HomeMy WebLinkAbout20232886.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, OCTOBER 2, 2023
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, October 2, 2023, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Mike Freeman, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Scott K. James
Commissioner Kevin D. Ross
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Controller, Chris D'Ovidio
MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of September 18, 2023, as printed, Commissioner Saine moved to approve. Commissioner Buck
seconded the motion and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Ross moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion and it carried unanimously.
• PROCLAMATIONS:
1) WELD COUNTY LONG-TERM CARE RESIDENTS' RIGHTS MONTH - OCTOBER 2023:
Chair Freeman read the proclamation for the record. Tami Grant, Deputy Director of the Department of
Human Services, thanked the Board for the recognition of the dignity, respect, and rights of each resident
living in long-term care communities and shared this year's theme of, "Amplify Our Voices." Ms. Grant
introduced various staff present and community partners representing Lifecare Center of Greeley for the
record. Each of the Commissioners, in turn, thanked staff for their efforts in helping Weld County's
vulnerable, elderly population, and expressed their support for the rights and freedoms of long-term care
residents. (Clerk's Note: The group gathered for a photo opportunity.)
WARRANTS:
1) GENERAL WARRANTS - SEPTEMBER 29, 2023: Commissioner Ross moved to approve the General
Warrants, as printed. Commissioner James seconded the motion and it carried unanimously.
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BIDS:
1) APPROVE BID #B2300133, INMATE COMMUNICATION SERVICES - SHERIFF'S OFFICE AND
DEPARTMENT OF JUSTICE SERVICES: Carolyn Geisert, Purchasing Department, stated a Request
for Proposal (RFP) was sent out for a variety of communication services for the North Jail Complex and
the Southwest substation. She further stated each vendor was scored based on call, visiting, tablet
ratings, fees and commission availability, service and support requirements, investigative features,
customer service and qualifications. Ms. Geisert stated staff recommends selecting the lowest bidder
who met specifications, Viapath Technologies. In response to Commissioner Saine,
Sergeant Jarrod Bean, Weld County Sheriff's Office, confirmed the revenue stream and stated each
value was based on numbers from last year. Commissioner Ross moved to approve said bid. The motion
was seconded by Commissioner Buck, and it carried unanimously.
II 2) PRESENT BID #B2300178, SHOOTING RANGE BUILDING ADDITION AND NEW WATER
TREATMENT SYSTEM - FACILITIES DEPARTMENT: Ms. Geisert stated two (2) bids were received and
staff will make a recommendation on October 16, 2023.
NEW BUSINESS:
1) CONSIDER CONTRACT ID#7441 MASTER SERVICE AGREEMENT AND REQUEST FOR
SERVICE FORM FOR CHILD WELFARE FAMILY SUPPORT AND VISITATION CENTER
(810 9TH STREET, SUITES 150 AND 200, GREELEY), AND AUTHORIZE CHAIR TO SIGN -
ALLO COMMUNICATIONS, LLC: Ryan Rose, Director of the Department of Information Technology,
stated this agreement will allow for the necessary voice and data communication services for the
relocation of the Child Welfare Family Support and Visitation Center. He stated this is a two (2) -year
agreement with a monthly reoccurring cost of $520.69. Commissioner Ross moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner Buck, and the
motion carried unanimously.
2) CONSIDER CONTRACT ID #7430 STATEMENT OF WORK FOR 2023-2024 PREVENTATIVE
BLOCK GRANT (PBG) FOR PUBLIC HEALTH SERVICES PURCHASE ORDER FUNDS AND
AUTHORIZE CHAIR TO SIGN: Jason Chessher, Director of the Department of Public Health and
Environment, stated this grant, in the amount of $35,000.00, will allow the County to hire consultants to
ascertain options to collaborate with other agencies to conduct health assessments. He further stated
this would also allow for better utilization of resources in the County, as six (6) or more entities perform
similar surveys. Commissioner Ross moved to approve said statement of work and authorize the Chair
to sign. The motion was seconded by Commissioner James. Upon a roll call vote of four (4) to one (1),
the motion carried, with Commissioner Saine opposed based on wanting to execute this another way
without using taxpayer dollars.
3) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 18 AND MARKET ST
INTERSECTION BETWEEN CRS 57 AND 59: Amy Mutchie, Department of Public Works, presented the
request on behalf of Asphalt Specialties and Waste Management of Colorado, LLC, for an extension from
October 11, 2023, through November 11, 2023, due to supply shortages causing a delay in the schedule.
Commissioner James moved to approve said extension. The motion was seconded by
Commissioner Buck, and it carried unanimously.
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4) CONSIDER CONTRACT ID #7429 AGREEMENT FOR PURCHASE OF CERTAIN PROPERTY
FOR PUBLIC ROAD IMPROVEMENTS FOR CRS 6 AND 13 ROUNDABOUT PROJECT AND
AUTHORIZE CHAIR TO SIGN ANY NECESSARY DOCUMENTS - HUNT BROTHERS PROPERTIES,
INC.: Tiffane Johnson, Department of Public Works, stated this agreement is the last acquisition for the
County Roads (CRs) 6 and 13 Roundabout Project located on the southwest corner of the intersection,
which is part of the Capital Improvement Plan (CIP) list due to both being critical arterial roadways. She
further stated the County is squiring 2.26 acres of public road Right -of -Way (ROW), a .364 -acre
Temporary Construction Easement (TCE), along with the facilitation of drainage for the retention pond
for the cost of $80,000.00. Ms. Johnson indicated an additional $20,000.00 was offered for the cost to
cure, allowing Asphalt Specialties and Hunt Brothers Properties, LLC, to update their recorded plats and
amend their Recorded Exemption. She further stated a $22,700.00 signing incentive was offered to allow
the project to stay on schedule. Commissioner James moved to approve said agreement and authorize
the Chair to sign any necessary documents. The motion was seconded by Commissioner Ross, and upon
a roll call vote of four (4) to one (1), the motion carried with Commissioner Saine opposed.
l'J 5) CONSIDER CONTRACT ID #7445 APPLICATION FOR SURFACE TRANSPORTATION BLOCK
GRANT (STBG) PROJECT FUNDS FOR CRS 13 AND 50 INTERSECTION REALIGNMENT PROJECT
AND AUTHORIZE DEPARTMENT OF PUBLIC WORKS TO SUBMIT ELECTRONICALLY - NORTH
FRONT RANGE METROPOLITAN PLANNING ORGANIZATION (NFRMPO): Evan Pinkham,
Department of Public Works, stated this North Front Range Metropolitan Planning Organization
(NFRMPO) application is part of the 2023 Call for Projects, in which the County needs to realign CR 13
at the intersection, and add auxiliary turn lanes and a new bridge. He stated the requested amount is
$1,600,000.00, with a local match for the County in the amount of $305,360.00. Mr. Pinkham explained
the Town of Johnstown and Larimer County agree to split a total of $33,929.36 as their local match to go
towards the total construction costs in the amount of $4.2 Million, which is to be constructed in 2027.
Commissioner Ross moved to approve said application and authorize the Department of Public Works
to submit electronically. The motion was seconded by Commissioner James, and the motion carried
unanimously.
6) CONTRACT ID #7446 APPLICATION FOR CONGESTION MITIGATION AND AIR QUALITY
(CMAQ) PROJECT GRANT FUNDS FOR SH 392 AND CR 37 INTERSECTION IMPROVEMENTS
PROJECT, AND AUTHORIZE DEPARTMENT OF PUBLIC WORKS TO SUBMIT ELECTRONICALLY -
NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION (NFRMPO): Mr. Pinkham
stated this application is also part of the 2023 Call for Projects, in which the County needs to add auxiliary
turn lanes in each direction of the intersection, deceleration lanes on State Highway (SH) 392 for east
and westbound traffic, and acceleration lanes on the south leg of the intersection on CR 37. He stated
the County is working on obtaining a Letter of Concurrence from the Colorado Department of
Transportation (CDOT), for the requested amount of $2 Million, with a local match for the County in the
amount of $831,500.00, and an overmatch of $3.1 Million; for the overall project costing $4 Million.
Commissioner James moved to approve said application and authorize the Department of Public Works
to submit electronically. The motion was seconded by Commissioner Ross, and the motion carried
unanimously. In response to Commissioner Ross, Mr. Pinkham clarified the addition of the acceleration
lane on southbound CR 37 will allow acceleration of east and westbound traffic turning from SH 392.
El PLANNING:
1) CONSIDER ACCEPTING FILING OF AMENDED AND RESTATED SERVICE PLAN, AND REFER
MATTER TO WELD COUNTY PLANNING COMMISSION FOR STUDY AND RECOMMENDATION -
KITELEY RANCH METROPOLITAN DISTRICT: Bruce Barker, County Attorney, stated on
September 20, 2023, the County received an Amended and Restated Service Plan for the Kiteley Ranch
Metropolitan District, and explained the original service plan was approved in 2006. He stated this
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amendment will bring the service plan up to date with certain legislative changes, and other more specific
issues regarding the property and a possible annexation. Mr. Barker explained, as a result, the
submission of the amendment was pursuant to Colorado Revised Statute (C.R.S.) §32-1-202.2, and must
be referred to the Planning Commission for recommendation on November 7, 2023, waive the 30 -day
filing requirement, and for the Planning Commission to report back to the Board of County Commissioners
by November 14, 2023. He indicated once that occurs, there will be a future Board of County
Commissioner Public Hearing date set. In response to Commissioner Saine, Mr. Barker reiterated this is
an amendment to make certain updates. Commissioner James moved to approve said resolution. The
motion was seconded by Commissioner Ross, and it carried unanimously.
PUBLIC COMMENT: There was no public comment offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:26 a.m.
These Minutes were approved on the 16th day of October, 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dews
Weld County Clerk to the Board
Deputy Clerk to the Board
Mik
Perry L. B
eman, Chair
.‘22W/P4t
Pro-Tem
ott K. James
vin D. Ross
XCUSED DATE OF APPROVAL
Lori Saine
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