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Home My WebLink About20232422.tiffCOLORADO Division of Homeland Security & Emergency Management Department of Public Safety Office of Grants Management 8000 South Chester Street, Suite 575 Centennial, CO 80112 Cheryl Pattelli Chief Financial Officer Weld County 1150 O Street Greeley, CO 80631 June 16, 2023 21SHS23NER-2 Dear Cheryl Pattelli: We are pleased to inform you that the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management (DHSEM) has approved Weld County's application for funding pursuant to the State Homeland Security Program ("Program") in the amount of $315,321.06 ($315,321.06 from Federal). This letter authorizes you to proceed with the approved application projects ("Project") in accordance with the terms of this Grant Award Letter. Attached to this letter are the terms and conditions of your Grant. Please review these terms and conditions as they are requirements of this Grant to which you Grantee agree by accepting the Grant Funds. If you have questions regarding this Grant, please contact: Jerry Maestas at Jerry.Maestas@state.co.us or (303) 565-0049. Sincerely, Austin Geddis Grants and Agreements Supervisor Colorado Department of Public Safety Division of Homeland Security and Emergency Management CC: Grant File ffi COLORADO Department of Public Safety CoM11'nCooj— or1 S O8/21123 700 Kipling Street, Lakewood, CO 80215 I www.colorado.gov/publicsafety Jared Polis, Governor I Stan Hilkey, Executive Director 2023-2422 21 SHS22- 2021 SHSP (SHSP) NER North East Region Account for 21 SHS22- (SHSP) - NER Nort... Award S10 -2021 ProjectApplication, NE Region Open Award Details Grant Est. Completion Date: August 30, 2024 Number: S# 10 Title: 2021 Project Application, NE Region Type: SHSP - General SHSP Application: View Application Eligible $315,321.06 Obligated: Expand Federal $315,321.06 (100.00%) Expand Obligated: State Obligated: $0.00 (0.00%) Local Share: $0.00 (0.00%) Applied Payments: Advances Requested: $0.00 $0.00 RFR Summary: Total Requested: $0.00 Total Eligible: $0.00 Total Adjusted: $0.00 Work Complete %: 0.00% Progress Report FFY2023 Q3: Apr 2023 - Jun 2023 is 0.00% complete. Project Version 0 is 0.00% complete. Anticipated August 30, 2024 Completion Date: Work Deadline: August 31, 2024 21SHS22- 2021 SHSP State Homeland Security Program Start Date: September 1, 2021 End Date: August 31, 2024 CFDA Number: 97.067 Applicant NER North East Region Name (Legal): Northeast All Hazards Region County Jurisdiction: Weld Weld County (Region - North East, Statewide, Service Area - Northeast Region) UEI: VJG3QJJKZ1X6 FIPS: Vendor # (Applicant): VC - 18139 DUNS #: 112066225 Type: All -Hazards Region Physical/Mailing: 1001 11th Avenue Greeley, CO, 806313823 Due in 382 days In Process Progress Report (1) Requests: Scope Changes (2) Mitigation < No Value > Stipulations: Process Checklist Initial Obligation Obligated on June 15, 2023 View Initial Version View Application Project Management Active for 60 days Work Deadline on August 31, 2024 (Due in 381 days) Large Project Closeout Expand Expand COLORADO Division of Homeland Security Er Emergency Management Department of Public Safety Office of Grants Management 8000 South Chester Street, Suite 575 Centennial, CO 80112 Cheryl Pattelli Chief Financial Officer Weld County 1150 O Street Greeley, CO 80631 June 16, 2023 Dear Cheryl Pattelli: 22SHS23NER-2 We are pleased to inform you that the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management (DHSEM) has approved Weld County's application for funding pursuant to the State Homeland Security Program ("Program") in the amount of $489,266.00 ($489,266.00 from Federal). This letter authorizes you to proceed with the approved application projects ("Project") in accordance with the terms of this Grant Award Letter. Attached to this letter are the terms and conditions of your Grant. Please review these terms and conditions as they are requirements of this Grant to which you Grantee agree by accepting the Grant Funds. If you have questions regarding this Grant, please contact: Jerry Maestas at Jerry.Maestas@state.co.us or (303) 565-0049. Sincerely, Austin Geddis Grants and Agreements Supervisor Colorado Department of Public Safety Division of Homeland Security and Emergency Management CC: Grant File go COLORADO Department of public Safety 700 Kipling Street, Lakewood, CO 80215 I www.colorado.gov/publicsafety Jared Polis, Governor I Stan Hilkey, Executive Director 22SHS23- 2022 SHSP (SHSP) NER North East Region Account for 22SHS23- (SHSP) - NER Nort... Award S10 - 2022 Northeast Region Application Open Award Details Grant Est. Completion Date: August 31, 2025 Number: S# 10 Title: 2022 Northeast Region Application Type: SHSP - General SHSP Application: View Application Eligible $489,266.00 Obligated: Federal Obligated: $0.00 (0.00%) State Obligated: $489,266.00 (100.00%) Local Share: $0.00 (0.00%) Applied $0.00 Payments: Advances Requested: $0.00 RFR Summary: Total Requested: $0.00 Total Eligible: $0.00 Total Adjusted: $0.00 Work Complete %: Expand Expand 0.00% Progress Report FFY2023 Q3: Apr 2023 - Jun 2023 is 0.00% complete. Project Version 0 is 0.00% complete. Anticipated August 31, 2025 Completion Date: Work Deadline: August 31, 2025 22SHS23- 2022 SHSP State Homeland Security Program Start Date: September 1, 2022 End Date: August 31, 2025 CFDA Number: 97.067 Applicant NER North East Region Name (Legal): Northeast All Hazards Region County Jurisdiction: Weld Weld County (Region - North East, Statewide, Service Area - Northeast Region) UEI: VJG3QJJKZ1X6 FIPS: Vendor # (Applicant): VC - 18139 DUNS #: 112066225 Type: All -Hazards Region Physical/Mailing: 1001 11th Avenue Greeley, CO, 806313823 Due in 747 days In Process Progress Report (1) Expand Requests: Mitigation Stipulations: Process Checklist < No Value > Initial Obligation Obligated on June 15, 2023 View Initial Version View Application Project Management Active for 60 days Work Deadline on August 31, 2025 (Due in 746 days) Large Project Closeout 23SHS24- 2023 SHSP (SHSP) NER North East Region Account for 23SHS24- (SHSP) - NER Non... Award S3 - 23SHS24NER Unobligated Award Details Grant Number: S# 3 Title: 23SHS24NER Type: SHSP - General SHSP Application: View Application Eligible Funds: $533,208.00 Federal Funds: $533,208.00 Advances Requested: $0.00 RFR Summary: Total Requested: $0.00 Total Eligible: $0.00 Total Adjusted: $0.00 Work Complete 0.00% %: Progress Report is 0.00% complete. Project Version 0 is 0.00% complete. Anticipated Completion Date: Project Status: Unobligated Work Deadline: August 31, 2026 Mitigation < No Value > Stipulations: Process Checklist Initial Obligation 23SHS24- 2023 SHSP State Homeland Security Program Start Date: September 1, 2023 End Date: August 31, 2026 CFDA Number: 97.067 Applicant NER North East Region Name (Legal): Northeast All Hazards Region County Jurisdiction: Weld Weld County (Region - North East, Statewide, Service Area - Northeast Region) UEI: VJG3QJJKZ1X6 FIPS: Vendor # (Applicant): VC - 18139 DUNS #: 112066225 Type: All -Hazards Region Physical/Mailing: 1001 11th Avenue Greeley, CO, 806313823 Unobligated View Version View Application Project Management Large Project Closeout County Specific Project Solution Area Specific Project Details Accounting String/ID ACCT Budgeted Amount Amount Committed to Date Project Budget Remainin PO Number (0=P Card) PO/Trans Date Inventoried, If Applicable Check Date Check Number RIR U RFR Submitted Date Date Funds Reimbursed by State Project 1: Community Preparedness i and Resilience $98,038.40 a $0.00 &$98,038.4O' Weld Logan Larimer Yuma Latimer Larimer Equipment 1 P1 CPR -L1: District) 2 P1 CPR -L2: 3 P1 CPR -L3: 4 P1 CPR -L4: 5 6 P1 CPR -L5: P1 CPR -L6: District) FiAR Fire Extinguisher Training System (Frederick Firestone Fire Protection Mobile Emergency Animal Sheltering (CART) supplies (Logan County) Livermore BKR 9000 handheld radios (Livermore Fire Protection District) EMS Radios Wray Ambulance (City of Wray Ambulance) Loveland Regional Airport iComm radios (Loveland Fire Rescue Authority) Estes Valley Regional Preparedness Exercise Series (Estes Valley Fire Protection Weld Weld Yuma Weld Washington 1 P2 CDVE-L1: Weld Bomb Squad Grid Xray (Greeley PD) 2 P2 CDVE-L2: Breeching Equipment (Weld County Sherriff) 3 P2 CDVE-L2: Breeching Equipment (Yuma PD) 4 P2 CDVE-L4: Police Respiratory PPE (Frederick Police Department) Equipment 1 1 P3 STCP-L1: Enhanced EOC Technology (Washington County OEM) a;Planning Larimer NEAHR Regional Regional Regional Regional Planning 1 P5 CS -L1: Security Camera system multi -media Storage (Poudre Fire Authority) P.: nning 1 P6 ES -L1: Local Election Security Projects (reserve for NEAHR - need to run application process for local projects) Organization' _,. MES Organization P7 EN -Li: Homeland Security Coordinator (NEAHR) P7 EN -L2: Coordinator Travel (NEAHR) P7 EN -L3: Regional Equipment / Maintenance / Expenses (NEAHR) P7 EN -L4: Regional Training (NEAHR) Region. P7 EN -LS: Fiscal Agent Support Personnel, part-time (Weld) $15,234.00 $26,024.00 $20,000.00 $15,000.00 $6,780.40 $15,000.00 $47,985.52 $33,200.20 $10,126.60 $45,095.25 $10,579.09 $14,370.33 $16,000.00 $138,866.00 $8,500.00 $8,000.00 $28,019.61 $47,767.00 $0.00 $15,234.00 $0.00 $26,024.00 $0.00 $20,000.00 $0.00 $15,000.00 $0.00 $47,985.52 $0.00 $33,200.20 $0.00 $10,579.09 $0.00 $0.00 $0.00 $0.00 $0.00 $14,370.33 $0.00 $16,000.00 $0.00 $138,866.00 $0.00 $8,500.00 $0.00 $8,000.00 $0.00 $28,019.61 $0.00 $47,767.00 Management & Admin (Fiscal Agent) - $26,660.00 $0.00 $26,660.00 M&A M&A 'M&A-L1: Fiscal Agent billable staff hours, equipment, travel, other support costs $26,660.00 $0.00 $26,660.00 $0.00 $0.00 V1G3O0KZ1%6 1 0 VJ G3O11 K21%6 1 0 Other V1G3O11KZ1%6 1 0 Equipment: Information Techng. °31"17217 Numhsr M AmrM VJG3O11K21X6 1 0 Equipment: Interoperable Communicatio VJG3CU1KZ1X6 1 0 Equipment: Other Authorized Equipment V1G3CWKZ1X6 1 0 VJG3CU1K21X6 1 0 V1G3QJ1KZ1X6 1 0 VJG3CU1KZ1X6 1 0 VJG3OJ1KZ1X6 1 0 VJG3CU1KZ1X6 1 1 0 VJG3O11KZ1X6 0 :2VJG 3CU1KZ1X6 1 0 3411KZ1X6 1 0 V1G3O1JKZ1X6 1 0 VJG3OJJKZIX6 1 0 VJG301JKZ1X6 1 0 V1G3Q1JKZ1X6 1 0 V1G3OJJKZIX6 1 0 VJG3QJJk21x6 1 0 Equipment: Other Authorized Equipment Equipment: Other Authorized Equipment Equipment: Other Authorized Equipment Equipment: Other Authorized Equipment Planning - History Training: Other Items M&A: Other Authorized Personnel M&A: Authorized efface egUIPMent Exercise: Implementation of HSEEP CPR Pl LI Larimer Phone Authority - Rapid Deployable Communication Equipment CPR Pl L2 Weld OEM - Sheltering Supplies CPR Pl L4 CSU PD - Salamander System COVE P2 Ll Greeley PD - Weld Bomb Squad Grid Aim System CDVE P2 L2 Estes Park PD -Tactical Mobile Barricade Equipment STCP P3 Ll Sedgwick -Julesburg Hill DTR Backup Generator STCP P3 L2 Merino Fire Dept - Emergency Power Generator STCP P3 L3 Town of Mead - Emergency Power Generator for Public Works CS P4 Ll NEAHR-Cybersecuriry Support Analyst (part-time) EN P5, Planning Ll NEAHR- Coordinator Salary EN P5, Planning L2 NEAHR - Coordinator Travel EN P5, Equipment Ll NEAHR - Regional Equipment Costs and Maintenance M8,./4 Line 1 Fiscal Agent Personnel M&A Line 2 fiscal Agent Equipment EN P5, Fxercisa Ll NEAHR - Regional Exercise costs Cast EXpsnMd &Ixnq $43,654.00 $0.00 $43,654.00 $30,080.19 $0.00 $30,080.19 $70,000.00 $0.00 $70,000.00 $2,888.55 $0.00 $2,888.55 $3,854.87 $0.00 $3,854.87 $74,925.39 $0.00 $74,925.39 $11,900.00 $0.00 $11,900.00 $30,000.00 $0.00 $30,000.00 $40,000.00 $0.00 $40,000.00 $45,000.00 $0.00 $45,000.00 $100,000.00 $0.00 $100,000.00 $5,000.00 $0.00 $5,000.00 $3,000.00 $0.00 $3,000.00 $4,000.00 $0.00 $4,000.00 $33,463,00 $0,00 999,493.00 $1,000.00 $0.00 $1,000.00 5500.00 $0.00 $500.00 and implementation of an NER Cybersecurity program ork and [ralning with community around risks, recognition and response to DVE in the NEAHR rdening Project and back up power generator Fencing AEL: 14SW-01-WALL mittee approved job description and contract avel, conference reg. and other casts as approved. subscriptions, etc. travel costs, back -fill ork ing from Greeley) t Iramainiee cram argaierl F enelysl5 tool (remaining from Greeley) Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Follow Up Flag: Flag Status: Cheryl, Nicole Cantrell <neahrhscoordinator@gmail.com> Tuesday, August 15, 2023 4:43 PM Cheryl Pattelli Houstan Aragon; Esther Gesick; Chloe White; Cheryl Hoffman; Roy Rudisill Re: Contract ID #7317 _NEAHR Grant Tracking_Weld County_July 2023_Scope Change 1.xlsx; Award S10 - 2021 Project Application, NE Region - CO.EMGrants.com.pdf; 2021 EMGrants Cost Lines 8.15.2023.xlsx; Award S10 - 2022 Northeast Region Application - CO.EMGrants.com.pdf; 2022 EMGrants Cost Lines 8.15.2023.xlsx; Project-Version-0-SHSP-2022_Weld-County_ 22SHS23NER-2_CTGG1-2023-4101_NEW-GA-Executed-06-30-2023-309893-30864.pdf; Award S3 - 23SHS24NER CO.EMGrants.com.pdf; 2023 EMGrants Cost Lines_ 8.15.23.xlsx Follow up Flagged Excellent question! I've detailed the designated coordinator salary line found in each grant (2021 / 2022 / 2023), and attached a spreadsheet which lists all approved project lines and totals for the Weld Homeland Security grants. I also attached documentation from EMGrants Pro (DHSEM grant management platform) which shows the total Weld County award amount for each grant year, and I downloaded a spreadsheet of cost lines, per grant year, which list the coordinator salary lines. We have signed documentation from DHSEM for the 2022 grant (attachment: Project-Version-0-SHSP-2022 Weld- County_22SHS23NER-2 CTGG 1-2...), and are awaiting signed documentation for the 2021 grant, but have verbal approval from DHSEM to proceed with purchases. The 2023 agreement should be expected in Oct/Nov. 2021 Allocation of funding from DHSEM to Weld County occurred on June 15th. We are waiting for a signed agreement, expected in the next two weeks, per DHSEM. State Finance isn't signing any forms due to year-end processing. • $61,116.50 is allocated for coordinator salary / payment in 2021, which was reduced from the original budget of $85,000 (previous salary amount, NEAHR approved increase to $100,000 in 2022) by $23,883.50 to support the new Weld County fiscal analyst hours July - December 2023. 2022 I have attached the signed authorization letter from DHSEM for the 2022 grant • $100,000 allocated for the coordinator salary / payment line. 2023 The signed authorization letter from DHSEM should be issued after federal grant allocation (Sept), usually around October / November annually. • $138,866 was budgeted in the 2023 grant o $100,000 + $38,866 to cover the coordinator salary line reduction in the 2021 grant, and meet the $100,000 annual contracted amount vs $85,000 originally budgeted in 2021. Please let me know if I can provide any additional clarification or documentation regarding these grants and the funding allocations to Weld County as the NE Region's fiscal agent. Thanks, Nicole On Tue, Aug 15, 2023 at 3:57 PM Cheryl Pattelli <cpattelli@weld.gov> wrote: Nicole- can you chime in on this? Do we have the documentation Houstan is suggesting? Thanks, Houstan. From: Houstan Aragon <haragon@weld.gov> Sent: Tuesday, August 15, 2023 3:53 PM To: Cheryl Pattelli <cpattelli@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Chloe White <cwhite@weld.gov>; Cheryl Hoffman <choffman@weld.gov>; Roy Rudisill <rrudisill@weld.gov> Subject: RE: Contract ID #7317 Thanks Cheryl, I do think that there is a disconnect with the transition of Fiscal Agent from the City of Greeley to the County. I think there should be notification of award from the Colorado Department of Homeland Security (sometimes sent as an email), and likely, a resulting Intergovernmental Agreement (presumably) for the acceptance of terms and conditions for these grant funds that needs to be tracked down for the Commissioner records to be complete. As I know we are all new to this Colorado Department of Homeland Security as the Fiscal Agent, perhaps that is not order of operations, but we just don't have anything in the paper trail providing proof that as the FA of the NEAHR, the County has the funding and is to be able to allocate $100,000.00 to Nichole Cantrell as the Grant Coordinator with Preparedness Partners, LLC, with this Professional Services Agreement. Per Esther's suggestion, I have copied Roy in just in case by happenstance if he has seen anything, or shed some light to this, as I know historically the Office of Emergency Management has dealt with items of this nature. Thanks, 2 Houstan Aragon Deputy Clerk to the Board Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4224 Email: haragon(c�weldgov.com Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Cheryl Pattelli <cpattelli@weld.gov> Sent: Tuesday, August 15, 2023 3:15 PM To: Houstan Aragon <haragon@weld.gov> Cc: Esther Gesick <egesick@weld.gov>; Chloe White <cwhite@weld.gov>; Cheryl Hoffman <choffman@weld.gov> Subject: Re: Contract ID #7317 However it is from this grant but I do not know at this point which fiscal year we would pull it from. I'm guessing at some point over the next 5 years of being Fiscal Agent it will be taken from all fiscal years. I don't have anything further on the grant. If you need something else just let me know, I can always reach out to Nicole. Thanks Get Outlook for Android 3 From: Houstan Aragon <haragon@weld.gov> Sent: Tuesday, August 15, 2023 3:10:34 PM To: Cheryl Pattelli <cpattelli@weld.gov> Cc: Esther Gesick <egesick@weld.Pov>; Chloe White <cwhite@weld.gov>; Cheryl Hoffman <choffman@weld.gov> Subject: Contract ID #7317 Good afternoon Cheryl, I am processing the Professional Services Agreement for Preparedness Partners, LLC, and I want to see if you can confirm that this grant money is stemming from the Grant Applications that were submitted in June? (Tyler #2023-1556 - Attached) If so, can you pinpoint if it was for the 2021, or 2022 HSGP Grants? Also, has there been documentation resulting from those applications from the state, perhaps a Notification of Award, or an agreement to accept those awards? Please advise. Thanks, Houstan Aragon Deputy Clerk to the Board Clerk to the Board's Office Weld County 1150 O Street Greeley, CO 80631 Tel: (970) 400-4224 Email: haragon(c�weldgov.com 4 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Nicole Cantrell Northeast Region Homeland Security Coordinator neahrhscoordinator@gmail.com 303-720-1162 5 Hello