HomeMy WebLinkAbout20233258.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR PROVISION OF ALTERNATIVE TRANSPORTATION
SOLUTIONS AND AUTHORIZE CHAIR TO SIGN-EVERDRIVEN TECHNOLOGIES,
LLC
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with an Agreement for Provision of Alternative
Transportation Solutions between the County of Weld,State of Colorado,by and through the
Board of County Commissioners of Weld County,on behalf of the Department of Human Services,
and EverDriven Technologies,LLC,commencing August 11,2023,and ending August 10,2024,
with further terms and conditions being as stated in said agreement,and
WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County,Colorado,that the Agreement for Provision of Alternative Transportation Solutions
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County,on behalf of the Department of Human Services,and EverDriven
Technologies,LLC,be,and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized
to sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 1st day of November,A.D.,2023,nunc pro tunc August 11,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: 40 ..eite,;
Mike Freeman,Chair
Weld County Clerk to the Board
B / )IZO Oa/WY/Zit
Perr .BK,Pro-Tem
Deputy Clerk to the Boardyts 4-1.4
t K.James
AP ED ORM:
101 Ross
a kit
Co t ttorney '"'
Date of signature: l��I aine
Z� a I
2023-3258
I I(30/23 HR0095
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Agreement for the Provision of Alternative Transportation Solutions with EverDriven
Technologies,LLC.
DEPARTMENT: Human Services DATE: October 10,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:The Department is requesting to enter into an Agreement for the
Provision of Alternative Transportation Solutions with EverDriven Technologies,LLC. This agreement will
provide transportation to foster youth in a safe manner,to and from school to help reduce school placement
changes,chronic absenteeism,and tardiness_
What options exist for the Board?
• Approval of the Agreement.
• Deny approval of the Agreement.
Consequences: Foster child(ren)may not have transportation to/from their school.
Impacts: Foster child(ren)may have poor attendance at their school.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
• Fees for Services:
Trip Items Fees
Per Mile Fee(after the first 12 miles) $2.58
Additional Fees(as needed/requested Fees
Wheelchair Fee(per student) $35.05
Car Seat/Safety Vest Fee(per student) $5.15
Wait°Time Fee(per hour,Pilled in 18 rain.
Li:ncrernents1 351.80
Monitor Fee(per hour,2-hour minimum) j$30.05
Ferry/Toll Fee MO et Fare
No Show or Late Cancel Full Price of Trip
• This service will be funded through Every Student Succeeds Act(ESSA).
• Term:August 11,2023 through August 10,2024.
Pass-Around Memorandum;August 22,2023--CMS ID 7462 2023-3258
11/� 120095
Recommendation:
• Approval of the Agreement and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck,Pro-Tern
Mike Freeman,Chair . YVe
___
Scott K.James
Kevin D.Ross
Lori Saine
Pass-Around Memorandum;October 10,2023-CMS ID 7462
AGREEMENT FOR THE PROVISION OF
ALTERNATIVE TRANSPORTATION SOLUTIONS
THIS AGREEMENT("Agreement")is entered into as of 40 ikyyi jaaetween EverDriven
Technologies,LLC.("Contractor")and Weld County Department of Human Services(the"District"),
with the following facts:
A. Certain student(s)of the District require transportation to and from school and/or other
transportation services as requested by the District.
B. Contractor will coordinate such transportation services.The District will reimburse
Contractor for the provision of these services in accordance with the terms and
provisions of this Agreement.
NOW THEREFORE,for a valuable consideration,the receipt and sufficiency of which is hereby
acknowledged,the parties agree as follows:
1. Contractor Services
District may request,from time to time,that Contractor coordinate transportation services,
which Contractor may agree to coordinate.To the extent accepted by Contractor,Contractor
agrees to coordinate such transportation services and District agrees to pay Contractor in
accordance with the provisions of this Agreement.Contractor's coordination of such
transportation services pursuant to this Agreement are sometimes referred to herein as the
"Services."
2. Term
The initial term of this Agreement shall commence on August 11,2023,and end on August 10,
2024. Either party can terminate with or without cause at any time with thirty(30)days prior
written notice.At the end of the initial term,this Agreement may be renewed upon written
agreement by both parties.
3. Fees for Service
Contractor shall be paid the agreed sum based on fees outlined on Attachment 1,which is
attached hereto and incorporated herein by this reference.Contractor shall invoice the District
for the provision of the Services on a weekly basis and shall be paid within sixty(60)days after
Contractor submits invoice to the District for the provision of the Services for the relevant
week.Any payment not received by Contractor within sixty(60)days of Contractor submitting
invoice to District,shall accrue interest up to eight percent(8%),the maximum standard
interest rate under C.R.S.5-12-102(1)(b(,commencing with the date of the invoice until
payment is actually received by Contractor.
4. Rates
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V061523I EverDriven I Weld County Human Services I Date 08.10.2023
The rates established in this Agreement shall be subject to a three(3)percent increase once
each year.
5. Trigger to Renegotiate
In the event of forces outside the control of Contractor,this Agreement may be renegotiated.
Such events include,but are not limited to,new local,state and/or federal mandates(e.g.,
vaccination mandates),increase in a cost of doing business,new vehicle equipment
requirements,wages,labor shortage,inflation/economic recession(CPI).
6. Force Majeure
Neither the Contractor nor the District shall be liable for any delay in,or failure of performance
of,any covenant or promise contained in this Agreement,nor shall any delay or failure
constitute default or give rise to any liability for damages if,and only to extent that,such delay
or failure is caused by"force majeure."As used in this Agreement,"force majeure"means acts
of God,acts of the public enemy,unusually severe weather,fires,floods,epidemics,
quarantines,strikes,labor disputes and freight embargoes,to the extent such events were not
the result of,or were not aggravated by,the acts or omissions of the non-performing or
delayed party.
7. Vehicles
As part of its Services and for the compensation set forth in this Agreement,Contractor agrees
to coordinate the supply of such vehicles(the"Vehicles")as may be necessary to lawfully
address the transportation requirements of the District.The District requires that all such
Vehicles shall fully comply with all applicable laws and regulations.Contractor shall be solely
responsible for the management and logistical support necessary to coordinate all Vehicles
used in transporting students.
8. Student Damage to Vehicles
District shall be responsible for any damage to vehicle(s)caused by District student not to
exceed Seven Hundred Fifty Dollars($750)per incident.For any amounts above$750,District
shall assist Contractor in seeking restitution from student's guardian(s).Contractor shall be
required to furnish to the District documentation of the event(i.e.incident report,police
report,etc.)within seventy-two(72)business hours of the incident.
9. Contractor Personnel and Subcontracted Service Providers
As part of its Services and for the compensation set forth in this Agreement,Contractor shall
provide qualified and properly licensed personnel as required by laws and regulations and as
deemed appropriate by Contractor to coordinate the Services.While Contractor may
subcontract with service providers who will supply drivers("subcontracted drivers")to provide
student transportation services for the District,Contractor shall at all times remain responsible
for the coordination of the Services under this Agreement.Contractor expressly represents and
warrants to the District that it will only utilize subcontracted drivers that have obtained the
necessary training and are properly licensed to perform the Services.
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
10. Contractor Insurance
Contractor shall obtain and maintain in full force and effect during the term of this Agreement,
and at no cost to District,general liability and automobile(common carrier)insurance issued by
insurance companies authorized to do business in the state with minimum limits of One Million
Dollars($1,000,000),Combined Single Limit.The District shall be named as an additional
insured of the policy or policies and shall be furnished with a certificate of insurance(COI).The
District shall be notified at least thirty(30)days prior to cancellation of any such policy or
policies(except 10 days for non-payment of premium).
11. Background Checks
Because Contractor will be providing transportation services for school children,it is a
requirement of Contractor's insurance that Contractor require and Contractor shall require
each Contractor personnel or subcontracted driver in a position requiring contact with students
to undergo a background check verifying no prior convictions for or pleas of nolo contendere to
a felony or misdemeanor offense involving moral turpitude,including any sexual offense
involving a child.
12. Drug and Alcohol Testing
Contractor only contracts with transportation service providers who enroll their drivers in a
drug and alcohol testing consortium that provide for pre-employment testing,as well as
random,reasonable suspicion and post-accident drug and alcohol testing.Each consortium
reports to Contractor when a driver tests positive for a prohibited substance as well as when a
driver is enrolled and removed from the consortium pool.
13. Assignment of Contractor's Rights
Except as it relates to the entering into subcontracts as referred to in this Agreement,
Contractor shall have no right to assign its rights or obligations under this Agreement;provided,
however,Contractor shall have the right to assign this Agreement either to an affiliate of
Contractor or as part of a transaction wherein it transfers substantially all of its assets.
14. Indemnification
Contractor hereby agrees to indemnify and hold Weld County and the District,their Board
Members,employees,agents,officers and assigns,free and harmless from and against all
claims,causes of action,liabilities,damages,expenses and costs(including,but not limited to,
attorney fees and court costs)arising out of any injury to any person or property sustained by
the District and/or Contractor and/or any student(s),in connection with the acts or omissions
of Contractor or its subcontracted service provider or the subcontracted drivers pursuant to
this Agreement under the Colorado Governmental Immunity Act C.R.S.24-10-101 et seq.
To the extent permitted under Colorado law,the District hereby agrees to indemnify and hold
the Contractor,its directors,employees,agents,officers and assigns,free and harmless from
and against all claims,causes of action,liabilities,damages,expenses and costs(including,but
not limited to,attorney fees and court costs)arising out of any injury to any person or property
sustained by the Contractor and/or District and/or any student(s),in connection with the gross
negligence of the District pursuant to this Agreement.
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
15. Independent Contractor
In providing the management and logistical support necessary to coordinate the Services,
Contractor shall be and act as an independent contractor in all respects and shall not,for any
purpose hereunder,be or act as an employee or agent of the District. Nothing contained in this
Agreement shall be deemed to create a partnership or joint venture between either of the
parties to this Agreement with each other.Contractor understands and agrees that as an
independent contractor,it will not be eligible to participate in any benefits or privileges given or
extended by the District to its employees.Contractor shall be solely responsible for the
payment when due to appropriate taxing authorities of all federal and state income taxes and
related obligations of any nature whatsoever on any consideration paid pursuant to this
Agreement,as well as any interest,penalties or other sums due thereon and shall indemnify,
and hold the District,its Board Members,Officers,employees and agents free and harmless
therefrom.
16. Notices
All notices or other communication required or permitted hereunder shall be in writing,and
shall be personally delivered(including by means of professional messenger service)or sent by
registered or certified mail,postage prepaid,return receipt requested,or by facsimile or email
transmission followed by delivery of a"hard"copy,and shall be deemed received upon the
date of receipt thereof.
To District: Weld County Human Services
Heather Walker
Child Welfare Director
Phone: 970-400-6218
Email: walkerhd@weld.gov
To Contractor: Megan Carey,Chief Development Officer
EverDriven Technologies,LLC.
5680 Greenwood Plaza Blvd.,Suite 550S
Greenwood Village,CO 80111
Phone:877-225-7750;Fax:888-252-4342
Email:everdriven@everdriven.com
Notice of change of address shall be given by written notice in the manner detailed in this
paragraph.
17. Entire Agreement
This Agreement,and its Attachments which are incorporated herein by this reference,and if
applicable the attached proposal,constitutes the entire Agreement between the parties with
respect to the provision of the Service and may not be amended except by a writing signed by
each of the parties.
18. Waivers
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
The waiver by either party of a breach or violation of any provisions of this Agreement shall not
operate as,or be construed to be,a waiver of any subsequent breach of this Agreement.
19. Attorney Fees
In the event that either party brings an action against the other to enforce any condition or
covenant of this Agreement,each party is responsible for their own attorney fees and costs.
20. Severability
In the event any of the provisions,or portions,or portions thereof,of this Agreement is held to
be unenforceable or invalid,by any court of competent jurisdiction,the validity and
enforceability of the remaining provision or portion of it shall not be affected.
21. Further Acts
Each party shall perform any further acts and sign and deliver any further documents that are
reasonably necessary to carry out the provisions of this Agreement.
22. Counterparts
This Agreement may be executed in counterparts,each of which will be deemed an original,but
all of which together will constitute one and the same instrument.Executed counterparts of
this Agreement may be delivered by facsimile transmission or by delivery of a scanned
counterpart in portable document format(PDF)by e-mail,in either case with delivery
confirmed.On such confirmed delivery,facsimile or PDF signatures shall be deemed to have the
same force and effect as if the manually signed counterpart had been delivered to the other
party in person.
DISTRICT
ATTEST: { '°eli.O;w WELD COUNTY,COLORADO
Clerk to the Board
BY: TN—P-e-.
Deputy Cleto the Boar.' "I Y 4,a9 Mike Freeman,Chair " °J 0 2023
CONTRACTOR
By: Megan Carey
Title: Chief Development Officer
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
2023-32S
Signed: Mpg�W0 19,202310:14 PDT)
Date: oct 19,2023
ATTACHMENT 1-Fees for Service
The Contractor will charge the District a$77.25 per trip fee,which includes the first twelve(12)miles
and up to five(5)students.Vehicle capacity is determined by student requirements and vehicle
availability.An additional$2.58 per mile will be charged for any trip longer than 12 miles.
The pricing matrix below outlines all associated fees:
Trip Items Fees
Trip Fee(includes first 12 miles) $77.25
Per Mile Fee(after the first 12 miles) $2.58
Additional Fees(as needed/requested):
Wheelchair Fee(per student) $36.05
Car Seat/Safety Vest Fee(per student) $5.15
Wait Time Fee(per hour,billed in 15 min.increments) $61.80
Monitor Fee(per hour,2-hour minimum) $36.05
Ferry/Toll Fee Market Fare
No Show or Late Cancel Full Price of Trip
Definitions:
Trip:A trip is defined as a one-way transportation event with a student or monitor continually on
board.
The total number of trips a District is charged for is arrived at by adding together each one-way trip.
The District will only be charged for miles incurred while a student or Monitor is onboard the vehicle.
When no student or Monitor is onboard the vehicle,no mileage charges will be incurred.
Additional Fees:Additional fees are only incurred per the request of the District to provide additional
services.They can include,but are not limited to:
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
• Wheelchair Fee: A per student/per trip fee for students requiring a wheelchair
vehicle
• Car Seat/Safety A per student/per trip fee for students requiring a car seat/safety
Vest Fee: vest
• Wait Time Fee: Only incurred when authorized by the District to wait for a
student.Billed on an hourly basis in 15-minute increments.
• Monitor Fee Only incurred when the District requests that the Contractor
provide a student Monitor for the trip.School Districts usually
provide the student's Monitor.When the District provides the
Monitor,they are not charged a"Monitor Fee."The mileage
incurred while a Monitor(whether provided by the Contractor or
the District)is onboard the vehicle without a student(transporting
the Monitor to and from their pick-up location)is considered part
of the overall route mileage and will be billed accordingly.
• Ferry/Toll Fee: Fee only incurred when the District requests that the Contractor provide
a trip that would require the driver to use a ferry or toll.Fares will be
calculated per one-way trip.Fares that are incurred will be considered
part of the overall route mileage and will be billed accordingly.
1. Mileage Charges
Mileage charges are based on driving distance calculations from a third-party provider(e.g.Google,
MapQuest,Bing,ESRI).The calculations are based on fastest route,and the total is rounded up to
the next whole mile.Contractor shall be responsible for plotting the routes collectively,and
individually using Contractor's proprietary School Dispatch Software.
Under no circumstances will the District be required to pay for mileage to a pick up or destination
other than those authorized by the District.
2. Fuel Surcharges
When the average gasoline price exceeds$5.00 per gallon,the mileage rate will be increased by
calculating 30%of the price of gasoline that exceeds$5.00 and adding it to the base mileage rate.
Thus,if the price of gasoline,according to the gasoline price index,is$5.20,the increase would be
30%of 20 cents,or 6 cents.The gasoline price index to be used shall be found under the category of
"[Your Specific State or Region]U.S.Regular Gasoline Prices*(dollars per gallon)"on the following
website:https://www.eia.gov/dnav/pet/pet pri end dcus nus w.htm
3. Invoicing
The invoice shall contain this level of detail and additionally will separate the charges by route
showing number of days and total cost.A No Show Report will also be provided With the invoice
showing the students who were not transported each day of the billing period.In the event of a No
Show,the trip will be billed at the normal rate.The Contractor requires 24-hour notice to remove a
student from the route.
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V061523 I EverDriven I Weld County Human Services I Date 08.10.2023
4. When Routes Change or Students are Added or Removed
When it becomes necessary to change a route for any reason,including adding or removing
students,Contractor shall plot the revised or new route using Contractor's School Dispatch
Software as described above in the most efficient manner based on the information known to
Contractor at that time.Routes will be optimized from time to time as deemed necessary by
Contractor or requested by the District.Routes will not be optimized more than once in a month.If
the District adds a Student to be transported,that Student may be individually transported until
routes are optimized.
ATTACHMENT 2—The District agrees that the following policies shall be
followed related to Student No-Shows and Late Canceled trips for trips
serviced by the Contractor
No-Shows&Late Cancels
A No-Show occurs when no previous notice is provided to the Contractor by the District/guardian that
a student will not be transported,and a driver attempts to pick-up a student but the student is not
there or is not ready.A Late Cancel occurs when less than 2-hour notice is provided to the Contractor
by the District/guardian that a student will not need transportation.
Trips where a No-Show or Late Cancel occurs are billed at full trip charge.
Protocols for No-Shows:
If the driver attempts to pick-up a student on a scheduled trip in the AM but the student is not there or
not ready,then the following scenarios apply:
a. If an AM rider No-Show occurs,the District will be billed for the AM trip and the
afternoon trip will remain scheduled unless the Contractor is notified by the parent
or the District to cancel the trip.
b. The District may set up a protocol to automatically cancel afternoon trips in the
event of an AM Rider No-Show.
c. If the afternoon trip is cancelled within 2 hours of the scheduled pick-up time,the
District will not be billed for the afternoon trip.
No-Show Reports
Each morning an email is sent from the Contractor's School Dispatch team to the District.This email is
sent by 11 AM and alerts the District of the following circumstances:
• Which students were no-shows that morning
• How many consecutive days/trips they have been a no-show
The daily No-Show Report provides the District time to inform the Contractor's School Dispatch if one
of the students on the No-Show Report is attending school that day and will still need a ride home in
the PM.
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V0615231 EverDriven 1 Weld County Human Services 1 Date 08.10.2023
The District is responsible for alerting the Contractor of any change requests based on the data
provided in the No-Show Report,such as removing a student from a route due to multiple no-shows.
Student Removal/Student Cancellation:
Permanent Removal of Student from Route:
Permanent removal of a student from a route requires District notification/approval
• The District sends an email stating that a student needs to be removed from a route until
further notice.
Impact:
Once the student is removed from the route,the student's spot is now gone and may be replaced with
a different student,if available,to consolidate routes.If the student was the only one on that route,
the route will be removed entirely,and the driver then becomes available to service other routes.
Billing:
Will only be affected if:
• Trip is above the minimum and there is a reduction in the mileage as a result of removing the
student.
• The student was the only one on the route,therefore the route is cancelled.
Cancellations/Temporary Removal:
Cancellation of a student from a route requires District notification/approval.
• A student is sick one day or will be going on vacation for a few days.
Impact:
Because this is a temporary change,the student is not replaced on the route and their space on the
route is reserved for their return.
Billing:
If the student is a single rider and the student is cancelled or temporarily removed,no charges will be
assessed.When cancelling or temporarily removing the pick-up/drop-off for a student who is part of a
multiple rider trip,the District will be charged the normal trip rate.
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
ATTACHMENT 3—Multi-District Billing:An Explanation
Should the District choose to share trips with a neighboring school district that is also under contract
with EverDriven the shared trip will be prorated and billed according to the following explanation:
Proration of Trip Fees—EverDriven's Three Step Process
1. Stand Alone District Trips:
Each districts'students are routed as stand-alone trips,district specific pricing is applied.
2. Multi-District Trips
All of the students from the participating districts are combined into the most cost-effective
trips,yielding new"Multi-District trips"and subsequent trip costs.
3. Proration of Costs for Multi-District Trips
The total cost of the multi-district trips is then allocated to each district based upon the
percentage of the districts stand-alone trip costs as compared to the multi-district trip costs.
4. No Shows and Cancellations:
For the purpose of all Multi-District Trips,No Shows and Cancellations are applied to each
District invoice as if the student had boarded the vehicle on schedule even if District notifies
EverDriven with advanced notice of cancellation.
5. Invoicing
The invoice shall separate the charges by route showing number of days and total cost.A No
Show Report will also be provided with the invoice showing the students who were not
transported each day of the billing period.In the event of a No Show,the trip will be billed at
the normal rate.24-hour notice is required to permanently remove a student from a route.
6. When Routes Change or Students are Added or Removed
When it becomes necessary to change a route for any reason,including adding or removing
students,Contractor shall plot the revised or new route using Contractor's School Dispatch
Software as described above in the most efficient manner based on the information known to
Contractor at that time.
Routes will be optimized from time to time as deemed necessary by Contractor or requested by
the District.Routes will not be optimized more than once in a month.If the District adds a
Student to be transported,that Student may be individually transported until routes are
optimized.
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
ATTACHMENT 4—The District requires the following from all Subcontracted
Driver(s)working with the Contractor.
As required by the District,prior to beginning services transporting students for the District,
subcontracted drivers shall:
• Pass criminal history record checks,administered by third-party vendor,at both the County and
National levels,confirming 7 years of recent history free of convicted felony offenses.
• Pass an official Department of Justice Sexual Offender Registry Check.
• Utilize identification badges during trip service.
• Obtain and maintain appropriate licensure for the state of operation and class of vehicle used for
transportation efforts.
Consortium Consent Requirements are as follows:
• Contractor requires each subcontracted driver to enroll in a drug and alcohol consortium prior to
servicing trips on behalf of Contractor.
• Contractor requires proof of entry into that consortium,with a consortium consent form,where
the consortium and subcontracted driver both agree to provide Contractor with testing results
and information for that subcontracted driver prior to servicing trips on behalf of Contractor.
• Contractor requires subcontracted drivers to provide proof of a negative pre-service drug and
alcohol screening prior to servicing trips for Contractor and will request proof of a post-
accident/incident/reasonable suspicion drug and alcohol screening.The consortium will provide
positive results from a random drug screening for subcontracted drivers, at which point
Contractor will remove the subcontracted driver from servicing Contractor trips.
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V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
ATTACHMENT 5—The District requires the following DRIVER TRAINING
modules for all Subcontracted Driver(s)working with the Contractor.
As required by the District,prior to beginning services transporting students for the District:
Subcontracted drivers shall complete a CTAA-Certified Passenger Service and Safety(PASS)basic training
program or equivalent.Subject areas include:
•Customer Service,Communication,Stress Management,and De-Escalation skills.
•Compliance with the Americans with Disabilities Act(ADA).
•Familiarity with Service Animals.
•Disability Awareness:Assisting the Visually Impaired;Hidden Disabilities;Stroke;Epilepsy and
Seizure Disorders.
•Education pertaining to Bloodborne Pathogens(Hepatitis A,B,C;HIV,Dialysis).
•Securing Wheelchairs and acquaintance with common adaptive equipment,if the
subcontracted driver services trips for EverDriven in a wheelchair accessible vehicle.
•Emergency and Evacuation Procedures.
•Driver/Passenger Sexual Improprieties.
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V061523 I EverDriven I Weld County Human Services I Date 08.10.2023
ATTACHMENT 6—The District requires the following from all Vehicle(s)
providing service through the Contractor.
As required by the District,prior to beginning services transporting students for the District:
• Vehicles operated by subcontracted drivers will be maintained according to manufactured
specifications with records,and/or inspection report(s)made available upon request.
Contractor performs an annual 50+point inspection of subcontractor vehicles to ensure the
vehicle is SafeRide Certified.
• Vehicles operated by subcontracted drivers will be inspected annually by a certified 3rd party
mechanic.
• Vehicles operated by subcontracted drivers will remain clean at all times during service.
• Vehicles operated by subcontracted drivers shall be marked with an EverDriven Window Decal
• Subcontractor vehicles must be appropriately registered in the state of operation and maintain
active Personal Automobile Liability Insurance.
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V061523 EverDriven I Weld County Human Services I Date 08.10.2023
District Name: Weld County Department of Human Services
To whom should contract notices be sent?
Name&Title: Human Services Contract Management
Address: 315 N.11th Avenue,Building A
City: Greeley State: CO Zip: 80632
Email: HS-ContractManagement@weld.gov
Who should our accounting personnel contact regarding accounts payable matters?
Name&Title: Fridi Hewitt,Fiscal Office Ext Systems Supervisor
Email: fhewitt@weld.gov Phone:970-400-6660
Who should our dispatchers contact regarding routine transportation matters?
Name&Title: Ryan Traylor,Mental Health Professional
Email: traylorm@weld.gov Phone:970-400-6266
Who should our dispatchers contact regarding emergencies,accidents or student behavior?
Name&Title: Ryan Traylor,Mental Health Professional
Email: traylorm@weld.gov Phone:970-400-6266
Who should our dispatchers contact regarding after-hours emergencies or accidents?
Name&Title: Ryan Traylor,Mental Health Professional
Email: traylorm@weld.gov Phone:970-400-6266
Who should we email the No-Show Report to each morning?
Name&Title: Ryan Traylor,Mental Health Professional
Email: traylorm@weld.gov
Who should we email with EverDriven Technology Notices/Updates?
Name&Title: Ryan Traylor
Email: traylorm@weld.gov
14
V0615231 EverDriven I Weld County Human Services I Date 08.10.2023
SIGNATURE REQUESTED: Weld/EverDriven
23-24
Final Audit Report 2023-10-19
Created: 2023-10-18
By: Windy Luna(wiuna@co.weld.co.us)
Status: Signed
Transaction ID: CBJCHBCAABAAI5lybXYEZG14cZMfWfWvTSaQDjlGgy6z
"SIGNATURE REQUESTED:Weld/EverDriven 23-24"History
t Document created by Windy Luna(wluna@co.weld.co.us)
2023-10-18-6:20:04 PM GMT
a Document emailed to mcarey@everdriven.com for signature
2023-10-18-6:21:00 PM GMT
,t Email viewed by mcarey@everdriven.com
2023-10-19-0:23:45 AM GMT
d0 Signer mcarey@everdriven.com entered name at signing as Megan Carey
2023-10-19-5:14:55 PM GMT
d®Document e-signed by Megan Carey(mcarey@everdriven.com)
Signature Date:2023-10-19-5:14:57 PM GMT-Time Source:server
Agreement completed.
2023-10-19-5:14:57 PM GMT
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N.: Acrobat Sign
Contract Form
Entity Information
Entity Name* Entity ID* ❑New Entity?
ALTERNATIVE LOGISTICS @00044424
TECHNOLOGIES HOLDINGS INC
Contract Name* Contract ID Parent Contract ID
ALTERNATIVE LOGISTICS TECHNOLOGIES HOLDINGS 7462
(EVERDRIVEN)AGREEMENT Contract Lead* Requires Board Approval
Contract Status WLUNA YES
CTB REVIEW
Contract Lead Email Department Project#
wluna@weldgov.com;cob
bxxlk@weldgov.com
Contract Description
ALTERNATIVE LOGISTICS TECHNOLOGIES HOLDINGS(EVERDRIVEN)AGREEMENT FOR THE PROVISION OF
ALTERNATIVE TRANSPORTATION SOLUTIONS. TERM:AUGUST 1 1,2023 THROUGH AUGUST 10,2024.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 10/05/2023.
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 10/07/2023
10/11/2023
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable"
com
NO Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
06/10/2024
Termination Notice Period Committed Delivery Date Expiration Date*
08/10/2024
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
10/23/2023 10/24/2023 10/25/2023
Final Approval
BOCC Approved Tyler Ref#
AG 110123
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
11/01/2023
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