with discrimination in employment on the basis of religion is read together with the pertinent provisions of the Religious Freedom Restoration Act of 1993.As a result,even if an otherwise-applicable nondiscrimination provision states that a grantee or subrecipient may not discriminate in employment based on religion,a DOJ recipient or subrecipient that is a faith-based organization may consider religion in hiring,provided it satisfies particular requirements. An DOJ recipient that is a faith-based organization and that seeks to consider religion in hiring despite an applicable nondiscrimination provision must properly execute and submit to DCJ a specific formal certification to DCJ to the effect that-- 1. The grantee is a religious organization that sincerely believes that providing the programs or services funded by the DOJ award is an expression of its religious beliefs,that employing individuals of particular religious belief is important to its religious exercise,and that having to abandon its religious hiring practice to receive federal funding would substantially burden its religious exercise. 2. The grantee will not discriminate against beneficiaries(or prospective beneficiaries)of the programs or services funded by the DOJ award on the basis of religion,a religious belief,a refusal to hold a religious belief,or a refusal to attend or participate in a religious practice. 3. The grantee will keep any explicitly religious activities separate in time or location from programs or services funded by the DOJ award. 4. The grantee will not require beneficiaries(or prospective beneficiaries)of programs or services funded by the DOJ award to attend or participate in any explicitly religious activities.Any such participation will be purely voluntary. To make the required certification,an appropriate,authorized official of the grantee organization must execute the Certification Regarding Hiring Practices on the Basis of Religion on behalf of the grantee.A copy of the executed certification must be submitted to DCJ.The grantee must retain the signed original on file as part of its records for the DOJ award. An DOJ recipient that executes and submits a certification that satisfies these requirements ordinarily may consider religion in hiring.Different rules may apply, however,if there is good reason to question the truthfulness of the certification,or if DCJ determines that it is necessary to restrict the recipient from considering religion in hiring to further a compelling government interest. (If DCJ makes such a determination,the Page 20 of 24 10/31/2022 DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds DCJ may impose limitations that represent the least restrictive means of furthering the compelling government interest.) The rules that apply to subrecipients of DOJ awards that are faith-based organizations are similar,except that the subrecipient is to submit the required certification to the grantee. E. Overview of"Civil Rights Laws" Important"civil rights laws"that apply to all federal financial assistance--and to all recipients and subrecipients of DOJ awards made in FY 2017(and in FY 2018),are these: • Section 601 of Title VI of the Civil Rights Act of 1964(codified at 42 U.S.C. 2000d) o Statutory provision: No person in the United States shall,on the ground of race,color,or national origin,be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any program or activity receiving Federal financial assistance. o DOJ implementing regulation: Subparts C and D of 28 C.F.R.Part 42. • Section 504 of the Rehabilitation Act of 1973(codified at 29 U.S.C.794) o Statutory provision: No otherwise qualified individual with a disability in the United States,as defined in[29 U.S.C.705(20)],shall,solely by reason of her or his disability,be excluded from the participation in,be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance[.] o DOJ implementing regulation: Subpart G of 28 C.F.R.Part 42. • Section 901 of Title IX of the Education Amendments of 1972(codified at 20 U.S.C.1681) o Statutory provision: No person in the United States shall,on the basis of sex,be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any education program or activity receiving Federal financial assistance[.] o DOJ implementing regulations: Subpart D of 28 C.F.R.Part 42;28 C.F.R Part 54. • Section 303 of the Age Discrimination Act of 1975(codified at 42 U.S.C.6102) o Statutory provision: [N]o person in the United States shall,on the basis of age,be excluded from participation in,be denied the benefits of,or be subjected to Page 21 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds discrimination under,any program or activity receiving Federal financial assistance. DOJ implementing regulation: Subpart I of 28 C.F.R.Part 42. 7. RECIPIENTS OF OVW GRANT DOLLARS ONLY A. Availability of general terms and conditions on OVW website The recipient agrees to follow the applicable set of general terms and conditions that are available at https://www.justice.gov/ovw/award-conditions.These do not supersede any specific conditions in this award document. B. Compliance with statutory and regulatory requirements The grantee agrees to comply with all relevant statutory and regulatory requirements, which may include,among other relevant authorities,the Violence Against Women Act of 1994,P.L.103-322,the Violence Against Women Act of 2000,P.L.106-386,the Violence Against Women and Department of Justice Reauthorization Act of 2005,P.L.109-162,the Violence Against Women Reauthorization Act of 2013,P.L.113-4,the Omnibus Crime Control and Safe Streets Act of 1968,34 U.S.C.§§10101 et seq.,and OVW's implementing regulations at 28 C.F.R.Part 90. C. VAWA 2013 nondiscrimination condition The recipient acknowledges that 34 U.S.C.§12291(b)(13)prohibits recipients of OVW awards from excluding,denying benefits to,or discriminating against any person on the basis of actual or perceived race,color,religion,national origin,sex,gender identity, sexual orientation,or disability in any program or activity funded in whole or in part by OVW.The recipient agrees that it will comply with this provision.The recipient also agrees to ensure that any subrecipients("subgrantees")at any tier will comply with this provision. D. Confidentiality and information sharing The grantee agrees to comply with the provisions of 34 U.S.C.§12291(b)(2), nondisclosure of confidential or private information,which includes creating and maintaining documentation of compliance,such as policies and procedures for release of victim information.The recipient also agrees to comply with the regulations implementing this provision at 28 CFR 90.4(b)and"Frequently Asked Questions(FAQs)on the VAWA Confidentiality Provision(34 U.S.C.§12291(b)(2))"on the OVW website at https://www.justice.gov/ovw/resources-and-faqs-grantees.The grantee also agrees to ensure that all subrecipients("subgrantees")at any tier meet these requirements. E. Activities that compromise victim safety and recovery and undermine offender accountability The recipient agrees that grant funds will not support activities that compromise victim safety and recovery or undermine offender accountability,such as:procedures or policies that exclude victims from receiving safe shelter,advocacy services,counseling,and other assistance based on their actual or perceived sex,age,immigration status,race,religion, sexual orientation,gender identity,mental health condition,physical health condition, criminal record,work in the sex industry,or the age and/or sex of their children; Page 22 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services;procedures or policies that impose requirements on victims in order to receive services(e.g.,seek an order of protection,receive counseling,participate in couples'counseling or mediation,report to law enforcement, seek civil or criminal remedies,etc.);procedures or policies that fail to ensure service providers conduct safety planning with victims;project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing;or any other activities outlined in the solicitation under which the approved application was submitted.. F. Policy for response to workplace-related incidents of sexual misconduct,domestic violence,and dating violence The recipient,and any subrecipient at any tier,must have a policy,or issue a policy within 270 days of the award date,to address workplace-related incidents of sexual misconduct, domestic violence,and dating violence involving an employee,volunteer,consultant,or contractor.The details of this requirement are posted on the OVW web site at https://www.justice.gov/ovw/award-conditions(Award Condition:Policy for response to workplace-related sexual misconduct,domestic violence,and dating violence),and are incorporated by reference here. G. Termination or suspension for cause DCJ or the Director of OVW,upon a finding that there has been substantial failure by the recipient to comply with applicable laws,regulations,and/or the terms and conditions of the award or relevant solicitation,will terminate or suspend until DCJ or the Director is satisfied that there is no longer such failure,all or part of the award,in accordance with the provisions of 28 C.F.R.Part 18,as applicable mutatis mutandis. H. Compliance with solicitation requirements The recipient agrees that it must be in compliance with requirements outlined in the solicitation under which the approved application was submitted,the applicable Solicitation Companion Guide,and any program-specific frequently asked questions (FAQs)on the OVW website(https://www.justice.gov/ovw/resources-and-faqs-grantees). The program solicitation,Companion Guide,and any program specific FAQs are hereby incorporated by reference into this award. I. Subrecipient program income The recipient understands and agrees that it has responsibility for approval of program income earned by subrecipients.Program income,as defined by 2 C.F.R.200.1,means gross income earned by a non-federal entity that is directly generated by a supported activity or earned as a result of the federal award during the period of performance. Without prior approval,program income must be deducted from total allowable costs to determine the net allowable costs.In order to add program income to a subaward, subrecipients must seek approval from the recipient prior to generating any program income.Any program income added to a subaward must be used to support activities that were approved in the budget and follow the conditions of the subaward agreement.Any program income approved by the recipient must be reported by the subrecipient to the recipient so that it is reported on the quarterly Program Income Financial Report(DCJ Page 23 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52229BF6DD Federal Awards issued from 2022 Federal Grant Funds Form 1-B)in accordance with the addition alternative.If the program income amount changes(increases or decreases)during the project period,the recipient must provide approval by the end of the project period.Failure to comply with these requirements may result in audit findings for both the recipient and the subrecipient. J. Subrecipient product monitoring The recipient agrees to monitor subrecipients to ensure that materials and products (written,visual,or sound)developed with OVW formula grant program funding fall within the scope of the grant program and do not compromise victim safety. Page 24 of 24 10/31/2022 DocuSign Envelope ID:D0DFCB51-30B4-4604-AE92-0F52225BF6DD COLORADO DIVISION OF CRIMINAL JUSTICE CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS,DEPARTMENT OF JUSTICE(DCJ FORM 30) INSTRUCTIONS:Complete the table below with information found in the Grant Agreement.Read the form completely, identify the person responsible for reporting civil rights findings,certify that the required Civil Rights training has been completed by the Project Director;and check only one certification under"II"that applies to your agency.Have your Signature Authority sign at the bottom of page 2,forward a copy to the person identified as being responsible for reporting civil rights findings and return the original to the Colorado Division of Criminal Justice,700 Kipling,Ste.1000,Denver,CO 80215,within 45 days of the grant award beginning date. PROJECT DIRECTOR:Sonja Koh I grat PHONE: Person responsible for reporting civil rights findings of discrimination:(Name,address,phone&email) I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at https://www.colorado.gov/pacific/dcj/civil-rights-requirements.I accept responsibility for ensuring that project staff understands their responsibilities as outlined in the presentations.I understand that if 1 have any questions about the material presented and my responsibilities as a grantee that I will contact my grant manager. PROJECT DIRECTOR SIGNATURE DATE SIGNATURE AUTHORITY'S CERTIFICATION:As the Signature Authority for the above Grantee,I certify,by my signature on page two(2),that I have read and am fully cognizant of our duties and responsibilities under this Certification. I. REQUIREMENTS OF GRANT RECIPIENTS:All grant recipients(regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity,and must take reasonable steps to provide meaningful access for persons with limited English proficiency. ♦I certify that this agency will maintain data(and submit when required)to ensure that:our services are delivered in an equitable manner to all segments of the service population;our employment practices comply with Equal Opportunity Requirements,28 CFR 42.207 and 42.301 et seq.;our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act,(See also,2000 Executive Order#13166). ♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of discrimination will submit these findings,if any,to the Division of Criminal Justice within 45 days of the finding,and/or if the finding occurred prior to the grant award beginning date,within 45 days of the grant award beginning date. Page 1 of 2 DCJ30_v12 (Rev.02/20) DocuSign Envelope ID:DODFCB51-3064-4604-AE92-0F52229BF6DD DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS,DEPARTMENT OF JUSTICE(Continued) 1I. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP)CERTIFICATIONS:Check the box before ONLY ONE APPROPRIATE CERTIFICATION(A,or B below)that applies to this grantee agency during the period of the grant duration noted above. CERTIFICATION"A"[Applicable,if(1),(2)or(3),below,apply.]This is the Certification that most non-profits and small agencies will use.Check all that apply to your entity. This funded entity: (1) is an educational,medical or non-profit organization or an Indian Tribe; (2) has less than 50 employees; (3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than $25,000 in federal U.S.Department of Justice funds. Therefore,I hereby certify that this funded entity is not required to maintain an EEOP,pursuant to 28 CFR§42.302,but is required to submit a Certification(https://oip.gov/about/ocr/eeop.htm). CERTIFICATION"B"(Applicable to all entities that do not qualify for Certification"A"above) This funded entity,as a for-profit entity or a state or local government having 50 or more employees(counting both full- and part-time employees but excluding political appointees)and is receiving,through this single grant award from the Colorado Division of Criminal Justice,more than$25,000,in federal U.S.Department of Justice funds. Therefore,I hereby certify that the funded entity will prepare and submit an EEOP and Certification at https://oip.nov/about/ocr/eeop.htm,within 60 days of the award.The EEOP shall be submitted in accordance with 28 CFR§42,subpart E,to Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice that will include a section specifically analyzing the grantee(implementing)agency.(If you have already submitted an EEOP applicable to this time period,send a copy of the letter received from the Office for Civil Rights showing that your EEOP is acceptable.) As the Signature Authority for the above grantee,I certify,by my signature below,that I have read and am fully cognizant of our duties and responsibilities under this Certification.I,hereby,also certify that the content of this form,other than the data entry required,has not been altered. SIGNATURE AUTHORITY SIGNATURE DATE TYPED NAME TITLE * * * * * * * * * * This signed form must be returned to the Colorado Division of Criminal Justice,700 Kipling,Ste.1000,Denver,CO 80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box above. Page 2 of 2 DCJ30_v12 (Rev.02/20) DocuSign Certificate Of Completion Envelope Id:DODFCB5130B44604AE920F52229BF6DD Status:Sent Subject:DCJ Grant-JAG#2022-DJ-23-01-67-1-Implementation of LPRs to Increase Stolen Vehicle Recovery Source Envelope: Document Pages:57 Signatures:0 Envelope Originator: Certificate Pages:5 Initials:0 OAJJA Grants AutoNav:Enabled 700 Kipling St Envelopeld Stamping:Enabled Lakewood,CO 80215 Time Zone:(UTC-07:00)Mountain Time(US&Canada) cdps_dcj_oajjagrants@state.co.us IP Address:165.127.87.1 Record Tracking Status:Original Holder:OAJJA Grants Location:DocuSign 12/1/2023 11:58:03 AM cdps_dcj_oajjagrants@state.co.us Security Appliance Status:Connected Pool:FedRamp Storage Appliance Status:Connected Pool:CDPS Contracts and Grants Location:DocuSign Signer Events Signature Timestamp Sonja Kohlgraf Sent:12/1/2023 12:11:24 PM skohlgraf@weldgov.com Viewed:12/1/2023 12:18:23 PM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:12/1/2023 12:18:23 PM ID:1eab75e0-c9eb-49a8-9008-a89af508a3a8 Mike Freeman BOCC-Contracts@weldgov.com Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:7/24/2023 5:31:16 PM ID:dd98edf9-6d31-439a-b1af-8f6d68d9a2c3 Matthew M.Lunn,PhD matthew.lunn@state.co.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:11/27/2023 10:58:48 AM ID:1 bc62db 1-4574-411 1-8a08-0c061 ce0e787 Lyndsay Clelland Lyndsay.Clelland@state.co.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Chris D'Ovidio COPIED Sent:12/1/2023 12:11:25 PM cdovidio@weldgov.com Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Deanna Stewart deanna.stewart@state.co.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Cindy Johnson cindya.johnson@state.co.us Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/1/2023 12:11:25 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:8/10/2022 3:16:46 PM Parties agreed to:Sonja Kohlgraf,Mike Freeman,Matthew M.Lunn,PhD ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time,CDPS Contracts and Grants(we,us or Company)may be required by law to provide to you certain written notices or disclosures.Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.Please read the information below carefully and thoroughly,and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to'I agree to use electronic records and signatures'before clicking`CONTINUE'within the DocuSign system. 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By selecting the check-box next to'I agree to use electronic records and signatures',you confirm that: • You can access and read this Electronic Record and Signature Disclosure;and • You can print on paper this Electronic Record and Signature Disclosure,or save or send this Electronic Record and Disclosure to a location where you can print it,for future reference and access;and • Until or unless you notify CDPS Contracts and Grants as described above,you consent to receive exclusively through electronic means all notices,disclosures,authorizations, acknowledgements,and other documents that are required to be provided or made available to you by CDPS Contracts and Grants during the course of your relationship with CDPS Contracts and Grants. Contract Form Entity Information Entity Name* Entity ID* O New Entity? THE DIVISION OF CRIMINAL @00035241 JUSTICE Contract Name* Contract ID Parent Contract ID 2023 JAG GRANT AWARD 7665 Contract Status Contract Lead* Requires Board Approval CTB REVIEW SKANETA YES Contract Lead Email Department Project# skaneta@co.weld.co.us; skohlgraf@weldgov.com Contract Description* GRANT FUNDING FOR 3 LPRS;I 5PBJA-22-GG-00660-MUMU;DCJ GRANT NUMBER 2022-DJ-23-01-67-1 Contract Description 2 Contract Type" Department Requested BOCC Agenda Due Date GRANT SHERIFF Date* 12/07/2023 12/11/2023 Amount* Department Email $49,856.00 CM-Sheriff@weldgov.com Will a work session with BOCC be required?* NO Renewable* Department Head Email NO CM-Sheriff- Does Contract require Purchasing Dept.to be DeptHead@weldgov.com included? Automatic Renewal County Attorney Grant GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 07/01/2024 Termination Notice Period Committed Delivery Date Expiration Date* 09/30/2024 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH CHERYL PATTELLI MATTHEW CONROY DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/07/2023 12/07/2023 12/07/2023 Final Approval BOCC Approved Tyler Ref# AG 121123 BOCC Signed Date Originator SKOHLGRAF BOCC Agenda Date 12/11/2023 Hello