HomeMy WebLinkAbout20233671.tiff RESOLUTION
RE: APPROVE REVISED COOPERATIVE AGREEMENT REGARDING PROTOCOLS FOR
CHILD WELFARE NOTIFICATION AND INVESTIGATION REQUIREMENTS, AND
AUTHORIZE CHAIR PRO-TEM TO SIGN - TOWN OF KEENESBURG POLICE
DEPARTMENT
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with a Revised Cooperative Agreement
Regarding Protocols for Child Welfare Notification and Investigation Requirements between the
County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld
County,on behalf of the Department of Human Services,and the Town of Keenesburg Police
Department,commencing upon full execution of signatures,with further terms and conditions
being as stated in said agreement,and
WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County,Colorado,that the Revised Cooperative Agreement Regarding Protocols for Child
Welfare Notification and Investigation Requirements between the County of Weld, State of
Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the
Department of Human Services,and the Town of Keenesburg Police Department,be,and hereby
is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be,and hereby is,
authorized to sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 13th day of December,A.D.,2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: C./drA,A) jd;(A EXCUSED
� Mike F an,Chair
Weld County Clerk to the Board
B rY1 ljaM61 J Perry L.B k,Pro-Tem
Deputy Clerk to the Board �..� Al
� q��a�•t K.James c_
AP ED•.cf i -M: ray
61 aq D.D.Ross
County torney
12 1 Z-3 Ai Saine
Date of signature: 191
cc HS D 2023-3671
oI/ocl day HR0095
coiivaci-Ib k lu410
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Child Welfare Cooperative Agreements with Law Enforcement Agencies
DEPARTMENT:Human Services DATE: December 5,2023
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:
Per Colorado Revised Statutes Section 19-3-308(5.5)and volume 7.601.2A,each county is required to enter
into Cooperative Agreements with law enforcement agencies to coordinate the duties of each agency in
connection with the assessment or investigation of child abuse and/or neglect.To ensure that expectations for
working relationships between law enforcement agencies and child welfare agencies are clear and reasonable,
the Department requested to enter into Cooperative Agreements.
• On September 5,2023,The BoCC approved the Pass-Around and template for the Cooperative
Agreements.
• Keenesburg has requested edits to the approved Cooperative Agreement template. These edits have
been approved by legal.
• The Cooperative Agreement will commence upon the date of the first signature and will be in perpetuity.
What options exist for the Board?
• Approval of the edited Cooperative Agreement with Keenesburg.
• Deny approval of the edited Cooperative Agreement with Keenesburg.
Consequences:No Cooperative Agreement will be executed
Impacts:Weld County will not be in compliance with 19-3-308(5.5),C.R.S.,and Volume 7.601.2 A.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
• Total cost=This agreement is non financial
Recommendation:
• Approval of the Cooperative Agreement with Fort Lupton and authorize the Chair to sign.
Supoort Recommendation Schedule
Place on BOCC Mends Work Session Other/Comments:
Perry L.Buck,Pro-Tem 41
Mike Freeman,Chair F
Scott K.James l A
Kevin D.Ross \I�
Lori Seine
Pass-Around Memorandum;December 5,2023-CMS 7646 2023-3671
Z/(3 v-obq0
COOPERATIVE AGREEMENT BETWEEN
WELD COUNTY DEPARTMENT OF HUMAN
SERVICES,
AND TOWN OF KEENESBURG
This agreement is entered into,by and between the Weld County Department of
Human Services,hereinafter"Human/Social Services",and the Town of Keenesburg,
for the benefit of the Keenesburg Police Department,hereinafter"Law Enforcement".
WITNESSETH
WHEREAS,Colorado law encourages cooperation between local departments of
Human/Social Services and Local Law Enforcement;and
WHEREAS,from time to time,Weld County Human Services and Local Law
Enforcement have the responsibility to investigate allegations of child abuse and neglect;
and
WHEREAS,the parties hereto desire to memorialize their cooperative arrangement;and
WHEREAS,by custom,Human/Social Services has taken the prime responsibility to
investigate child abuse and neglect cases,and the parties affirmatively state that this Agreement
is not intended to change this custom;and
WHEREAS,while each of the undersigned professionals and agencies have specific
responsibilities in the treatment,protection,and investigation of children,it is acknowledged
that the multidisciplinary team approach on matters of child abuse and neglect is a more
positive approach to the ultimate resolution of the problems related to these most difficult
situations;and
WHEREAS,the purpose of this agreement is to enhance the ability of agencies,
organizations,and individuals to implement coordinated efforts in dealing with children and
families involved in child abuse and neglect,
NOW THEREFORE,the parties agree as follows:
PROTOCOL FOR COOPERATION
The following protocol shall apply for cooperation between Human/Social Services and
local Law Enforcement.
A.Child abuse reporting laws allow reports to both Law Enforcement and Human/Social
Services.This makes cooperation essential to assure prompt action,protection for the
child and the responses required by law.The decision regarding who investigates a
suspected child abuse/neglect case shall be made jointly by the referring agency and
the receiving agency.Joint investigation may also be requested by the receiving
2023-367[
agency if there is a determination of that need.
B. The Department of Human/Social Services has an assigned worker on call twenty-four
hours per day,seven days per week.Any referrals should be made to a caseworker or
the director during regular working hours or the staff person on call after hours.All
referrals from Human/Social Services will be made to the officer on duty.
C. Cases of minor and medium physical abuse/neglect will not require immediate
referral to local Law Enforcement by the staff of Human/Social Services.All cases of
a more severe nature require immediate contact with local Law Enforcement
depending on jurisdiction.
D.Third-party abuse or neglect cases investigated by Law Enforcement as provided in
Section 19-3-308(5.3)(a)shall not require immediate notification to Human/Social
Services.In such cases,Law Enforcement shall submit a copy of its investigative
report to Human/Social Services in order that Human/Social Services may submit a
report to the states automated system if the case is substantiated and may order to
have the local Child Protection Team review the case.
E. All reports of confirmed child abuse/neglect shall be forwarded by the County
Department to the District Attorney's office and the local Law Enforcement agency.
F. In Joint investigations,as a general rule,Human/Social Services will take the lead in
interviewing the victim;and Law Enforcement will take the lead in interviewing the
alleged perpetrator.Joint interviews shall be preceded by a planning session to outline
the conduct of the interview prior to the investigation.However,some investigations
will proceed according to a standard plan of actions,while others will require a unique
approach.Upon completion of the joint investigation:
1. Law Enforcement continues criminal investigation without the involvement of
Human/Social Services.This shall include the submission of the information
to the District Attorney for disposition.
2. Human/Social Services shall be responsible for determining what measures are
necessary for the protection of the children,which may include,but not
necessarily be limited to the removal of the child(ren)from the home,the filing of
a Petition for Dependency and Neglect,and appropriate notification to the Court if
removal has occurred.
3. Appropriate sharing of reports must occur.Law Enforcement shall provide
Human/Social Services with copies of incident reports when requested.
LANGUAGE AND CRITERIA FOR
IDENTIFICATION OF SUSPECTED ABUSE
This section is intended to ensure that all parties are using the same language and criteria for
identification of suspected abuse and neglect cases.
2
ABUSE
• Minor-Excessive or inappropriate force used resulting in a superficial injury.
• Medium-Excessive or inappropriate force used resulting in an injury which may
require medical attention.
• Severe-Excessive or inappropriate force used resulting in a serious injury which
requires medical attention and/or hospitalization.
• Near fatal-Involves an incident in which a physician determines that a child is in
serious,critical,or life-threatening condition as the result of sickness or injury caused
by suspected abuse and/or neglect.
• Fatal-Physical or emotional needs of child are not met resulting in death.
NEGLECT
• Minor-Physical or emotional needs of child are marginally or inconsistently met,
but little or no impact on the child's functioning.
• Medium-Physical or emotional needs of child are inadequately met resulting in some
impairment in the child's functioning.
• Severe-Physical or emotional needs of child are not met resulting in serious injury or
illness.
• Near fatal-Physical or emotional needs of the child are not met in an incident in
which a physician determines that a child is in serious,critical,or life-threatening
condition as the result of sickness or injury caused by suspected abuse and/or neglect.
• Fatal-Physical or emotional needs of child are not met resulting in death.
SEXUAL ABUSE
• Severity of sexual abuse should be determined based upon the type of contact,
duration of contact,and the emotional impact upon the child.
RESPONSIBILITY FOR INVESTIGATION
A.The following are applicable cases,or types of cases,where it is expected that the sole
investigation will be conducted by Human/Social Services(Law Enforcement may be
called at any time there may be a safety risk to any worker):
1. Minor physical abuse
2. Substance exposed newborn.
3. Failure to Thrive
4. Medical neglect(including failure to provide medically indicated treatment to
disabled infants with life threatening conditions and drug affected babies).
5. Sexual abuse when perpetrator under age 10.Exception,if there is indication that
the under age 10 perpetrator is the victim of someone over 10.
6. Educational neglect.In truancy cases,after charges have been filed by the school
district.
7. Emotional abuse.
8. Medium neglect,lack of supervision.
9. Physical or sexual abuse in a daycare home or center,foster home,group home
or institution.(Another county department may need to investigate to avoid a
conflict of interest).
3
B. The following are examples of cases where it is expected that the sole
investigation will be conducted by Law Enforcement(Human/Social Services may
be called when determined by both parties to be in the best interest of the safety of
the child).
1. Third-party physical abuse.
2. Third party sexual abuse,when the alleged perpetrator is over 10 and it can be
determined that the actor is not an abused child.
3. Report of immediate danger to a child when proximity and speed of Law
Enforcement response is needed,when Child Protective Services are not available,
and risk to the child indicates immediate evaluation is needed(e.g.,welfare check).
C. The following cases shall be jointly investigated by Human/Social Services and
Law Enforcement when abuse or neglect is suspected:
1. Death of a child.
2. Medium to severe physical abuse or risk of this.Joint investigation by
Human/Social Services and Law Enforcement is recommended to evaluate the
need for immediate medical evaluation,protective custody of the child and
appropriate civil and criminal action.
3. All head trauma injuries(i.e.,subdural hematoma).
4. All injuries involving ruptured organs,unjustifiably explained abdominal injuries
or any injury consistent with abuse.(The history given concerning such
conditions is at variance with the degree or type of such condition or death;or the
circumstances indicate that such condition may not be the product of an
accidental occurrence).
5. All fractures which are unjustifiably explained,or multiple fractures or in various
stages of healing.(The history given concerning such conditions is at variance
with the degree or type of such condition or death;or the circumstances indicate
that such condition may not be the product of an accidental occurrence).
6. All second or third degree burns,including cigarette burns or other burns
consistent with abuse(such as immersion burns).
7. All lacerations to the face,external genitalia or extremities which are unjustifiably
explained.(The history given concerning such condition is at variance with the
degree or type of such condition or death;or the circumstances indicate that such
conditions may not be the product of an accidental occurrence).
8. All lesions on different parts of the body.
9. Intra familial and third-party sexual abuse.
10.Injurious Environment.(May require Code Enforcement).
11.Sexual abuse when the alleged perpetrator may be a child victim,or the actor may
have his/her own children under the age of 18,or any other child may be at risk.
12.When a suspected perpetrator who is a parent,custodian,guardian or a child may
flee.
13.When a parent,custodian,or guardian of a child refuses access to the child(ren)
by Human/Social Services or Law Enforcement or refuses medical examination of
4
the child(ren).It is recognized that it may be necessary for Human/Social
Services to obtain a Court Order for access to said child(ren).
14.Conditions suggesting suspicion that a law has been broken.
15.Any case in which a child is subjected to human trafficking of a minor for
sexual and labor servitude.
GENERAL PROVISIONS OF COOPERATIVE
AGREEMENT
A.The intent of this Agreement is to clarify and enhance cooperation between agencies
to protect children.It is recognized there may be differing opinions regarding some
case decisions.In those cases,referral to supervisory levels would be appropriate.
Child Protection Teams also may be used for consultation,feedback,and direction
regarding cases which have become problematic between agencies.The District
Attorney may provide guidance as well.In extreme circumstances,the Court may be
requested to intervene to resolve issues related to the legal responsibility of each
agency.
B.The Cooperative Agreement becomes effective on the date of execution by both
parties and is perpetual pending any future amendments,modifications,or
superseding cooperative agreements.Any amendments,modifications,or
superseding agreements must be in writing and terms agreed to by respective
parties.
C. Because agencies and communities are changing entities,annual review for
modification or evaluation is accepted as a part of this cooperative agreement.The
parties shall set a mutually convenient annual meeting to review and discuss issues
directly related to the fulfillment of this Agreement.
D.This Agreement contains the parties'entire agreement and shall supersede and
replace any prior agreements or understandings as to the subject matter set forth
herein,including without limitation that certain Memorandum of Understanding
between the parties,dated January 4,2023,also known to the Weld County Board
as Tyler 1O4 2023-0020.This Agreement is intended to supplement,and not to
supplant,applicable state statutes,and thus no provision of this Agreement shall
be interpreted as to relieve either party from its respective obligations under state
law as to the subject matter set forth herein.
E. Term of Agreement:The term of the Agreement shall commence on the date of
execution of this Agreement and shall be in perpetual,unless terminated in
accordance with Section(F),below.
F. Termination of Agreement:This agreement may be terminated by either party
upon thirty(30)days written notice to the other party.Both organizations shall
cooperate on all investigations pending at the time such notice is delivered,until
such investigations are fully completed.Termination of this Agreement shall not
be construed as relieving either party from its respective responsibilities under
5
state law as to the subject matter of this Agreement.
G.Relevant portions of Colorado Revised Statutes are 19-3-308(5.5).
THE UNDERSIGNED INDIVIDUALS REPRESENTING THEIR RESPECTIVE
AGENCIES HAVE READ THIS DOCUMENT AND AGREE TO IMPLEMENT THE
PROCEDURES AS OUTLINED.
COUNTY:
ATTEST: G�o;ok. BOARD OF COUNTY COMMISSIONERS
Weld ty Clerk to the Bo d WELD COUNTY,COLORADO
By:_f_ i ' q,
Deputy C1 j3 to t Bo if)r t /_4N erry L. uck, Pro—Tern
DEC 1 3 2023
1•111
LAW ENFORCEMENT:
Keenesburg Police Department
, ,R .- /!91 West Broadway Avenue
Keenesburg,CO 80643
By: OA.,-A11/1/L
Aron Lam,Mayor
ATTES -
By: it/-
Christina F han ez,Town Cler Date: //`ZC)/Z�
4+ KEENa��
$61
FOUNDED me t'/
0 SEAL
INCORPORATED HDI',) COLORA9�;
6
COOPERATIVE AGREEMENT BETWEEN
WELD COUNTY DEPARTMENT OF HUMAN
SERVICES,
AND TOWN OF KEENESBURG POLICE -
DEPARTMENT
This agreement is entered into, by and between the Weld County Department of
Human Services, hereinafter " Human/Social Services " , and the Town of Keenesburg,
for the benefit of the Keenesburg Police Department, hereinafter "Law Enforcement" .
WITNESSETH
WHEREAS, Colorado law encourages cooperation between local departments of
Human/Social Services and Local Law Enforcement; and
WHEREAS, from time to time, Weld County Human Services and Local Law
Enforcement have the responsibility to investigate allegations of child abuse and neglect;
and
WHEREAS, the parties hereto desire to memorialize their cooperative arrangement; and
WHEREAS, by custom, Human/Social Services has taken the prime responsibility to
investigate child abuse and neglect cases, and the parties affirmatively state that this Agreement
is not intended to change this custom; and
WHEREAS, while each of the undersigned professionals and agencies have specific
responsibilities in the treatment, protection, and investigation of children, it is acknowledged
that the multidisciplinary team approach on matters of child abuse and neglect is a more
positive approach to the ultimate resolution of the problems related to these most difficult
situations; and
WHEREAS, the purpose of this agreement is to enhance the ability of agencies,
organizations, and individuals to implement coordinated efforts in dealing with children and
families involved in child abuse and neglect,
NOW THEREFORE, the parties agree as follows :
PROTOCOL FOR COOPERATION
The following protocol shall apply for cooperation between Human/Social Services and
local Law Enforcement.
A . Child abuse reporting laws allow reports to both Law Enforcement and Human/Social
Services . This makes cooperation essential to assure prompt action, protection for the
child and the responses required by law. The decision regarding who investigates a
suspected child abuse/neglect case shall be made jointly by the referring agency and
the receiving agency . Joint investigation may also be requested by the receiving
1
x.023 - 3 6 71
agency if there is a determination of that need.
B. The Department of Human/Social Services has an assigned worker on call twenty-four
hours per day,seven days per week.Any referrals should be made to a caseworker or
the director during regular working hours or the staff person on call after hours.All
referrals from Human/Social Services will be made to the officer on duty.
C. Cases of minor and medium physical abuse/neglect will not require immediate
referral to local Law Enforcement by the staff of Human/Social Services.All cases of
a more severe nature require immediate contact with local Law Enforcement
depending on jurisdiction.
D. Third-party abuse or neglect cases investigated by Law Enforcement as provided in
Section 19-3-308(5.3)(a)shall not require immediate notification to Human/Social
Services.In such cases,Law Enforcement shall submit a copy of its investigative
report to Human/Social Services in order that Human/Social Services may submit a
report to the states automated system if the case is substantiated and may order to
have the local Child Protection Team review the case.
E. All reports of confirmed child abuse/neglect shall be forwarded by the County
Department to the District Attorney's office and the local Law Enforcement agency.
F. In Joint investigations,as a general rule,Human/Social Services will take the lead in
interviewing the victim;and Law Enforcement will take the lead in interviewing the
alleged perpetrator.Joint interviews shall be preceded by a planning session to outline
the conduct of the interview prior to the investigation.However,some investigations
will proceed according to a standard plan of actions,while others will require a unique
approach.Upon completion of the joint investigation:
1. Law Enforcement continues criminal investigation without the involvement of
Human/Social Services.This shall include the submission of the information
to the District Attorney for disposition.
2. Human/Social Services shall be responsible for determining what measures are
necessary for the protection of the children,which may include,but not
necessarily be limited to the removal of the child(ren)from the home,the filing of
a Petition for Dependency and Neglect,and appropriate notification to the Court if
removal has occurred.
3. Appropriate sharing of reports must occur.Law Enforcement shall provide
Human/Social Services with copies of incident reports when requested.
LANGUAGE AND CRITERIA FOR
IDENTIFICATION OF SUSPECTED ABUSE
This section is intended to ensure that all parties are using the same language and criteria for
identification of suspected abuse and neglect cases.
2
ABUSE
• Minor-Excessive or inappropriate force used resulting in a superficial injury.
• Medium-Excessive or inappropriate force used resulting in an injury which may
require medical attention.
• Severe-Excessive or inappropriate force used resulting in a serious injury which
requires medical attention and/or hospitalization.
• Near fatal-Involves an incident in which a physician determines that a child is in
serious,critical,or life-threatening condition as the result of sickness or injury caused
by suspected abuse and/or neglect.
• Fatal-Physical or emotional needs of child are not met resulting in death.
NEGLECT
• Minor-Physical or emotional needs of child are marginally or inconsistently met,
but little or no impact on the child's functioning.
• Medium-Physical or emotional needs of child are inadequately met resulting in some
impairment in the child's functioning.
• Severe-Physical or emotional needs of child are not met resulting in serious injury or
illness.
• Near fatal-Physical or emotional needs of the child are not met in an incident in
which a physician determines that a child is in serious,critical,or life-threatening
condition as the result of sickness or injury caused by suspected abuse and/or neglect.
• Fatal-Physical or emotional needs of child are not met resulting in death.
SEXUAL ABUSE
• Severity of sexual abuse should be determined based upon the type of contact,
duration of contact,and the emotional impact upon the child.
RESPONSIBILITY FOR INVESTIGATION
A. The following are applicable cases,or types of cases,where it is expected that the sole
investigation will be conducted by Human/Social Services(Law Enforcement may be
called at any time there may be a safety risk to any worker):
1. Minor physical abuse
2. Substance exposed newborn.
3. Failure to Thrive
4. Medical neglect(including failure to provide medically indicated treatment to
disabled infants with life threatening conditions and drug affected babies).
5. Sexual abuse when perpetrator under age 10.Exception,if there is indication that
the under age 10 perpetrator is the victim of someone over 10.
6. Educational neglect.In truancy cases,after charges have been filed by the school
district.
7. Emotional abuse.
8. Medium neglect,lack of supervision.
9. Physical or sexual abuse in a daycare home or center,foster home,group home
or institution.(Another county department may need to investigate to avoid a
conflict of interest).
3
B. The following are examples of cases where it is expected that the sole
investigation will be conducted by Law Enforcement(Human/Social Services may
be called when determined by both parties to be in the best interest of the safety of
the child).
1. Third-party physical abuse.
2. Third party sexual abuse,when the alleged perpetrator is over 10 and it can be
determined that the actor is not an abused child.
3. Report of immediate danger to a child when proximity and speed of Law
Enforcement response is needed,when Child Protective Services are not available,
and risk to the child indicates immediate evaluation is needed(e.g.,welfare check).
C. The following cases shall be jointly investigated by Human/Social Services and
Law Enforcement when abuse or neglect is suspected:
1. Death of a child.
2. Medium to severe physical abuse or risk of this.Joint investigation by
Human/Social Services and Law Enforcement is recommended to evaluate the
need for immediate medical evaluation,protective custody of the child and
appropriate civil and criminal action.
3. All head trauma injuries(i.e.,subdural hematoma).
4. All injuries involving ruptured organs,unjustifiably explained abdominal injuries
or any injury consistent with abuse.(The history given concerning such
conditions is at variance with the degree or type of such condition or death;or the
circumstances indicate that such condition may not be the product of an
accidental occurrence).
5. All fractures which are unjustifiably explained,or multiple fractures or in various
stages of healing.(The history given concerning such conditions is at variance
with the degree or type of such condition or death;or the circumstances indicate
that such condition may not be the product of an accidental occurrence).
6. All second or third degree burns,including cigarette burns or other burns
consistent with abuse(such as immersion burns).
7. All lacerations to the face,external genitalia or extremities which are unjustifiably
explained.(The history given concerning such condition is at variance with the
degree or type of such condition or death;or the circumstances indicate that such
conditions may not be the product of an accidental occurrence).
8. All lesions on different parts of the body.
9. Intra familial and third-party sexual abuse.
10.Injurious Environment.(May require Code Enforcement).
11.Sexual abuse when the alleged perpetrator may be a child victim,or the actor may
have his/her own children under the age of 18,or any other child may be at risk.
12.When a suspected perpetrator who is a parent,custodian,guardian or a child may
flee.
13.When a parent,custodian,or guardian of a child refuses access to the child(ren)
by Human/Social Services or Law Enforcement or refuses medical examination of
4
the child (ren) . It is recognized that it may be necessary for Human/ Social
Services to obtain a Court Order for access to said child (ren) .
14 . Conditions suggesting suspicion that a law has been broken.
15 . Any case in which a child is subjected to human trafficking of a minor for
sexual and labor servitude.
GENERAL PROVISIONS OF COOPERATIVE
AGREEMENT
A. The intent of this Agreement is to clarify and enhance cooperation between agencies
to protect children. It is recognized there may be differing opinions regarding some
case decisions. In those cases, referral to supervisory levels would be appropriate.
Child Protection Teams also may be used for consultation, feedback, and direction
regarding cases which have become problematic between agencies. The District
Attorney may provide guidance as well . In extreme circumstances, the Court may be
requested to intervene to resolve issues related to the legal responsibility of each
agency.
B . The Cooperative Agreement becomes effective on the date of execution by both
parties and is perpetual pending any future amendments, modifications, or
superseding cooperative agreements. Any amendments, modifications, or
superseding agreements must be in writing and terms agreed to by respective
parties.
C . Because agencies and communities are changing entities, annual review for
modification or evaluation is accepted as a part of this cooperative agreement. The
parties shall set a mutually convenient annual meeting to review and discuss issues
directly related to the fulfillment of this Agreement.
D . This Agreement contains the parties' entire agreement and shall supersede and
replace any prior agreements or understandings as to the subject matter set forth
herein, including without limitation that certain Memorandum of Understanding
between the parties, dated January 4, 2023 , also known to the Weld County Board
as Tyler ID# 2023 -0020 . This Agreement is intended to supplement, and not to
supplant, applicable state statutes, and thus no provision of this Agreement shall
be interpreted as to relieve either party from its respective obligations under state
law as to the subject matter set forth herein.
E . Term of Agreement : The term of the Agreement shall commence on the date of
execution of this Agreement and shall be in perpetual, unless terminated in
accordance with Section (F), below.
Pr.-F . Termination of Agreement: This agreement may be terminated by either
party upon thirty (30) days written notice to the other party . Both organizations
shall cooperate on all investigations pending at the time such notice is delivered,
until such investigations are fully completed. Termination of this Agreement shall
not be construed as relieving either party from its respective responsibilities under
5
state law as to the subject matter of this Agreement .
G.G. Relevant portions of Colorado Revised Statutes are 19-3 -308 (5 . 5 ) .
6
THE UNDERSIGNED INDIVIDUALS REPRESENTING THEIR RESPECTIVE
AGENCIES HAVE READ THIS DOCUMENT AND AGREE TO IMPLEMENT THE
PROCEDURES AS OUTLINED .
COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board WELD COUNTY, COLORADO
By :
Deputy Clerk to the Board Mike Freeman, Chair
LAW ENFORCEMENT :
Keenesburg Police Department
91 West Broadway Avenue
Keenesburg, CO 80643
By :
James JensenAron Lam, Chief of
Police Mayor
ATTEST :
Town Clerk
Date :
7
Contract Form
Entity Information
Entity Name* Entity ID* O New Entity?
TOWN OF KEENESBURG @00003349
Contract Name* Contract ID Parent Contract ID
KEENESBURG POLICE DEPARTMENT COOPERATIVE 7646
AGREEMENT Contract Lead* Requires Board Approval
Contract Status SADAMS YES
CTB REVIEW
Contract Lead Email Department Project#
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description*
COOPERATIVE AGREEMENT REGARDING PROTOCOLS FOR COOPERATION ON CHILD WELFARE NOTIFICATION AND
INVESTIGATION REQUIREMENTS.WILL BE IN PERPETUITY-REVIEW ANNUALLY
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 12/5/2023
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 12/09/2023
12/13/2023
Amount* Department Email
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weldgov. NO
Renewable*
com
YES Does Contract require Purchasing Dept.to be
Department Head Email included?
Automatic Renewal CM-HumanServices-
DeptHead@weldgov.com
Grant
County Attorney
GENERAL COUNTY
IGA ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date" Renewal Date
10/31/2024 12/31/2024
Termination Notice Period Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/11/2023 12/11/2023 12/11/2023
Final Approval
BOCC Approved Tyler Ref#
AG121323
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
12/13/2023
Cheryl Hoffman
From: noreply@weldgov.com
Sent: Thursday,August 1,2024 3:36 PM
To: CM-ClerktoBoard;Sara Adams;Lesley Cobb;CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID(8587)
Contract it 8587 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:TOWN OF KEENESBURG
Contract Name:TOWN OF KEENESBURG COOPERATIVE AGREEMENT Contract Amount:$0.00 Contract ID:8587 Contract
Lead:SADAMS
Department:HUMAN SERVICES /DI/1`511.
Review Date:7/31/2025
Renewable Contract:NO
Renew Date:
Expiration Date:8/31/2025
Tyler Ref#:
Thank-you
aoa3-3(71
Cheryl Hoffman
From: Sara Adams
Sent: Thursday,August 1,2024 3:46 PM
To: CTB
Cc: HS-Contract Management
Subject: FAST TRACK:CW Law Enforcement Agencies Cooperative Agreement(CMS Various)
Good afternoon CTB,
FAST TRACK ITEM:
Below is the list of Cooperative Agreements between DHS and local law enforcement agencies.These
agreements are in perpetuity and there are no changes,so they are being Fast Tracked in CMS for
tracking purposes only.
Law Enforcement Agency Cooperative Agreements Annual
Review
Provider/Entity I Tyler# I New CMS#
Ault Police Department 2023-2664 8565
Eaton Police Department. 2023-2665 8566
UNC Police Department 2023-2731 8567
Greeley Police Department 2023-2667 8568
Johnstown Police Department 2023-2666 8569
Kersey Police Department 2023-2668 8570
Platteville Police Department 2023-2670 8571
Mead Police Department 2023-2669 8572
Erie Police Department 2023-2905 8573
Milliken Police Department 2023-2906 8574
Brighton Police Department 2023-2732 8575
Garden City Police Department 2023-2733 8576
Nunn Police Department 2023-2904 8577
Frederick Police Department 2023-2903 8579
Town of Hudson 2023-3106 8580
LaSalle Police Department 2023-2908 8581
Lochbuie Police Department 2023-2907 8582
Windsor Police Department 2023-3031 8583
Weld County Sheriffs Department 2023-2902 8584
Evans Police Department 2024-0958 8585
Ft.Lupton Police Department 2023-3670 8586
Town of Keenesburg 2023-3671 8587
Thank you,
Sara
Sara Adams
Contract Administrative Coordinator
Weld County Dept.of Human Services
315 N.11th Avenue,Building A
PO Box A
Greeley,CO 80632
(970)400-6603
sadams@weld.gov
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you
have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
2
Houstan Aragon
From: noreply@weldgov.com
Sent: Tuesday,August 26,2025 11:06 AM
To: CM-ClerktoBoard;Sara Adams;Lesley Cobb;CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID(9886)
Contract#9886 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:TOWN OF KEENESBURG
Contract Name:TOWN OF KEENESBURG COOPERATIVE AGREEMENT Contract Amount:$0.00 Contract ID:9886
Contract Lead:SADAMS
Department:HUMAN SERVICES OM.<CkCV�� 61tVD
Review Date:6/30/2026
Renewable Contract:YES
Renew Date:8/31/2026
Expiration Date:
Tyler Ref#:
Thank-you
ava3-3►.0-1k
Houston Aragon
From: Sara Adams
Sent: Tuesday,August 26,2025 11:02 AM
To: CTB
Cc: HS-Contract Management
Subject: FAST TRACK:CW Law Enforcement Agencies Cooperative Agreement(CMS Various)
Follow Up Flag: Follow up
Flag Status: Flagged
Good morning CTB,
FAST TRACK ITEM:
Below is the list of Cooperative Agreements between DHS and local law enforcement agencies.These
agreements are in perpetuity and there are no changes.They are being Fast Tracked in CMS for tracking
purposes only.
Law Enforcement Agency Cooperative Agreements
Annual Review
Provider/Entity I Tyler# New
I
CMS#
Ault Police Department 2023-2664 9867
Eaton Police Department 2023-2665 9868
Johnstown Police Department 2023-2666 9869
City of Greeley Police Department 2023-2667 9870
Kersey Police Department 2023-2668 9871
Mead Police Department 2023-2669 9872
Platteville Police Department 2023-2670 9873
UNC Police Department 2023-2731 9874
Brighton Police Department 2023-2732 9875
Garden City Police Department 2023-2733 9876
Weld County Sheriffs Department 2023-2902 9877
Frederick Police Department 2023-2903 9888
Nunn Police Department 2023-2904 9878
Erie Police Department 2023-2905 9879
Milliken Police Department 2023-2906 9880
Lochbuie Police Department 2023-2907 9881
LaSalle Police Department 2023-2908 9882
Windsor Police Department 2023-3031 9883
Town of Hudson 2023-3106 9884
Ft.Lupton Police Department 2023-3670 9885
Town of Keenesburg 2023-3671 9886
Evans Police Department 2024-0958 9887 JI
Thank you,
Sara
coin
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk:970-400-6603
P.O.Box A,315 N.11th Ave.,Greeley,CO 80632
00000
Join OoT aim
Important:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise
protected from disclosure.If you have received this communication in error,please immediately notify sender by
return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
2
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