HomeMy WebLinkAbout20230658.tiffRESOLUTION
RE: APPROVE ADVERTISEMENT AGREEMENT FOR AMERICORPS WELD COUNTY
YOUTH CONSERVATION CORPS RECRUITMENT AND AUTHORIZE CHAIR TO SIGN
AND SUBMIT ELECTRONICALLY - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Advertisement Agreement for
AmeriCorps Weld County Youth Conservation Corps Recruitment between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and the City of Greeley, commencing March 1, 2023, and
ending February 28, 2024, with further terms and conditions being as stated in said agreement,
and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Advertisement Agreement for AmeriCorps Weld County Youth
Conservation Corps Recruitment between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and the City of Greeley, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of March, A.D., 2023, nunc pro tunc March 1, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditA,A) G jC,Cto•,k
Weld County Clerk to the Board
ounty At orney
Date of signature: 031 rt /23
Mike man, Chaii3.
erry Bud , Pro-Tem
.1
Sc. t K. James rTh
evin D. Ross
cc : l -I S D
03/IN /23
2023-0658
HR0095
anivaci-(Dtkoocii
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: February 14, 2023
TO: Board of County Commissioners — Pass -Around
FR: Jamie Ulrich, Director, Human Services
RE: Advertisement Agreement with the City of Greeley
for Weld County Youth Conservation Corps
(WCYCC) Recruitment
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Department's Advertisement Agreement with the City of Greeley
for Weld County Youth Conservation Corps (WCYCC) Recruitment. The Weld County Youth
Conservation Corps (WCYCC) is requesting to enter into an advertisement agreement fora third year
with the City of Greeley Culture, Parks, and Recreation Department for recruitment advertising. This
non -financial agreement, as the City will not be charging the Department, includes the following:
- Greeley IceHause Wall banner (6' X 6')
Greeley Recreation Center Reach TV Advertisement (1280 X 720 pixels)
- The Rodarte Community Center Reach TV advertisement (1280 X 720 pixels)
Twin Rivers Softball Complex fence line banner (6' X 6')
Butch Butler Baseball field fence line banner (6' X 6')
I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to
sign electronically via DocuSign.
Approve
Recommendation
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Schedule
Work Session Other/Comments:
Pass -Around Memorandum; February 14, 2023 — CMS ID 6697 Page 1
2023-0658
03/0S.
0.12605
Cheryl Hoffman
From:
Sent:
To:
Subject:
Yes
Kevin Ross
Kevin Ross
Tuesday, February 14, 2023 12:09 PM
Cheryl Hoffman
Re: PA FOR ROUTING:
From: Cheryl Hoffman <choffman@weld.gov>
Sent: Tuesday, February 14, 2023 1:51:42 PM
To: Kevin Ross <kross@weld,gov>
Subject: FW: PA FOR ROUTING:
Hi Kevin,
Do you approve?
Cheryl L. Hoffman
Deputy Clerk to the Board
1150 O Street/P.O. Box 758
Greeley, CO 80632
Tel: (970) 400,4227
choffman@weld.gov
From: Windy Luna <wluna@weldgov.com>
Sent: Tuesday, February 14, 2023 11:38 AM
To: Cheryl Hoffman <choffman@weld.gov>
Cc: Bruce Barker <bbarker@weldgov.com>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>;
Cheryl Pattelli <cpattelli@weld.gov>; Lennie Bottorff <bottorll@weldgov.com>; HS -Contract Management <HS-
ContractManagement@co.weld.co.us>; Karla Ford <kford@weldgov.com>
Subject: PA FOR ROUTING:
Good morning Karla,
Please see the attached PA that has been approved for routing: ES City of Greeley Advertisement Agreement
(CMS 6697). This will be routed via DocuSign by the City of Greeley.
Thank you,
Windy Luna
Contract Management and Compliance Coordinator
Weld County Dept. of Human Services
315 N. 11th Ave., Bldg A
PO Box A
Greeley, CO 80632
(970) 400-6544
1
ADVERTISEMENT AGREEMENT
CULTURE, PARKS, AND RECREATION DEPARTMENT
This Advertisement Agreement is entered into this 71r"day of VeaVUIQLVV\ ,
2023 by and between the City of Greeley, Colorado (the "City") and AmeriCorp — Weld
County Youth Conservation Corps ("Advertiser") for the placement of advertisement copy
and materials within the public improvements known as the Greeley Recreation Center, the
Rodarte Community Center, Twin Rivers Softball Complex, the Greeley IceHaus, and Butch
Butler baseball field.
IN CONSIDERATION OF THE MUTUAL COVENANTS AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS
ACKNOWLEDGED BY THE PARTIES, THE PARTIES AGREE AS FOLLOWS:
1. Term. The term of this Agreement is for a one (1) year period and shall commence
on the March 1, 2023 and shall terminate on the February 28, 2024.
2. Option to Renew. The City hereby grants the Advertiser the option to renew this
Agreement for one additional one (1) year term upon the same terms and conditions as this
Agreement, with the exception that the payment amounts and payments due dates for said
renewal period shall be in those amounts and time periods established by the City. Advertiser
shall exercise this option to renew no later than sixty (60) days prior to the expiration of the term
stated above or said option shall expire sixty (60) days prior to the end of the term.
3. Advertising Designated Location. The City hereby grants the Advertiser the right
to place only City approved advertising content and materials on the designated area shown
in Exhibit A known as:
• Greeley IceHaus wall banner (6'x 6')
• Greeley Recreation Center Reach TV advertisement (1280 x 720pixels)
• The Rodarte Community Center Reach TV advertisement (1280 x 720 pixels)
• Twin Rivers Softball Complex fence line banner (6' x 6')
• Butch Butler baseball field fence line banner (6' x 6')
4. Payment. Advertiser shall pay to the City the sum of $0.00, payable as follows:
A. $0.00 for the non-refundable production costs as shown on Exhibit B, attached hereto and
incorporated herein by reference.
B. $0.00 on or before March 1, 2023 for the advertising fees associated with above
signage. Department has agreed to waive normal advertising fees for one year.
All payments are non-refundable, except if Advertiser assigns this Agreement to an Advertiser
for the remaining term of this Agreement, and said assignment is approved and accepted by the
City.
5. Payment of Costs and Expenses. In addition to the payments stated in paragraph 4
above, Advertiser is solely responsible for all additional costs and expenses of any nature or kind
associated with the design, production, and placement of such advertising materials, including all
replacements or substitutions of said advertising materials, no matter what the cause or reason
requiring or requesting such replacement. All advertising materials must be approved by the
City prior to placement of the materials in any of the Culture, Parks, and Recreation facilities.
6. City of Greeley Name and Logo identification. The name Greeley IceHaus (either
alone or together with the IceHaus logo), Greeley Recreation Center, or Rodarte Community
Center must be used when referring to said facility in any advertising, marketing materials, event
tickets, broadcasts, announcements and press releases ("materials") mentioning or referring to
this Agreement or the placement of Advertiser's advertising in the Culture, Parks, and
Recreation location. All such materials must be approved in writing by the City in advance of
distribution or placement by Advertiser.
7. City of Greeley Culture, Parks, and Recreation Department Rules and Regulations.
Advertiser hereby agrees that Advertiser has read, understands and, except as modified and/or
superseded in this Agreement, agrees to adhere, and be bound by the City of Greeley Culture,
Parks, and Recreation Department Advertising Rules and Regulations, a copy of which is
attached hereto as Exhibit C and incorporated herein by reference.
8. Default. In the event there is a breach of any of the terms and conditions of this
Agreement, and Advertiser does not cure said default within ten (10) calendar days after written
notice from the City, then in that event, this Agreement shall terminate. Upon termination, the
City shall remove any and all advertised materials of Advertiser and dispose of the same all
without notice or payment to the Advertiser for the cost of said materials and/or advertising
removed. Upon termination, no refunds of any payments will be made to Advertiser unless
Advertiser has obtained and City has approved an assignee to this Agreement, pursuant to
paragraph 4 above.
9. Venue/Governing Law. Venue for all actions regarding this Agreement shall be in
the County of Weld, State of Colorado. Colorado law shall govern all interpretations of this
Agreement.
DocuSign Envelope ID: B0980994-90E8-4582-ACB8-382688C8D616
DONE AND DATED as first written above, in the City of Greeley, County of Weld,
State of Colorado.
THE CITY OF GREELEY, COLORADO:
APPROVED:
,--DoeuSigned by:
By: I L), Eu at,S
Interim`RtereatimeManager
ADVERTISER:
COUNTY:
ATTEST'
BY:
BOARD OF COUNTY COMMISSIONERS
C erk to the Boar WELD COUNTY, COLORADO
Deputy Cl
ike Freeman, Chair
Exhibit A
AmeriCorps signage will be placed at the following fields & facilities at an available
location, TBD by facility or field supervisors.
The Greeley IceHaus
WB2 ., B3 WB4 BS WHO WB7 WB8
Butch Butler
Baseball Field
South Gate
EXHIBIT B
CULTURE, PARKS AND RECREATION PRODUCTION COSTS AND EXPENSES
L Non -Refundable Production Cost Fee to be collected in 2023 — Zero
dollars at this time. Pre-existing signage in use.
A. Art fee.
B. One — time set up fee.
C. One — ad design proof. A 48 -hour review of proof is provided to Advertiser.
D. One — final product received within ten (10) days. After product is City
approved and accepted, banner will be installed by City at the designated location.
IL Advertiser's Additional Costs
A. If Advertiser does not submit a proposed design and/or desires its logo to be
designed by the production designer, additional charges of $50.00 per hour (one
hour minimum) are assessed and payable in addition to the fee stated in Section I
above.
B. Pursuant to paragraph 4, all other fees, costs and expenses in addition to the
costs and fees stated in Section I above, are the sole responsibility of Advertiser.
Exhibit C
City of Greeley
Culture, Parks, and Recreation Department
ADVERTISING RULES & REGULATIONS
The goals of the Culture, Parks and Recreation Department are (1) to provide opportunities to
learn life skills and (2) to encourage residents to maintain healthy lifestyles. To financially
support these goals, the Department may sell advertising in printed publications or within
facilities. The images portrayed in all advertising are a direct reflection on the City of Greeley
and should work toward the Department goals. The following parameters set forth the Culture,
Parks and Recreation Departments' expectations and requirements of anyone who wishes to
advertise with the City of Greeley.
1. Advertising must be submitted by posted deadlines in the format as specified by the
advertising venue contract.
2. Advertisers whose products directly meet our goals, (i.e. life skills, fitness products,
health services) will be sought out by the City and shall have priority over non -goal
specific advertising. This determination is made upon a case -by -case basis by the
Culture, Parks and Recreation Department.
3. The City logo or profile will take precedence over recognition to sponsors in advertising,
signage, announcements, etc.
4. Sales of advertising or signage space in or on City owned facilities and printed materials,
like the City Connection, which involve the straight purchase of advertising space sold at
set rates do not imply a reciprocal partnership arrangement.
5. Advertising spaces in City Publications and Facilities are not a public forum, and the
Department reserves the right to edit advertising for content and to decline advertising
contracts based on available advertising space, advertising product, ad copy content and
graphics.
6. The City reserves the right to decline any proposed sponsorship from companies whose
product or public image may be deemed "sensitive". "Sensitive" sponsorships shall
include but are not limited to:
a. Advertising that promotes hostility, disorder, or violence.
b. Advertising that attacks ethnic, racial, or religious groups.
c. Advertising that demeans, harasses, or ridicules any person or group of people
based on gender.
d. Advertising shall not be untruthful or libelous.
e. Advertising that inhibits the function of the Culture, Parks, and Recreation
Department or its facilities, programs, or events.
f. Advertising that promotes either favoring or opposing the candidacy of any
candidate for election.
g. Advertising that is offensive, obscene, or pornographic as feigned by
prevailing community standard throughout the City of Greeley.
h. Advertising that promotes the use of drugs and alcohol.
i. Advertising that promotes any religious or political organization.
j. Advertising that interferes with any current Culture, Parks and Recreation
Department advertising or marketing programs.
7. Ads shall not indicate or reference an advertiser's competitor in any way. This
determination shall be made subject to the opinion of the City, (i.e. no disparaging
remarks, no comparisons of products).
8. Ads should keep the Department goals in mind: encourage residents to live full, healthy
lives.
9. All "ad copy" contents and graphics must be approved by the Department before use. If
an advertisement is declined by the Department, the advertiser will have 48 hours to
resubmit ad copy & graphics with the necessary corrections or the reserved space will be
forfeited.
10. Once "ad copy" has been accepted by the Department, the ad will be included in the
publication, and a proof is submitted to the advertiser for final approval. The advertiser
has 48 hours to provide changes or corrections, or the Department will run the ad as
shown on the proof.
11. Advertisers may sign a contract as set forth in each advertising venue term. At the end of
the contract, the Department may choose to seek renewal from the advertiser or may
enter into a contract for the same placement with a different advertiser.
12. Advertiser will be billed. Payment is due within 30 days of invoice. If payment is not
made within 30 days, the contract will be considered void.
13. The Department may choose to solicit exclusive advertisers who pay a premium rate to
be the only advertiser in a particular category. (i.e. the only massage therapist).
14. If the City has or will acquire Naming Rights to a City facility, such Naming Rights may
impact the ability of a competitive advertiser to advertise in that City Facility and/or in
areas associated directly with that facility.
Contract Form
New Contract Request
Entity Information
Entity Name*
CITY OF GREELEY
Entity ID*
O310001551
❑ New Entity?
Contract Name. Contract ID
CITY OF GREELEY (ADVERTISEMENT AGREEMENT) (ROUTING 6697
VIA DOCUSIGN)
Contract Status
CTB REVIEW
Contract Lead
WLU NA
Contract Lead Email
w una@veldgov.com;cobbx
xlk@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description.
ADVERTISEMENT AGREEMENT FOR WCYCC) RECRUITMENT ADVERTISING AT FIVE RECREATION FACILITIES. NON -FINANCIAL,
TERM: 03/01 r' 2023 THROUGH 03;'01 ;`2024. (NOTE: 60 DAY RENEWAL NOTICE TO THE CITY REQUIRED FOR OPTION TO
RENEW).
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB: 02,'16x`2023. NOTE THIS AGREEMENT WILL ROUTE FOR
CHAIR SIGNATURE VIA DOCUSIGN.
Contract Type.
AGREEMENT
Amount.
$0.00
Renewable
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM -
H u manService sowe ldgov. co
Department Head Email
CM-HurnanServices-
DeptHeadiveldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYWWELDG
OV.COM
Requested BOCC Agenda
Date *
02 ,22,2023
Due Date
02/18/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date "•
12,01i2023
Committed Delivery Date
Renewal Date
Expiration Date*
03/01/2024
Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
02,24,2023
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
03108/2023
Originator
WLUNA
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
02,27/2023 02,27/2023
Tyler Ref #
AG 030823
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