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Home My WebLink About20230468.tiffCoth'ad- I(Vco-733 AGREEMENT FOR CONSTRUCTION SERVICES BETWEEN WELD COUNTY & OTTEM ELECTRONICS, INC. FIRE ALARM UPGRADE PROJECT THIS AGREEMENT is made and entered into this 3day of Mo.,VC{'1 , 2023, by and between the Board of Weld County Commissioners, on behalf of the Facilities Department, hereinafter referred to as "County," and Ottem Electronics, Inc., hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor to perform construction services as required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing to perform and has the specific ability, qualifications, and time to perform the required construction services to provide the services according to the terms of this Agreement; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No. B2300052. Exhibit B consists of Contractor's Response to County's Request for Bid. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Contractor shall faithfully perform the Work in accordance with the standards of professional care, skill, training, diligence and judgment provided by highly competent Contractors performing construction services of a similar nature to those described in this Agreement. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. aonsw-\- ey)c10- 6S/t3 /Z3 3//3/..23 20Z3-- 040S 3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement and shall continue through and until Contractor's completion of the responsibilities described in the attached Exhibits. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties. In its sole discretion, the County, by the Director of the Facilities Department or his or her designee, may extend the time for the Contractor to complete the service or work, by not more than thirty (30) days. Such extension shall not increase the compensation to be paid to the Contractor nor change any other term herein. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts, or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Copies of work product that is incomplete at the time of termination shall be marked "DRAFT - INCOMPLETE." If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. In the event the County shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contractor for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by Change Order. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated Change Order. Any change in work made without such prior Change Order shall be deemed covered in the compensation and time provisions of this Agreement. 6. Compensation/Contract Amount. Upon Contractor's successful completion of the Work, and County's acceptance of the same, County agrees to pay an amount not to exceed $205,032.00, as set forth in Exhibits. No payment in excess of that set forth in the Exhibits will be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Work without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of Contractor should be transmitted separately from non -confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL". However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the professional construction standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. In addition to the foregoing warranties, Contractor is aware that all work performed on this Project pursuant to this Agreement is subject to a warranty period during which Contractor must correct any failures or deficiencies caused by Contractor's workmanship or performance. This warranty shall commence on the date of County's final inspection and acceptance of the Project, and shall continue for one year, or such greater time as specified in the attached Exhibits. 12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports, incidental material(s), and structures furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the construction of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof; and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance: Workers' Compensation/Employer's Liability Insurance as required by state statute, covering all the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $2,000,000 general aggregate; $2,000,000 products and completed operations aggregate; $1,000,000 Personal Advertising injury; $50,000 any one fire; and $5,000 Medical payment per person. Medical operations coverage shall be provided for a minimum period of one (1) year following final acceptance. Automobile Liability: Contractor shall maintain limits of $1,000,000 for bodily injury per person; $1,000,000 for bodily injury for each accident; and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability): Contractor shall maintain limits of $1,000,000 Per Loss and $2,000,000 Annual Aggregate for both the Contractor and subcontractors where: (1) the Work includes Construction Surveying and/or Survey Monumentation and/or (2) plans, specifications, and submittals are required to be signed and sealed by the Contractor's or subcontractor's Professional Engineer including but not limited to (a) Shop drawings and working drawings as defined in subsection 105.25 of the Specifications, (b) Mix designs, (c) Contractor performed design work as required by the plans and Specifications, (d) Change Orders, or (e) Approved Value Engineering Proposals. The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Umbrella or Excess Liability Insurance: Contractor shall maintain limits of $1,000,000 and shall become primary in the event the primary liability policy limits are impaired or exhausted. The policy shall be written on an Occurrence form and shall be following form of the primary. Pollution Liability. Weld County requires this coverage whenever work at issue under this Contract involves potential pollution risk to the environment or losses caused by pollution conditions that may arise from the operations of the Contractor described in the Exhibits. The policy shall cover the Contractor's completed operations. Coverage shall apply to sudden and gradual pollution conditions resulting from the escape of release of smoke, vapors, fumes, acids, alkalis, toxic chemicals, liquids, or gases, natural gas, waste materials, or other irritants, contaminants, or pollutants (including asbestos). If the coverage is written on a claims -made basis, the Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this Contract; and that continuous coverage will be maintained or an extended discovery period will be exercised for a period of three (3) years beginning from the time that work under this contract is completed. Minimum Limits: Per Loss $ 1,000,000 Aggregate $ 1,000,000 For all general liability, excess/umbrella liability, and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. b. Proof of Insurance: Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. Contractor shall provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance: Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to the commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability: The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that any duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: a) personal service by a reputable courier service requiring signature for receipt; or b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or Either party may change its notice address(es) by written notice to the other. Notice shall be sent to: Contractor: Name: David Ottem Position: Address: 32757 CR 51 Address: Greeley, CO 80631 E-mail: dottem@ottemelectronics.com Phone: 970-352-3562 County: Name: Toby Taylor Position: Facilities Director Address: 1105 H Street Address: Greeley, CO 80632 E-mail: ttaylor(afweldgov.com Phone: 970-400-2021 19. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 24. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including without limitation, the warranties, indemnification obligations, confidentiality, and record keeping) shall survive any such expiration or termination. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute., 30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program of the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 31. Public Contracts for Services C.R.S. §8-17-101. For public contracts in excess of $500,000 annually, or for public contracts for road or bridge construction in excess of $50,000, Contractor certifies, warrants, and agrees that Colorado labor shall be employed to perform at least eighty percent of the work under this Contract. "Colorado labor" means any person who is a resident of the state of Colorado at the time of the public works project, who can provide a valid Colorado driver's license, a valid Colorado state -issued photo identification, or documentation that he or she has resided in Colorado for the last thirty days. The County, in its sole discretion, may waive the eighty percent requirement if there is reasonable evidence to demonstrate insufficient Colorado labor is available to perform the work, and this requirement would create an undue burden that would substantially prevent the work from proceeding to completion. [This section shall not apply to any project which is funded in whole or in part with federal funds, or where otherwise contrary to federal law. In accordance with C.R.S. 08-17-107 and 2 C.F.R. §200.319(c), this section shall not apply if the Work is funded wholly or in part with federal funds.] 32. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 33. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. CONTRACTOR: Ottem Electronics, Inc. By: Edit Name: David Ottem Title: President WELD COUNTY: ATTEST: March 2, 2023 Date of Signature BOARD OF COUNTY COMMISSIONERS Weld C • r>)ty Clerk to the B i and WELD COUNTY, COLORADO BY: Deputy Clerk to ike Freeman, Chair MAR 1 3 2323 OZDo2 3 - 4168 Exhibit A REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: JANUARY 12, 2023 BID NUMBER: B2300052 DESCRIPTION: FIRE ALARM UPGRADE DEPARTMENT: FACILITIES MANDATORY PRE -BID CONFERENCE DATE: JANUARY 27, 2023 BID OPENING DATE: FEBRUARY 10, 2023 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively referred to herein as, "Weld County"), wishes to purchase the following: FIRE ALARM UPGRADE A mandatory pre -bid conference will be held on January 27, 2023 at 8:00 AM at the Weld County Centennial Center located at 915 10th Street, Greeley, CO 80631. Bidders must participate and record their presence at the pre -bid conference to be eligible to submit bids. Bidders will have the opportunity to visit each location after Centennial Center. Bids will be received until: February 10, 2023 at 11:00 AM (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on February 10, 2023 at 11:30 AM. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Administration Building, Fort St. Vrain Meeting Room, 1150 0 Street, Greeley, CO 80631. Phone number: 720-439-5261 Phone Conference ID: 376 520 285# PAGES 1 - 8 OF THIS REQUEST FOR BIDS CONTAINS GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY BE APPLICABLE FOR EVERY PURCHASE. BID SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO BID: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein. Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect Weld County to pay if awarded the bid. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County: 1. Emailed bids are required. Email bids to bids@weldgov.com; however, if your bids exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. PDF format is required. Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when your bid is received. Please call Purchasing at 970-400-4222 or 4223 with any questions. 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION: Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must g ve the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president." "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Bid Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response. and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. BID REQUEST #B2 300052 Page 2 B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records. and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights. benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. BID REQUEST #B2300052 Page 3 I. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will ae afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products iecessary for the project and agrees to diligently provide all services, labor: personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and sha I continue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) days written not ce. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of aiy increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion, County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreementand to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to en-orce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. The bidder warrants that the goods to be supplied shall be merchantable, of good quality, and free from defects, whether patent or latent. The goods shall be sufficient for the purpose intended and conform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld BID REQUEST #B2300052 Page 4 County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1 Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. Q. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. S. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order' authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. BID REQUEST #B2 300052 Page 5 X. Taxes: County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in wri:ing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following, insurance covering dii operations, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date hereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self - insured retentior. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance ccverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its agents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other cbligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Contract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of the Contract Professional in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigaticr, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its assD:1/4iated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agerts, and volunteers for losses arising from the work performed by the Contract Professional BID REQUEST #B2300052 Page 6 for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance shall include bodily injury, property damage, and liability assumed under the contract. $1,000,000 each occurrence; $1 ,1000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,00Q 000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract BID REQUEST #B2300052 Page 7 Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Co tract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid eacr of which forms an integral part of this Agreement_ Those documents are specifically incorporated herein by this reference. BID REQUEST #E2300052 Page 8 SCOPE OF WORK Weld County Buildings Fire Alarm Upgrade OVERVIEW: Weld County is seeking bids for a turn -key lump sum project to design, furnish, and install fire alarm system and equipment upgrades at the following Weld County Buildings. Centennial Center: 915 10th Street, Greeley Colorado Court House: 901 9th Avenue, Greeley Colorado Clerk and Recorder: 1250 H Street, Greeley Colorado Administration: 1150 O Street, Greeley Colorado Justice Services: 901 10th Avenue, Greeley Colorado Print Shop: 1500 2`d Street, Greeley Colorado METHOD OF PROCUREMENT: Request for Bid (RFB): is a procurement method often referred to as a sealed bid solicitation. When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be eliminated from consideration. Low price is the key consideration by Weld County in awarding an RFB the contract. PROJECT SCOPE: The scope of this project is to design, furnish, and install a fully functional fire alarm system which shall include all necessary equipment to meet the needs of each building as well as meet all applicable Federal, State, and Local laws. There is an existing fire alarm system in each building currently except the Print Shop but is either outdated in functionality or is at the end of its life cycle. The Print Shop will need a complete fire alarm system. Project documents are listed below. ➢ Attachment A: Basic Building Layout ➢ Attachment B: Fire Alarm Testing Reports PROJECT SPECIFIC TERMS AND CONDITIONS: I. Contractor will provide a detailed submittal package for each building including shop drawings that include all wiring schematics and devices. 2. Weld County does not have current fire alarm drawings. PDF's for each building may be available. 3. Contractor is responsible for all programming to provide a fully functional fire alarm system. 4. All existing equipment is to be removed and replaced this. This includes but is not limited to the following: control panel, annunciation panels, smoke detectors, pull stations, and all existing wiring. 5. Current existing HVAC fire system connections will remain. Contractor is responsible for providing new addressable modules, wiring, and programming the existing connections into the new fire alarm system. 6. All devices are required to be addressable devices, and or smart devices. 7. The new Fire Alarm System will need to have the capabilities of communicating and dispatching through Mesh Radio as the primary, then have network capabilities as secondary. BID REQUEST #B2300052 Page 9 8. Mesh Radio must be purchased and not leased. Purchasing and licensing cost shall be included in this bid. 9. Contractor is responsible for all electrical connections including power supply for Mesh Radio. All electrical connections will be done by a state licensed and qualified electrician. 10. Contractor is responsible for full design scope including engineering and meeting current code. Contractor is responsible for any permit(s) and their associated cost and shall be included in their bid. 11. Weld County will provide the network cable needed to each Fire Alarm Control Panel (FACP). 12. Contractor must include all system wiring, raceways, pull boxes, terminal cabinets, mounting boxes and any arrsecnriPQ and miscellaneniic items req irefi for n FI Il\1 fiinrtinnal rode compliant system. tAll 1 KVVVJUV/ $VJ K11Y 1111JVV t 1t411VV KJ 1{.V111J 1 VM NI\ V� &V/ /4 A. .45 / L f.41JVLSVl l%.bt code VV111 L1/1M/11 JJ Jt.VI ll. 13. Contractor will provide the appropriate County personnel a demo of the system and how it operates for each building. 14. Contractor will include all labor, equipment and materials for this scope and specifications to provide a fully functional fire alarm and detection system. 15. All work and materials shall conform to all applicable federal, state, and local codes and regulations governing the installation. If there is a conflict between the referenced standards, federal, state, or local codes, it is the bidder's responsibility to immediately bring the conflict to the attention of the Weld County project manager for resolution. National standards shall prevail unless local codes are more stringent. 16. Contractor is responsible for all final testing and inspections and shall be included in their lump sum cost. 17. Contractor is required to design and install the solution for a fully operational system per the approved equipment below. Substitutions will not be allowed. APPROVED EQUIPMENT: 1. All equipment is required to be fully addressable with network capabilities approved manufacturers are below. a. Honeywell Firelite — Control Panel b. Honeywell Silent Knight - Control Panel c. AES 7707P -88-M IntelliNet 2.0 — Mesh Radio d. All addressable devices must be compatible with the Honeywell Firelite or Silent Knight control panel 2. All equipment and devices must meet all current NFPA and UL listings. All buildings also fall under the jurisdiction of The City of Greeley Fire Department and must meet all current local requirements. PROJECT CLOSE OUT: 1. Contractor will provide all manufacturer's warranty documentation as well as all equipment manuals. 2. Contractor will provide a maintenance schedule for all systems and or equipment as required to maintain all warranties. 3. Contractor will provide a detailed report for all craftsmanship and labor warranties. 4. Contractor will provide formal training as outlined and required by all manufacturer's recommendations, to Weld County's designated staff 5. Contractor is responsible for all programming and set up within each building. Contractor will coordinate with weld County's 3rd party monitoring company Central Station. 6. Contractor is required to provide in their lump sum bid the cost of the first annual inspection for each building fire alarm system. 7. Contractor will host a Project Closeout meeting with all contractors, design team, and Weld County personnel associated with this project. BID REQUEST #82300052 Page 10 WELD COUNTY STANDARD TERMS AND CONDITIONS: 1. All damages to building structure and finishes shall be repaired to original condition as a part of this contract. 2. Project will be permitted through Weld County. Fees for Weld County Building Permit will be waived. Any other fees associated with this project will be paid for by the contractor. 3. Contractor is responsible for the coordination and scheduling of all inspections that are required for all scopes per the conditions of the Weld County Permit. 4. All electrical work will be done by a qualified State Licensed electrician. 5. Any temporary protection for flooring, walls, ceilings, furniture, or any other surface or equipment that could be damaged is the responsibility of the contractor to protect at their cost. Any damages occurred will be the contractor's responsibility to repair or replace. 6. All lifting and hoisting equipment shall be provided by the contractor as needed. 7. The projected contract date is expected to be March 15, 2023. Based on this date, provide expected start and finish dates for each phase of this project. 8. Work will comply with all applicable Federal, State and local laws, ordinances and regulatory requirements. 9. No bid bond is required for this project. 10. Bids over $50,000 will require a payment (100%) and performance (100%) bond. 11. Contractor will be required to provide Professional Liability Insurance (PLI) in the amount of the bid. 12. All trash and debris to be properly disposed of offsite. 13. Weld County is a tax-exempt entity. 14. Davis -Bacon and Buy American requirements are NOT required. 15. Contractor will be required to enter into a standard Weld County contract for this service. A standard Weld County contract is available through the Weld County Purchasing Department and is included as an attachment. SCHEDULE: Below is the anticipated schedule for this project: Date of this Bid Advertisement Date Pre -bid conference Bid Questions Due Bids Are Due Bid Award Notice Contract Execution Project completion January 12, 2023 January 12, 2023 January 27, 2023 February 3, 2023 February 10, 2023 March 1, 2023 March 15, 2023 July 28, 2023 BID REQUEST #82300052 Page 11 PROPOSED DATES: Please provide proposed start and completion dates for this project. START DATE COMPLETION DATE FEE: Provide your Lump Sum fee for each building per the chart below. Contractor must include 3rd party monitoring cost per the specifications with each building in the chart below. BUILDING LUMP SUM COST MONITORING 3RD PARTY COST $ $ CENTENNIAL CENTER COURT HOUSE $ $ CLERK AND RECORDER $ $ ADMINISTRATION $ $ JUSTICE SERVICES $ $ PRINT SHOP $ $ $ $ TOTAL LUMP SUM COST BID REQUEST #B2300052 Page 12 BID SUBMITTAL INSTRUCTIONS: The following items must be completed and submitted with your bid on or before the bid opening deadline of 11:00 AM on February 101 2023: 1) Pages 9 thru 14 of the Bid Specifications/Scope of Work. 2) W9, if applicable.* 3) Any future Addenda must be completed. 4) All other items as requested in the Bid Specifications/Scope of Work. *A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. BID REQUEST #B2300052 Page 13 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the Request for Bid No. #B2300052. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying Bid sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited ♦o, product specifications and scope of s r+,icers), and the formal I lal acceptance o 1 IG• bid b IJut not limited IItG1J lV I JL4t.4%sL J C%sI IVAUVI IJ QI IV scope v1 JCI V IVGJ al (U LI IG 1 Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY BUSINESS ADDRESS CITY, STATE, (Please print) DATE ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. ATTEST: Weld County Clerk to the Board BY: YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Cleric to the Board Mike Freeman, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller PSRFB1022 BID REQUEST #B2300052 Page 14 Weld County Fire Alarm Upgrades B2300052 - QUESTION & ANSWERS 1. Question: Will alternate panels made by Honeywell be accepted besides what is listed below? It states "approved manufacturers" but lists specific models. Answer: Firelite and SilentKnight by Honeywell are the approved manufactures. Panel model # may vary due to the size and or need of the building. 2. Question: For the Historic Courthouse does the county want to replace only what devices are installed or would they like us to bring it up to code? Answer: Device replacement is only required for what is currently installed. However, the new panel is required to be sized accordingly to facilitate future expansion of the Fire Alarm system throughout the entire building. 3. Question: Do you have CAD files of floor plans for any or all of the 6 buildings? Answer: Weld County does not have any CAD files for any of the 6 buildings. Please see project documents for basic floorplans. 4. Question: or the Court House, are you requesting a replacement of the existing fire alarm which controls the elevator? Or are you requesting that a new fire alarm system for the entire Court House be installed? Answer: Refer to question 2 5. Question: For after hours work, will a key or access card be provided to access the building and the areas throughout the building where access is needed for the installation of new fire alarm equipment and wiring? Answer: Yes, County will provide a means of access to all areas where work is to be performed. 6. Question: Since much of the work is at night, in secured areas where an escort is needed, will the escort stay as long as needed to complete the work in the secured area? Answer: Yes 7. Question: To patch areas where existing fire panels and equipment has been removed, will you provide paint or tint color to match existing? Answer: County will not provide materials but will provide the contractor with the paint color code(s) needed for the contractor to procure the paint needed to repair and or touch up any areas that are disturbed. 8. Question: In areas where there are existing wall mount horns or horn/strobes and the new horn strthe can he placed in the overhead ceiling tile, is it acceptable to cover the hack box with a blank plate after removing the device and the old wiring? Answer: Yes 9. Question: Please provide the occupancy Type(s) (Assembly, Business, Educational, Storage, etc.) and load (100 persons, 1,000 persons, etc.) for each building, floor, and type of occupancy. Answer: This information is available for each building through the Weld County and City of Greeley websites. 10. Question: Please provide the locations of 2hr or more, rated fire walls for each building. Answer: The awarded contractor will work with the Weld County project manager and the ava Table physical drawings to determine if there is a need to penetrate a wall or partition that is rated 2 hours or greater. If such situation does arise, Weld County will be responsible for resealing the penetration to maintain the fire rating. This only applies if there is no other feasible routing and has to go through a wall or partition that is rated 2 hours or greater. 11. Question: During the walk through it was mentioned that the Court Building scope will be limited to replacing existing devices 1 for 1 with no additional requirements. This appears to contradict the Project Scope in the Request for Bid documents. Please clarify. Answer: Refer to question 2 12. Question: During the walk through it was noted that some of the existing devices are embedded into concrete/block walls. Because the existing systems must remain operational until the new systems are completed, please clarify if it will be acceptable to re -use these device locations (making them nonoperational during the installation, but more aesthetically acceptable), or if surface mounted conduit will be acceptable to the replacement/adjacent device location (allowing existing systems to be operational until the new systems are put online). Answer: Yes, it will be acceptable to reuse existing device locations. Weld County project manager must approve each of these situations as they arise prior to any existing device being bypassed and removed. Exhibit B SCOPE OF WORK Wdd County Buildings Fire Alarm Upgade OVERVIEW: Weld County is seeking bids for a turn -key lump sum project to design, furnish, and install fire alarm system and equipment upgrades at the following Weld County Buildings. - Centennial Center: 915 10`h Street, Greeley Colorado Court House: 901 9' Avenue, Greeley Colorado Clerk and Recorder: 1250 H Street, Greeley Colorado Administration: 1150 0 Street, Greeley Colorado Justice Services: 901 10th Avenue, Greeley Colorado Print Shop: 1500 2"d Street, Greeley Colorado METHOD OF PROCUREMENT: Request for Bid (RFB): is a procurement method often referred to as a sealed hid solicitation. When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be eliminated from consideration. Low price is the key consideration by Weld County in awarding an RFB the contract. PROJECT SCOPE: The scope of this project is to design, furnish, and install a fully functional fire alarm system which shall include all necessary equipment to meet the needs of each building as well as meet all applicable Federal, State, and Local laws. There is an existing fire alarm system in each building currently except the Print Shop but is either outdated in functionality or is at the end of its life cycle. The Print Shop will need a complete fire alarm system. Project documents are listed below. ➢ Attachment A: Basic Building Layout ➢ Attachment B: Fire Alarm Testing Reports PROJECT SPECIFIC TERMS AND CONDITIONS: 1. Contractor will provide a detailed submittal package for each building including shop drawings that include all wiring schematics and devices. 2. Weld County does not have current fire alarm drawings. PDF's for each building may be available. 3. Contractor is responsible for all programming to provide a fully functional fire alarm system. 4. All existing equipment is to be removed and replaced this. This includes but is not limited to the following: control panel, annunciation panels, smoke detectors, pull stations, and all existing wiring. 5. Current existing HVAC fire system connections will remain. Contractor is responsible for providing new addressable modules, wiring, and programming the existing connections into the new fire alarm system. 6. All devices are required to be addressable devices, and or smart devices. 7. The new Fire Alarm System will need to have the capabilities of communicating and dispatching through Mesh Radio as the primary, then have network capabilities as secondary. BID REQUEST #B2300052 Page 9 8. Mesh Radio must be purchased and not leased. Purchasing and licensing cost shall be included in this bid. 9. Contractor is responsible for all electrical connections including power supply for Mesh Radio. All electrical connections will be done by a state licensed and qualified electrician. 10. Contractor is responsible for full design scope including engineering and meeting current code. Contractor is responsible for any permit(s) and their associated cost and shall be included in their bid. 11. Weld County will provide the network cable needed to each Fire Alarm Control Panel (FACP). 12. Contractor must include all system wiring, raceways, pull boxes, terminal cabinets, mounting boxes and any accessories and miscellaneous items required for a fully functional code compliant system. 13. Contractor will provide the appropriate County personnel a demo of the system and how it operates for each building. 14. Contractor will include all labor, equipment and materials for this scope and specifications to provide a fully functional fire alarm and detection system. 15. All work and materials shall conform to all applicable federal, state, and local codes and regulations governing the installation. If there is a conflict between the referenced standards, federal, state, or local codes, it is the bidder's responsibility to immediately bring the conflict to the attention of the Weld County project manager for resolution. National standards shall prevail unless local codes are more stringent. 16. Contractor is responsible for all final testing and inspections and shall be included in their lump sum cost. 17. Contractor is required to design and install the solution for a fully operational system per the approved equipment below. Substitutions will not be allowed. APPROVED EQUIPMENT: 1. All equipment is required to be fully addressable with network capabilities approved manufacturers are below. a. Honeywell Firelite — Control Panel b. Honeywell Silent Knight - Control Panel c. AES 7707P -88-M IntelliNet 2.0 — Mesh Radio d. All addressable devices must be compatible with the Honeywell Firelite or Silent Knight control panel. 2. All equipment and devices must meet all current NFPA and UL listings. All buildings also fall under the jurisdiction of The City of Greeley Fire Department and must meet all current local requirements. PROJECT CLOSE OUT: 1. Contractor will provide all manufacturer's warranty documentation as well as all equipment manuals. 2. Contractor will provide a maintenance schedule for all systems and or equipment as required to maintain all warranties. 3. Contractor will provide a detailed report for all craftsmanship and labor warranties. 4. Contractor will provide formal training as outlined and required by all manufacturer's recommendations, to Weld County's designated staff 5. Contractor is responsible for all programming and set up within each building. Contractor will coordinate with weld County's 3`d party monitoring company Central Station. 6. Contractor is required to provide in their lump sum bid the cost of the first annual inspection for each building fire alarm system. 7. Contractor will host a Project Closeout meeting with all contractors, design team, and Weld County personnel associated with this project. BID REQUEST #B2300052 Page 10 WELD COUNTY STANDARD TERMS AND CONDITIONS: 1. All damages to building structure and finishes shall be repaired to original condition as a part of this contract. 2. Project will be permitted through Weld County. Fees for Weld County Building Permit will be waived. Any other fees associated with this project will be paid for by the contractor. 3. Contractor is responsible for the coordination and scheduling of all inspections that are required for all scopes per the conditions of the Weld County Permit. 4. All electrical work will be done by a qualified State Licensed electrician. 5. Any temporary protection for flooring, walls, ceilings, furniture, or any other surface or equipment that could be damaged is the responsibility of the contractor to protect at their cost. Any damages occurred will be the contractor's responsibility to repair or replace. 6. All lifting and hoisting equipment shall be provided by the contractor as needed. 7. The projected contract date is expected to be March 15, 2023. Based on this date, provide expected start and finish dates for each phase of this project. 8. Work will comply with all applicable Federal, State and local laws, ordinances and regulatory requirements. 9. No bid bond is required for this project. 10. Bids over $50,000 will require a payment (100%) and performance (100%) bond. 11. Contractor will he required to provide Professional Liability Insurance (PLI) in the amount of the bid. 12. All trash and debris to be properly disposed of offsite. 13. Weld County is a tax-exempt entity. 14. Davis -Bacon and Buy American requirements are NOT required. 15. Contractor will be required to enter into a standard Weld County contract for this service. A standard Weld County contract is available through the Weld County Purchasing Department and is included as an attachment. SCHEDULE: Below is the anticipated schedule for this project: Date of this Bid Advertisement Date Pre -bid conference Bid Questions Due Bids Are Due Bid Award Notice Contract Execution Project completion January 12, 2023 January 12, 2023 January 27, 2023 February 3, 2023 February 10, 2023 March 1, 2023 March 15, 2023 July 28, 2023 BID REQUEST #B2300052 Page 11 PROPOSED DATES: Please provide proposed start and completion dates for this project. START DATE April 1, 2023 COMPLETION DATE est August 31,2023 (depending on equipment and materials availability) FEE: Provide your Lump Sum fee for each building per the chart below. Contractor must include 3`d party monitoring cost per the specifications with each building in the chart below. BUILDING LUMP SUM COST 3RD PARTY MONITORING COST CENTENNIAL CENTER $ 87,921 $ 40/month COURT HOUSE $ 12,018 $ 40/month CLERK AND RECORDER $ 26,540 $ 40/month ADMINISTRATION $ 27,352 $ 40/month JUSTICE SERVICES $ 21,182 $ 40/month PRINT SHOP $ 30,019 $ 40/month TOTAL LUMP SUM COST $ 205,032 $ BID REQUEST #B2300052 Page 12 BID SUBMITTAL INSTRUCTIONS: The following items must be completed and submitted with your bid on or before the bid opening deadline of 11:00 AM on February 10.2023: 1) Pages 9 thru 14 of the Bid Specifications/Scope of Work. 2) W9, if applicable.* 3) Any future Addenda must be completed. 4) All other items as requested in the Bid Specifications/Scope of Work. *A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. BID REQUEST #B2300052 Page 13 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the Request for Bid No. #82300052. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying Bid sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Ottem Electronics,lnc. BUSINESS ADDRESS 32757 CR 51 CITY, Greeley STATE, CO TELEPHONE NO 970-352-3562 SIGNATURE LJ BY David Ottem (Please print) DATE 2/9/2023 ZIP 80631 CODE FAX TAX ID # 84-1316116 E-MAIL ottemelectronics@ottemelectronics.com WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: Weld County Clerk to the Board BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Clerk to the Board Mike Freeman, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller PSRFB1022 BID REQUEST #B2300052 Page 14 Robyn Heins From: Sent: To: Cc: Subject Dawn Simmons Friday, February 10, 2023 8:38 AM Paula Stipetich-Thomas; Jill Colavolpe Robyn Heins; Maria Garcia RE: more apps for review - Adult Protection Caseworker Happy Friday! We would like to also move Brandi Rende to assessments and a phone screening. Thank you, Dawn Simmons Adult Protection Program Supervisor Weld County Area Agency on Aging 315 North 110 Ave Building C Greeley, Colorado 80631 Direct (970) 400-6122 Fax (970) 400-6951 APS Hotline (970) 400-6700 Weld County Area Agency on Aging Adult Protective Services Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Dawn Simmons Sent: Wednesday, February 8, 2023 3:43 PM To: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov>; Jill Colavolpe <colavojx@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: RE: more apps for review - Adult Protection Caseworker 1 We can move forward with: Jessica Herrera Emily Coraggio Sienna Lemaster Do you need me to pass them in NeoGov? Thank you Dawn Simmons Adult Protection Program Supervisor Weld County Area Agency on Aging 315 North 11th Ave Building C Greeley, Colorado 80631 Direct (970) 400-6122 Fax (970) 400-6951 APS Hotline (970) 400-6700 Wetd County Area Agency on Aging Adult Protective Services Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov> Sent: Wednesday, February 8, 2023 9:44 AM To: Dawn Simmons <dsimmons@weld.gov>; Jill Colavolpe <colavoix@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: RE: more apps for review - Adult Protection Caseworker Thanks a bunch! 2 From: Dawn Simmons <dsimmons@weld.Rov> Sent: Wednesday, February 8, 2023 9:41 AM To: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov>; Jill Colavolpe <colavojx@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: RE: more apps for review - Adult Protection Caseworker That's a great question. I reviewed the 4 applicants we had as of Friday, 2/3 and none of those will move forward. I will try to get these reviewed before end of day so you can move any of those that match what we are looking for into the next step. Dawn Simmons Adult Protection Program Supervisor Weld County Area Agency on Aging 315 North 11th Ave Building C Greeley, Colorado 80631 Direct (970) 400-6122 Fax (970) 400-6951 APS Hotline (970) 400-6700 Wetd County Area Agency on Aging Adult Protective Services - Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov> Sent: Wednesday, February 8, 2023 9:39 AM To: Dawn Simmons <dsimmons@weld.gov>; Jill Colavolpe <colavoix@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: RE: more apps for review - Adult Protection Caseworker Do you happen to have any reviewed that you would like to move forward to assessments? The position closes on 2/12 and we are conducting screenings on 2/16. That is an incredibly quick turnaround time so any candidates you are wanting to move forward now would be helpful. 3 Thank you! From: Dawn Simmons <dsimmons@weld.gov> Sent: Wednesday, February 8, 2023 9:36 AM To: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov>; Jill Colavolpe <colavoix@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: RE: more apps for review - Adult Protection Caseworker Hello, Great, thank you! Dawn Simmons Adult Protection Program Supervisor Weld County Area Agency on Aging 315 North 11th Ave Building C Greeley, Colorado 80631 Direct (970) 400-6122 Fax (970) 400-6951 APS Hotline (970) 400-6700 Weld County Area Agency on Aging Adult Protective Services • Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Paula Stipetich-Thomas <pstipetich-thomas@weld.gov> Sent: Wednesday, February 8, 2023 9:35 AM To: Jill Colavolpe <colavojx@weld.gov>; Dawn Simmons <dsimmons@weld.gov> Cc: Robyn Heins <rheins@weldgov.com>; Maria Garcia <mgarcia@weldgov.com> Subject: more apps for review - Adult Protection Caseworker Hello, 4 You will receive an email from NeoGov with the link to review the applications. You currently have 7 more apps (they have not been filtered for minimum qualifications). fPaula Stipeticat-fflansae .Talent &weloitian..Manage c Weld exam* gevmnnsent 1150 "O" Street gseeleg, CO 80631 970 400-4242 Weld County Human Resources is a strategic business partner dedicated to enhancing the employee experience, collaborating with individual departments, and supporting the values and goals of Weld County Government. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 5 PINNIACOL ASSURANCE 7501 E. Lowry Blvd. Denver, CO 80230-7006 303.361.4000 / 800.873.7242 Pinnacol.com NCCI #: WC000313 Policy #: 3423116 Ottem Electronics, Inc. 32757 Wcr #51 Greeley, CO 80631 ENDORSEMENT: Waiver Of Subrogation We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE Weld County 1105 H St Greeley, CO 80631 Effective Date: March 6, 2023 Pinnacol Assurance has issued this endorsement March 6, 2023 7501 E. Lowry Blvd Denver, CO 80230-7006 Page 1 of 3 P ottemelectronics@ottemelectron - 03/06/2023 11:23:43 3423116 81206796 UW137 ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/06/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: ff the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Pinnacol Assurance 7501 E. Lowry Blvd. Denver, CO 80230-7006 CONTACT NAME: PHONE FAX c, • Ex. (A/C, No): E ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL # INSURER A: PinnaoUI Assurance 41190 INSURED Ottem Electronics, Inc. 32757 Wcr #51 Greeley, CO 80631 INSURER B INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I'M LTR TYPE OF INSURANCE ADDL SUER iffSD WVD POLICY NUMBER POLICY EFF (MM/DD/Y; POLICY EXP (MMIDD/YYW) LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE EI OCCUR EACH OCCURRENCE $ 55005ES (Ea occcu rence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PECOT- LI LOC OTHER: PRODUCTS - COMP/OP AGG $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS AUTOS ONLY AUTOS NLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTYDAMAGE (Per accident) $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LUIBILITY A ANYPROPRIETOR/PARTNER/EXECUTIVE Y /" OFFICER/MEMBEREXCLUDED? � (Mandatory in NH) i yes, describe under DESCRIPTION OF OPERATIONS below N / A 3423116 04/01/2022 04/01/2023 X I STATUTE I I ERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Unless otherwise stated in the policy provis ons, coverage in Colorado only. Installation of fire alarm systems at 6 buildings CERTIFICATE HOLDER CANCELLATION 2315445 Weld County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1105 H St THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Greeley, CO 80631 sgeesaman@weldgov.com ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Pinnacol Assurance I ACORD 25 (2016/03) @ 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORDs provided by Forms Boss. www.FormsBoss.com; (c) Impressive Publishing 800-208-1977 CERTIFICATE HOLDER COPY Weld County 1105 H St Greeley, CO 80631 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT (CONT) DATE (MM1DLVYYYr Accw� CERTIFICATE OF LIABILITY INSURANCE 3/6/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement- A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s}. PRODUCER NATL FARMERS UNION - FREI AGCY 929 38th Ave Ct, Ste 102 Greeley, CO 80634 INSURED OTTEM ELECTRONICS, INC 32757 WELD COUNTY ROAD 51 GREELEY, CO 80631 NAMEACTBOO B FREI ��H .Exn: (970) 352-6448 E-MAIL - r{ac.N�:(970) 352-1232 ADDREss:bbfrei@hotmail . com INSURER(S) AFFORDING COVERAGE NAIL# INSURER A : THE HARTFORD INsuRER B CNA SURETY 'i, INSURER C . USAS SURF+ INSURER 0: INSURER E : INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ;ADD. SUBR ':—POLICY EFEP-D�CY c'=XP I LTR� TYPE OF INSURANCE T ItNSD wvD POLICY NUMBER {MMIDDIYYYYj (MMlDDlYriYJ LIMITS x COMMERCIAL GENERAL LIABILITY 1 CLAIMS -MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: LICY JE [_ LAC OTHER: AUTOMOBILE LIABILITY ANYAUTO r----i ALL OWNED SCHEDULED AUTOS ��' x AUTOS NON•OWNED HIRED AUTOS I AUTOS Y 134UENOZ3917 ;04/01/23;04/01/24 EACH OCCURRENCE S 1,000, 000 ORrJIAGE`TO RENTED PREMISES (Ea occurrence) B 300,000I MED EXP (Any one person) S 1?), 0 0 0 PERSONAL & ADV INJURY S 1,00 , 000 GENERAL AGGREGATEW I s 2,000,000 j (PRODUCTS - COMPIOPAGG'S 2,000,000 Y Y 34UENOZ3918 !04/01/23:04/01/24 COMBINED SINGLE LIMIT Ea accident S 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident, S PROPERTY DAMAGE (Per accident)_ x UMBRELLA LAB x OCCUR A EXCESS LIAB I CLAIMS -MADE Y DEO RETENTIONS ' WORKERS COMPENSATION AND EMPLOYERS' LIABILITY l'Or PROPRIETVE,t TNERrEXECUTIVE OFFfCERM:EMBER EXCLUDED? (Mandatory in NHI If yes. describe under DESCRIPTION OF OPERATIONS below 34HHUOZ3919 i04/01/23 I04/01/24 EACH OCCURRENCE $ 2,000,000 AGGREGATE 'S 2,000,000 PER OTH- TATUTE I ER E.L. EACH ACCIDENT E.L. DISEASE • EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT S B BOND 72534783 04/01/23104/01/24 $205,032 C I BUILDERS RISK ' W11)889150-1 04/01/23;04/01/24 I $205,032 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addtional Remarks Schedule, may be attached it more space is required) CERTIFICATE HOLDER CANCELLATION WELD COUNTY FACILITIES 1105 H STREET GREELEY, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1958-2014 ACORD CORPORATION. Atl rights reserved. ACORD25(2014/01) The ACORD name and logo are registered marks of ACORD Contract Form New Contract Request Entity Information Entity Name* OTTEM ELECTRONICS, INC Contract Name* FIRE ALARM UPGRADE Contract Status CTB REVIEW Entity ID* ?'00001008 ri New Entity? Contract ID 6733 Contract Lead* SG E ESAMAN Contract Lead Email sgeesamanAco.weld.co.us Contract Description* UPGRADE THE FIRE ALARM SYSTEMS IN 6 WELD COUNTY BUILDINGS Contract Description 2 Contract Type* CONTRACT Amount* 3205,032.00 Renewable* NO Automatic Renewal Grant IGA Parent Contract ID Requires Board Approval YES Department Project # Department Requested BQCC Agenda Due Date BUILDINGS AND GROUNDS Date* 03'11;2023 03; 1 5;2023 Department Email CM- BuildingGroundsAweldgov.c om Does Contract require Purchasing Dept. to be included? Department Head Email YES CM-BuildingGrounds- DeptHeadtweldgov.com Bid/RFP #* B2300052 County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EY:WWELDG OV.C OM If this is a renewal enter previous Contract ID If this is part of a NSA enter NSA Contract ID Note: the Previous Contract Number and Master S On Base Contract Dates Will a work session with BOCC be required?* NO Agreement Number should be left blank if those contracts are not in Effective Date Review Date* nn•ir, taJ? Renewal Date Termination Notice Period Committed Delivery Date Expiration Date* 10;'31 =2023 Contact Information Contact Info Contact Name Purchasing Purchasing Approver CHRISTIE PETERS Approval Process Department Head TOBY TAYLOR DH Approved Date 03;`07 2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03`13,'2023 Originator SGEESAMAN Contact Type Contact Email Finance Approver CHERYL PATTELLI Contact Phone I Contact Phone 2 Purchasing Approved Date 03107 2023 Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 03 07 2023 Tyler Ref # AG 031 323 03'07 2023 February 17, 2023 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 To: Board of County Commissioners From: Toby Taylor Subject: Fire Alarm Upgrade (B2300052) As advertised this bid is for upgrading the existing Fire Alarm Systems at six (6) Weld County properties. The low bid is from Integrity Fire Safety Services in the amount of $62,991.65 but does not meet specifications, because they did not include pricing for all six (6) buildings as the bid specifications required. They omitted both the Centennial Center Plaza and the Courthouse due to what they felt the complexity of the systems needed to be and their available resources. The second low bid is from Ottem Electronics, Inc in the amount of $205,032.00 and meets specifications. Therefore, since the second low bid meets specifications, the Facilities Department is recommending the award to Ottem Electronics Inc. in the amount of $205,032.00 If you have any questions, please contact meat extension 2023. Sincerely, Toby Taylor Director 03/0N 202.3-0'itas Set 00 ZS DATE OF BID: FEBRUARY 10, 2023 REQUEST FOR: FIRE ALARM UPGRADE DEPARTMENT: FACILITIES BID NO: B2300052 PRESENT DATE: FEBRUARY 15, 2023 APPROVAL DATE: MARCH 1, 2023 VENDOR INTEGRITY FIRE SAFETY SERVICES 2695 W. 3R° AVENUE DENVER, CO 80129 OTTEM ELECTRONICS, INC 32757 CR 51 GREELEY, CO 80631 INTERMOUNTAIN ELECTRIC 5050 OSAGE STREET, #500 DENVER, CO 80221 API GROUP LIFE SAFETY USA, LLC DBA WESTERN STATES FIRE PROTECTION DBA API SYSTEMS INTEGRATOR 1717 HEATH PARKWAY FORT COLLINS, CO 80524 *DEPENDING ON EQUIPMENT & MATERIALS AVAILABILITY **EXCLUDES CENTENNIAL CENTER & COURT HOUSE THE FACILITIES DEPARTMENT IS REVIEWING THE BIDS. WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 reverettna.weldgov. com cgeisert(atweldgov.com cmpeters(a3weldgov.com Phone: (970) 400-4222, 4223 or 4216 Fax: (970) 400-4024 START FINISH 3R° PARTY DATE DATE TOTAL MONITORING 3/1/2023 3/1/2024 $62,991.65** $2,550/YR 4/1/2023 8/31/2023* $205,032.00 MID -MAR, 2023 8/31/2023 $590,215.00 3/16/2023 7/28/2023 $799,100.00 $240/MO $21,000.00 2023-0468 Hello