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Home My WebLink About20231663.tiffRESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR VARIOUS CORE AND NON -CORE SERVICES AND AUTHORIZE CHAIR TO SIGN - RHEGNUMI CONSULTING, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for Various Core and Non -Core Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Rhegnumi Consulting, LLC, commencing June 1, 2023, and ending May 31, 2024, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Various Core and Non -Core Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Rhegnumi Consulting, LLC, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 14th day of June, A.D., 2023, nunc pro tunc June 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dit4,O ; 4. Weld County Clerk to the Board BKJAVtirN . LJalL i dc Deputy Clerk to the Board APP 'e ED County - torney j Date of signature: "! Za I ZDZ ro-Tem Mike an, Chair erryL. Buck Scdtt K. James inc cc: HS D 01/06/.23 2023-1663 HR0095 co xC+ 1x*7oq, PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 24, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Professional Services Agreement with Rhegnumi Consulting, LLC Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Professional Services Agreement with Rhegnumi Consulting, LLC. The Department is requesting to enter into an Agreement with Rhegnumi Consulting, LLC for Mental Health Services. The term of this Agreement shall be from June 1, 2023 through May 31, 2024. Fees for Services Program Mental Services Area Health Rate $120.00 1Inity Hour Service Behavior Decision Name Consultation: Making (TDM) Team Meeting Meeting, (FTM), Professional Team Staffing $135.00 Hour Behavior Consultation: In Home or Community $120.00 Hour , Behavior Consultation: In Office/ Video $ 50.00 Each Behavior hours/month/client) Consultation: No Show (Max of 2 no shows or 2 $ 0.67 Mile Mental Health Services: Mileage $120.00 Hour Skill (FTM), Professional and Functional Team Decision Staffing Behavior Making Assessment: (TDM) Meeting, Team Meeting $135.00 Hour Skill Community and Functional Behavior Assessment: In -Home or $120.00 Hour Skill and Functional Behavior Assessment: In-Office/Video $ 50.00 Each Skill of 2 and no shows Functional Behavior or 2 hours/month/client) Assessment: No Show (Max $120.00 . Hour Caregiver Making (TDM) Training: Meeting, Team Professional Meeting (FTM), Staffing Team Decision $135.00 ` Hour Caregiver Training: In -Home or Community $120.00 Hour Caregiver Training: In-Office/Video $ 50.00 Each Caregiver , or 2 hours/month/client) Training Therapy: No Show (Max of 2 no shows $120.00 , Flour r Direct ABA Decision Making Therapy: (TDM) Team Meeting, Meeting Professional (FTM), Team Staffing $135.00 Hour Direct ABA Therapy: In -Home or Community Pass -Around Memorandum; May 24, 2023 — CMS ID 1pc}5 Page l 2023-1663 coil 4 PRIVILEGED AND CONFIDENTIAL Pro rain .\rca Nate Unity T 3e Service Name Mental Health Services $ So.00 _ Each Direct ABA Therapy: No Show (Max of 2 no shows or 2 hours/month/client) I do not recommend a Work Session. I recommend approval of this Professional Services Agreement and authorize the Chair to sign. Approve Recommendation Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Schedule Work Session Other/Comments: Pass -Around Memorandum; May 24, 2023 -- CMS ID TBD Page 2 Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Thursday, May 25, 2023 11:32 AM Karla Ford RE: Please Reply - PA FOR ROUTING: Rhegnumi Consulting, LLC PSA (CMS TBD) 3 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Thursday, May 25, 2023 7:17 AM To: Lori Saine <Isaine@weld.gov> Subject: Please Reply - PA FOR ROUTING: Rhegnumi Consulting, LLC PSA (CMS TBD) 3 Importance: High Please advise if you approve recommendation. Thank you. Karla Ford c Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** 1 PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND RHEGNUMI CONSULTING, LLC THIS AGREEMENT is made and entered into this I `'I1tif'day of VQ , 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "County," and Rhegnumi Consulting, LLC, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor to perform services as required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to perform the required services according to the terms of this Agreement; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; and WHEREAS, the Colorado Department of Human Services has provided Core/Non-Core or other funding to the Department for Mental Health Services. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of the Scope of Services. Exhibit B consist of the Rate Schedule. Exhibit C consists of County's Request for Proposal (RFP) as set forth in Bid Package No. B2300040 which is incorporated into this agreement by reference and will be provided upon request to the Department. Exhibit D consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibits A, Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal. Contractor shall further be responsible for the timely completion and acknowledges that a failure 073.-/G6.3 to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement shall be from June 1, 2023, through May 31, 2024, unless sooner terminated as provided herein. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement maybe renewed for 2 (two) additional one-year terms upon mutual written agreement of the Parties. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated Amendment, unless approved and documented otherwise by the County Representative. Any change in work made without such prior Amendment shall be deemed covered in the compensation and time provisions of this Agreement, unless approved and documented otherwise by the County Representative. 6. Compensation. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described as Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to the Contractor. No payment in excess of that set forth in the Exhibits will be made by County unless an Amendment authorizing such additional 2 payment has been specifically approved by Weld County as required pursuant to the Weld County Code. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or 3 individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non -confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance. 4 Workers' Compensation / Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury; $5,000 Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance 5 of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of 6 God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of Work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required and received by the sending party; or Either party may change its notice address(es) by written notice to the other. Notice may be sent to: TO CONTRACTOR: Name: Amy Heath Position: Owner/BCBA-D Address: 602 23rd Avenue Address: Greeley, Colorado 80634 E-mail: amyheath(&,rhegnumi.com Phone: (303) 285-1333 TO COUNTY: Name: Jamie Ulrich Position: Director Address: P.O. Box A Address: Greeley, Colorado 80632 E-mail: iulrich(Nweld.gov Phone: (970) 400-6510 19. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument 7 signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 24. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 8 30. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 31. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 32. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: ilZ4A.)_ "jeld6;t1 lerk to the B ' and 9 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO �Z e Mike Freeman, Chair JUN 1 4 2023 CONTRACTOR: Rhegnumi Consulting, LLC 606 23rd Avenue Greeley, Colorado 80634 (303) 285-1330 By: AmyK HileF(May 30 202313'00 MDT) Amy Heath, Owner/BCBA-D Date: May 30, 2023 ,gO 3 EXHIBIT A SCOPE OF SERVICES Contractor will provide Mental Health Services, as referred by the Department. 1. Behavior Consultation Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. In -person or conference call with team involved in planning for client care in a crisis or transitional services meeting to help develop a plan of action for next steps in care. ii. In -person training related to the field of Applied Behavior Analysis (ABA) and related supports to help train team members in strategies and supports for individuals with disabilities and behavior challenges. iii. Quality Behavioral Solutions (QBS) Safety Care for families training to help with de- escalation and safety in response to aggression and crisis situations. iv. General training in functions or behavior and general interventions supports. v. May use curriculum such as "Teaching social communication to children with Autism and other developmental delays". b. Anticipated Frequency of Services: i. Two (2) to three (3) hours per event c. Anticipated Duration of Services: i. One-time event d. Goals of Services: i. Work with the individual's treatment team to develop a crisis plan and identify the supports needed to help ensure the individual is safe to return to the setting determined by the clinical team. ii. Develop a team responsible for supporting the client through transition and ensuring appropriate steps are taken to meet the client's needs. iii. Provide training and support related to the field of ABA and behavior interventions to individuals identified in the treatment team. e. Outcomes of Services: i. Less risk of clients requiring more intensive placements as they have a comprehensive team to collaborate and develop comprehensive supports. ii. Clients will have access to less restrictive setting and may return to home setting more quickly. iii. Clients will have better mental health outcomes as they are successful and more independent iv. Caregivers and staff will respond more appropriately to behaviors and therefore reduce the risk of clients getting to crisis level of behavior. f. Target Population: i. All ages. ii. All diagnosis categories. g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. Service Access and Transportation: i. Home. ii. Residential Placements site. iii. Telehealth. iv. Phone call. 2. Skill and Functional Behavior Assessment Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Interviews with caregivers related to skills and behaviors of concern. ii. Direct observation of behaviors of concern using a structured data collection system for the purpose of determining the function of the individual's behavior. iii. Skills assessment tools (STAAR) assessment. iv. Verbal Behavior — Milestones Assess Place Program (VB-MAPP). v. Assessment of Basic Language and Learning Skills (ABLLS). vi. Early Start Denver Model (ESDM). vii. PEAK Relational Training. viii. Essential for Daily Living (EfDL). ix. Assessment of Functional Living Skills (AFLS) x. Review of other services and therapies. b. Anticipated Frequency of Services: i. Five (5) to eight (8) hours per assessment. ii. Three (3) to four (4) sessions with the client. c. Anticipated Duration of Services: i. One (1) to two (2) weeks. d. Goals of Services: i. Develop a clear understanding of the function of the individual's behavior and create a Behavior Intervention Plan (BIP) to meet the client's needs. ii. Develop a clear understanding of the client's skills and develop and Individualized Treatment Plan (ITP) to help increase pro -social skills that can help decrease the need to engage in behaviors of concern. iii. Create a comprehensive intervention plan to meet the needs of the client. e. Outcomes of Services: i. Client's behavior of concerns will decrease. ii. Pro -social behaviors will increase upon introduction of the interventions identified in the ITP/BIP. iii. Decrease risk of client being removed from the home setting m his/her behaviors become more manageable. iv. Increased access to least restrictive environments and community activities as behavior becomes more manageable and pro -social skills increase. v. Increase in family engagement and positive relationships with family members as pro - social skills increase. I Target Population: i. All ages. ii. All disability categories. g. Language: i. English. h. Medicaid Eligibility: i. This service is Medicaid eligible. i. Service Access and Transportation: i. In client's home. ii. In community. iii. School observations, if necessary and possible. 3. Caregiver Training a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. In person in the client's home or in the community where behaviors of concern are occurring. ii. Training will be directly related the client ITP and BIP. iii. Training may include training tools from QBS Safety Care for Families Training program. iv. Training may also use curriculum such as "Teaching Social Communication to children with autism and other disabilities". b. Anticipated Frequency of Services: i. Two (2) hours per session. ii. Two (2) to five (5) days per week. c. Anticipated Duration of Services: i. Three (3) to six (6) months. d. Goals of Services: i. The Caregivers will be able to identify the functions of their child's behavior and describe appropriate strategies to intervene on the behavior. ii. The Caregivers will be able to describe the antecedent, behaviors and consequences related to specific client scenarios and identify appropriate responses both to behaviors of concern and pro -social behaviors. iii. The Caregivers will implement the interventions in the BIP and ITP with fidelity and demonstrate an understanding of the rational for each goal. iv. The Caregivers will utilize principles of ABA to help increase pro -social behaviors and decrease behaviors of concern. e. Outcomes of Services: i. The clients will be able to make progress on their goals as all parties are addressing their behaviors consistently. ii. Caregivers will be more willing to accept and care for children with more significant needs as they are equipped to manage their behaviors and help them remain safe. iii. Clients will have an improved quality of life as their caregivers are more equipped to meet their needs and help support them in behavior crisis. iv. Weld foster will have a stable consistent program to help caregivers and parents find the support they need to meet their children's needs. f. Target Population: i. All ages. ii. All disability categories. g. Language: i. English. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In client's home. ii. Telehealth, when appropriate. 4. Direct Applied Behavior Analysis (ABA) Therapy a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Direct ABA therapy provided to the client in his/her home and community. b. Anticipated Frequency of Services: i. Three (3) to five (5) days per week. ii. Two (2) hours per session. c. Anticipated Duration of Services: i. Three (3) to four (4) months. d. Goals of Services: i. Clients will make progress on the goals in the ITP and BIP as monitored by data collected and then analyzed during each session. ii. Clients will be able to participate in family leisure activities and events without engaging in behaviors of concern. iii. Clients will "graduate" from ABA therapy by successfully meeting their goals and gaining skills to be as independent as possible in their day-to-day life. e. Outcomes of Services: i. When possible, clients will return to, or remain, in their homes and have the skills they need to engage in pro -social behaviors and comply with demands to engage in daily living skills with appropriate supports. ii. Clients will have more access to community and leisure activities to allow them to live a fulfilling life. iii. Caregivers will feel successful and supported in their efforts to care for the client and be provided with a high quality of life. iv. Caregivers will be more likely to accept children with more severe needs as they have the tools and resources to support the children based on what they learned from observing therapy and working alongside the BCBA. f. Target Population: i. All ages. ii. All disability categories. g. Language: i. English. h. Medicaid Eligibility: i. This service is Medicaid eligible. i. Service Access and Transportation: i. In client's home. ii. In community. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team CWServiceReferral(a)weldgov.com) within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS - C W ServiceReferral(a/weldgov.com. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS-CWServiceReferral(a,weldgov.com. No other Department staff or other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral(a,weldgov.com within three (3) days of when the client is placed on a behavioral plan or discharged 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(a/weldgov.com immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral(&,weldgov.com immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Stuffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS- CWServiceReferral(afweldeov.com of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. EXHIBIT B RATE SCHEDULE 1 Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Program Area Rate Unity "Type Service Name Mental Health Services $120.00 Hour Behavior Decision Consultation: Making (TDM) Team Meeting, Meeting Professional (FTM), Team Staffing $135.00 Hour Behavior Consultation: In Home or Community $120.00 Hour Behavior Consultation: In Office/ Video $ 50.00 Each Behavior Consultation: hours/month/client) No Show (Max of 2 no shows or 2 $ 0.67 Mile Mental Health Services: Mileage* $120.00 Hour Skill (FTM), Professional and Functional Team Staffing Decision Behavior Making Assessment: (TDM) Meeting, Team Meeting $135.00 Hour Skill Community and Functional Behavior Assessment: In -Home or $120.00 Hour Skill and Functional Behavior Assessment: In-Office/Video $ 50.00 Each Skill of 2 and no shows Functional or 2 Behavior hours/month/client) Assessment: No Show (Max $120.00 Hour Caregiver Making (TDM) Training: Meeting, Team Professional Meeting (FTM), Staffing Team Decision $135.00 Hour Caregiver Training: In -Home or Community $120.00 Hour Caregiver Training: In-Office/Video $ 50.00 Each Caregiver or 2 hours/month/client) Training Therapy: No Show (Max of 2 no shows $120.00 Hour Direct ABA Decision Making Therapy: (TDM) Team Meeting, Meeting Professional (FTM), Team Staffing $135.00 Hour Direct ABA Therapy: In -Home or Community Program .trea (late Mental Health Services $ 50.00 Each Service Name Direct ABA Therapy: No Show (Max of 2 no shows or 2 hours/month/client) * Mileage for distances exceeding 30 roundtrip miles from 606 23rd Avenue, Greeley, Colorado 80634 3 Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4 Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133. Exhibit C WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page is intentionally left blank Exhibit D Contractor's response to the Request for Proposal Exhibit D contains the following documents: • Attachment B — Provider Information Form (PIF) • Attachment C — Proposal • Attachment D — Staff Data Sheet • Certificate of Insurance (COI) ATTACHMENT B WELD COUNTY DEPARTMENT OF HUMAN SERVICES - PROVIDER INFORMATION FORM (PIF) AGENCY INFORMATION Agency Name: RhegnUmi Consulting LLC Trails Provider ID (if known): Provider Contact Full Name: Amy Heath Title: Owner Primary Phone Number (10 -digit): 303.205.1330 Ext.: Fax Number (10 -digit): Primary Contact Email: amyheath@rhegnumi.com Web Address: 303.285.1333 rhegnumi.com Agency Location Address (street, city, state, zip): 606 23rd Ave Greeley CO 80634 Agency Mailing Address (street, city, state, zip): 606 23rd Ave Greeley CO 80634 Agency Type (pick one):1:1 Public Company ❑ Private Non -Profit ® Private for Profit Send Referrals for Service to: Referral Contact Name: Amy Heath Title: Owner Referral Phone Number (lo -digit): 303.285.1333 Ext.: Email: amyheath@rhegnumi.com Billing Contact Billing Contact Name: Amy Heath Billing Phone Number (l0 -digit): 303.205.1333 Ext.: Title: Owner Email: amyheath@rhegnumi.com ' I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicated in this bid form. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County iDepartment of Human Services, and comply with all requirements of the contract, if awarded. The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept Ithe bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. Amy K Heath Title: Owner/BCBA-D Authorized Rep. Full Name: Authorized Rep. Email: amyheath@rhegnumi.com Phone (10 -digit): 303.285.1330 Ext.: 606 23rd Ave Greeley CO 80634 Authorized Rep. Address (street, city, state, zip): Signature of Authorized Rep.: Amy K H h (May 30, 202313:00 MDT) Date: 5/30/2023 REV. DECEMBER 2021 ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. SECTION 1— Provider and Program Area Information Bidder's Legal Name: Program Area: Mental Health Services Program Areas are listed in column 1 of the table located in Item XI of the Request for Proposal starting on page 13. Rhegnumi Consulting LLC Number of services offered on this Attachment C (max 5): You may complete another Attachment C if you have more than 5. 4 SECTION 2 — Service Name(s) and Information If the service is a monthly package, please offer different levels. All monthly packages must state a specific minimum number of direct service hours. Service #1 Name: Behavior Consultation 2.1a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • In -person or conference call with team involved in planning for client care in a crisis or transitional services meeting to help develop a plan of action for next steps in care. - Doctoral degree in Applied Behavior Analysis and Educational Psychology - 20+ years of experience in working with individuals with disabilities and behavior challenges • In -person training related to the field of Applied Behavior Analysis and related supports to help train team - members in strategies and supports for individuals with behavioral needs. - QBS Safety Care for families training to help with de-escalation and safety in response to aggression and crisis situations. - General training in functions of behavior and general intervention supports. May use curriculum such as "Teaching social communication to children with Autism and other developmental delays" 2.1b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2-3 hours per event 2.1c Anticipated duration of service (i.e. 3-4 months): One time event 2.1d Three (3), or more, specific goals of the service (DO use bullet points): • Work with the individual's treatment team to develop a crisis plan and identify the supports needed to help ensure the individual is safe to return to the setting determined by the clinical team. • Develop a team responsible for supporting the client through the transition and ensure appropriate steps are taken to meet the client's needs. • Provide training and support related to the field of ABA and behavior interventions to individuals identified in the treatment team. 2.1e Three (3), or more, specific outcomes of service: • Less risk of clients requiring more intensive placements as they have a comprehensive team to collaborate and develop comprehensive supports. • Clients will have access to less restrictive setting and may return to home setting more quickly. • Clients will have better mental health outcomes as they are successful and more independent. • Caregivers and Staff will respond more appropriately to behaviors and therefore reduce the risk of clients getting to crisis levels of behavior. Target population of the service, including age and gender: All ages and diagnosis categories Languages service is available in (please list proficiency and if interpreter services are available): English Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Not eligible for Medicaid J Service location — list where the service will take place (i.e. client's home, in -office, other) Home, Residential Placement site, telehealth, phone call REV. OCT 2021 1 ATTACHMENT C - PROPOSAL Service #2 Name: Assessment — Skill and Functional Behavior Assessment 2.2a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • Interviews with Caregivers related to skills and behaviors of concern. • Direct observation of behaviors of concern using a structured data collection system for the purpose of determining the function of the individual's behavior. • Skills assessment tools — STAAR assessment; Verbal Behavior — Milestones Assessment Placement Program (VB- MAPP); Assessment of Basic Language and Learning Skills (ABLLS); Early Start Denver Model (ESDM); PEAK Relational Training; Essentials for Daily Living (EfDL); Assessment of Functional Living Skills (AFLS) Review of other services and therapies 2.2b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 5-8 hours per assessment 2.2c Anticipated duration of service (i.e. 3-4 months): 3 to 4 sessions with the client likely completed 1 to 2 weeks 2.2d Three (3), or more, specific goals of the service (DO use bullet points): • Develop a clear understanding of the function of the individual's behavior and create a Behavior Intervention Plan to meet the client's needs. • Develop a clear understanding of the client's skills and develop an Individualized Treatment Plan to help increase pro -social skills that can help decrease the need to engage in behaviors of concern. • Create a comprehensive intervention plan to meet the needs of the client. 2.2e Three (3), or more, specific outcomes of service: • Client's behavior of concerns will decrease, and pro -social behaviors will increase upon introduction of the interventions identified in the ITP/BIP. • Decrease risk of client being removed from the home setting as his/her behaviors become more manageable. • Increased access to least restrictive environments and community activities as behavior becomes more manageable and pro -social skills increase. • Increase in family engagement and positive relationships with family members as prosocial skills increase. 2.2f Target population of the service: all ages and disability categories 2.2g Languages service is available in (please list proficiency and if interpreter services are available): English 2.2h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Yes — Medicaid pays one flat rate under code 97151 2.2i Service location — list where the service will take place (i.e. client's home, in -office, other) In client's home and community. If necessary/possible school observations would be beneficial. Service #3 Name: Caregiver Training 2.3a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): 2.3b • In person in the client's home or in the community where behaviors of concern are occurring. • Training will be directly related to the client ITP and BIP. • Training may include training tools from QBS Safety Care for Families Training program. Training may also use curriculum such as "Teaching Social Communication to children with autism and other disabilities". Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2 hours per session 2-5 days per week 2.3c Anticipated duration of service (i.e. 3-4 months): 3 to 6 months. 2.3d Three (3), or more, specific goals of the service (DO use bullet points): • The Caregivers will be able to identify the functions of their child's behavior and describe appropriate strategies to intervene on the behavior. • The Caregivers will be able to describe the antecedent, behaviors and consequences related to specific client scenarios and identify appropriate responses both to behaviors of concern and pro -social behaviors. • The Caregivers will implement the interventions in the BIP and ITP with fidelity and demonstrate an understanding of the rational for each goal. REV. OCT 2021 2 ATTACHMENT C - PROPOSAL 2.3e • The caregivers will utilize principles of ABA to help increase pro -social behaviors and decrease behaviors of concern. Three (3), or more, specific outcomes of service: • The clients will be able to make progress on their goals as all parties are addressing their behaviors consistently. • Caregivers will be more willing to accept and care for children with more significant needs as they are equipped to manage their behaviors and help them remain safe. • Clients will have an improved quality of life as their caregivers are more equipped to meet their needs and help support them in behavior crisis. • Weld foster will have a stable consistent program to help caregivers and parents find the support they need to meet their children's needs. 2.3f Target population of the service: All ages and disability categories 2.3g Languages service is available in (please list proficiency and if interpreter services are available): English 2.3h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Not a covered benefit under medicaid 2.3i Service location — list where the service will take place (i.e. client's home, in -office, other) Client's home or telehealth when appropriate Service #4 Name: 2.4a Direct ABA Therapy Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • Direct ABA therapy provided to the client in his/her home and community. • Use the ITP and BIP to implement appropriate ABA strategies to meet the needs of the clients. 2.4b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 3-5 days per week for 2 hours per session 2.4c Anticipated duration of service (i.e. 3-4 months): 3-4 month until services can be transitioned to Medicaid 2.4d Three (3), or more, specific goals of the service (DO use bullet points): • Clients will make progress on the goals in the ITP and BIP as monitored by data collected and then analyzed during each session. • Clients will be able to participate in family leisure activities and events without engaging in behaviors of concern. • Clients will "graduate" from ABA therapy by successfully meeting their goals and gaining skills to be as independent as possible in their day to day life. 2.4e Three (3), or more, specific outcomes of service: 2.4f 2.4g 2.4h 2.4i • When possible, clients will return to or remain in their homes and have the skills they need to engage in pro - social behaviors and comply with demands to engage in daily living skills with appropriate supports. • Clients will have more access to community and leisure activities to allow them to live a fulfilling life. • Caregivers will feel successful and supported in their efforts to care for the client and be provided with a high quality of life. • Caregivers will be more likely to accept children with more severe needs as they have the tools and resources to support the children based on what they learned from observing therapy and working alongside the BCBA. Target population of the service: All ages and disability categories Languages service is available in (please list proficiency and if interpreter services are available): English Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: Yes — fully covered under code 97155 direct ABA therapy by BCBA Service location — list where the service will take place (i.e. client's home, in -office, other) In client's home and community Service #5 Name: 2.5a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): • 2.5b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: REV. OCT 2021 3 ATTACHMENT C - PROPOSAL 2.5c Anticipated duration of service (i.e. 3-4 months): 2.5d Three (3), or more, specific goals of the service (DO use bullet points): • 2.5e Three (3), or more, specific outcomes of service: • 2.5f Target population of the service: 2.5g Languages service is available in (please list proficiency and if interpreter services are available): 2.5h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part 2.6i Service location — list where the service will take place (i.e. client's home, in -office, other) Section 3 — Service Access and Transportation 3.1 Will you charge Weld County for transporting clients or mileage? Check one: 3.2 Will you conduct services in a client's home or in the community? Check one: 3.3 Will you transport clients to and/or from services? Check one: ■ ■ YES NO YES ■ NO YES NO 3.4 How many miles are you willing to travel round trip? List a specific number of miles. 3.5 When you calculate mileage, what is your starting point address? 30 Miles 606 23rd Ave Greeley CO 80634 SECTION 4 - SERVICE RATES All rates need to include administrative work (i.e. scheduling or report writing) and overhead. Rates cannot be per episode, except for home studies and monitored sobriety testing. Only hourly or monthly rates will be accepted for services, except for those listed above. • For hourly rates complete section(s) 4.1-4.5. • For monthly rates complete section 4.6. • For Home study providers complete section 4.7. • For monitored sobriety testing providers complete section 4.8. 4.1 Hourly Service #1 Name: Behavior Consultation 4.1a In-Office/Video: 4.1b In -Home or Community: 4.1c In-Office/Video, In -Home, or Community with Transportation: 4.1d FTM, TDM, Prof. Staffing: 4.1e No show: 4.1f Mileage rate: $ Amount $120 $135 $120 $50 .67 Unit Type per hour per hour Select Unit Type. per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 30 This is paid after the miles listed above. miles miles 4.2 Hourly Service #2 Name: 4.2a Assessment — Skill and Functional Behavior Assessment In-Office/Video: 4.2b In -Home or Community: $ Amount $120 $135 Unit Type per hour per hour No. of roundtrip miles included in rate: 30 miles REV. OCT 2021 4 ATTACHMENT C - PROPOSAL No. 4.2c In-Office/Video, or Community Transportation: In -Home, with Select Unit Type. of roundtrip miles included in rate: miles 4.2d FTM, TDM, Prof. Staffing: $120 per Hour 4.2e No show: $50 per No Show 4.2f Mileage rate: .67 per Mile This is paid after the miles listed above. 4.3 Hourly Service #3 Name: Caregiver Training $ Amount Unit Type 4.3a In-Office/Video: $120 per hour 4.3b In -Home or Community: $135 per hour No. of roundtrip miles included in rate: 30 miles 4.3c In-Office/Video, Community Transportation: In -Home, with or Select Unit Type. No. of roundtrip included in rate: miles miles 4.3d FTM, TDM, Prof. Staffing: $120 per Hour 4.3e No show: $50 per No Show 4.3f Mileage rate: .67 per Mile This is paid after the miles listed above. 4.4 Hourly Service #4 Name: Direct ABA Therapy $ Amount Unit Type 4.4a In-Office/Video: per hour No. of roundtrip miles 4.4b In -Home or Community: $135 per hour included in rate: 30 miles No. 4.4c In-Office/Video, In -Home, or Select Unit Type. included of roundtrip in rate: miles miles Community Transportation: with 4.4d FTM, TDM, Prof. Staffing: $120 per Hour 4.4e No show: $50 per No Show 4.4f Mileage rate: .67 per Mile This is paid after the miles listed above. 4.5 Hourly Service #5 Name: $ Amount Unit Type 4.5a In-Office/Video: Select Unit Type. 4.5b per hour No. included of roundtrip miles in rate: miles No. of roundtrip miles 4.5c In-Office/Video, In Community Transportation: -Home, or with Select Unit Type. included in rate: miles 4.5d FTM, TDM, Prof. Staffing: per Hour 4.5e No show: per No Show 4.5f Mileage rate: per Mile This above. is paid after the miles listed 4.6 Monthly Service Rates (each level must be listed): Service Name with Level Rate Month per Minimum Service: Hours of 4.6a 4.6b 4.6c 4.6d 4.6e 4.6f 4.6g 4.6h 4.6i 4.6j REV. OCT 2021 5 ATTACHMENT C - PROPOSAL 4.7 Home Study Providers — List your rates in the box below. Minimum 4.8 Monitored Sobriety Providers — List your rates in the box below. Provider special notes: REV. OCT 2021 6 ATTACHMENT D - STAFF DATA SHEET Bidder Must List All Staff Who Will Administer the Proposed Service(s) BIDDER'S LEGAL NAME (As it appears on the W-9): AGENCY CONTACT: Amy Heath Consulting LLC PHONE NUMBER:303.285.1330 Rhegnumi EMAIL: amyheath@rhegnumi.com PROPOSED SERVICE(S): Behavior treatment consultation, plans (ITP), staffing parent training on current on cases, BIP and assessment ITP, direct ABA for behavior therapy. intervention plans (BIP) and individualized Legal Last Name Middle Initial Name Previous (If applicable) Legal Last Legal First Name Service Type Credentials Licensure/ DORA it (If applicable) Heath K Talkington Amy Evaluation Services BCBA-D • V CHILD WELFARE REQUEST FOR PROPOSAL 2023-24 - VARIOUS SERVICES CDH & ASSOCIATES Certificate of Liability Insurance Date Issued: 05/08/2023 AR .T► PHILADELPHIA INSURANCE COMPANIES A Member ui the fokin Marine Uniup Underwritten by: Philadelphia Indemnity Insurance Company • One Bala Plaza, Suite 100 - Bala Cynwyd, PA 19004 • NAIC it: 18058 Administered by: CPH Insurance - 711 S. Dearborn St. Ste 205 - Chicago, IL 60605 - P 800.875.1911 • F 312.987.0902 • info@cphins.com DISCLAIMER: This certificate is issued as a matter of information only and confers no rights upon the certificate holder. The Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend, or alter the coverage afforded by the policies listed thereon. Insured: Rhegnumi Consulting LLC Amy Heath 606 23rd Ave Greeley, CO 80634 Policy Number: AR269415 Policy Term: 04/20/2023 to 04/20/2024 Covered Locations Professional Liability: Portable coverage, not location specific Coverage Type (Occurrence Form) Professional Liability Supplemental Liability Licensing Board Defense Commercial General Liability Fire/Water Legal Liability Business Personal Property Comments/Special Descriptions: Per Incident (Per individual claim) $ 1,000,000 $ 1,000,000 $ 35,000 N/A N/A N/A Aggregate (Total amount per year) $ 3,000,000 $ 3,000,000 $ 35,000 N/A N/A N/A Certificate Holder Board of County Commissioners of Weld County and its Officers/Employees Weld County 1150O St Greeley, CO 80631 Certificate Holder has been added as an additional insured X If the certificate holder is an ADDITIONAL INSURED; the poiicy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). Notice of Cancellation will only be provided to the first named insured in accordance with policy provisions, who shall act on behalf of all additional insureds with respect to giving notice of cancellation. Authorized Representative C. Philip Hodson SIGNATURE REQUESTED: Weld/Rhegnumi Consulting LLC PSA Final Audit Report 2023-05-30 Created: 2023-05-30 By: Windy Luna (wluna@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAfJpsPXn2j0I62sLbwilFOsXGmmRYeYwi "SIGNATURE REQUESTED: Weld/Rhegnumi Consulting LLC P SA" History ▪ Document created by Windy Luna (wluna@co.weld.co.us) 2023-05-30 - 5:55:49 PM GMT E Document emailed to amyheath@rhegnumi.com for signature 2023-05-30 - 5:56:41 PM GMT ▪ Email viewed by amyheath@rhegnumi.com 2023-05-30 - 6:56:21 PM GMT d© Signeramyheath@rhegnumi.com entered name at signing as Amy K Heath 2023-05-30 - 7:00:33 PM GMT de, Document e -signed by Amy K Heath (amyheath@rhegnumi.com) Signature Date: 2023-05-30 - 7:00:35 PM GMT - Time Source: server 0 Agreement completed. 2023-05-30 - 7:00:35 PM GMT Powered by Adobe Acrobat Sign Contract Form Rey RHEGNUMI CONSULTING LLC Entity ID* 200047151 Contract Name* RHEGNUMI CONSULING, LLC (POST -BID PROVIDER RELATED TO BID #B2300040) PSA Contract Status CTB REVIEW ❑ New Entity? Contract ID 7045 Contract Lead* WLUNA Contract Lead Email wiuna#weldgov.corn;cobbx xikfuweldgov.com Parent Contract ID Requires Board YES Department Project # Contract Description* RHEGNUMI CONSULTING, LLC (2023-24 CORE,/ NON -CORE POST -BID PROVIDER) PROFESSIONAL SERVICES AGREEMENT RELATED TO BID #82300040. TERM: 06,01 /2023 THROUGH 05'31 /2024. Contract Description 2 PA ROUTED TO CTB 05/30/ Contract Type. AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal 2023. Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co rn Department Head Email CM-HumanServices- Oe.ptHeadveldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY@WELDG OV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested 11OCC Agenda Date* 06,07/2023 Due Date 06/03/2023 Will a work session with ROCC be required?* NO Does Contract require Purchasing Dept. to be included? Note' the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Cors :Qa Effective Date Review Date 03;`29;' 2024 Renewal Date 06; 01 2024 Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Expiration Date Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 06,/05112023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06/14/2023 Originator WLUNA Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 06/06;2023 06106.2023 Tyler Ref # AG 061423 Hello