HomeMy WebLinkAbout20231355.tiffRESOLUTION
RE: APPROVE APPLICATION FOR 2023 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM (SCAAP) GRANT AND AUTHORIZE SHERIFF'S OFFICE TO SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2023 State Criminal
Alien Assistance Program (SCAAP) Grant from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to
the U.S. Department of Justice, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application and
accept said grant, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the 2023 State Criminal Alien Assistance Program
(SCAAP) Grant from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, to the U.S. Department of
Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Sonja Kohlgraf, Sheriff's Office be, and
hereby is, authorized to electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of May, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: thavid jelto;,,k,
Weld County Clerk to the Board
BY:
AP
ounty A ' orney
Date of signature: O5/30 /23
Mike _--_-man, Chair
Pro-Tem
Cott K. James _
evin D. Ross
Lori Sa
So(sK), ACT(cP/cv)
06/4/23
2023-1355
SO0044
C**Vc* ll*Vi5Z
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: FY2023 State Criminal Alien Assistance Program Grant Application (SCAAP)
DEPARTMENT: Weld County Sheriff's Office
PERSON REQUESTING: Sonja Kohlgraf, WCSO Finance Manager
DATE: 5/5/2023
Brief description of the problem/issue:
WCSO started the grant application for SCAAP 2023 by submitting the SF424 form through Grants.gov in March 2023.
The next step is to submit the full grant application (see attached draft).
Each year, the Federal Government allows for grant funding to help offset the cost incurred by housing illegal aliens in
jails and prisons. The Fiscal Year 2023 State Criminal Assistance Program (SCAAP) application is currently open, and the
WC Sheriff's Office would like to submit the jail data that was collected for the period July 1, 2021 through June 30'", 2022
and apply for the grant.
The data includes salaries paid to jail deputies, count of fulltime correctional deputies, bed count in the jail, eligible inmate
count and inmate days for a specific period. The grant has paid an estimated $4.6M over the last 16 years to Weld
County. The annual award has ranged from $129,161 to $542,059 depending on availability of funds and the eligibility
requirements of the grant. Historically, the Sheriffs Office has used the money to offset the cost of medical services for
inmates in the jail which is an eligible use of these funds.
We are requesting approval to submit and certify the FY2023 SCAAP grant application on behalf of the BOCC's Chair in
JustGrants.
By not submitting the application, Weld County will forfeit any chance of receiving funds for this program for the grant
period mentioned above.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
Approve the request to certify and submit the grant application.
Deny the request to submit the grant. This would remove our ability to receive Federal dollars for this program for Fiscal
Year 2023.
Recommendation:
Authorize to certify and submit the SCAAP FY2023 funding application, on the Chair to the Weld County Board of
Commissioners' behalf.
The WC Sheriff recommends submission.
Approve Schedule
Reco endation Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
2023-1355
5/1s so ooql-
5/5/23, 2:57 PM Grant Package
Standard Applicant Information
Funding Opportunity
Federal Agency Name
Funding Opportunity Number Funding Opportunity Title
Bureau of Justice Assistance O-BJA-2023-171698
Grants.gov Competition ID
CFDA Information
CFDA Number
16.606
Project Information
BJA FY 23 State Criminal Alien Assistance
Program
Competition Identification Title Due Date
May 31, 2023 8:59:00 PM EDT
CFDA Program Title
State Criminal Alien Assistance Program
Project Title Proposed Project Start Date
Jail Inmate Cost Coverage - Weld County Sheriffs 7/1/21
Office Applicant Estimated Funding (Non -
Federal Estimated Funding (Federal Federal Share)
Share) 0.0
59000000
Total Estimated Funding
59000000
Areas Affected by Project (Cities, Counties, States, etc.)
Authorized Representative
Authorized Representative Information
Prefix Name
Mr.
First Name Middle Name Last Name Suffix Name
Chris D'Ovidio -
Proposed Project End Date
6/30/22
Program Income Estimated Funding
0.0
Title
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3y26Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREAD2?pyActivity=%40baseclass.pzProces... 1/9
5/5/23, 2:57 PM Grant Package
Assistant Controller
Verify Legal Name, Doing Business As, and Legal Address
Legal Name
WELD, COUNTY OF
UEI
MKKXT9U9MTV5
Legal Addess
Street 1
1150 0 ST
Street 2
City
GREELEY
CongressionalDistrict
04
Certification
State
CO
Country
USA
Doing Business As
Zip/Postal Code
80631
The legal name + Doing Business As (DBA) and legal address define a unique entity in the system as represented in its entity profile. The profile legal name
and address is applicable to ALL applications and awards associated to this fiscal agent.
1. If this information is correct confirm/acknowledge to continue with completion of this application.
True I confirm this is the correct entity.
Signer Name
Sonja Kohlgraf
Certification Date / Thee
05/05/2023 04:48 PM
2. If the information displayed does not accurately represent the legal entity applying for federal assistance:
a. Contact your Entity Administrator.
b. Contact the System for Award Management (SAM.gov) to update the entity legal name/address.
3. If the above information is not the entity for which this application is being submitted, Withdraw/Delete this application. Please initiate a new application in
Grants.gov with using the correct UEI/SAM profile.
Application Type
Application Type
Initial
Application Submitter Contact Information
Application POC Prefix Name
Date Received
3/31/23
Mrs.
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yaBxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREAD2?pyActivity=%40baseclass.pzProces... 2/9
5/5/23, 2.57 PM
Application POC First Name
Sonja
Application POC Suffix Name
Grant Package
Application POC Middle Name Application POC Last Name
Kohlgraf
Organizational Affiliation Title
Weld County Sheriffs Office (Colorado)
Phone Number
9704002872
ORINumber
Type of Applicant
Type of Applicant 1: Select Applicant Type:
B: County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
Other (specify):
Fax Number
Executive Order and Delinquent Debt Information
Is Application Subject to Review by State Under Executive Order 12372?
b. Program is subject to E.O. 12372 but has not been selected by the State for review
Is the Applicant Delinquent on Federal Debt?
No
SF424 Attachments (3)
im
Name
manifest.txt
A
Name
Form SF424_4_044.0.pdf
Name
GrantApplication. xml
Date Added
3/31/23
Date Added
3/31/23
Date Added
3/31/23
Email ID
skohlgraf@weldgov.com
https://j ustgrants. usdoj. g ov/prweb/PRAuth/app/JG ITS_/3yZ6 Bxxi_IpDExTOT4XnAjzjAXmVNevVV'71TABTH R EAD2?pyActivity=%40baseclass. pzProces... 3/9
5/5/23, 2:57 PM Grant Package
SCAAP Applicant Information
Required Information on "Eligible Inmates"
Reporting Period: July 1, 2021 - June 30, 2022
Details
Accepted Inmate Records
Rejected Inmate Records
Total Inmates
Total Inmates Saved
Count
261
261
261
Required Information on "Eligible Inmates"
Nan' Categt • Comme Uploaded Da
Inmates- Inmates-
UPload SCARP Upload This 5/5/23
This Inmate File- CO Sonja Kohlgraf 4:49
Fiie- CO PM
Weld FY File Weld FY
2023.txt 2023
Inmate records containing errors:
Date
A- Last First Middle of Inmate Date Date FBI LESC
Number Name Name Name Birth ID Country Incarcerated Released Number IAQ Errors
Required Information on "Correctional Officers"
Reporting Period: July 1, 2021 - June 30, 2022
Total number of full-time "correctional officers" employed by the 224
applicant government, during the reporting period:
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/ITABTHREAD2?pyActivity=%40baseclass.pzProces... 4/9
Grant Package
Li
5/5/23, 2:57 PM
iota' numoer treponea as r I Cs) OT par[ time correctional oTTlCers
employed by the applicant government, during the reporting period:
Total Number of full-time correctional officers providing services to the 0
applicant government as employees of "contract correctional facilities"
during reporting period:
Total Number of part-time correctional officers providing services to the -1
applicant government as employees of "contract correctional facilities"
during reporting period:
Sum of lines 1 through 4: "correctional officer' FTEs (during reporting 223
period):
Actual salary expenditure for "correctional officers" during the reporting $19,708,516.18
period. (Enter in dollars; do not use commas)
"Correctional Officer" salary expenditures detail (for the reporting period)
Salary File Attachments
Name Category Comment:
Payroll - Weld CO
FY23.pdf
Correctional Officers
Uploaded By Date
CorrectionalOfficers Sonja Kohlgraf 5/5/23 4:52 PM
Required Information on "Correctional Facilities"
Reporting Period: July 1, 2021 - June 30, 2022
"Maximum bed count" for the reporting period 1,335
"Total all inmate days" for the reporting period 214,312
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevW/!TABTHREAD2?pyActivity=%40baseclass.pzProces... 5/9
5/5/23, 2:57 PM
Grant Package
"All inmate days, by reporting day" detail (for the reporting period)
Nightly Head Count - Weld
CO FY23.pdf
Category
Correctional Facilities
Comment Uploaded By Date
CorrectionalFacilities Sonja Kohlgraf 5/5/23 4:55 PM
https://justgrants.usdoj.gov/pnNeb/PRAuth/app/JGITS_/3yZ6Bxxi_IpDExTOT4XnAjzjAXmVNevI/ITABTHREAD2?pyActivity=%40baseclass.pzProces... 6/9
5/5/23, 2:57 PM Grant Package
Disclosures and Assurances
Applicant Government and Submitting Government Official *
Applicant Government and Submitting Government Official
On behalf of myself and the applicant government, and in support of this application to the SCARP program, I certify to OP, under penalty of
perjury, that the information on the applicant government and the submitting government official entered above as part of this online
application to the SCARP program is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review, and is
provided in accordance with the requirements, definitions, and instructions set out in the "SCARP Program Requirements and Application
Instructions." I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the
applicant government.
understand and acknowledge that Op will rely upon this and all other certifications in this online application as material representations in
any decision to make a SCARP payment to the applicant government in response to this application.
I understand and acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in
this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or
1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant "State" or "unit of local government" to civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and §§ 3801-3812). I also understand and
acknowledge that payments under OF, programs such as SCARP, including certifications provided in connections with such payments, are
subject to review by DO), including by OJP and the DOJ's Office of the Inspector General.
Please Acknowledge *
Signed
SignerlD
skohlgraf@weldgov.com
Signing Date / Time
5/5/23 4:55 PM
Information on Eligible Inmates
Information on "Eligible Inmates.'
On behalf of myself and the applicant government, and in support of this application to the SCARP program, I certify to OJP, under
penalty of perjury, that the information on "eligible inmates" entered or uploaded as part of this online application to the SCARP
program (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and
instructions set out in the SCARP Program Requirements and Application Instructions," and (2) is true and correct to the best of my
knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification
to OJP, including from the chief executive of the applicant government.
I understand and acknowledge that OP will rely upon this certification as a material representation in making any SCARP payment to
the applicant government in response to this application and that this certification is subject to review by DOJ. I also understand that, if
this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the
applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in
the certification in this online application as to the "Applicant Government and Submitting Government Official."
Please Acknowledge
Signed
https://justgrants. usdoj.g ov/prweb/PRAuth/app/J G ITS_/3yZ6 Bxxi_IpDExTOT4XnAjzjAXmVNevW"/!TABTH READ2?pyActivity=%40baseclass. pzProces... 7/9
5/5/23, 2:57 PM Grant Package
SignerlD
skohlgraf@weldgov.com
Signing Date / Time
5/5/23 4:55 PM
Information on Correctional Officers and Facilities
Information on "Correctional Officers" and "Facilities"
On behalf of myself and the applicant government, and in support of this application to the SCAAP program, I certify to OJP, under
penalty of perjury, that the information on "correctional officers" and "correctional facilities" entered or uploaded as part of this online
application to the SCAAP program (1) was determined and is reported here using due diligence, and in accordance with the
requirements, definitions, and instructions set out in the "SCAAP Program Requirements and Application Instructions" and (2) is true
and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal
authority to make this certification to OJP, including from the chief executive of the applicant government.
I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCARP payment to
the applicant government in response to this application, and that this certification is subject to review by DOJ. I also understand that,
if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the
applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in
the certification in this online application as to the "Applicant Government and Submitting Government Official."
Please Acknowledge
Signed
SignerlD
skohlgraf@weldgov.com
Signing Date / Time
5/5/23 4:56 PM
Other Disclosures and Assurances
No documents have been uploaded for Other Disclosures and Assurances
Not Certified
https://j ustgrants. usdoj. gov/prweb/PRAuth/app/J G ITS_/3yZ6Bxxi_I pDExTOT4XnAjzjAXmV N evW`/ITABTH READ2?pyActivity=%40baseclass. pzProces... 8/9
Contract Form
New Cot
quest
Entity Information
Entity Name*
US DEPARTMENT OF JUSTICE
Entity ID
,_.00004553
❑ New Entity?
Contract Name* Contract ID
FY2023 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM 6952
(SCAAP) AWARD APPLICATION
Contract Status
CTt REVIEW
Contract Lead*
MTURNER
Contract Lead Email
mtumer@weidgov.com,
skohlgraf@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project
Contract Description*
REQUESTING APPROVAL TO SUBMIT THE APPLICATION FORM FOR FY2023 SCAAP GRANT FUNDING AND CERTIFICATION IN
JUSTGRANTS. GRANT AMOUNT IS UNKNOWN AS OF 5-8-2023
Contract Description 2
Contract Type*
APPLICATION
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
YES
IGA
Department
SHERIFF
Department Email
CM-Sherifffweldgov.com
Department Head Email
CM-Sheriff-
DeptHead@veldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COU NTYATTORNEYOWELDG
O0. COM
Requested BOCC Agenda
Date*
05!15!2023
Due Date
05 11:2023
Will a work session with 8OCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Review Date*
O8=25:2020
Renewal Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Committed Delivery Date
Expiration Date •
08:25x'2023
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
DONNIE PATCH
DH Approved Date
05/09/2023
=raI Approval
BOCC Approved
BOCC Signed Date
1OCC Agenda Date
05/15!2023
Originator
SKOHLGRAF
Finance Approver
CHRIS D'O3101O
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
05'09/2023 05'10:2023
Tyler Ref It
AG 051523
Cheryl Hoffman
From:
Sent:
To:
Subject:
Default <do-not-reply@ojp.usdoj.gov>
Monday, May 15, 2023 4:18 PM
Sonja Kohlgraf
Entity Application Submitted
rnutinn. This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
JUST r� antra
JUSTICE GRANTS SYSTEM
Your application GRANT13844772 has been successfully submitted for BjA FY
23 State Criminal Alien Assistance Program on 05-05-2023 05:01 PM ET
For more information go to www.justicegrants.usdoj.gov
justGrants is operated under the U.S. Department of justice
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