HomeMy WebLinkAbout20232116.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR 2023 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZE
CHAIR TO SIGN - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Sheriffs Office, and the City of Greeley, with further terms and conditions being as
stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the 2023 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office,
and the City of Greeley, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of July, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: f4) j��4
Weld County Clerk to the Board
kitixv. JtzzX • Iiew,o 1 r..k.,
Deputy Clerk to the Board
APPVED ORM:
Cou
y
Attorne
Date of signature: 'f'31 I `ZOZ
erry 4 Buc Pro-Tem
an, Chair
Scott K. Jame
D. Ross
SED
Saine
Cc : So (SK/SK), ACT(GP/cD)
08'/24 /23
2023-2116
SO0044
Cuni-vo c -F i IA 71,41
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2023 JAG Formula Grant (Justice Assistance Grant) funding application via
Greeley PD and MOU
DEPARTMENT: Sheriffs Office DATE: 7/11/2023
PERSON REQUESTING: Sonja Kohlgraf, WCSO Finance Manager
Brief description of the problem/issue:
The Bureau of Justice Assistance will award $59,192 to the Greeley Police Department and the Weld County Sheriffs Office through the
Edward Byrne Memorial Justice Assistance Formula Grant (JAG). The Sheriffs Office portion of the formula -based award is $15,207. The City of
Greeley is the fiscal agent for the grant and will complete all necessary reporting requirements and issue us the reimbursement of these dollars once
spent on eligible projects.
As in past years, a Memorandum of Understanding is needed between the City of Greeley and the Weld County Board of County
Commissioners to memorialize the division of funds. Historically the Sheriffs Office has spent JAG grant funds on equipment needs. This year is similar.
The Sheriffs Office would like to use these grant funds to outfit more Patrol cars with the following:
Patrol:
3 Thermal scopes/Thermal Monocular $5299 per scope Total estimated cost $15,900 (per 7/11/2023 quote)
The Sheriffs Office recognizes that this type of equipment investment will have a positive impact on officer safety, crime prevention and enforcement of
the criminal law. If awarded and the sale price will bi over the max award tom;
WCSO will offset the small difference within 2024 approved
budget.
Due to the short turnaround for this grant application, we are asking for approval to move forward with the MOU.
This MOU has been sent to the County Attorney's Office for review as well.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Authorize Chair to sign the MOU and receive the $15,207 from the JAG by partnering with Greeley.
2) Request more information and schedule a work session.
3) Refuse to enter into the MOU, causing the forfeiture of these dollars for FY2024.
Recommendation: We recommend the Board of County Commissioners authorize the Commissioner Chair to sign the MOU with Greeley to receive the
JAG funds as designated by the Bureau of Justice Assistance. Thank you.
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
ViaGna�L
2023-2116
7fZcp C:SV--I-
Karla Ford
From:
Sent:
To:
Subject:
approve
Lori Saine
Lori Saine
Wednesday, July 19, 2023 3:10 PM
Karla Ford
RE: Please Respond - PA request for 2023 JAG Formula Grant application
Weld County Commissioner, District 3
1150 O Street
PO Box 758
Greeley CO 80632
Phone: 970-400-4205
Fax: 970-336-7233
Email: Isaine@weldaov,com
Website: www.co.weld.co.us
In God We Trust
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weld.gov>
Sent: Wednesday, July 19, 2023 2:42 PM
To: Lori Saine <Isaine@weld.gov>
Subject: Please Respond - PA request for 2023 JAG Formula Grant application
Importance: High
Please advise if you agree with recommendation. This is an urgent/quick turnaround grant. Thank you.
Karla Ford R
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kforASweldgov.com :: www.weldoov.com :.
**Please note my working hours are Monday -Thursday 7:00a.m.-5:OOp.m.**
1
DocuSign Envelope ID: 20397FCA-0A53-49CA-8C1B-90E38FE21234
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made this Z(ot day of
J , 2023, by and between THE CITY OF GREELEY, COLORADO and THE
WELD UNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD,
COLORADO
WHEREAS, the Bureau of Justice Assistance has provided Joint funding that is available
to both the City of Greeley and Weld County, and
WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in
the total amount of $59,192, and
WHEREAS, the City of Greeley Police Department will be the Fiscal Agent for the grant
and will initially receive the total grant award of $59,192, will remit the amount of $15,207 to
Weld County as the Sheriffs Office portion of the grant award, and, will retain the amount of
$43,985 as the City of Greeley Police Department's portion of the award
WHEREAS, as with previous binding, both agencies have determined that they have
different needs and uses for the funds being made available, and
WHEREAS, this Memorandum of Understanding provides for the division of funds being
made available, and
WHEREAS, the parties wish to reduce their understanding to writing.
THE PARTIES HEREBY AGREE AS FOLLOWS
1) Upon receipt of the total funding amount of $59,192, the Greeley Police Department
(Fiscal Agent) will pay the sum of $15,207 to the Weld County Sheriffs Office as and for the
Weld County's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula
program
2) The remaining sum in the amount of $43,985 will be retained by the City of Greeley as
the Greeley Police Department's portion of the Edward Byrne Memorial Justice Assistance Grant
(JAG) formula program
3) The financial reporting to the Bureau of Justice Assistance will be maintained by the
Greeley Police Department (Fiscal Agent) with each party maintaining a financial and operational
recoid of their respective portions of the program and in compliance with the Federal Financial
Guide, the parameters of the grant and any special conditions as noted in the SOGA award The
DocuSign Envelope ID: 20397FCA-0A53-49CA-8C1B-90E38FE21234
Weld County Sheriff's Office shall transmit said records to the Greeley Police Department upon
request by the Department
IN WITNESS WHEREOF, the parties have executed this contract on the day and year first
written above
THE CITY OF GREELEY, COLORADO WELD COUNTY BOARD OF COUNTY
COMMISSIONERS
DocuSigned by:
By faio•
ayor
A 1 1 E DocuSigned by:
Qld (,,Ir"^..,"' "bb1,
� 6�CCt�SCD44C.-.
Approved as to Substance
By. CDocuSigned by:
oarblA,I, C. bit.111
City"rti ages
Approved as to Legal Form.
By: _
DocuSigned by:
StuuAtA, V/ 1
Approved as to Finance
By.
f -DocuSigned by:
"5iri cio oimance
Recommended.
By.
-DocuSigeed by:
Q ilArt
' Ift c34��$�9ce
Greeley Police Department
By.
e Freeman, Chair
JUL 2 6 2023
ATTEs :
Clerk to the Board
By. .06Aco
Deputy Clerk to the Board
Recommen
By
Steve Reams, Sheriff
Weld County Sheriff's Office
02oA3
Contract Form
New Contract Request
Entity Information
Entity Name.
CITY OF GREELEY
Entity ID.
@00001551
❑ New Entity?
Contract Name. Contract ID
2023 JAG FORMULA GRANT MOU - GRANT APPLICATION 7247
Contract Status
CTB REVIEW
Contract Lead.
S KAN ETA
Contract Lead Email
skaneta@co.weld.co.us;
skohlgraf Oweldgov.com
Parent Contract ID
Requires Board Approval
YES
partment Project #
Contract Description
MOU FOR FORMULA 2023 JAG GRANT FUNDING. FISCAL AGENT IS CITY OF GREELEY. TOTAL FOR WCSO IS 015,207. TOTAL
GRANT FUNDS FOR WCSO AND CITY OF GREELEY $59,192. WELD COUNTY SHERIFF'S OFFICE IS SUBRECIPIENT. THIS IS THE
APPLICATION
Contract Description 2
Contract Type.
APPLICATION
Amount*
$15,207.00
Renewable
NO
Automatic Renewal
Grant
IGA
Department
SHERIFF
Department Email
CM-Sh eri fftoveldgov.carn
Department Head Email
CM-Sheriff-
DeptHeadti weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELDG
EY @WELDG
OV.COM
if this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the
OnBase
Requested BOCC Agenda
Date
0726/2023
Due Date
07122/2023
will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
Contract Dates
Effective Date
Review Date*
06,>`D1..2024
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
ESTHER GESICK
DH Approved Date
07, 20;2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07/26,2023
Originator
SKOHLGRAF
Contact Type
Committed Delivery Date
Contact Entail
Finance Approver
CHERYL PATTELLI
Expiration Date*
01{0112024
Contact Phone i
Purchasing Approved Date
Finance Approved Date
07,,20/'2023
Tyler Ref #
AG 072623
Legal Counsel
BYRON HOWELL
Contact Phone 2
Legal Counsel Approved Date
07/20/2023
Hello